RUBYTERMINALHANDBOOK

Revision 6

Petronas Carigali Vietnam Ltd.

01 July 2010

RUBY TERMINAL
HANDBOOK

DISCLAIMER
This Terminal Handbook has been compiled for the benefit of Masters, Vessel Owners and
their agents. While believing the information contained herein to be correct, PCVL makes
no warranties in respect of and accepts no responsibility for its accuracy or completeness
(regardless of its purpose of use) or for any action or omission taken in reliance on the
information. As the Terminal Handbook may be amended from time to time, the user must
ensure that he has the latest edition issued by PCVL.

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CONTENTS
1. INTRODUCTION ............................................................................................................................................. 4
2. DEFINITIONS AND INTERPRETATION ........................................................................................................ 4
3. COMPLIANCE WITH VIETNAMESE LAWS .................................................................................................. 6
4. COMPLIANCE WITH TERMINAL HANDBOOK PROVISIONS..................................................................... 6
4.1

Conditions for Provision of Facility Services ................................................................................... 6

4.2

Signing Conditions of Use ............................................................................................................... 6

5. COMPLIANCE WITH DRUGS AND ALCOHOL POLICY.............................................................................. 7

6. STANDARD OF VESSELS............................................................................................................................. 7
6.1

Vessel Size.................................................................................................................................... 7

6.2

Vessel Vetting................................................................................................................................ 7

6.3

Vessel Age .................................................................................................................................... 8

6.4

Tandem Moored Lifting .................................................................................................................. 8

6.5

Terminal Restrictions...................................................................................................................... 8

6.6

Lifting and Other Equipment........................................................................................................... 9

6.7

Inert Gas System............................................................................................................................ 9

6.8

Oil Pollution Insurance ................................................................................................................... 9

6.9

Accommodation.............................................................................................................................. 9

6.10 Cargo Heating .............................................................................................................................. 10

6.11 Classification Society.. ................................................................................................................. 10
6.12 Officer Qualifications.. .................................................................................................................. 10
6.13 Deck Equipment ........................................................................................................................... 10
6.14 Manifold Hose Adapters ............................................................................................................... 10
6.15 Ballast System Configuration ....................................................................................................... 10
6.16 Helicopter Operations................................................................................................................... 10
6.17 Vessel History............................................................................................................................... 10
7. VESSEL SAFETY CHECK ........................................................................................................................... 11
8. APPROACH TO AND MOORING AT THE TERMINAL............................................................................... 11
8.1

Advice of Arrival............................................................................................................................. 11

8.2

Anchoring ...................................................................................................................................... 11
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8.3

Draft requirements......................................................................................................................... 11

8.4

Notice of Readiness ...................................................................................................................... 12

8.5

Pilotage.......................................................................................................................................... 12

8.6

Safe Access................................................................................................................................... 12

8.7

Pre-Offtake Meeting ...................................................................................................................... 12

8.8

FSV - Field Support Vessel ........................................................................................................... 12

8.9

Tandem Mooring (Refer Annexure E) ........................................................................................... 13

9.LOADING OF CRUDE OIL ............................................................................................................................. 14

9.1

Engines on Standby ...................................................................................................................... 14

9.2

Static Tow ...................................................................................................................................... 14

9.3

Watch............................................................................................................................................ 14

9.4

Floating Export Hose Transfer and Connection (Refer Annexure E)......................................... 14

9.5

Deballasting................................................................................................................................... 14

9.6

Discharge of Bilge ......................................................................................................................... 14

9.7

Dumping of Waste ......................................................................................................................... 14

9.8

Fines and Claims........................................................................................................................... 14

9.9

Control of Cargo Transfer Operations ........................................................................................... 15

9.10 Suspension of Cargo Transfer ...................................................................................................... 15

9.11 Actions in an Emergency.............................................................................................................. 15
9.12 Pollution Control ........................................................................................................................... 16
9.13 Completion of Cargo Transfer ..................................................................................................... 16
9.14 Unmooring .................................................................................................................................... 16
10.EARLY DEPARTURE PROCEDURES (EDP).............................................................................................. 17
11.TERMINAL FEES AND CHARGES.............................................................................................................. 17
11.1 Terminal Charges ........................................................................................................................ 17
11.2 Charge for Visitors....................................................................................................................... 17
ANNEXURE A : Information Relating to the Facilities ..................................................................................... 18
1.
2.

Description of Facilities ................................................................................................... 19

Generation Information..................................................................................................... 20

ANNEXURE B : Conditions of Use ................................................................................................................... 23

ANNEXURE C : Vessel Safety Checklist .......................................................................................................... 28
ANNEXURE D : Vessel Questionnaire ............................................................................................................. 31
ANNEXURE E : Diagrams................................................................................................................................. 38
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1. INTRODUCTION
The Ruby Oil Field is located in Blocks 01 & 02 offshore of the Socialist Republic of Vietnam,
approximately 155 km north-east of Vung Tau. Petronas Carigali Vietnam Limited (PCVL) holds an
85% equity share in the block and is the operator of the Ruby Oil Field and Ruby Terminal as well.
Another 15% of the equity is held by Petro Vietnam Exploration and Production (PVEP). To ensure the
orderly, safe, efficient and pollution-free operations at the Ruby Terminal, PCVL has compiled this
Terminal Handbook which must be strictly observed by all Trading Tankers (Vessels) visiting for Ruby
crude oil lifting purposes.
This document describes the crude oil offshore loading terminal (Terminal) and requirements,
regulations and conditions applicable to Vessels visiting the Terminal. It includes all Annexure attached
thereto and formed an integral part of the Terminal Handbook. Annexure A provides general
descriptions and some information relating to the Facilities which Masters, Vessel Owners and their
agents may find useful.
Annexure A provides general descriptions and some information relating to the Facilities which
Masters, Vessel Owners and their agents may find useful.

2. DEFINITIONS AND INTERPRETATION

In this Terminal Handbook, the following words have the following meanings:
"Terminal"

The FPSO located at the Ruby Oil Field for tandem loading of crude oil onto Lifting
Tankers. Determination of the applicable Terminal shall be at the discretion of
PCVL.

"Terminal
Handbook

The Ruby Terminal Handbook and all Annexure and diagrams which are attached
hereto and made an integral part of the Terminal Handbook including any
amendments made from time to time.

"Terminal
Operator"

PCVL acting in that capacity under the Production Sharing Contract in respect of
Blocks 01 & 02 dated 9th September 1991.

Lifting Party

The party, which lifts crude oil from Ruby Terminal in accordance with the Joint
Marketing Agreement and Lifting Agreement for Ruby Crude Oil in respect of the
Blocks 01 & 02 PSC (Ruby Oil Field - Offshore Vietnam).

"Lifting
Coordinator

A person is appointed by the Lifting Parties to act in coordinating the lifting of Ruby
crude oil between Lifting Parties, Marketing Agent and Terminal Operator.

"MEZ

Maritime Exclusion Zone for Ruby Oil Field as declared in the Maritime Notice
issued on 27th May 2009 by the Vietnam National Maritime Administration, (as
shown in Diagram E-1).

"FPSO"

The Floating Production Storage and Off-loading unit at the Ruby Oil Field

"Platforms"

Drilling-Production Platforms (or Well Head Platforms) at the Ruby Oil Field,
named RBDP-A, RBDP-B, PLDP-A and TPDP-A.

"FSV

Field Support Vessel is an Anchor Handling Tug Supply vessel standing by at

Ruby Oil Field (as referred to in Clause 8.8)

"Facilities"

The FPSO, Platforms, Drilling Rigs plus any dedicated support vessels, (including
the FSV) located within the Ruby MEZ.

"Facility
Services"

means all and any services of any description and nature provided or performed
by or on behalf of PCVL at or about the Facilities and/or the Vessels
within 05 nautical miles of the Terminal directly or indirectly in connection with
lifting crude oil from the Terminal including, without limitation, pilotage, navigation,
berthing, mooring, loading/off-loading, communications, watch or other services,
assistance, direction, advice, instruction or conduct whatsoever.

"IMO"

International Maritime Organisation.

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"ICS"

International Chamber of Shipping.

"ISGOTT"

International Safety Guide for Oil Tankers and Terminals.

"ITF"

International Transport Federation Agreement.

"ITOPF"

International Tanker Owners Pollution Federation Limited.

"MARPOL"

International Convention on Marine Pollution 1973 as modified by Protocol 1978.

"SOLAS"

International Convention for the Safety of Life At Sea 1974 and its Protocol of
1978.

"OCIMF"

Oil Companies International Maritime Forum.

STCW

Standards of Training, Certification and Watch keeping.

"DWT"

Total cargo plus bunkers and stores that a ship can carry up to her Plimsoll Line or
Marks, here stated in metric tons.

"SWL"

Safe Working Load, herein expressed in tons.

