SAP

ABAP HR

Programming in HR

HR-ABAP
RAJA RAVI CHANDRA
Linkin Pereira

SAP
ABAP HR

Prerequisites
Knowledge of

ABAP Programming

Logical Database

Module pool programming

SAP Scripts

SAP
ABAP HR

Training will cover

 Brief description of modules in SAP-HR
 Concept of Infotypes
 Infotype Structures
 Creation of infotype
 Enhancement of infotype
 HR Macros
 Use of Provide statement
 Cluster reading for Payroll results
 Example of PA letters infotype (Customer defined)

SAP
ABAP HR

Modules in SAP-HR
 Personnel Management (PA)
 Time Management (PT)
 Recruitment (PB)
 Organizational Management (OM)
 Personnel Development (PD)
 Training & Event Management (TM)

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ABAP HR

Infotype
Definition
Units of information.

SAP
ABAP HR

Uses of Infotype

To group related data fields

Personal
Data
INFOTYPES
Addresses

Name
DOB
Nationality
Marital Status
Street
City
Pin code
State

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ABAP HR

Uses of Infotype

Maintaining Employee Information by Date

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ABAP HR

Infotype Numbers

Four digit number nnnn

Unique identification

9000 to 9999 reserved for customer infotypes

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ABAP HR

Naming Conventions
Naming conventions for Infotypes

0000 to 0999 HR Master data / Applicant data

1000 to 1999 Organizational Management

2000 to 2999 Time data

4000 to 4999 Applicant data

9000 to 9999 Customer defined

SAP
ABAP HR

Definition of Infotype within the Data

Dictionary
Each infotype nnnn requires at least two structures and
one table:
Structure PSnnnn
Structure PSnnnn contains all of the infotype data fields.

Structure Pnnnn
Structure Pnnnn contains infotype key fields and all of the data
fields from structure PSnnnn .

Transparent table PAnnnn and/or transparent table

PBnnnn

Transparent table PAnnnn is required if you want to use an infotype

within Personnel Administration.
If you want to use an infotype within Recruitment, transparent table
PBnnnn is required.
In accordance with the distribution of infotype name ranges, objects
P9nnn , PS9nnn , PA9nnn and PB9nnn are assigned to the
customer name range.

SAP
ABAP HR

Infotype Module Pool

A module pool should be used with each infotype. This

module pool is the main program for the maintenance
interface for the infotype.

The name of the program is MPnnnn00. Where P

stands for Human Resources (personnel) and nnnn is
the four-digit infotype number.

SAP
ABAP HR

Infotype-specific Includes
The main program only contains INCLUDE statements. If
you create the main program using transaction PM01
Dialogs in HR, the system also creates the following four
includes:
Name of include

The include contains

MPnnnn10

The PROGRAM statement and

the declaration of common data objects

MPnnnn20

PBO modules for the screens

MPnnnn30

PAI modules for the screens

MPnnnn40

subroutines

SAP
ABAP HR

Infotype-specific Includes
The system also inserts INCLUDE statements in the main
program for the following includes:
Name of include Use
FP50PPSB

Declaration of common data objects

This data area is used as a buffer for imported
infotype records and maintenance information. The
variables specified in this area are used as export or
import parameters when the infotype dialog module
is accessed.

MPPDAT00

Declaration of common data objects

MPPERS00

Standard infotype modules

MPPIRC00

Definition of infotype return codes

MPPREF00

Definition of two data objects that contain the

number of reference personnel numbers in structure
P0031 or P0121

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ABAP HR

Infotype Screens
Each infotype has at least three screens:

An initial screen
A single screen
A list screen

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ABAP HR

Initial Screens

Initial screen is used as technical interface

Screen 1000 is used for all infotypes

Processed in background and not displayed

Performs general initialization procedures

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ABAP HR

Initial Screens - Preview

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ABAP HR

Single Screens

Its an interface between the system and the user.

It enables to create, display or maintain data records.

Screen 2000 is used for single screen.

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ABAP HR

Single Screen - Preview

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ABAP HR

List Screen
Unables to list all records in infotye
Screen 3000 is used for list screen

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ABAP HR

List Screen - Preview

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ABAP HR

Infotype Screen Control

Through customization some field are made hidden.

Attributes are specified during runtime.

