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Project Management Framwork

Prof. Rizwan U. Farooqui, Ph.D. teaches a course on project management frameworks. He discusses key concepts including defining a project, distinguishing projects from operations, examples of projects and non-projects, and the triple constraints of time, cost and scope that projects often face. The document also covers project stakeholders, success criteria, why projects fail and what is needed to make them successful, and an overview of the Project Management Institute's (PMI) process groups and knowledge areas.

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Asad Ismail
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73 views

Project Management Framwork

Prof. Rizwan U. Farooqui, Ph.D. teaches a course on project management frameworks. He discusses key concepts including defining a project, distinguishing projects from operations, examples of projects and non-projects, and the triple constraints of time, cost and scope that projects often face. The document also covers project stakeholders, success criteria, why projects fail and what is needed to make them successful, and an overview of the Project Management Institute's (PMI) process groups and knowledge areas.

Uploaded by

Asad Ismail
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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CE-413

__________________________________________

Topic 1:
Project Management Framework

Teacher:
Prof. Rizwan U. Farooqui, Ph.D.
Professor and Co-Chair
Department of Civil Engineering
NED University of Engineering and Technology

NED University

Karachi, Pakistan

What is a Project?
Project
A complex, nonroutine, temporary effort limited by
time, budget, resources, and performance
specifications designed to achieve specified objective
in order to meet customer needs.

Prof. Rizwan U. Farooqui, Ph.D.

Prof. Rizwan U. Farooqui, Ph.D.

Projects Vs. Operations


Projects
To attain its objectives & terminate
Catalyst for change
Unique product or service
Heterogeneous teams
Temporary

Operations
To sustain business
Maintain status quo
Standard product or services
Homogeneous teams
Ongoing

Examples
Writing and publishing a book
IArrange for a conference
Opening for a new shop

Examples
Writing a letter to a Prospect
Attending a conference
Opening the shop

Prof. Rizwan U. Farooqui, Ph.D.

Exercise
Which ones are NOT projects?
1. Building an extension to a house
2. Shelving books at library
3. Baking a wedding cake
4. Designing a new automobile
5. Routine manufacture of an Apple iPad Air
6. Taking class Notes
7. Writing a term paper
8. Responding to a supply-chain request
9. Developing a supply-chain information system
10. Watering your plants twice a week.
Prof. Rizwan U. Farooqui, Ph.D.

Prof. Rizwan U. Farooqui, Ph.D.

Projects are Everywhere.

Prof. Rizwan U. Farooqui, Ph.D.

Why Projects?
Projects are means of:
Achieving organizations strategic goals & objectives;
Implementing strategic changes

Projects are often the result of strategic considerations:


Specific Market demand (e.g. Renewable Energy Systems)
Strategic Opportunity/ Business need (e.g. Entrepreneurship)
Specific Customer request (Energy Retrofitting)
Technological advancement or Breakthrough (e.g. BIM)
Legal requirement (e.g. Boeing)
Ecological/ Social need (e.g. Green Buildings)

Prof. Rizwan U. Farooqui, Ph.D.

Prof. Rizwan U. Farooqui, Ph.D.

Organizational Context of Project Management


Portfolio of
Programs/
Projects as
Means of
Strategy
Implementation

Prof. Rizwan U. Farooqui, Ph.D.

Project Constraints
Tradeoffs:
Scope = Time + Cost

The Triple Constraint

Time = Cost + Scope

Time

Budget = Time + Scope


Quality

Constraints:
Facilitate prioritization

Cost

Scope

Aid analyzing impact of changes

Prof. Rizwan U. Farooqui, Ph.D.

Prof. Rizwan U. Farooqui, Ph.D.

Project Stakeholders
Stakeholders are:
People involved in or affected by project activities
People who may exert influence over the project and its results

Stakeholders include:
The project sponsor
Project team
Support staff
Customers
Users
Suppliers and vendors
Opponents to the project

Stakeholders Risk, Influence and Uncertainty

Prof. Rizwan U. Farooqui, Ph.D.

Project Success
There are different ways to define project
success:
The project met scope, time, and cost goals.
The project satisfied the customer/sponsor.
The project produced the desired results.

Prof. Rizwan U. Farooqui, Ph.D.

Project Reality Check 1:


Who Sees What?....

Prof. Rizwan U. Farooqui, Ph.D.

Prof. Rizwan U. Farooqui, Ph.D.

What the Client Wanted

Prof. Rizwan U. Farooqui, Ph.D.

As the Architect Saw It

Prof. Rizwan U. Farooqui, Ph.D.

Prof. Rizwan U. Farooqui, Ph.D.

As the Engineers Designed It

Prof. Rizwan U. Farooqui, Ph.D.

