Civil Information Locations

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Civil Information Locations: Where & How to Find What

B Sharp 4/26/05; 8/13/04; 7/27/04; 7/14/04; 6/22/04; 6/8/04; 6/3/04; 6/2/04;
6/1/04; 5/27/04; 5/25/04
F:civil/training/civil information locations.doc
Topic bookmarks:
Drawings
Calculations/Specifications
Soil borings
Vendor/Contractor contact info
Aerial photos
Technical references
Field survey data
Estimating data
Purchase Orders (archived)
Software
Training/Contd Education
Cranes (fixednon-mobile)
Organization Charts
Asbestos Abatement
Excavation, Drilling, and Structural Change Permit

I.

DRAWINGS

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A. Drawing lists: hardcopies in bookcase near Donna Wiley; electronic

via DIMS on Eastman web. Hardcopy list binders are labeled with building
numbers or type of drawings, i.e. Roads/Railroads, Underground, etc. For
steel details (SD) and concrete details (CD), look in those specifically
labeled books: they are not located in the regular building numbered
book. Steel and concrete detailed drgs are normally not listed in DIMS
since those original drgs prepared before DIMS were purged upon
microfilming and microfilm prints of those drgs were not printed and
scanned into DIMS. On rare occasions, an SD or CD microfilm print was
scanned and then revised, therefore its drg number listed in DIMS.
B. Drawing number systems

1. Old system, building specific, .001 to .099 for architectural and

all civil, As, Bs, etc. suffixes were added for qtys over 99; .100 to .
199 normally were for plumbing (aboveground AND
underground/underslab plumbing piping) and HVAC; .200 thru .600
for aboveground piping & equip; .700 for P&IDs; .800 for E&I, .900
for fire protection. Concrete details, C-CD-Bldg #-drg #; steel
details, C-SD-bldg #-drg #. Overhead (O prefix), Tank farm (T),
Standard (S), General (G) were all sequentially numbered with
multidiscipline drgs intermixed. As specific tank farm areas
received their own Building Area numbers, some of the T drg
numbers were changed to its respective geographic building area
number. That can and should be done today as drgs are revised:
make sure you put the old T-drg # in the title. Underground (U)
most of the time primarily covered OSBL geographic areas. A few .
200 series and above drg series were underground drgs. A few
aboveground piping spool drgs, C-Bldg #-drg # may show
underground piping.

2. New system. See out-of-date Drawing Classifications as of Oct

13, 1997 that is filed in F:civil/drawings/drawing classifications
10-13-97.pdf. This file will be updated when info is recd.

3. HCC-4 (Bldg 74) system (see HCC-4 drg # system in F

drive)
C. Drawings

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1. Immediate viewing of drgs. For high frequency viewing of drgs,

such as plot plans and ug Key/Grid drg files including ug electrical,
desktop shortcut icons can be created. Click on following link for
steps on how to set up latest version drg link on desktop thats filed
in F:civil/training/drg icon on desktop. An example of a link is as
follows for the Plot Plan Key Grid drg numbered P-1C-GRID, Part
I.D. X000C869: http:\\ecdtexweb\TEX\OSQuery.asp?
partid=X000C869 Caution: Some drg links shown in civil card
file are the revision version at time I copied them from DIMS
Browsernot like the above sample link: they may not be the
latest version. When using these latest version links, it also
produces a MS Internet Explorer blank page that can be closed
its just a product of this linking process.

2. Drg accessibility. Most architectural and civil type manually

produced drgs were scanned, assigned a drg number in the new
drawing system, and electronically filed in DIMS. Most SD and CD
drgs are not in electronic form in DIMS but are microfilmed. SD
and CD originals were normally purged upon their microfilming.
Some steel and concrete drgs produced by engineering contractors
were not scanned and therefore not in DIMS drg list but are listed in
hardcopy drg lists. The original drgs are filed in the west vault.
Some examples are from Bldgs 54, 54A, 56, and 71.