The appearance of the screens changes depending on

the function chosen by the user.

SAP
ABAP HR

Infotype Time Constraint

A time constraint indicates whether more than one infotype
record may be available at one time. The following time
constraint indicators are permissible:
1

No overlapping and no gaps.

No overlapping but time gaps are permitted.

Overlapping and and time gaps are permitted.

SAP
ABAP HR

Other Possible Time Constraint

A

Only one record may exist, valid from 01/01/1800 to 12/31/9999.

Splitting and deletion is not permissible.

Only one record may exist, valid from 01/01/1800 to 12/31/9999.

Splitting is not permissible, but may be deleted.

The time constraint varies depending on the subtype.

Refers to time management infotypes.

SAP
ABAP HR

Infotype Characteristics
The following tables must be maintained for each infotype:
Name of table

Task

T582A

Basic infotype characteristics

(database tables, single screen, list screen, time constraint, dialog
module, and so on)

T582S

Infotype short texts

T777A

Technical Characteristics of Infotype (database table, dialog module, and

so on)

T77ID

Name of data field structure (PSnnnn)

SAP
ABAP HR

Creating PA infotypes
Transaction code

PM01.

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ABAP HR

Creating PA infotypes PM01

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ABAP HR

Creating PA infotypes Maintain Structure

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ABAP HR

Creating PA infotypes Infotype Table

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ABAP HR

Creating PA info types Infotype Table

(Primary Key)

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ABAP HR

Creating PA infotypes Preview

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ABAP HR

Enhancement of PA Infotype
1. Start the Personnel Administration infotype
copier (PM01)
2. Enter the infotype number.
3. Choose Enhance infotype.

SAP
ABAP HR

Enhancing a Single Screen

Start transaction PM01

You access the Create Infotype screen:

Choose Enhance Infotypes.

In the Infotype no. field, enter the four-digit number of the infotype you
want to create. When you specify the infotype number, please remember
to enter any leading zeros.

In the Sub-Objects group box, flag CI Include.

Choose Create. The Dictionary: Initial Screen is displayed.

Create the Cl include.

Choose Activate.

Return to the Create Infotype screen.

Choose Create All.

Result
You have included additional fields in the standard single field for an
infotype

SAP
ABAP HR

Enhancing a Single Screen PM01

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ABAP HR

Enhancing a Single Screen Maintain

Structure

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ABAP HR

Enhancing a Single Screen Screen Preview

Enhanced Field

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ABAP HR

Enhancing PA Infotype CI INCLUDE

Only those PA Tables can be Enhanced, having structure CI Include

CI_P0000

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ABAP HR

HR Macros


RP_PROVIDE_FROM_LAST

RP_PROVIDE_FROM_FIRST

RP_SET_DATA_INTERVAL

RP_READ_INFOTYPE

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ABAP HR

Macros Modules
M acro M odules

TABLES: PERNR.
INFOTYPES: 0001,
0002,
0006,
....

" Organizational Assignment

"Personal Data
" Addresses

GET PERNR.
RP_PROVIDE_FROM_LAST P0001 SPACE PN-BEGDA PN-ENDDA.
WRITE...
* * * Include program DBPNPMAC.
DEFINE RP_PROVIDE_FROM_LAST.
PNP-SW-FOUND = '0'.
. . .
END-OF-DEFINITION.

SAP
ABAP HR

Infotype Record Processing

P rocessing a S p ecific Infotype R ecord

Data selection

T a ble
Pnnnn

January

January

Decem ber

Decem ber

G ET P E RN R.
R P_ PR O VI DE _F RO M _L AS T <P n nn n> S PA C E PN-B EG D A PN -E ND D A.
I F PN P -S W- FO U ND = 1 .
W R IT E. ..
E ND IF .

SAP
ABAP HR

Infotype Record Importing

Importing Specific Infotype Records

Data selection

M ay

December

PAnnnn

START-OF-SELECTION.
RP_SET_DATA_INTERVAL '<
Pnnnn>' PN-BEGDA PN-ENDDA.
GET PERNR.

Table
Pnnnn

SAP
ABAP HR

Function HR_READ_INFOTYPE
Reading Infotypes Without Logical DB (1)

PAnnnn

INFOTYPES: <nnnn>.
...
CALL FUNCTION
'HR_READ_INFOTYPE'...