As the Builders Built it

Prof. Rizwan U. Farooqui, Ph.D.

Prof. Rizwan U. Farooqui, Ph.D.

Project Reality Check 2:


The Beginning and the End!!..

Prof. Rizwan U. Farooqui, Ph.D.

Beginning of Projects

Prof. Rizwan U. Farooqui, Ph.D.

End of Projects
Condition of the Parties if the Project was not Managed
Efficiently or the Risks were not Managed Effectively!!

 Project Over-budget, poor quality, delays, safety issues,

unsatisfied client, disputes, litigation, loss of reputation,


sore relations.

Programs versus Projects


Program Defined
A series of coordinated, related, multiple projects that
continue over an extended time and are intended to
achieve a goal.
A higher level group of projects targeted at a common
goal.
Example:
Project: completion of a required course in project
management.
Program: completion of all courses required for a business
major.

Prof. Rizwan U. Farooqui, Ph.D.

10

Why Projects Fail?


Only 34% of projects Succeed! (ref. Standish group)
Poor Communications
Scope Creep
Poor Planning
Week Business Case
Lack of Management Direction and Involvement
Incomplete Specifications
Mismanagement of Expectations

Prof. Rizwan U. Farooqui, Ph.D.

What is Needed to Make Projects Successful?

Prof. Rizwan U. Farooqui, Ph.D.

Prof. Rizwan U. Farooqui, Ph.D.

11

What is Project Management?


The application of knowledge, skills, tools, and
techniques to project activities in order to meet or
exceed stakeholder needs and expectations from a
project.

 The purpose of Project Management is prediction


and prevention, NOT recognition and reaction.

Prof. Rizwan U. Farooqui, Ph.D.

Project Management a Science or an Art?


The Technical and
Sociocultural
Dimensions
of the Project
Management
Process

Prof. Rizwan U. Farooqui, Ph.D.

Prof. Rizwan U. Farooqui, Ph.D.

12

The Challenge of Project Management


The Project Manager
Must strike a balance between Efficiency and
Effectiveness
Must induce the right people at the right time to
address the right issues and make the right decisions.

Prof. Rizwan U. Farooqui, Ph.D.

The Importance of Project Management


Factors leading to the increased
use of project management:
Compression of the product life cycle
Global competition
Knowledge explosion
Corporate downsizing
Increased customer focus
Rapid development of Third World
and closed economies
Small projects that represent big
problems

Prof. Rizwan U. Farooqui, Ph.D.

13

PMI FRAMEWORK AND


KNOWLEDGE AREAS

PMI Project Management Process Groups


PMI defines the following process groups:
1.
2.
3.
4.
5.

Initiating
Planning
Executing
Monitoring and Controlling
Closing

Due to the nature of change, managing project is


iterative and
goes through progressive elaboration throughout the
projects lifecycle
Prof. Rizwan U. Farooqui, Ph.D.

Prof. Rizwan U. Farooqui, Ph.D.

14

Project Management Life Cycle

Closing

Initiating

Initiating

Closing

Prof. Rizwan U. Farooqui, Ph.D.

PMI Project Management Knowledge Areas


1. Project Scope Management
2. Project Time Management
3. Project Human Resource Management
4. Project Cost Management
5. Project Quality Management
6. Project Risk Management
7. Project Procurement Management
8. Project Communications Management
9. Project Integration Management
10.Project Stakeholder Management
Prof. Rizwan U. Farooqui, Ph.D.

Prof. Rizwan U. Farooqui, Ph.D.

15

PRINCIPAL PM
ORGANIZATIONS AND
CERTIFICATIONS

Movers and Shakers in the Field of PM


PMI (Project Management Institute)
USA and many other countries
400k members in 185 countries; Since 1969; >500k PMPs;
260 chapters; 38 virtual communities of practice
PMBoK (Project Management Body of Knowledge)

IPMA (International Project Management Association)


Federation of 55 member associations from Europe &region
ICB (IPMA Competence Baseline)

APM (Association for Project Management)


UK
PRINCE2 (PRojects IN Control Environments)
Process Based; Since 1989

AIPM (Australian Institute of PM)


Prof. Rizwan U. Farooqui, Ph.D.

Prof. Rizwan U. Farooqui, Ph.D.

16

PMI

Prof. Rizwan U. Farooqui, Ph.D.

PMI Standards

Prof. Rizwan U. Farooqui, Ph.D.

Prof. Rizwan U. Farooqui, Ph.D.

17

PMI Credentials

Prof. Rizwan U. Farooqui, Ph.D.

Questions, Comments?

Have a Happy PM Journey

Prof. Rizwan U. Farooqui, Ph.D.

18

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