Minutes 02 03 16

The Johns Hopkins University Alumni Association Executive Committee held its monthly meeting. They discussed the hiring of a new Director of Alumni Programs, reviewed the budget and fundraising goals, and approved award nominees. Committee reports indicated upcoming surveys of alumni interests and a focus on engaging online program alumni. Plans were discussed for upcoming events including the annual meeting and leadership summit.

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Minutes 02 03 16

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THE JOHNS HOPKINS UNIVERSITY ALUMNI ASSOCIATION

EXECUTIVE COMMITTEE MEETING

Wednesday, February 3, 2016
Location: Conference Call
Call in: 888-651-5908; Participant Code: 516-6858 (USA) 0808-234-9295 (UK)
MEETING MINUTES
The President began the meeting by welcoming everyone. He refered to the information previously sent about
the new Director of Alumni Programs, Tom Calder, who will start July 1, 2016. Tom has had a distinguished
career at Hopkins, having served as Director of Athletics for 21 years and as Associate Director for seven years
before that. His deep knowledge of both the athletic alumni and the University will allow a new focus on the
cohort of athletic alumni. The Alumni Relations team is fortunate to gain such a wonderful new addition. Tom
will oversee regional, young, student and affinity programs and perhaps in the future the Homecoming and
Reunion team.
Budget Review
In the absence of the Treasurer, the Development Committee Chair refered to the budget and the revenue line
item. $179,000 has been collected so far in the 2016 fiscal year, and this is even with last year. The budget is
12% higher than last year, so there is still a need for growth. It is expected that all budget categories will be
met. There was discussion about and Alumni Council participation in donations to the Alumni Association and
the University and whether to 1) change the bylaws to require Alumni Council participation, 2) better
communicate the need for participation, 3) require participation in order for a Council member to be asked to
serve a second term, 4) give members a better accounting of their participation, and 5) contact those on the
Council who have not given. The President asked Howard Adler, Harry Sax, and Bob Fisher to form a working
group to consider these matters.
Approval of November 18 Minutes
The minutes of the November 18 Executive Committee meeting were approved unanimously. It was noted that
the October annual meeting minutes have been posted on the website and that the November minutes would be
soon.

The President invited committee chairs to give their reports

Committee Reports
Alumni Communities
The Chair reported that the committee is working on an alumni survey that will be attached to future email
invitations. Comprehensive but not long, it will ask what alumni like and want in terms of events and if they
want to get more involved with the University. The committee expects to finalize the survey soon and will
determine how to deliver it to alumni. Another new focus is how to engage alumni who have taken online
programs only. The School of Education (SOE) recently has undergone a shift to 60-80% of its student body
being involved in online programs. The SOE and Office of Alumni Relations will collaborate on outreach to
the online alumni by, among other things, setting up focus groups in local communities led by the regional staff
team to find out how the Alumni Assocation can meet the needs of online SOE students and alumni.

Awards and Nominations

The Chair reported that the committee is presenting a slate of 50 award nominees to approve for the five
categories of awards. There were a total of 60 nominations received. The numbers are as follows: all five
Woodrow Wilson nominees (each scored 41 or more out of 50 possible votes); 14 of the 15 Heritage Award
nominees; 17 of the 21 Distinguished Alumni nominees; six of the eight Global Achievement nominees; eight
of the 11 Outstanding Recent Grad nominees. A motion was made and passed to increase the number of
Outstanding Recent Grad awardees from a maximum of five to nine with no more than two per division. A
motion was made and passed to approve the 50 award nominees as presented by the committee. The process
was described, noting that the ten voting committee members consider both quantitative and qualitative ratings.
It was noted that the awardees names are confidential until the University Presidents letters go out informing
them of the award. This process takes up to a month.
The committee is in the early phases of discussion for a new community service award.
Communications & Outreach
The Co-Chairs reported that their recent meeting only included one committee representative. They are still
lacking representatives from Alumni Communities and Development. A short questionnaire will go out soon to
each committee to ascertain 1) what are the committees needs; 2) how do the committees communicate with
each other, the council and the association at large; and 3) how does each division communicate with alumni.
Then a master list will be created followed by a work plan with May as a goal for completion. Discussion also
focused on ways to use GoHopOnline to enhance Council conversations.
Development
The committees name will be to changed to Finance and Development to reflect the committees new
responsibility of working with the Treasurer to help oversee the financial aspects of the budget. There will be
liaisons to each committee. The committee is also undertaking personal stewardship of those who give to the
Alumni Association. In addition to the usual thank you letter, the committee will focus on more personal
stewardship either with calls or notes based on the level of giving. The committee is considering thank you
calls. Development will still be a crucial part of the committees mission.
It was noted that the Alumni Association endowment has collected $39,000 so far this fiscal year, which is
down from the same time last year. More solicitations for the Cerulean Society are planned.
Student Engagement
The Chair reported that the committee now has four focus areas:
1. Support Career Services

Meeting with Monica Butta of the Career Services Office will take place soon.

2. Launch GoHopOnline/Graduway

36% of the Alumni Council has participated; the soft lauch began Thursday, January 28th; the
committee is seeking a student co-chair.