"ETA"

Estimated date and time of arrival at the Terminal of the Vessel in question.

"Turret
Mooring

The single point mooring at bow of the FPSO, which permanently anchored at the
Ruby Oil Field and equipped with a single product swivel to receive crude oil from
RBDP-A platform.

"Vessel

A Crude Oil Carrier (Trading Tanker) which requires the facility services to be
provided or performed in connection with crude oil lifting from the Ruby Terminal.

"Shall"

a mandatory instruction

"Should"

a recommended instruction

RUBY TERMINAL ORGANISATION FOR CRUDE OIL LIFTING OPERATIONS

ECC

Emergency Coordination Centre located at PCVL Office in Ho Chi Minh City.

"Operations
Manager

Based at PCVL Office, the Operations Manager has overall responsibility for all
respects of production operations in the Ruby Oil Field.

"Mooring
Master

Based at PCVL Office as Marine Coordinator, the Mooring Master is responsible

for safety and efficiency of the crude oil lifting operations at the Ruby Terminal.
During lifting operations, he is normally offshore located onboard the Vessel.

"Field
Superintendent

Based on the FPSO as the PCVL Representative at the Ruby Oil Field. The Field
Superintendent has legal responsibility for the hydrocarbon production activities
on the platforms (RBDP-A, RBDP-B, PLDP-A and TPDP-A).

"OIM

Based on the FPSO, the Offshore Installation Manager is responsible for all safety
and operational aspects of the FPSO RUBY II.

"Surveyor"

The acceptable independent inspectors who are mutually appointed by Marketing

Agent on behalf of Buyer and Seller to verify the quantity and quality of crude oil
lifting at the Ruby Terminal.

"Master"

The Master of Vessel (Lifting Tanker).

"Vessel
Owners"

Mean jointly and severally the Vessel (Lifting Tanker), its owners, charterers
(demise or otherwise), owners of cargo and/or bunkers aboard the Vessel, and
their respective directors, officers, employees, servants (including Master, crew
agents and contractors), as applicable.

In case of ambiguity or dispute with respect to the meaning of any words, phrases or provisions of this
Terminal Handbook excluding the Conditions of Use (Annexure B) such ambiguity or dispute shall be
resolved by the Operations Manager or, in his absence, the Mooring Master and his interpretation shall
be final and conclusive.

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3. COMPLIANCE WITH VIETNAMESE LAWS

The Facilities including the Terminal are located in Vietnamese territorial waters, within a Restricted
Area or Maritime Exclusion Zone (MEZ-refer to diagram E16) of the Ruby Oilfield. Sea traffic shall
keep a distance of two (2) nautical miles or more from the Ruby MEZ. Vessels shall only enter the
Maritime Exclusion Zone at the request or permission of PCVL.
The Terminal has been classified by the Vietnamese authorities as a "non-wharf port" crude oil
export terminal residing within the Restricted Area (MEZ) one over which the Binh Thuan Maritime
Administration has jurisdiction. The Ruby Terminal is also one of the Vietnamese ports to which the
ISPS Code has been officially applied since 1stJuly 2004.
Vessels visiting the Terminal shall comply with the provisions of the Vietnamese maritime laws
including implementation of the ISPS Code at the ports within the Vietnamese water, as they apply to
the Terminal in this context, and other applicable Vietnamese laws and regulations. Where there is
no specific regulation in Vietnamese law, Vessels shall follow good international practices.
The Master, Vessel Owners and their agents shall comply with all directions by the Government of
the Socialist Republic of Vietnam and all its authorities or agencies having jurisdiction over the
Facilities, this Terminal Handbook, or controversies arising from acts done upon or relating to the sea
or continental shelf. Procedures specified by the Vietnamese Government whether relating to health,
customs and immigration or otherwise shall be strictly adhered to.

4. COMPLIANCE WITH TERMINAL HANDBOOK PROVISIONS

4.1

Conditions for Provision of Facility Services

All Facility Services provided or performed by PCVL are strictly subject to the terms and
conditions of this Terminal Handbook. Compliance with Terminal Handbook provisions is
mandatory for all Masters, Vessel Owners and their agents who wish to bring Vessels to the
Terminal for the purpose of lifting crude oil. By entering the Terminal and generally accepting
the Facility Services, Masters, Vessel Owners and their agents, and all persons on board the
Vessels agree or are deemed to agree to comply with the Terminal Handbook provisions.
Not withstanding anything to the contrary in this Terminal Handbook, if at any time the
Operator forms the reasonable judgment that the Vessel has breached the Terminal
Handbook provisions or is likely to compromise the safety or environmental integrity of the
Terminal or is likely to adversely effect the operational efficiency or capability of the Terminal,
then the Operator shall have the right to immediately reject the Vessel or terminate the
provision of any Facility Services including the loading of crude oil. All and any cost incurred
by the Vessel by such rejection or termination shall be to the Vessel Owners' account.

4.2

Signing Conditions of Use

4.2.1

The Master of a Vessel shall:

4.2.1.1

Obtain from PCVL or ensure that he has a copy of the latest edition of the
Terminal Handbook and conversant with its provisions;

4.2.1.2

Signify his agreement to comply with the Terminal Handbook provisions by

signing the Conditions of Use (see Annexure B) which is required before the
Notice of Readiness is accepted by the Terminal, and

4.2.1.3

Transmit or pass the signed Conditions of Use to the Mooring Master for
his signature on behalf of PCVL.

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A Vessel whose Master fails to comply with the procedures specified in this Terminal
Handbook shall be refused permission to approach or berth at the Terminal. All and
any costs incurred by such refusal shall be to the Vessel Owner's account.

5. COMPLIANCE WITH DRUGS AND ALCOHOL POLICY

A Vessel made fast to the Terminal, its crew and passengers shall comply in every respect with
OCIMF Guidelines for Drugs and Alcohol. No alcohol or non-prescription performance affecting drugs
may be consumed under any circumstances by any Facilities or Vessel personnel whilst at or in the
vicinity of the Facilities.
PCVL may cease oil transfer operations and disconnect the Vessel for failure to comply with this
requirement. All and any costs incurred by such failure shall be to the Vessel Owners' account.

6. STANDARD OF VESSELS
6.1

Vessel Size
The Terminal normally only accepts Vessels between 60,000 and 120,000 DWT. Vessels are
required to carry out tandem mooring lifting. As a general guideline the minimum parcel size is
depending on arrangement between Lifting Party and Operator, based on Terminal conditions
(including weather). The maximum export parcel size is of 500,000 barrels.

6.2

Vessel Vetting
Vessel Owners (or Vessel Master) shall complete the Vessel Questionnaire (Annexure C),
including a clear copy of the forecastle plan which shall be signed as correct by the Vessel
Owner or his representative and transmitted to the Lifting Party. The plan shall conform in
terms of detail and clarity to OCIMF - "Mooring Equipment Guidelines".
The Lifting Party is responsible for transmitting the completed Vessel Questionnaire to the
Terminal at the following address:
Petronas Carigali Vietnam Ltd.
Petronas Tower, Royal Centre, 235 Nguyen Van Cu Street,
District1, Ho Chi Minh City, S.R. Vietnam.
Attn.: Lifting Coordinator and Marine Coordinator
Telephone: (84-8) 3830 9966
Facsimile: (84-8) 3833 3589 / 38309988
The PCVL Vessel Vetting process includes technical review of the completed Vessel
Questionnaire and submitted plan as described. A detailed Vessel database is maintained and
Vessel management review is also performed. The review results are coordinated by the
Lifting Coordinator, as are Vessel surveys if required.
Within twenty four (24) hours of receipt of a Vessel nomination for a lifting which includes a
correctly completed Vessel Questionnaire and the required plan, the Terminal shall advice the
Lifting Party whether PCVL accepts or rejects the Vessel. The O.B.O type vessels are not be
accepted for loading crude oil at Ruby Terminal.
In compliance with the ISPS Code, a vessel that is not in possession of a valid International
Ships Security Certificate shall not be accepted to load the crude oil at the Ruby Terminal.
Upon arrival at the Terminal, the Mooring Master shall conduct a final inspection to confirm the
Vessel's acceptability. This final acceptance by PCVL is a condition, which shall be satisfied
before the Vessel may approach, berth and lift crude oil from the Terminal.

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If the particulars given in the Vessel Questionnaire change in any respect or otherwise
become inaccurate, the Master or Vessel Owner shall promptly notify the Terminal in writing.
Without prejudice to any other consequence of such inaccuracy or change, failure to so notify
may cause delay or rejection at the Terminal, and all costs incurred shall be to the Vessel
Owner's account.
6.3

Vessel Age
Vessel of twenty (20) years old and above shall have undergone and passed physical
examination by a professionally qualified surveyor acceptable to PCVL within the previous six
(6) months. If required, Vessel survey shall be arranged by PCVL liaising with the Lifting Party
via the Lifting Coordinator.
Vessel of twenty-five (25) years old and above (from date of delivery) shall not be considered
for vetting/inspection and not to be accepted to load crude oil at Ruby terminal.

