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Excel Shortcuts

This document provides an overview of keyboard shortcuts in Excel for navigating windows and files, selecting cells and regions, cutting, copying and pasting, formatting cells and data, and using AutoFilter. It includes both common and some undocumented shortcuts organized by category.

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bachmuse95
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
22 views

Excel Shortcuts

This document provides an overview of keyboard shortcuts in Excel for navigating windows and files, selecting cells and regions, cutting, copying and pasting, formatting cells and data, and using AutoFilter. It includes both common and some undocumented shortcuts organized by category.

Uploaded by

bachmuse95
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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LEGEND

Blue = Useful Shortcut


Green = Uses SHIFT for "Anchor" or CTRL for "More"
Pink = ALT key with underlined menu letter

Window and Desktop Controls


R (Window Key R ) invokes the "Run" command
or CTRL ESC or the Start Button
Type the name of the file in the "Start Search" box
(excel.exe or winword.exe or powerpnt.exe or charmap or cmd, etc.)
ALT TAB
Switch to the next program that's running.
ALT SHIFT TAB
Switch to the previous program.
CTRL W or CTRL F4
Close the selected workbook window.
ALT F4
Closes the active window (Careful if it's a program)
CTRL F5
Restore the window size of the selected workbook window.
F6
Switch to the next pane in a worksheet that has been split (Window menu, Split command).
SHIFT F6
Switch to the previous pane in a worksheet that has been split.
CTRL F6
When more than one workbook or window is open, switch to the next workbook window.
CTRL SHIFT F6
Switch to the previous workbook window.
Window Button + E
Open Explorer
Window Button + M
Minimize All Windows (Show Desktop)

Navigating File Paths


CTRL O
Access the File Open Dialog Box
ALT I
Choose the Drive
ALT N
Access the File Name section Type a Drive Letter and colon to access that drive L:
Start typing the name of the file or folder
Performs a "fuzzy search" if that file or folder has been accessed before Hit Enter to open it

.. (DOT DOT)
Moves up one level in the file path
\ Backslash
Moves to the root of that drive
Menu Controls
F10 or ALT
Select the menu bar, or close an open menu and submenu at the same time.
TAB or SHIFT TAB
When a toolbar is selected, select the next or previous choice or menu on the toolbar.
ENTER
Open the selected menu, or perform the action for the selected button or command.
SHIFT F10
Display the shortcut menu for the selected item.
ALT SPACEBAR
Display the Control menu for the Excel window.
DOWN ARROW or UP ARROW
When a menu or submenu is open, select the next or previous command.
LEFT ARROW or RIGHT ARROW
Select the menu to the left or right. When a submenu is open,
switch between the main menu and the submenu.
HOME or END
Select the first or last command on the menu or submenu.
ESC
Close an open menu. When a submenu is open, close only the submenu.
Dialog Box Controls
TAB
Move to the next option or option group.
SHIFT TAB
Move to the previous option or option group.
CTRL TAB or CTRL PAGE DOWN
Switch to the next tab in a dialog box.
CTRL SHIFT TAB or CTRL PAGE UP
Switch to the previous tab in a dialog box.
Arrow keys
Move between options in an open drop-down list, or between options in a group of options.
SPACEBAR
Perform the action for the selected button, or select or clear the selected check box.
First letter of an option in a drop-down list
Open the list if it is closed and move to that option in the list.
ALT the underlined letter in an option
Select an option, or select or clear a check box.
ALT DOWN ARROW
Open the selected drop-down list.
ENTER
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Excel Keyboard Shortcuts

LEGEND
Blue = Useful Shortcut
Green = Uses SHIFT for "Anchor" or CTRL for "More"
Pink = ALT key with underlined menu letter

Undocumented Shortcuts
F2 F9
Evaluate the formula
Select part of a formula and hit F9
Evaluates only that part
CTRL and Drag Frame around selection
Drag and Copy
Select Row, Column, or Region and Drag Frame
Moves Row, Column, or Region (can overwrite other cells)
Select Row, Column, or Region and Drag Frame with SHIFT
Inserts Row, Column, or Region in new position
Select Row, Column, or Region and Drag Frame with SHIFT and CTRL
Inserts COPY of Row, Column, or Region in new position
Drag Region's Frame holding ALT
Allows region to be dragged across window split
F4
Repeat previous command
ALT
Provides a drop-down of text in current region
Right Click on Autocalc to Add Calculation Type
Right-Click on Sheet Scroll Triangles for a List of All Sheets