3. Rebar detail sheets. They were not microfilmed nor scanned.

Original sheets are kept in top file cabinet drawer by Mike Wades
office. Later years rebar details were shown on right side of CD
drgs, therefore are microfilmed. Some years later, on-site
construction force (KBR) said they didnt need rebar details (except
on special cases), therefore rebar detailing was discontinued by
Eastman on-site drafters. Some rebar details exist on larger
engineering concrete drgs.

4. Plant layout maps of TEX: Plot Plans. See Civil Cardfile Plot
Plan Key Drgs at TEX for links to 1=20; 100; and 500 scale
drgs. 20 scale plot plans can also be viewed by selecting from an
Excel file found via TEX E&S Div website -> General Engineering
Info -> Drawings and Reference -> Plot Plans
[http://ecdtex2/es_web/E&SDept/PlotPlan.xls].

5. Topographic maps. See Civil Cardfile Topo Drgs of TEX Yr

1985. For USGS topographic maps, see USGS drg numbered
item below.

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6. Roads/Railroads index drgs. Both road and railroad drg

numbers have the same single letter prefix R, therefore drg
number does not differentiate between roads and railroads: only
via drg title. See Civil Cardfile Roads & Railroads-TEX Index
Drgs.

7. Railroad car vendor drgs. See Civil Cardfile 'RailroadEastman car list & drgs'.
8. Pipe supports drgs.
a. Pipe support book. The Pipe Support numbering system & log
book is an inventory of significant pipe supports that are
assigned an alpha/numeric identifier. Click to view Key Plan
showing plant block areas labeled with letters that lead to spt
numbers (i.e. AB-17), or aka number and their detail and
location drg numbers listed. Significant pipe support could be
considered pipe rack bents, pipe rack towers, pipe rack trusses,
pipe rack bent overbuilds, pipe supports needing anchoring to
new or existing concrete, etc. Pipe support foundation drawings
also refer to its respective pipe support number. A single black
3-ring Pipe Supports notebook log book (orange letters on
white label on binder) is in bookcase across hall from copying
machine by Plant Design Services cubicles. These numbers
are frequently used on piping and other related discipline drgs.
Process facility support structures normally do not number
specific pipe supporting members unless it is a well defined pipe
rack that may pass through the structure.

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b. Smaller size pipe supports may not be numbered and their

detail drgs may originate from several sources: structural,
piping, engineering stds, sketches not archived, etc. Finding
supports in the field, then retrieving its drg may be time
consuming, if not impossible to find, if not non-existent.
Sometimes you have to start research with the piping system
and connected equipment, then to its P&ID to find a piping line
number, then to the piping spool sheet which may show the
support as a sketch, an engineering std pipe spt, note to field
support (i.e. normally no documentation available), or reference
to another drg. In recent years, the pipe line number is also the
pipe spool drg number. There is an electronic Access file in
F:civil/pipe spool line list/spool sheet line number.mdb that
may give the pipe spool drg number when line number is
known. It has queries set up for research. There is also an old
computer printout of similar info that is on top of bookcase
outside of civil drafter area. If you only know geographic area
of piping and steel drgs are not evident, you can start w/the
Aboveground Piping Key drgs to lead you to piping drgs, then
piping drgs may lead you to steel drgs or piping line number.
See its description below. One way to possibly find P&IDs is via
PegaSys by using the equipment item number. Another
possible way to find P&IDs is DIMS search with general building
number, such as 122 (not specific building number like 122-6),
9T drg class, and item number in the title subject line. Only
significant equipment item numbers are in drg titles. Some
P&IDs are titled as systems and may not have any equip item
numbers in titles therefore only building number and 9T drg
class are used for addl searches.
c.

When the geographic area is known for a pipe rack but not its
alpha/numeric identifier, you should start with the Overhead
Pipe Rack Key Drgs. You should find ref drgs that lead to the
piping drgs for the pipe rack. These piping drgs may or may not
show support number or support and/or its foundation detail. It
hopefully should ref support and foundation drgs.