6.4

Tandem Moored Lifting

Vessels for planned tandem moored lifting shall be fitted with the appropriate equipment in
accordance with the OCIMF "Recommendations for Equipment employed in the Mooring of
Ships at Single Point Moorings" and "Mooring Equipment Guidelines". The equipment shall
include a 200T SWL chain stopper designed for use with 76 mm chain.
The windlass/winch at the forecastle of the Vessel shall have one empty drum capable of
accepting 300 m of pick-up rope and messenger to winch the tandem mooring assembly.

6.5

Terminal Restrictions
6.5.1 Access terms
Right of access to the Terminal shall be restricted at Mooring Masters sole discretion
to Vessels meeting the following conditions:

Be of such size, draught, equipped and manned as to be in every way fit to enter,
secure to FPSO, load at and leave safely and without delay and always safely
afloat.

Be capable of accepting the nominated cargo quantity.

Have Segregated Ballast System.

Crew to comply with the Standards of Training, Certification and Watch Keeping as
per STCW 1995.

Be manned and maintained to fully comply with the guidelines set out in the
International Safety Guide for Oil Tankers and Terminal (ISGOTT).

Comply with the Maritime Organizations conventions in force.

Comply with the latest SOLAS and MARPOL Conventions, specifically regarding
fire fighting capabilities and oxygen content in inerted cargo tanks.

Be classed and maintained as certified and comply with all laws, regulations,
codes, requirements and directives of all relevant governmental authorities having
jurisdiction.

Comply with and, as the case may be, be approved in accordance with all
applicable governmental laws, rules, regulations, instructions and requirements
applying on the approach to and departure from the mooring, including without

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limitation all environmental, safety and other regulations existing at the time of
presentation of the Vessel for loading.

Be covered by Civil Liability Convention and its 92 Protocols as applicable.

Be seaworthy, with all winches for mooring lines and anchors in full operating
condition and prepare at all times to be able to safely vacate the Terminal.

6.5.2 Terminal closed

The Terminal is closed for berthing operations:

6.6

From 17:00 hours to 06:00 hours (local time)

Any time when weather conditions do not allow for safe berthing operations.

Lifting and Other Equipment

Vessels shall have manifolds and associated loading equipment conforming to OCIMF
"Recommendations for Oil Tanker Manifolds and Associated Equipment", and a derrick or
crane rated at 15 tons SWL as a minimum. The Vessel shall be equipped and supply the
necessary sundries like chain blocks, slings, shackles to efficiently effect the hose connection.
Masters and Vessel Owners shall ensure that Vessels mooring arrangements and equipment
comply in all respects with the requirements of the Terminal Handbook before finalisation of
charter arrangements and before arrival at the Terminal. Without prejudice to any other
consequence, failure to comply with these requirements may result in delays or rejection at the
Terminal, and all and any costs incurred shall be to the Vessel Owners' account.

6.7

Inert Gas System

The Vessel shall arrive at the Terminal with all crude oil storage tanks inerted, and the inert
gas system shall be operable while the Vessel is at the Terminal. PCVL may check the
condition of the Vessel's tanks at any time. If the system fails or the tank pressure or
atmosphere is outside industry accepted limits, as per recommendations contained in the
latest ISGOTT edition, the Vessel shall be unmoored from the Terminal, and all and any costs
incurred shall be to the Vessel Owner's account.

6.8

Oil Pollution Insurance

The Owner of the Vessel shall be a member of the International Tanker Owners Pollution
Federation Limited (ITOPF) or INTERTANKO and have insurance covering liabilities under the
International Convention on Civil Liabilities for Oil Pollution Damage 1969 and 1992 protocols;
the cargo to be loaded shall be covered by the International Convention on the Establishment
of International Fund for Compensation for Oil Pollution Damage 1992 or equivalent. Owner of
the Vessel shall have in place the maximum (USD 1 billion) P&I Club Insurance for Oil
Pollution Liability.

6.9

Accommodation
It is preferred that Vessels should be covered by a current ITF certificate to ensure a basic
standard for crew working and living conditions. While at the Terminal, a Vessel shall be
required to provide accommodation, where available, for all of the following personnel,

1 Mooring Master (PCVL)

1 Mooring Master Assistant (Bow-man)
1 Vietnamese Pilot
1 Independent Cargo Surveyor
1 Shipping Agent (Vessel Owner)
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and / or any other person as may be required by the Mooring Master.

6.10 Cargo Heating

Due to the high pour point and waxy property of Ruby crude, the Vessel shall be equipped with
a cargo heating system capable of maintaining the Ruby crude temperature at 45oC, or at a
lesser value if so stipulated by the Lifting Party (which value shall be advised in writing to the
Lifting Coordinator by the Lifting Party at the time of Vessel nomination).
6.11 Classification Society
The Vessel's Classification Society shall be a member of the International Association of
Classification Societies.
6.12 Officer Qualifications
At least two of the Vessel's Deck Officers complement shall be familiar with crude oil lifting
operations and shall have Tanker Endorsements to their current Deck Officer Certificates.
Senior vessel personnel who will be required to liaise with the Mooring Master or his assistant
during any parts of the lifting operation shall be fluent in spoken and written English.
6.13 Deck Equipment
All equipment used on deck shall be either explosion-proof or intrinsically safe, to avoid
introducing potential ignition sources.
6.14 Manifold Hose Adapters
The Vessels manifold must be prepared to receive and connect a 16 inch 150 # ANSI
Camlock quick release coupling, as used on the Terminal's floating hose.
6.15 Ballast System Configuration
Vessels carrying Segregated Ballast Tanks (SBT) are the standard.
Clean Ballast Tanks (CBT) configuration as defined by MARPOL shall not be accepted at the
Ruby Terminal.
6.16 Helicopter Operations
The Vessel shall comply in all relevant respects with ICS Guide to Helicopter / Ship
Operations requirements relating to any helicopter operations advised as a contingency.
PCVL shall endeavour to advise the Lifting Party that such a contingency capability is required
prior to nomination of a Vessel by the Lifting Party. Should such a contingency requirement be
thus notified after a nominated Vessel is already accepted under PCVL Vessel Vetting
procedure, helicopter operations shall only be performed if the Vessel is able to comply in all
relevant respects with ICS requirements. The standard helicopter operations contingency is
Public Transport Helicopter Winching.
PCVL shall state helicopter model (if not the standard aircraft, Super Puma model AS 332L
Mark 2 with rotor disc diameter of 18.7m) and type of activity planned when advising of the
need for helicopter operations.
6.17 Vessel History
Vessels with a history of major safety and environmental incidents such as fire on board, spill
of crude oil cargo, non-conforming effluent disposal, serious injury/loss of life, or reported
violations of marine law, shall be reviewed with particular care before acceptance by PCVL

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Vessel Vetting process. The management of such Vessel, if nominating any Vessels to PCVL,
shall be subject to similar careful review prior to Vessel acceptance.

7. VESSEL SAFETY CHECK

On arrival, the Vessel shall undergo a physically safety check by the Terminal. Prior to approaching to
the terminal, the Mooring Master shall also conduct visually a pre-berthing inspection on the suitability
of the mooring and lifting gears onboard the Vessel.
The Vessel shall comply with the latest SOLAS and MARPOL conventions and protocols.
The Terminal may refuse to allow a Vessel to berth or order a Vessel away from the berth, or
otherwise suspend or terminate provision or performance of services to the Vessel if PCVL considers
that the Vessel fails to meet the requisite safety standards and all or any costs incurred shall be to the
Vessel Owner's account.

8. APPROACH AND MOORING AT THE TERMINAL

8.1

Advice of Arrival
Immediately after having received instructions (Loading Order) to proceed to Terminal, Master
of the Vessel is required to notify his local agent and PCVL of Ruby ETA seventy two (72),
forty eight (48), twenty four (24) and twelve (12) hours in advance.
The first message from the Master shall include:
Vessel name and Masters name
ETA, date and local time (UTC + seven (7) hours) and estimated time of NOR tender
Last port of call / next port of call.
Whether the vessel is in possession of a valid ISS certificate
The current security level of the vessel
Whether any additional security measures
Grade and quantity of cargo on arrival (if any) or in ballast . Cargo quantity to be loaded at
Terminal. Maximum loading rate on one manifold.
The Vessel Master shall promptly notify the Terminal of the new arrival time if the ETA
changes by more than three (3) hours following the twelve (12) hour ETA notice.
On approaching within twenty (20) nautical miles of the Terminal, the Vessels Master shall
contact the Ruby Cargo Control Room (CCR) via VHF Channel 08 or Ruby FSV via VHF
Channel 16 for further instructions.