SAP
ABAP HR

Function HR_READ_INFOTYPE
Reading Infotypes Without Logical DB (2)

INFOTYPES: 0002.
DATA: return LIKE SY-SUBRC.
CALL FUNCTION 'HR_READ_INFOTYPE'
EXPORTING
. . .
PERNR
= <person>
INFTY
= '0002'
BEGDA
= <begdat>
ENDDA
= <enddat>
IMPORTING
SUBRC
TABLES
INFTY_TAB
EXCEPTIONS
INFTY_NOT_FOUND
OTHERS

= return
= P0002
= 1
= 2.

SAP
ABAP HR

HR Macro Summary

Many HR reports use macros. Their program codes

are stored in a table or defined locally using the
DEFINE keyword.

The PR_PROVIDE_FROM_LAST macro writes the

last valid record in the data selection period to the
header line of the internal info type table.

You can use the function module

HR_READ_INFOTYPE to read the personnel data in
reports which do not use an HR logical database.

SAP
ABAP HR

Use of PROVIDE Statement

 PROVIDE ENDPROVIDE is a loop to process
Pnnnn tables, within the validity period.
 Two or more infotypes can be processed in a single
PROVIDE ENDPROVIDE loop.
 Combines JOIN and PROJECTION.
 Reads time-dependent table entries.

SAP
ABAP HR

Logical database PNP

Functions of Logical Database PNP

1. Data retrieval

2. Screening

3. Authorization check

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ABAP HR

Logical database PNP - Screening

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ABAP HR

Functions of Logical database PNP

Data Retrieval

1. Create data structures for infotypes

INFOTYPES: 0001,
0002,
0007.
" Organizational Assignment "
"Personal Data "
" Planned Working Time"

2. Fill the data structures with the infotype records

GET PERNR.

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ABAP HR

Processing Master Data using PROVIDE

Processing Master Data

TABLES: PERNR.
INFOTYPES:0001,
0002,
0006,
....

" Actions
"Personal Data
" Addresses

GET PERNR.
PROVIDE * FROM P0002 BETWEEN PN-BEGDA AND PN-ENDDA.
WRITE...

ENDPROVIDE.

SAP
ABAP HR

Processing Master Data using PROVIDE

Loop Nesting

GET PERNR.
PROVIDE * FROM P0002
BETWEEN PN-BEGDA AND PN-ENDDA.
WRITE...
ENDPROVIDE.
PROVIDE * FROM P0006
BETWEEN PN-BEGDA AND PN-ENDDA.
WRITE...
ENDPROVIDE.

END-OF-SELECTION.

Infotype
loop

Infotype
loop

Employee
loop

SAP
ABAP HR

Joins in PROVIDE
Join / Creating Intervals

Personal
Data (0002)

Organizational
Assignment (0001)

Join

SAP
ABAP HR

Joins in PROVIDE
Join / Coding

TABLES: PERNR.
INFOTYPES:0001,
0002,
0006,
....

" Organizational Assignment

"Personal Data
" Addresses

GET PERNR.
PROVIDE * FROM P0001
* FROM P0002
BETWEEN PN-BEGDA AND PN- ENDDA.
WRITE...

ENDPROVIDE.

SAP
ABAP HR

Joins and Projection in PROVIDE

Join and Projection / Coding

TABLES: PERNR.
INFOTYPES:0001,
0002,

"Organizational Assignment
"Personal Data

....

GET PERNR.
PROVIDE

STELL
ENAME FROM P0001
GBDAT FROM P0002
BETWEEN PN-BEGDA AND PN-ENDDA.
WRITE...

ENDPROVIDE.

SAP
ABAP HR

PA Letters Infotype Customer Defined

Business Needs:
A letter is to be generated after the following action in the prescribed
format:
1.

Hiring / Appointment Letter

2.

Confirmation Letter

3.

Promotion Letter

4.

Transfer Letter

5.

Relieving Letter on Resignation

6.

Retirement Letter

The generated letter should be modifiable and same is to be stored

along with each employee and action.