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9. Underground piping drgs. Drgs for our 11+ ug services are

very important to keep up to date and be quickly retrievable.
Services are firewater, city water, cooling tower supply & return,
cooling water supply, cooling water return/storm sewer, process
sewer (primarily gravity, some pressurized), sanitary sewer (most
septic tanks discharge into process sewer, some independent
leachfields exist), cooling tower blowdown, natural gas (most is
UNodorized), product (feedstocks and foreign), and miscellaneous.
Miscellaneous could range from a non-hazardous service to
hazardous services such as liquid chemicals, hydrogen, ethylene,
etc. therefore this Misc category should not be overlooked or
considered inconsequential.
Drgs are numbered either primarily within its respective ISBL
building number series drgs or in the U series drgs primarily for
OSBL or larger areas. Their drg class should be 1C. There may be
some in the T (Tank Farm) and G (General) series drgs. Hardcopy
drg stickfiles are in civil library but are not latest versionssee
DIMS for latest versions. 100 scale Master stick file on table in
library should be red marked by you or a drafter as soon as you
become aware of changes or existing ug that does not show on any
drg. This Master stick file may not have the latest version from
DIMS. Its red marks may not be revised in DIMS in a timely
manner. Therefore you must use both DIMS and red marked
Masters to combine the information for research. Master drgs
normally show ref drg numbers that continue an ug line into the
ISBL area. 20 scale individual ug service drgs are in various
degrees of completion throughout the plant. These are called
Service Plots on following E&S website ug link. Following are
each services Key Plan drg that show assigned drg numbers but is
not intended to indicate the service exists in that geographic area
nor if its drg is complete: U-1C-FIRE, X0205823; U-1C-CITY,
X0205821; U-1C-CTWS/CTWR, X0205824; U-1C-CWS,
X0205822; U-1C-CWR, X0205826; U-1C-PROCESS, X0205827;
U-1C-SANITARY, X0205828; U-1C-CTBD, X0205829; U-1CNATGAS, X0205830; U-1C-PRODUCT, X0205831; and U-1CMISC, X0205832. Composite drgs that combine all 20 scale
service drgs are also in various degrees of completion so do not
trust they show all known ug, including ug electrical, unless the
word Complete shows on the drg. Composite Key Plan drg is U1C-GRID, X0C16252. See following E&S website for Excel file to
geographically navigate for ug drg selections
http://ecdtex2/es_web/AreaUG/Areaug.xls See link to view
some of the 100 scale Masters file in F:civil/ug drgs/ug
masters.xls. Approximately 240 C-size underground drgs were
scanned and they can be found in DIMS by typing C% for the
Sequence #.

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10.

Drainage drgs. These drg numbers begin with prefix letter

D. Plot plan size that initially showed watershed area flow
patterns that drain into the underground process sewer gravity flow
piping system, acreage calculation, and surface composition to
assist with hydrology calculations. Some drgs also show flow
patterns that drain into the underground storm sewer/cooling water
return gravity flow piping system. This was a preparatory effort for
project specific and future hydraulic computer modeling for
aboveground process sewer lift station design criteria and cooling
water return hydraulic analysis. These drgs should be revised
especially when converting watershed flows between process and
storm sewers. These drgs can be superimposed with underground
sewer piping drgs. The following drg sample is from north half of B27/29 block. This drg has ug sewer piping ref drgs attached. Note
legend in lower right of drg. D-1C-010, Part I.D. X0101190

11. Aboveground Process Sewer. Drainage drgs and ug process

sewer flows contributed to design of several lift stations,
underground and aboveground pressurized process sewer piping,
and a computer hydraulic model of the system. The Plan & Profile
drg of the plantwide aboveground process sewer should be
updated. O-9P-003, Part I.D. X0100299. Its associated P&ID
should also be updated. 106-9T-732, Part I.D. X0P19795.

12.