8.2

Anchoring
No anchoring is permitted therein or within the Ruby Maritime Exclusion Zone. If a Vessel
cannot moor on arrival at the Terminal and wishes to anchor, it shall be at the nominated
anchorage area. The anchorage area is a circular area with a radius of 01 nautical mile
centred at position:
Latitude :
Longitude:

8.3

0
10 22 00 N
1080 37 00 E

Draft requirements
Only the Vessels fitted with segregated ballast tanks are permitted to visit Ruby Terminal. Due
to the exposed location of Ruby Terminal, Vessels are required to arrive with maximum
amount of ballast for safe handling. The Vessels trim shall never exceed 0.015 L, where L is
the length of the Vessel.

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A Vessel shall not be allowed to moor to the Terminal if it is found by the Mooring Master that
to be not adequately ballasted.

8.4

Notice of Readiness
The buyer, its representative or the Master of the Vessel (who shall deemed to be acting on
buyers behalf) will inform the Terminal a tender of Notice of Readiness for the Vessel to
load. The Notice of Readiness shall not be given until the Vessel has crossed limits of the
Ruby MEZ and is ready in all respects to load.
Notice of Readiness given within last two (2) hours in which the Terminal is open on any day
(between 06:00 and 17:00 hours local time) shall be deemed given to the Terminal in the next
opening day.
If not withstanding having tendered the Notice of Readiness, the Vessel is found by Terminal
not to be ready to load, such Notice of Readiness will be disregarded and buyer shall be
obligated to give new Notice of Readiness when it is in fact ready to load.
Notice of Readiness will be received and accepted by the Mooring Master after safety check
and pre-berthing inspection as per Articles 7 and when prevailing weather conditions and
daylight are sufficient to permit safe mooring.

8.5

Pilotage
Pilotage is mandatory in the Vietnamese water. The Vietnamese Pilot shall act as an adviser
to the Master while piloting the Vessel however overall responsibilities remain under the
command of the Master.
Vietnamese Pilot and Offtake Personnel Group will usually embark the Vessel at a position
two (2) Nautical Miles from stern of FPSO RUBY II as instructed by the Mooring Master.
In the case of adverse weather condition at offshore terminal, the Pilot Boarding Area would
be in port of Vung Tau, at the location selected by Vung Tau Maritime Administration, as
follows:
Latitude:
Longitude:

o
10 16 02 N
107o 04 08 E

The Mooring Master Assistant and other personnel, as described in clause 6.9, may also
board the Vessel with the Mooring Master. Suitable accommodation shall be provided for
these personnel remaining onboard the Vessel until completion of the offtake operation.
8.6

Safe Access
The Master shall provide safe access to and from his Vessel at all times in accordance with
the SOLAS convention and IMO recommendations. Failure to comply may result in delay of
berthing or sailing, and all and any costs incurred shall be to the Vessel Owner account.

8.7

Pre-Offtake Meeting
After completion of pre-berthing inspection and prior to approaching to the Terminal, the
Mooring Master shall hold a pre-offtake meeting onboard the Vessel with attendance of all key
personnel involved. In the meeting, the Mooring Master shall brief on operational criteria, work
procedures, safety check-list, emergency plan, and safety regulations of the Terminal. He shall
hand-deliver a copy of Terminal Handbook and ensures the master sign the Condition of Use
for receipt of the Terminal Handbook.

8.8

FSV - Field Support Vessel

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A dedicated FSV as of the Anchor Handling Tug and Supply (AHTS) vessel configuration is
permanently on located at the Terminal. The use of FSV for mooring and/or floating export
hose handling are compulsory and under supervision of the Mooring Master. For control and
static tow function, the FSV shall be working as a static-tow tug.
The tug shall make fast at the stern of the Vessel for the entire lifting operation from approach
and mooring until crude oil transfer has been completed and the Vessel has finally un-moored.
During crude lifting operation another support vessel should be present at location to provide
operational support (i.e handling of floating export hose, transfer of personnel) and standby
function for emergency response.
8.9

Tandem Mooring (Refer Annexure E)

Loading of Vessel at the Terminal shall be completed only by way of tandem mooring.
8.9.1

Static-tow assistance
Any service or facility provided by Terminal, including but not limited to Field Support
Vessels and their crews or berthing and hose equipment, is solely at the Vessels risk
as defined by the Disclaimer Clause in the Terminal Handbook.

8.9.2

Preparation of Mooring
For approach control reasons, a static-tow tug shall be made fast at the stern of the
Vessel when the Vessel is at position approximately 1.5 miles astern of the FPSO.
The Vessel shall provide two mooring ropes (80mm dia.) that may be used to connect
with towing wire on board the static-tow tug.

8.9.3

Mooring
The general mooring pattern is as follows:

8.9.4

At a distance of 300m-350m from the FPSO stern, tail-buoy at the end of

messenger of tandem mooring assembly shall be collected from the sea via
grapnel at the Vessels bow. The tandem mooring messenger that would be
streamed down wind/current shall be slowly winched up while the Vessel is
continually approaching to the FPSO stern.

When the Vessel has been positioned at a distance of 40-60m astern FPSO the
tandem hawser/chafe chain assembly shall be heaved aboard. Then the chafe
chain shall be finally homed and secured at the Vessels chain stopper.

During mooring operation, the Laser Range Finder shall be operated at the FPSO
stern to monitor movement (distance and speed) of the Vessel.

While the Vessel is tandem-moored to the Terminal, tension on the tandem

mooring hawser shall be continually monitored by means of the load monitoring
system onboard the FPSO.

Marginal Weather Mooring/Unmooring

The Terminal shall continually monitor weather conditions through a recognized
forecasting service and local observation.
In the event of deteriorating weather conditions or the approach of a typhoon, berthing
operation may be delayed. If the Vessel is already moored, shut down the crude lifting
operations shall be implemented in a timely manner and the Vessel unmoored.
The criteria for unmooring of tandem-moored Vessels will be advised by the Mooring
Master during the mandatory pre-offtake meeting.

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9. LOADING OF CRUDE OIL

9.1

Engines on Standby
While the Vessel is made fast, it shall always be ready to respond to requests for engine
movements immediately.
The Mooring Master shall be informed immediately of a main engine failure.

9.2

Static Tow
As stated in 8.8, the FSV shall take the Vessel on stern - to - stern static tow in order to
prevent unwanted movement of the Vessel and to provide extra control during Vessel mooring
and unmooring operations.

9.3

Watch
A deck crew of the Vessel (with handheld radio) shall keep a bow watch continually for the
period the Vessel is made fast. Reliable radio communications shall be established and
maintained at all times with the Vessel CCR and Mooring Master or his assistant. All
communications shall be in English.

9.4

Floating Export Hose Transfer and Connection (Refer Annexure E)

After the mooring hawser has been made fast, the floating hose end (barbell hose) will be
towed to the port side manifold of the Vessel that is tandem moored to the FPSO.
The hose end is usually transferred by means of another attended tug. When the sea
condition or tugs availability at the Terminal are not preferable, the hose end shall be towed
by means of soft mooring ropes and mooring winch onboard the Vessel.
The hose end shall then be lifted onboard using the Vessel's derrick or crane. The winching
and connecting of the hose end is the responsibility of the Vessel crew, under the guidance of
the Mooring Master or his assistant.
The hose end connection is a 16 inch CAMLOCK quick release coupling and will fit standard
16 inch 150# ANSI flanges. Manifold reducers to suit the above shall be supplied by the
Vessel. The floating export hose is fitted with a self sealing breakaway coupling.

9.5

De-ballasting
The Vessel's de-ballasting plan shall be approved by the Mooring Master. The Vessel shall
not commence de-ballasting operations without prior consultation with, and agreement of, the
Mooring Master. At no time shall the propeller immersion be allowed to become less than on
arrival.

9.6

Discharge of Bilge
Discharge of engine and pump room bilge is not allowed while alongside.

9.7

Dumping of Waste
Dumping of waste, dangerous, toxic or other hazardous material within the Ruby Terminal
area is strictly prohibited.

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Fines and Claims

Any fines imposed by governmental authority for pollution shall be for the Vessels account. In
the event that the Company has to settle any third party claims as a result of damages to
property caused by pollution attributable in any way to the Vessel, they will have the right to
reimbursement by those responsible for the Vessel for the all expense incurred.
In the event of oil spillage or pollution of the waters all labor and equipment use for cleaning
operations will be for the Vessels account.

9.9

Control of Cargo Transfer Operations

The Terminal shall control the transfer of oil according to the instructions received from the
Mooring Master or his delegate on the Vessel. The Vessel's officers shall be responsible for
de-ballasting the Vessel and monitoring the tank levels.

9.10

Suspension of Cargo Transfer

The Terminal shall halt transfer operations when:
radio communication between the Terminal and the Vessel is lost,
instructed to do so by the Master,
instructed to do so by the Mooring Master or his delegate,
an emergency situation concerning the Terminal, mooring or floating hose occurs,
weather conditions exceed safety limits.
or at any other time as may be determined by PCVL under these Terminal Handbook
provisions.