Shortcuts for Selecting cells and regions


CTRL SPACEBAR
Select the entire column.
SHIFT SPACEBAR
Select the entire row.
CTRL A
Selects current region if you're in one (but will not record this in a macro)
CTRL A
Selects entire sheet if there are no adjacent cells (but will not record this in a macro)
SHIFT BACKSPACE
With multiple cells selected, select only the active cell.
CTRL . (period)
Activate "corners" of current selection one by one
CTRL SHIFT SPACEBAR
With an object selected, select all objects on a sheet.
CTRL 6
Alternate between hiding objects, displaying objects, and displaying placeholders for objects.
CTRL SHIFT * (asterisk)
Select the current region around the active cell (this will be recorded in a macro)
CTRL /
Select the array containing the active cell.
CTRL SHIFT O (the letter O)
Select all cells that contain comments.
CTRL \
In a selected row, select the cells that don't match the value in the active cell.
CTRL SHIFT |
In a selected column, select the cells that don't match the value in the active cell.
CTRL [ (opening bracket)
Select all cells directly referenced by formulas in the selection.
CTRL SHIFT{ (opening brace)
Select all cells directly or indirectly referenced by formulas in the selection.
CTRL ] (closed bracket)
Select cells that contain formulas that directly reference the active cell.
CTRL SHIFT } (close brace)
Select cells that contain formulas that directly or indirectly reference the active cell.
ALT ; (semicolon)
Select the visible cells in the current selection
F8
Turn extend mode on or off. In extend mode, EXT appears in the status line.
SHIFT F8
Add another range of cells to the selection
SHIFT arrow key
Extend the selection by one cell.
CTRL SHIFT arrow key
Extend the selection to the last nonblank cell in the same column or row as the active cell.
SHIFT HOME
Extend the selection to the beginning of the row.
CTRL SHIFT HOME
Extend the selection to the beginning of the worksheet.
CTRL SHIFT END
Extend the selection to the last used cell on the worksheet (lower-right corner).
SHIFT PAGE DOWN
Extend the selection down one screen.
SHIFT PAGE UP
Extend the selection up one screen.
END SHIFT arrow key
Extend the selection to the last nonblank cell in the same column or row as the active cell.
END SHIFT HOME
Extend the selection to the last used cell on the worksheet (lower-right corner).
END SHIFT ENTER

Cut Paste Copy, Insert, and Delete


CTRL C
Copy the selected cells.
ENTER
Immediately after a copy--pastes once and removes the entry from the clipboard
CTRL X
Cut the selected cells.
CTRL V
Paste copied cells and leaves entry on clipboard (Useful for multiple copies)
Delete KEY
Clear the contents of the selected cells.
ALT E A A
Edit Clear All cleans everything and returns to the normal style
CTRL - (minus sign)
Delete the selected cells, row, or columns
CTRL + (plus sign)
Insert blank cells (inserts rows if rows are selected, columns if columns are selected)

Formatting Shortcuts
ALT ' (apostrophe)
Display the Style dialog box.
CTRL 1
Display the Format Cells dialog box.
CTRL SHIFT ~
Apply the General number format.
CTRL SHIFT $
Apply the Currency format with two decimal places (negative numbers in parentheses).
CTRL SHIFT %
Apply the Percentage format with no decimal places.
CTRL SHIFT ^
Apply the Exponential number format with two decimal places.
CTRL SHIFT #
Apply the Date format with the day, month, and year.
CTRL SHIFT @
Apply the Time format with the hour and minute, and AM or PM.
CTRL SHIFT !
Apply the Number format with two decimal places, thousands separator, and minus sign () for negative values.
CTRL B
Apply or remove bold formatting.
CTRL I
Apply or remove italic formatting.
CTRL U
Apply or remove underlining.
CTRL 5
Apply or remove strikethrough.
CTRL 9
Hide the selected rows.
CTRL SHIFT ( (open parenthesis)
Unhide any hidden rows within the selection.
CTRL 0 (zero)
Hide the selected columns.
CTRL SHIFT ) (closing parenthesis)
Unhide any hidden columns within the selection.
CTRL SHIFT &
Apply the outline border to the selected cells.
CTRL SHIFT _
Remove the outline border from the selected cells.

Formatting Borders -- Use CTRL 1 move to the Borders tab, then


ALT T
Apply or remove the top border.
ALT B
Apply or remove the bottom border.
ALT L
Apply or remove the left border.
ALT R
Apply or remove the right border.
ALT H
If cells in multiple rows are selected, apply or remove the horizontal divider.
ALT V
If cells in multiple columns are selected, apply or remove the vertical divider.
ALT D
Apply or remove the downward diagonal border.
ALT U
Apply or remove the upward diagonal border.
Keys used in AUTOFILTER
ALT DOWN ARROW
In the cell that contains the drop-down arrow, displays the AutoFilter list for the current column.
DOWN ARROW
Selects the next item in the AutoFilter list.
UP ARROW
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