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Procedure No. 01 Title: Procedure For Control of Documents

This document outlines the procedure for controlling documents at Swaraj Division. It defines four levels of documents from Level I to Level IV. It assigns responsibilities for establishing, maintaining, and distributing the procedure to the Business Excellence department. It also assigns responsibilities for controlling different levels of documents to various sections. The procedure specifies that the Quality Manual will be approved by the Managing Director and documents will be reviewed annually. It also describes procedures for document control in manufacturing operations and for disposing of obsolete documents.

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Ankur Dhir
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33 views

Procedure No. 01 Title: Procedure For Control of Documents

This document outlines the procedure for controlling documents at Swaraj Division. It defines four levels of documents from Level I to Level IV. It assigns responsibilities for establishing, maintaining, and distributing the procedure to the Business Excellence department. It also assigns responsibilities for controlling different levels of documents to various sections. The procedure specifies that the Quality Manual will be approved by the Managing Director and documents will be reviewed annually. It also describes procedures for document control in manufacturing operations and for disposing of obsolete documents.

Uploaded by

Ankur Dhir
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Procedure No.

01
Title: Procedure for Control of Documents
1.0PURPOSE: To ensure that pertinent documents are available at pertinent location and
documents are approved before issue and follow defined system for controlling
documents.
2.0SCOPE: This procedure applies to all the documents of Swaraj Division.
3.0RESPONSIBILITIES:
3.1Business Excellence is responsible for establishing, maintaining and distributing
this procedure.
3.2Business Excellence Section is responsible for control of Level-I (Quality Manual),
Common Manuals for all the Divisions (APQP, PPAP etc.) & Level-II (Processes)
documents for Kandivli. Rudrapur and Jaipur Divisions respective sections are
responsible for control of Level-II (Processes) documents.
3.3Respective Section controls the Level-III, Level-IV & all other documents
originating from different Section/function except level-II processes of Kandivli.
4.0DEFINITIONS:
4.1Level-I Document
Quality Manual
4.2Level-II Documents
All functional Process Flow Diagram/Process Maps/Procedures
4.3Level-III Documents
Work Instruction, Master List, Check Sheets etc.
4.4Level-IV Documents
Formats, Tags
4.5Master Drawing
Original drawings generated by Swaraj
4.6Print
A copy of master drawing
4.7Master Document
The original document which is written, approved & signed by the authorized
Section/ Functional authority and used for making copies (Controlled and
uncontrolled) for distribution to users.
4.8Obsolete Document
The superseded document which is identified with OBSOLETE stamp in red
colour, wherever applicable.
5.0PROCEDURE:
5.1General

a) The Quality Policy shall be displayed at workplace & shall be understood in


common way by all employees.
b) The Annual Policy shall be documented & clearly understood with the
linkage of PU level Managing Points (MP) & targets with the deployed MP &
targets at the respective Performance Groups.
c) The respective Role, Policy & PDCA shall be documented & records shall be
maintained at all levels.
5.2Quality Manual
Quality Manual indicates all processes identified at Swaraj along with their
interrelationship and ownership.
5.3Control of Documents
a) The Quality Manual will be approved by the MR.
b) Each divisional Head shall control documents in their respective department.
c) All processes shall be reviewed by respective Process owners and Document
Controller/s once in a year in the month of April and modified if necessary.
5.4Document Control in Manufacturing Operations
For Manufacturing Operations viz. Machine Shop, Assembly and support
functions, the Master list of Documents viz. Control Plans, Standard Operating
Procedures with Operation Picture Sheets and Index Sheets, List of special
cage boxes & trolleys, List of protective caps, Salvage procedures, FMEA
studies, should be maintained by the Document Controller/s. Those
documents should be reviewed quarterly. The records of review should be
maintained by Manufacturing Engineering Module.
5.5All documents will be maintained in good condition.
5.6Procedure for Disposal of Documents:
a) In case of revisions, Copy of earlier one revision of any document (Procedure,
WI, Master List etc. except Control Plans & SOPs) will be retained by the
holder, mentioning the reasons for the same on the obsolete document.
b) Respective holders will dispose off the documents held by them, when they
become obsolete and are superseded.
c) History of all changes done in Control Plan/SOPs will be maintained by
Manufacturing Engineering Module in Manufacturing Division separately.

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