9.11

Actions in an Emergency
The Facilities have in place an Emergency Response Plan which is coordinated with ECC at
PCVL Office in Ho Chi Minh City. Through this plan, shore based emergency support can be
initiated and controlled. Nonetheless, the Vessel Master remains ultimately responsible for the
Vessel, its crew and passengers at all times.
If an emergency situation arises on the Facilities, the Mooring Master (or his delegate) shall
inform the Vessel Master of the situation and advice of actions the Vessel should take.
If an emergency situation arises on the Vessel, the Master shall immediately inform the
Mooring Master of the situation and the actions being taken, who shall advise the Facilities.
The FPSO emergency alarm signals are:
Fire alarm: continuous ringing of alarm bells.

General alarm: interrupted sounding of alarm bells / horns, and specific

announcements over the Public Address system.
In case of fire or explosion aboard the FPSO, the pumping of cargo shall immediately cease
and the Vessel shall be released from the tandem mooring as expeditiously as possible,
steering clear of the area under her own power after being released from the FSV static tow
where relevant.
In case of fire or explosion aboard the Vessel the cargo loading shall immediately cease and
the Vessel shall be released from the mooring as expeditiously as possible, maintained clear
from other Facilities via assistance from the FSV or other attendant tug as necessary.
Where feasible the Mooring Master shall coordinate these and ensuring emergency response
procedures with the Master and Person In-charge of Facilities concerned (i.e OIM, Field
Supt.,) who retain legal ultimate responsibility for the safety of their facilities, crew and other
persons on board.
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Each such Facility shall follow the Emergency Response Procedures already in place for that
Facility, but retaining internal coordination so as not to prejudice the safety of any other
Facility, if applicable.

9.12

Pollution Control
The Vessel shall fully comply with all relevant provisions of the MARPOL Convention, and with
all applicable Vietnamese environmental laws.
Any oil leakage or spillage shall be immediately reported to the Mooring Master. All loading
operations shall be suspended until the cause of the spill is established and remedied, and
cleaning completed to the satisfaction of PCVL and any relevant Vietnamese governmental
agency. All and any cost incurred by the Vessel by such suspension of operations shall be to
the Vessel Owners' account.
Without derogating from the Terminal Handbook provisions, liability for any pollution caused by
oil which has passed the first flange of the inlet manifold of the Vessel shall be for the account of,
and recoverable from, the Vessel Owners.

The Vessel Owners and Masters are responsible to observe International Convention laws
and the Socialist Republic of Vietnam regulation concerning Pollution of the Sea. Any incident
of pollution from the tanker within the Ruby Terminal is contravention of the Socialist Republic
of Vietnam Regulations.
In the event of escape of oil or oily water from any source, operations must be suspended
immediately and every effort made to identify, stop, contain and clean up the pollution. The
ECC must be informed via the Mooring Master in order that the Oil Spill Contingency Plan can
be initiated.
In the event of a major spill, the Terminal Operator reserves the right to mobilize and coordinate, on behalf of the Vessel Owner, the National or International Oil Pollution Response
Providers. Crude loading operations will not be resumed until such time as the Mooring Master
and the ECC are satisfied that the cause of pollution no longer exists and that the effected
area is sufficiently cleaned and safe.
Oil pollution incidents that occur within the Ruby Terminal area will be fully documented and
the necessary documents signed by the Master before transfer is resumed.
The Masters are warned that any breach of the Socialist Republic of Vietnam regulations will
render themselves liable to prosecution.
9.13

Completion of Cargo Transfer

The Mooring Master or his assistant shall advise the Vessel crew on disconnecting the floating
hose, closing-up the hose end, lowering and releasing the hose end to the sea.
Depending on the weather condition, the hose end may be lowered to other support tug for
towing to be clear with the Vessel, prior to unmooring.

9.14

Unmooring
The Mooring Master shall advise the Master in unmooring procedures, which is dependent on
prevalent weather, current conditions and the position of the platforms in relation of the
direction of the mooring spread.
The general unmooring pattern however is as follows:

The Vessel eases the tension from the mooring chain assembly by using her engine, to
allow release of the mooring chain from chain stopper. The static-tow tug as still moored to
the stern of the Vessel shall tow the Vessel clear from the FPSO, inclusive floating hose,
mooring assembly and the platforms.
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Cargo document and samples will normally be transferred from the Terminal to the Vessel
via a messenger prior to commencement of unmooring. Otherwise, documents shall be
transferred by means of the FSV.

10. EARLY DEPARTURE PROCEDURE (EDP)

For operational and safety reasons, the Terminal may require a Vessel which has completed its
loading operations to depart prior to completion of all the following documents served by PCVL.

The Master should make a written request for EDP and present this to the Mooring Master on the
arrival of the Vessel.

The Master shall issue a Letter of Authority to the Agent, with copy to the Mooring Master,
authorizing the Agent to sign the Bill of Lading and other cargo documentation for and on behalf
of the Master once the Bill of Lading and other cargo documentation has been completed.

After departure of the Vessel, the final density, sediment and water content of the Vessel's cargo
shall be determined by PCVL and witnessed by an independent surveyor. This shall be derived
from the analysis of the representative sample taken from the metering unit.

A sealed portion of this sample shall be placed on board the Vessel before departure.

The Mooring Master shall inform the Master of the gross and net cargo (gross vessel cargo less
o
base sediment and water at 15 C) quantity loaded. This will usually be in the form of a faxed,
unsigned, non-negotiable Bill of Lading pro forma.

The Master shall as promptly as possible inform the Agent to sign cargo documentation on his
behalf or give such other instructions, as he deems necessary.

When the cargo documents have been signed by the Terminal and the Agent (on behalf of the
Master), a complete set of cargo documents shall be faxed to the Master. These will be:

Bill of Lading
Certificates of Origin
Certificates of Quantity
Certificates of Quality
Cargo Manifest
Tanker Loading Time Report
Notification of Departure
Receipt for Documents and Samples
Notice of Protest (if applicable)

It should be noted that the FPSO metering unit figures are those which shall be inserted on the Bill of
Lading and other cargo documentation. However, an independent survey shall still be conducted on
board the Vessel to act as back-up should a technical fault occur in the metering unit.

11. TERMINAL FEES AND CHARGES

11.1

Terminal Charge
This is nominal charge, to be made for berthing/loading services supplied by PCVL.
Effective from 1st April 2009, the terminal charge is thirty thousand (30,000) dollars of USA.
(It is referred to Decision No.: 98/2008/Q-BTC of Vietnam Ministry of Finance).
The terminal charge will be subject to periodical review and may be varied.

11.2

Charges for Visitors

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Visitors who are not PCVL personnel or normally required to attend the offtake operations,
regardless of their purposes for the visits, shall reimburse or pay PCVL for all costs incurred in
connection with the visits.

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ANNEXURE A

INFORMATION RELATING

TO RUBY TERMINAL

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1 DESCRIPTION OF FACILITIES
Ruby Marine Exclusion Zone
Ruby Maritime Exclusion Zone (MEZ) is a Restricted Area of maritime shipping activities for
Ruby Oil Field. This is the water area bordered by polygon with co-ordinates of vertexes as
(shown in diagram E-1):
A.

1002154.86 N

10802723.11 E

B.

1002345.63N

10802723.11 E

C.

1003214.72 N

10803449.33 E

D.

1002655.75 N

10804052.05 E

E.

1001813.21 N

10803305.79 E

This MEZ, which encompasses the Ruby Oil Field and Facilities, was established by PCVL
and granted by Vietnamese Nation Maritime Administration to protect the Facilities avoiding
risks of collision cause by passing traffic in the offshore seaway and the fishing boats. Drilling
rigs, construction / installation work barges and associated support vessels may be working in
the Ruby MEZ.
The coordinates of Facilities at the Ruby Oil Field are as following:
Name of Facility
FPSO RUBY II

Latitude
10o2309.18 N

Longitude
108o3028.30 E

Platform RBDP-A

10o2300.05 N

108o2923.01 E

Platform RBDP-B

10o2416.86 N

108o3029.73 E

Platform PLDP-A

10o2049.58 N

108o3244.70 E

Platform TPDP-A

10o2645.48 N

108o3802.25 E

Vessels shall also remain alert on planning of seaway traffic to ensure that will be NOT
passing the Ruby MEZ.
FPSO RUBY II
FPSO RUBY II is fixed with External Bow Turret Mooring which is permanently anchored at
2000m Eastern of platform RBDP-A. The FPSO is a converted from Crude Oil Tanker: 100
024 DWT.
The FPSO is continually receiving crude oil from platforms through multi-pipelines and product
risers for processing then storage onboard. Total crude oil storage capacity of FPSO is
745,000 barrels with maximum processing capacity of 45,000 barrels/day. The mooring
system is of tandem configuration and capable of handling offtake tankers ranging from 60,000
up to 110,000 DWT (Aframax size).
Tandem berthing performed with the FPSO by utilization of a mooring hawser and chafe chain
assembly configuration of 200 tons SWL. Crude oil is offloaded by means of a 270 m x 16
floating export hose with manifold connection of 150# ANSI calm-lock at the tankers end.