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ABAP HR

Sample format of Appointment Letter

LETTER NO. REC.01
Mr./Miss [Full name of Employee]
[Position] [Grade]
[Location]

APPOINTMENT LETTER

The management is pleased to appoint you as the [POSITION] in [GRADE] with effect from [DATE].
You will report to [POSITION].
Your salary & other benefits are stated in the attached compensation package sheet.
You will be on probation for a period of six months. On satisfactory completion of probation you will
be confirmed in service.
You shall be governed by the Services rules of the Company, a copy of which is enclosed. A
summary of Benefits & Leave Rules as applicable to you is also enclosed.
Please confirm your acceptance by signing the duplicate copy of this letter & intimate the date of
joining.
This offer is valid for two months from the date of receipt of this letter.
Faithfully
[Signatory] / SECRETARY
[Designation]

SAP
ABAP HR

Structure for PA letter Infotype

Structure: PS9011
Component

Component
Type

Data
Type

Len

Short Text

De
c

LDATE

ZLDATE

DATS

Letter Date

LTYPE

ZLTYPE1

CHAR

50

Letter Type

SIGN1

ZSIGN1

CHAR

40

Signatory

DESGN

ZDESGN

CHAR

40

Designation

MASSN

ZMASSN

CHAR

Action Type

EFFDT

BEGDA

DATS

Start Date

SUPER

ZSUPER

CHAR

40

SBU / Functional Head

SBUNM

ZSBUNM

CHAR

40

SBU Name

APDAT

ZAPDAT

DATS

Appointment Date

RLDAT

ZRLDAT

DATS

Relieving Date

LETTERID

TDOBNAME

CHAR

70

Name

SAP
ABAP HR

ZHR_LTYPE
Table ZHR_LTYPE created for help drop down of field
LTYPE of structure PS9011.
Table: ZHR_LTYPE
Fields

Field Type

Data
Type

Len

Dec

Short Text

INFTY

INFTY

CHAR

Infotype

SUBTY

SUBTY_591A

CHAR

Subtype

LTYPE

ZLTYPE1

CHAR

50

Letter Type

ACTION

MASSN

CHAR

Action Type

FRMNM

ZFRMNM

CHAR

30

Form Name

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ABAP HR

Screen Layout for PA Letters Infotype

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ABAP HR

STD Text for Appointmnet Letter SO10

*
*

Ref No. &itab-ref_no&

*
*

&cldate&

*
*

&itab-ename&

&itab-zdesgn&

&itab-orgtx&

&itab-name1&

*
*

&itab-first_line&

*
B The Management is pleased to appoint you as the &itab-zdesgn& in grade
&itab-pktxt& with effect from &itab-effdt&. You will report to .....
*
B Your salary & other benefits are stated in the attached compensation
package sheet.
*

SAP
ABAP HR

STD Text for Appointmnet Letter SO10

B You will be on probation for a period of six months. On satisfactory
completion of probation you will be confirmed in service.
*
B You shall be governed by the Services rules of the Company, a copy of
which is enclosed. A summary of Benefits & Leave Rules as applicable to
you is also enclosed.
B Please confirm your acceptance by signing the duplicate copy of this
letter & initimate the date of joining.
*
B This offer is valid for two months from the date of receipt of this
letter.
*
*

Faithfully

*
*

&pp9011-sign1&

*
P2 CC:,,Chief Personnel Officer
P2 ,,Chief Manager, Management Systems and Information
P2 ,,

SAP
ABAP HR

Clusters
Definition
Each database object, for example, PCL1 or PCL2, with the type
Import/Export file consists of related areas. These areas are known
as clusters, for example. RX, RD.

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ABAP HR

Display of Cluster data Payroll Result

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ABAP HR

Display of Cluster data Payroll Result

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ABAP HR

Display of Cluster data Payroll Result

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ABAP HR

Display of Cluster data Payroll Result

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ABAP HR

Display of Cluster data Payroll Result

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ABAP HR

Display of Cluster data Payroll Result

SAP
SAP
ABAP
HR
ABAP HR

Reading Cluster Directory

Reading the Cluster Directory

*Table containing directory of payroll results

DATA: BEGIN OF RGDIR OCCURS 100.
INCLUDE STRUCTURE PC261.
DATA: END OF RGDIR.
DATA: COUNTRY LIKE T001P-MOLGA.
...
CALL FUNCTION 'CU_READ_RGDIR'
EXPORTING
PERSNR
= PERNR-PERNR
IMPORTING
MOLGA
= country
TABLES
IN_RGDIR
= RGDIR
EXCEPTIONS
NO_RECORD_FOUND = 1
OTHERS
= 2.