3. Coffee with Alumni

Executive Committee members were asked to send 10 businesss cards to put in coffee mugs. Please send
to Janet Kirsch at 3400 N. Charles St., San Martin Center, Baltimore, MD 21218.

4. The Ring Program

This is a new program and the committee will manage it. Karina Lipsman will be the Alumni Advisor.
Seven of the nine divisions buy rings. While there is some interest among School of Medicine students,
more meetings are taking place to further explore their participation. SAIS also needs to be approached
about participating.

In addition, there are two new focus programs:

a. caRING resulted from discussion about who can and cannot afford a ring. The committee would
like to use some of the $10,000 annual ring income to provide one ring for each division as a gift to a
deserving student.
b. BASIC Building Alumni Student Inspired Connections this will involve creating an event around
Leadership Weekend to bring students and Alumni Council members together.
Student Grants
The Chair reported that the committee reviewed 104 applications and awarded funds to 66 of them. Six groups
received additional funds through the Lenrow Family Grant. The committee is 1) now refining the application
and evaluation forms and will work with Award Hub to incorporate those changes, 2) looking at ways to
recognize the Alumni Association in all of the projects before, during, and after the process, and 3) ensure
publicity of the grants after they are made.
Key 3 Updates
Due to time limits, this topic was postponed. However, it was noted that Nursing, BSPH and Peab have started
working on this. The Divisional staff representative for Nursing said that the Key 3 have met for lunch and had
a good conversation about both school and Alumni Council activities, resulting in a better flow of
communication. They hope to continue meeting quarterly or every other month. The President hopes to get
more information for all the divisions.
GoHopOnline This topic was postponed due to time limits.
Dashboard Update This was tabled until next month. Everyone was asked to review what was sent and send
changes by email.
Annual Meeting/Leadership Summit
The President reported that the dates for the Annual Meeting and Leadership Summit are October 27-29, 2016
and more details will be sent out as the program is developed. The Summit will take place at the Four Seasons
hotel on Friday, so the Alumni Council will have its opening meetings there on Friday afternoon.

Meeting was adjourned: 6:11 p.m.

Invitees:
Executive Committee:
Jay Lenrow, President; David Yaffe, 1st Vice President; LouAnn Conner, 2nd Vice President; Nikolas Matthes,
Treasurer; Howard Adler, Secretary; Terri McBride, past president, ex-officio

Jonathan Bradley, Mindy Farber, Bob Fisher, Bryan McMillan, Paula Kent, Raquel Silverberg, Steve Mahinka,
Jesse Jacoby, Harry Sax, Brett McCone, Susan Borges, John Butterworth, Matthew Rupcich, Anika Penn, Paul
Matlin, Amy Nagler
Staff Members:
Susan deMuth, Executive Director, OAR; Marguerite Jones, OAR; Patricia Conklin, OAR; Elena Thompson,
OAR; Gwen Harley, OAR; Jason Heiserman, OAR, Britany Claridge, OAR; Janet Kirsch, OAR; Harvey Green,
Krieger School of Arts & Sciences; Jen Yeager, School of Education; Margaret Hardt Frondorf, School of
Advanced International Studies; Jordi Izzard, School of Advanced International Studies; Erika Juengst, School
of Nursing; Debbie Kennison, Peabody; Jimmie Lou DeBakey, Bloomberg School of Public Health; Robin
Ingram, School of Medicine; Tasmim Anwar, Whiting School of Engineering; Morgan Martin, Bloomberg
School of Public Health; Sharon Trevino, Carey Business School; Leslie Procter, Peabody Institute
Absent:
Terri McBride, David Yaffe, Nikolas Matthes, Paula Kent, Jesse Jacoby, Susan Borges, Matthew Rupcich,
Raquel Silverberg, Margaret Hardt Frondorf, Jimmie Lou DeBakey, Morgan Martin, Tasmim Anwar

Facilitator: Jay Lenrow

Meeting Start Time: 5:00 pm (ET)
Meeting End Time: 6:00 pm (ET)

AGENDA
1. Welcome Jay Lenrow, A&S 73

a. New Director of Alumni Programs, Tom Calder, July 1, 2016

2. Budget Review Nikolas Matthes, BSPH 98
3. Approval of Nov. 18 Minutes Howard Adler, A&S 72
4. Committee Updates
a.
b.
c.

d.
e.
f.

Alumni Communities:
Awards & Nominations:
Communications and Outreach:

Mindy Farber, A&S '74

Jon Bradley, Bus 09
Anika Penn, SAIS 10 &
Paul Matlin, Peab 70, 72,
Bus 81, Engr 84
Development:
Bob Fisher, Engr 70
Student Engagement Committee: Bryan McMillan, Bus '00, '02
Student Grants:
Amy Nagler, A&S 89

5. Key 3 Updates
a. School of Nursing
b. Bloomberg School of Public Health
c. Peabody Institute

6. goHopOnline
7. Dashboard Update
8. Annual Meeting/Leadership Summit
a. October 27-29, 2016