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Well Head Platforms

The RBDP-A, RBDP-B, PLDP-A and TPDP-A are jacket well-head platforms which are
installed within Ruby MEZ. Crude oil is transferred from platforms to the FPSO via 10 pipeline
and riser.
1.4

Communication with Terminal

VHF Channels
HF call sign
Vsat fax
Vsat tel
Inmarsat B tel/fax
Inmarsat C No

:
:
:
:
:
:

08 and 16 < Ruby CCR >

9MFG4
84 8 38333572
84 8 38309966 <Ext. 3308>
870 764890495 / 764890496
870 - 453300926 / 453300927

Vessel's communication with the Terminal shall be made to the Ruby CCR on VHF Ch.08
(Cargo Control Room) or with the Ruby FSV on VHF Ch.16 in the first instance.
Contact by VHF should be established as early as possible. Vessels should report their
bearing and distance relative to the FPSO as well as their course and speed.

2 GENERAL INFORMATION
2.1

Charts
International Chart Series Pacific Ocean - South China Sea INT 508 and British Admiralty
Chart 3986 and 3987 (Earstern Sea, Southern part) both cover the general area.

2.2

Time
The time zone at the Facilities is UTC plus 7 hours.

2.3

Anchorage Holding of Anchor

The designated anchorage area for Ruby Terminal is a circular area with a radius of one (1)
nautical mile centered on the following position:
0
Latitude : 10 22 00 N
Longitude: 1080 37 00 E

Vessels instructed to wait on anchor for crude oil lifting at Ruby Terminal shall only be in this
designated anchorage area.
A summary of the soil stratigraphy of the area is given below:
Reference level
: below mud line
From 0 to 0.6 meters: very loose dark greenish gray, very silty clayed sand
From 0.6 to 6.8 meters: firm light brown very silty
2.4

Ruby Crude Oil

The characteristics of the Ruby crude oil are varies between wells and between zones.
Specific details of the crude oil to be lifted will be provided at the time of contracting the
Vessel. The general properties of the crude oil are:

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Density at 15oC, g/ml

0.84 0.85
APIo Gravity
35.8 36.4
o
Viscosity at 40 C, cSt
9.0 9.5
Pour Point (oC)
25 - 27
Wax content, weight %
3.2
Reid Vapour Pressure, psia
6.4
Temperature range of crude oil (oC)
40 - 45
The crude oil shall require to be heated during transportation.
2.5

Navigation Aids
2.5.1 Ruby field fixed structure lights have been located onboard all platforms: RBDP-A,
RBDP-B, PLDP-A and TPDP-A.
Omni-directional light: White, range 10 nautical miles,
U-morse (short-short-long) every 15second
FPSO RUBY II:
Fog horn:

Omni-directional light: White, range 10 nautical miles

U-morse (short-short-long) every15 second
Manual operate U-morse (short-short-long) every 15 second

2.5.2 Temporary obstructions

Temporary obstructions may be caused by drilling rigs which have normally the same
Navigation Aid facilities as the Ruby Terminal (FPSO).
Additional structures may be installed in due time.
2.6

Environmental Conditions
2.6.1 Weather seasons
Two monsoon seasons dominate the weather patterns of the location:
Northeast monsoon: November - February
Southwest monsoon: May - September
The weather during the northeast monsoon to be more dominant
2.6.2 Operational criteria for the FPSO (One hundred year survival condition):

Maximum wave height

Significant wave height
Significant wave period
One minute sustained wind (mean)
One hour average wind speed

14.7 m
07.5 m
11.1 s
50.0 m/s
39.0 m/s

2.6.3 Criteria for carrying out tandem berthing operation

Maximum wave height up to:

Maximum wind speed up to:

3.5 m
32 knots

2.6.4 Criteria for the Vessel remaining tandem moored to the FPSO

Maximum wave height up to:

Maximum wind speed up to:
Tandem Mooring Tension up to:

6.2 m
38 knots
120 tons

2.6.5 Criteria for personnel transfer by boat (FSV):

Maximum wave height up to:

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Maximum wind speed up to:

27 knots

2.7 Supplies and Services

The Terminal provides no logistical support.
At the Ruby Terminal no arrangements are available to supply food, water, fuel, stores. Also
no arrangements for shore leave or crew change are available at the Terminal.
Dirty ballast/slops or refuse can not be accepted at the Terminal and under no circumstances
can they be discharged to the sea.
2.8

Medical Services
Medical services are limited at the Facilities. In emergencies, medical evacuation to shore can
be arranged, which may take three (3) hours or more. The FPSO crew includes a qualified
Medic, who can provide Masters with guidance on medical matters. In good weather conditions
and if the circumstances are warranted a request may be made to the Field Superintendent for
the Medic to visit the Vessel.

2.9

Repairs
Repairs to critical shipboard systems and hot work are not permitted whilst a Vessel is moored at
the Terminal. Under no circumstances are the main engines to be disabled for any period of
time while the Vessel is tandem-moored to the Terminal.

2.10

Firefighting
The Facilities have only fire-fighting equipment required for their own purposes. Only limited aid
may be given to Vessels in the event of fire.

2.11 Pollution Control

The Facilities hold a small quantity of dispersant for pollution control which can be dispensed
from the FSV or, subject to call-out delay, from an aircraft should this be necessary. A small
quantity of equipment to contain and recover oil from the water shall be held on the Facilities.
2.12 Visitors to the Facilities
Access to the Facilities is by a helicopter flight from Vung Tau to the Facilities. Because of the
limited capacity of scheduled flights, the difficulties in arranging extra flights and the severe
accommodation constraints onboard the Facilities, the attendance of visitors is not normally
possible. Forty-eight hours notice, together with passport details, is required to obtain an offshore
travel pass from Vung Tau.
Persons required to visit for lifting purposes will have arrangements made for their travel via the
PCVL office in Ho Chi Minh City.
Other persons intending to visit should seek permission via the PCVL Office at least four days
before scheduled arrival of the Vessel. Earlier advice would be appreciated.
2.13 Fishing
Due to the presence of subsea facilities that are serviced by divers and Remotely Operated
Vehicles, no fishing is permitted within the Ruby Maritime Exclusion Zone.
2.14 Alcohol
Alcoholic drink is not permitted to be available to any person while vessels are in the vicinity or
at the Ruby Terminal.
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ANNEXURE B

CONDITIONS OF USE

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CONDITIONS OF USE
The followings are the Terms and Conditions of Use of the Facility Services provided by PCVL at the Ruby
Terminal as agreed
BETWEEN:

Petronas Carigali Vietnam Ltd. (PCVL)

Petronas Tower, Royal Centre, 235 NguyenVanCu Str., Dist.1, HoChiMinh City, Vietnam.

AND

................................................................................................................................................
Master of the ("Vessel"), acting for and on behalf of the Vessel Owners.

The parties agree as follows:

1. DEFINITIONS AND INTERPRETATION
Words and phrases defined in the Terminal Handbook and used in these Conditions of Use, unless the
contrary intention appears, have the same meaning herein.
2. PROVISION OF FACILITY SERVICES
Subject to the Terminal Handbook provisions including these Conditions of Use, PCVL agrees to the
Vessel approaching and berthing at the Terminal and to providing Facility Services to the Vessel.
3. NO LIABILITY BY PCVL
The parties agree that, in permitting the Vessel to approach and berth at the Terminal and in providing
Facility Services to the Vessel, PCVL and its employees or agents shall not be responsible for or liable to
the Vessel Owners in respect of:
(i)

any death, personal injury or illness of any person;

(ii)

loss of or damage to any property of any person (including particularly the Vessel and all property
and cargo on board);

(iii) delay of any description

howsoever arising irrespective of whether or not caused or contributed to by the negligence of PCVL or
its employees or agents and whether directly or indirectly in consequence of the provision or performance
of (or failure to provide or perform) any Facility Services, and Vessel Owners shall indemnify and hold
PCVL harmless from all actions, proceedings, suits, claims, demands, damages, losses, costs, charges,
expenses (including legal fees) and government fines arising therefrom.
4. NO WARRANTY AS TO SAFETY AND SUITABILITY
Whilst PCVL endeavours to ensure that the Facilities and Facility Services are safe and suitable for the
Vessel, PCVL makes no warranty or representation (express or implied) as to the safety or suitability or
otherwise in respect of the same
5. POWER OF THE MOORING MASTER
The parties agree that the Mooring Master may withhold the commencement of, suspend or terminate the
provision or performance of Facility Services, or take such action as he thinks fit (which, without limitation,
shall include the right to order the Vessel to leave the berth and to prohibit the Vessel from berthing or reberthing) if in his reasonable judgement:
(a)

the Vessel fails, or is likely to fail, to comply with any provision or requirement of the Terminal
Handbook or the OCIMF standards; or

(b)

the Vessel is not, or is likely not to be, fit to berth or load at the Terminal due to a likely compromise
of the safety and/or environmental integrity of the Terminal, or the Vessel is likely to adversely
affect the operational efficiency or capability of the Terminal.
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(c)

such action is necessary due to landing or departure at the Terminal of a helicopter; or

(d)

the weather or other safety conditions exceed, or are likely to exceed, normal limits for safe
operations; or

(e)

the Master of Vessel wishes to undertake repairs to the Vessel.