SAP
ABAP HR

Determining Last Payroll Result

Determining Current Payroll Result (1)

DATA: number LIKE PC261-SEQNR.

. . .
GET PERNR.
. . .
CALL FUNCTION 'CU_READ_RGDIR'
. . .
CALL FUNCTION 'CD_READ_LAST'
EXPORTING
BEGIN_DATE
= PN-BEGDA
END_DATE
= PN-ENDDA
IMPORTING
OUT_SEQNR
= number
TABLES
RGDIR
= RGDIR
EXCEPTIONS
NO_RECORD_FOUND
= 1
OTHERS
= 2.

SAP
ABAP HR

Determining Last Payroll Result

Determining Current Payroll Result (2)

DATA: result TYPE PAY99_RESULT.

DATA:
rt_header TYPE LINE OF HRPAY99_RT.
. . .
CALL FUNCTION 'PYXX_READ_PAYROLL_RESULT'
EXPORTING
CLUSTERID
='RX'
EMPLOYEENUMBER
=p0001-pernr
SEQUENCENUMBER
=number
*
READ_ONLY_BUFFER
= ' '
*
READ_ONLY_INTERNATIONAL
= ' '
*
CHECK_READ_AUTHORITY
= 'X'
. . .
CHANGING
PAYROLL_RESULT
=result
EXCEPTIONS . .
LOOP AT result-INTER-RT INTO rt_header.
WRITE: / rt_header-LGART, ...
ENDLOOP.

SAP
ABAP HR

Structure for Payroll Result

Structure for Payroll Results

Structure: PAY99_RESULT
EVP
Structure PC261

INTER Structure PAY99_INTERNATIONAL

VERSC

RT

CRT

Type PC202

Type HRPAY99_RT

Type HRPAY99_CRT

DATA: result TYPE PAY99_RESULT.

DATA: rt_header TYPE LINE OF HRPAY99_RT.
. . .
* Access to payroll result data
WRITE: result-INTER-VERSC-FPPER,
. . .
LOOP AT result-INTER-RT INTO rt_header.
WRITE: / rt_header-LGART, . . .
ENDLOOP.

NAT
BT

Dummy
for national
part

SAP
ABAP HR

EXERCISE (1)
1. Whenever an employee is hired, it is mandatory to
provide certain documents, which will form a checklist
on joining the organization.
The joining checklist are as follows:
a. Relieving letter from last employer
b. Salary Slip of last employer
c. Graduation certificate
d. Copy of latest qualification certificate, specify
e. Income Tax certificate of last employer
f. Others specify (3 lines)
Create a customer defined infotype where above
details are maintained.

SAP
ABAP HR

EXERCISE (2)
2. Eligibility for LTA allowance is one basic for a financial
year. If last year it is not claimed, it can be claimed in
the current year.
LTA is one time payment and maintained in IT
0015, i.e. Additional payments & deductions.

Provide and additional field to maintain year for

LTA claim. (Infotype Enhancement to IT 0015)

If LTA claim is not of current year, then LTA

reduces to 80% of the current basic. Built a
validation for the same.

SAP
ABAP HR

EXERCISE (3)
3. Generate a report to list employee with the latest
action in the given date range.
Display following fields:
a. Employee Number
b. Employee Name
c. Action Type
d. Action Text
e. Action Start Date
Tips: Make use of HR macros

SAP
ABAP HR

EXERCISE (4)
4. Generate a report to list an employment history in a
given date range.
Display following fields:
a. Employee Number
b. Employee Name
c. Action Start Date
d. Action Type
e. Action Text
Tips: Make use of provide endprovide loop

SAP
ABAP HR

EXERCISE (5)
5. Generate a Salary register which will list following
fields in matrix format.
Emp.No.

Basic

HRA

Conv

Spl.Pay

00001
00002
00100

Read data from Payroll Cluster and display it in the

above format.
Tips: Refer to SAP standard programs in T.Code
PC00_M99_CLGA09 and PC_M99_CLGV09