PCVL shall not be liable for any and all costs, losses and damages arising therefrom which shall be to the
Vessel Owners' account.
6. PERSONNEL
All personnel employed or contracted by PCVL in connection with the provision or performance of Facility
Services are supplied upon the condition that in so providing or performing, each shall be deemed a
servant or contractor of the Vessel in every respect and not the servant or contractor of PCVL. The
presence of such personnel in or about the Vessel and their provision or performance of Facility Services
in no way relieves the Vessel (and in particular the Master of the Vessel) of any obligation, responsibility
or liability in connection with the safety, condition, operations or proper navigation of the Vessel or of its
personnel, property and cargo.
7. RESPONSIBILITY FOR VESSEL
Vessel Owners (and in particular the Master of the Vessel) shall at all times remain solely responsible for
the safety, condition, operations and proper navigation of the Vessel and its crew, and all property and
cargo on board the Vessel. Without limiting the generalities of the foregoing, the Master is solely
responsible for navigation, berthing, mooring and unmooring, manoeuvring, connecting and
disconnecting the Terminal's floating hose to the Vessel's manifold, ballasting, prevention and control of
pollution or contamination, pollution or contamination remediation, and safety.
8. RESPONSIBILITY FOR POLLUTION
Vessel Owners shall at all times:
8.1

remain responsible for any liability for pollution or contamination or the direct or indirect
consequences of same (including, without limitation, death, injury or illness of any person, loss or
damage to property, statutory and civil liability for penalties and/or damages, liability to all persons
having a claim against the Facilities, PCVL and/or the Vessel Owners) where such pollution or
contamination occurs as a result of the escape, for whatever reason, of crude oil or any other
pollutant from the Vessel; and

8.2

indemnify and hold PCVL harmless against all actions, suits, proceedings, claims, demands,
damages, liabilities, losses, costs or expenses of whatsoever nature arising in connection with any
pollution or contamination occurring as a result of the escape of crude oil or other pollutants from
the Vessel.

9. POWER OF PCVL TO DEAL WITH VESSEL

Subject to applicable Vietnamese Laws, the parties agree that if the Vessel or part thereof sinks,
becomes a constructive loss, or otherwise becomes, in the opinion of PCVL, an obstruction or danger to
any part of the Facilities, or the approaches thereto, or any sub-sea installations related or connected to
the Facilities, and the Master or the Vessel Owners fail for any reason to remove such obstruction or
danger within such reasonable time as may be required by PCVL, then PCVL shall be empowered to take
all such necessary actions as may be required to effect removal of the obstruction or danger (or to
otherwise deal with it to that end) at the sole risk, cost and expense of the Vessel Owners and such cost
and expense shall be recoverable as a debt presently due, owing and payable to PCVL. Where the
Vessel is abandoned by the Vessel Owners, the Vessel Owners shall still remain liable to PCVL
notwithstanding such abandonment.
10. COMPLIANCE WITH VIETNAMESE LAWS
Vessel Owners and Master undertake:
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(i)

that the Vessel, all its crew and passengers shall strictly observe, perform and comply with all
applicable Vietnamese laws while they are in Vietnamese territorial waters; and

(ii)

to indemnify and keep PCVL indemnified and harmless against all actions, suits, proceedings,
claims, demands, damages, liabilities, losses, costs or expenses of whatsoever nature rising as a
result of a breach of Vietnamese laws by the Vessel or any of its crew or passengers.

11. APPLICABLE LAWS AND DISPUTE RESOLUTION

11.1 Applicable Law
Except for any matter which is necessarily subject to and exclusively regulated by the laws of the
Socialist Republic of Vietnam, these Conditions of Use shall be governed by, construed, interpreted
and applied in accordance with the laws of England, excluding any choice of law rules which would
refer the matter to the laws of another jurisdiction.
11.2 Arbitration
(a)

Any dispute, controversy or claim arising out of or in relation to or in connection with these
Conditions of Use, including without limitation any dispute as to the construction, validity,
interpretation, enforceability or breach of these Conditions of Use, shall be exclusively and
finally settled by arbitration in London by three (3) arbitrators, in accordance with the
Conciliation and Arbitration Rules of the International Chamber of Commerce.

(b)

The right to arbitrate disputes, controversies or claims shall survive the expiration of these
Conditions of Use.

12. WARRANTY BY MASTER

The Master represents and warrants and PCVL relies on his representation and warranty that the Master:
(i)

is authorised by the Vessel Owners to bind the Vessel Owners and to accept, observe, perform
and comply with the Terminal Handbook provisions including these Conditions of Use for and on
behalf of the Vessel Owners;

(ii)

has a copy of the current Terminal Handbook on board;

(iii)

has read and understood the Terminal Handbook including these Conditions of Use; and

(iv)

accepts and agrees to observe, perform and comply with the Terminal Handbook provisions.

(v)

while the Vessel is at or in the vicinity of the Terminal, shall grant an Independent Surveyor access
to the Vessel's cargo tank gauging system for purposes of verifying the volume of cargo loaded at
the Terminal.

(vi)

shall grant access to the Vessel for any or all of those persons and officials required to attend the
Vessel for purposes associated with crude lifting operations at the Terminal, listed in clause 6.9 of
the Terminal Handbook.

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13. EFFECTIVENESS
These Conditions of Use take effect on signing by the Master and expire when the Vessel no longer
requires Facility Services to be provided or performed, departs and is at least 10 nautical miles from the
Terminal.
For the avoidance of doubt, the parties confirm that the signing of these Conditions of Use does not
obviate the need for the Vessel to be vetted and accepted by PCVL in accordance with the Terminal
Handbook provisions.
EXECUTED as an agreement on this day......................................................

ACCEPTED by the
Master for and on behalf
of the Vessel Owners

)
)
)

_________________________

ACKNOWLEDGED by the
Mooring Master for and on behalf
of Petronas Carigali Vietnam Ltd.

)
)
)

___________________________

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ANNEXURE C

VESSEL SAFETY CHECKLIST

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RUBY TERMINAL - VESSEL SAFETY CHECKLIST

Vessel's Name

..........................................................

Date/Time of arrival:

.........................................................

Instructions for completion:

1. The safety of operations requires that all answers should be answered affirmatively.
2. If an affirmative answer is not possible, the reason should be given and agreement reached upon
appropriate precautions taken between the Vessel and the Terminal.
Where any question is not considered to be applicable, a note to that effect should be inserted in the
remarks column.
The presence of this symbol in the columns V (Vessel) and T (Terminal) indicates that the checks shall
be carried out by the party concerned.
The presence of the letters A and P in the column 'Code' indicate the following:
A - the mentioned procedures and agreements shall be in writing and signed by both parties.
P

- in the case of a negative answer, the operation shall not be carried out without the
permission
of the Mooring Master

Code

Is the Vessel securely moored?

Is the Vessel ready to move under its own power?

Is there an effective watch in attendance on board and adequate

supervision on the Terminal and the Vessel?

Is the agreed Vessel/Terminal communication system operative?

Have the procedures for cargo and ballast handling been agreed?

Has the emergency shutdown procedure been agreed?

Are fire hoses and fire fighting equipment on board positioned and

ready for immediate use?

Are scuppers effectively plugged and drip trays in position?

Are unused cargo connections blanked?

10

Are the sea and overboard and discharge valves closed and lashed?

11

Are all cargo and bunker lids closed?

12

Is the agreed tank venting system being used?

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13

Are all hand held torches of an approved type?

14

Are portable VHF/UHF transceivers of an approved type?

15

Are the Vessel's main radio transmitter aerials earthed, the VHF on

low power and radars switched off?

16

Are all electric cables to portable electrical equipment disconnected

from power?

17

Are all external doors in the after accommodation leading onto or

overlooking the tank deck closed?

18

Are all air conditioning intakes which may permit the entry of cargo

vapours closed?

19

Are smoking requirements being observed?

20

Are the requirements for the use of galley and other cooking

appliances being observed?

21

Are naked light requirements being observed?

22

Have measures been taken to ensure sufficient pumproom ventilation?

23

Are all cargo and CBT tanks inerted and pressurised?

24

Is the inert gas system operable?

Declaration:
We have checked, where appropriate jointly, the items on this checklist, and have satisfied ourselves that
the entries we have made are correct to the best of our knowledge and arrangements have been made to
carry out repetitive tests as necessary.
For Vessel

For Terminal

Name

: .......................................

Name

Rank

: .......................................

Position : .....................................

Signature: ........................................

Signature: .....................................

Date/Time: ........................................

Date/Time: .....................................

: .....................................

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ANNEXURE D

VESSEL QUESTIONNAIRE

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LIFTING TANKER QUESTIONNAIRE

TO:

Ruby Terminal Operator (PCVL).

Petronas Tower, Royal Centre, 235 Nguyen Van Cu Str, Dist.1, HCMC, Vietnam.

ATTN.:

Lifting Coordinator / Marine Coordinator

FAX:

848 3833 3589 / 848 38309988

FROM:

__________________________________

DATE:

__________________________________

The following vessel details are required prior to acceptance to lift crude oil by tandem mooring from
Ruby Terminal, offshore Vietnam.

NOTES:
1)

A legible copy of the forecastle deck arrangement plan shall be supplied showing
the proposed mooring lead from the bow fairlead to the winch drum.
The plan shall be signed by an Owners representative with the company name
noted and dated to acknowledge that the plan is accurate and that all equipment
shown is operable and in service.
(Hand drawn sketches or drawing revisions are not accepted).

2)

For YES or NO answers, tick the box that applies.

3)

The completed Questionnaire and the forecastle (or other) plan shall be copied to
the Master of the Vessel.

ACKNOWLEDGMENT OF THE STATED INFORMATION

All information stated in this questionnaire is accurate at the date of completion shown below;
Signed ..............................................................................Dated .......................................................................
Position ............................................................................Name .......................................................................

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SECTION 1: GENERAL VESSEL DETAILS

1.

Name of vessel: Previous names, if any: .

2.

Type of vessel: (Crude Oil Tanker, Product Oil Tanker, Oil/Bulk/Ore, Bulk/Oil Carrier)...

3.

Callsign / IMO number: ...............................................................................................................................

4.

Port of Registry and Flag: ..........................................................................................................................

5.

Year/ Place of build:.

6.

LOA / Summer Dead Weight: ....................................................................................................................

7.

INMARSAT: Telephone.. .Fax:

8.

Name of Owner / Operator:

9.

Registered Office Address:.

10.

Does the Vessel comply with the requirements of the ITF agreement?

11.

Protection & Indemnity (P & I) Club insuring the Vessel:

12.

What is the Pollution Liability Insurance limit (Include supplementary limit)? ............................................

13.

(a) Is the Vessel Owner a member of the ITOPF or INTERTANKO

YES

NO

YES

NO

YES

NO

(b) Does the Vessel have a valid Civil Liability Convention Insurance certificate
that is valid through loading date and may be inspected at the terminal?
14.

Does the Vessel operate a management system certified to ISO 9001 or equivalent?

15.

Does the Vessel have in place a Drug and Alcohol Policy complying with
the OCIMF guidelines for the Control of Drugs and Alcohol Onboard Ship?

16.

YES

YES

NO

NO

Nationality of Master, officers and crew: ..

....................................................................................................................................................................

17.

What were the last three cargos? (Which was carried out by SPM or tandem mooring method)
1) Cargo, Port and Date: ..
2) Cargo, Port and Date: ................................................................................................................
3) Cargo, Port and Date: ................................................................................................................

18.

What will be the Vessels last port of call prior to the Ruby Terminal?.......................................................

19.

Has the Vessel visited Ruby Terminal previously?

YES

NO

20.

Has the Vessel had Ruby Terminal Handbook onboard?

YES

NO

21.

Has the Vessel been inspected by Petronas Maritime Services Sdn Bhd?

YES

NO

If YES please give details and date of inspection.

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All information stated on this drawing is accurate at the date of completion shown below;
Signed ......................................................................Dated .......................................................................
Position ....................................................................Name .......................................................................

FOR TANDEM HOSE CONNECTION

INDICATE
POSITION OF
HELICOPTER
WINCH AREA

BM
L
MH
MI
FB

L
BM
FB
MI
MH

Length
Bow to centre of manifold
Arrival Freeboard
Distance inboard of manifold
Manifold height above deck

Figure 1 - GENERAL DIMENSIONS

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CARGO HANDLING FACILITIES

1.

Diameter of manifold: .

2.

Does manifold/associated equipment comply with the OCIMF

Standards for Oil Tanker Manifolds & Associated Equipment

YES

NO

(If NO, what does not comply with? ..................................................)

3.

Type /Number and SWL of Crane / Derrick at manifold: ...........................................................................

(If a Derrick type, an attached photograph is requested)

4.

Cargo Tank capacity at 98% full? : ............................................................................................................

5.

Maximum loading rate (m3/hr) through 1 x 16 connection? : ...................................................................

6.

Has the Vessel segregated ballast tanks (SBT)?

7.

Has Vessel heating coils able to maintain temperature of cargo at 45oC?

NO

YES

NO

YES

NO

YES

NO

YES

NO

deck-rollers to be used (maximum of 3) free to rotate?

YES

NO

Can the drum of windlass/winch have capacity to accept one pick-up line of
200m (length) x 80 mm (diameter) polypropylene rope?

YES

NO

SECTION 3:
1.

YES

TANDEM MOORING

Has Vessel a bow fairlead on the forecastle for acceptance of the mooring chain?
Dimensions of the bow fairlead that shall be used for the mooring chain

2.

Has Vessel a chain stopper that complies with the latest editions of OCIMF
Recommendations for Equipment Employed in the mooring of ships at SPM?

3.

What is the certified Safe Working Load of the Bow chain stopper? ..................

4.

Can chain stopper accept 76mm diameter mooring chain

5.

Distance from bow fairlead to chain stopper (m)? ..

6.

What is the lifting capability of the windlass / mooring winch (tons)? ............

7.

Does the lead of the pick-up rope of mooring chain allow it to be hauled from
bow-fairlead via the chain stopper onto an empty drum (not drum end) of
windlass/winch by a direct route without acute angles (less than 90) and all

8.

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SECTION 4:
1.

01 July 2010

PUBLIC TRANSPORT HELICOPTER WINCHING

Does the Vessel have a winching area suitable for a Super Puma Mark.2
(as shown in Figure 2 on page 38)?

2.

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

e) At least two fire hose nozzles of the dual purpose type?

YES

NO

f)

YES

NO

g) Fire proximity protective suits?

YES

NO

h) At least two self contained breathing apparatus sets?

YES

NO

i)

YES

NO

YES

NO

b) First aid equipment

Is the following level of manning available for all helicopter operations?

YES

NO

a) Deck party Officer in Charge

YES

NO

YES

NO

If NO, can an area on the Vessel be identified and set aside for the
above winching area?

3.

Where is the winching area located? Indicate on figure 1 on page 37.

4.

Obstructions:
a) Plot all obstructions within Maneuvering Zone on figure 2 and state their heights.
b) b) Are obstructions in the MZ marked with bright contrasting colours?

5.

Is the following fire fighting equipment or its equivalent available for operations?
a) At least two dry powder extinguishers with capacity of not less than 45Kg
b) Foam application system (fixed or portable) capable of delivering
a foam solution at a rate of 6 litters per minute, for at least five minutes
c) Carbon Dioxide (CO2) extinguishers with capacity of not less than 18Kg
d) Deck water system capable of delivering at least two jets of water to any
part of the helicopter operating areas?

6.

Fire resistant blankets and gloves?

Is all fire fighting equipment inspected, tested?

Is the following rescue and medical equipment in serviceable condition and

close to the helicopter operating area?
a)

7.

Large axe, Crow bar, Wire/Bolt Cutter

b) At least one person wearing a fire suit and two persons

to attend fire fighting equipment and to act as rescue party
8.

Is the ICS latest edition-Guide to Helicopter/Ship operations, onboard?

YES

NO

9.

Does the P & I insurance mentioned in Section 1 cover the aviation operations?

YES

NO

10.

How many helicopter operations has the Vessel handled in the last 12 months? ..............................

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Figure 2 - REQUIRED HELICOPTER WINCHING ZONE LAYOUT

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ANNEXURE E

DIAGRAMS

E-1 ........................Ruby Maritime Exclusion Zone

E-2 ........................Overall Layout of Ruby Field
E-3 ........................Ruby Terminal Layout
E-4 ........................Tandem Mooring Arrangement
E-5 ........................Floating Export Hose Configuration
E-6 ........................Tanker Hose Connection
E-7 ........................Material Safety Data Sheet

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