Tyler Terminal drgs (Building 65). They do not have

consistent survey benchmark vertical and horizontal references.

13.

USGS drgs (United States Geological Survey). Hardcopies

in vertical stickfiles in civil library. Frankie Copeland has Texas
USGS on CDs. There are a few scanned that are in DIMS. See
also Civil Cardfile 'USGS-Maps' and 'U.S. Geological Survey'.

14.

Soil boring drgs. This drg should be updated when addl soil
borings are done. See Civil Cardfile 'Soil Boring Drg'. Smaller
scale drgs that are readable via Myriad are expected soon.

15.

Aerial photo drgs. Reproducible mylar originals filed in

vertical drg stg tub, southeast corner east vault. A-G.710s series of
various scales. Flown mid 1980s. Requires outside blueline
printing. See Aerial Photos section of this document for non-drg
numbered type of photos.

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16.

Aboveground Piping key drgs. (primarily ISBL, now being

updated) See Civil Card file 'Piping Key Plans-TEX' Piping Key
Plans/TEX. The drawing Prefix is PK. Drawings Sequence
Number normally matches its respective Plot Plan Sequence
Number of same geographical area. This sample drg link if for B43 tank farm area just east of Engineering. PK-9P-027, Part I.D.
X0P20769.

17.

Overhead pipe rack key drgs (primarily OSBL). See Civil

Cardfile 'Piperack Index Drgs-TEX'. Caution: quantity of index
drgs and drg titles are inconsistent. These drgs should be revised
for piperacks and any overbuilds. These key drgs may be only way
to find structural steel and foundations drgs for pipe racks unless
you know the pipe support number. See Pipe Support
numbering/log book item.

18.

Vendor drgs. Until recent years, vendor drgs were

microfilmed and images framed in old computer punchcard size
card stock. They are sequentially numbered. Numbers are found
in vendor drg books in the microfilm card area which require the
vendor purchase order number. To the find which book, you need
the project number and look in another notebook to find which
vendor drg book to look in. In recent years, vendor drgs are
scanned and assigned a drg number for viewing via DIMS.
However, there are some vendor drgs/data that still remain in
hardcopy form possibly indefinitely in 3 file cabinets in microfilm
area filed by project number. Pressure vessel vendor drgs can also
be seen in their PV file folder which should also include PV
calculations including wind loads, anchor bolt loads, etc.

19.

Lifting lugs. Some are filed in machine design drg class vs.
structural. Another search option is to sort the civil calc file data
base by Subject, then search for LL for lifting lug, select any item
of interest and see if drg number is shown in Remarks column.
When filing lifting lug calcs, I posted the drg number if known.

20.

As-built drg backlog. This drafting backlog inventory

spreadsheet is edited by John Allen and is filed in
F:civil/drawings/AsBltCvl.xls.

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21.

Fire Protection Plot Plans & System Flow Quantities. Fire

protection system flows may be the controlling design criteria for
sewer drainage sizing. System coverage areas are shown on plot
plan size drgs in the P-1P drg series. These plot plans and system
flow quantities are found on TEX EM&S Div web site, General
Engrg Info, Drgs & Ref, Fire Protection Index that will list Word
docs for each block and an Excel file called FPPlotPlans.xls.
II. Calculations/Specifications
Most of the original Civil Calculations, Specifications, Technical Reports & Study
Reports for specific projects and standards are centrally located downstairs B-1
Engineering in file cabinets behind C&CI locker/changeroom (locked up after
hours and weekendsneed guard to unlock). Most of these are filed properly
and inventoried in an Access data base in F:civil/civilcalcs2000.mdb.
Calculations, etc. should be entered into the data base before properly filing the
hardcopies. Properly filed hardcopies are filed via the attached filing hierarchy
document in F:civil/calculations/calc file cabinet label.doc. Other
calculations, etc. not yet data base entered nor centrally filed are located at
individual engineers offices. Abbreviations used for Subjects and Types are
listed and filed in F:civil/calculations/civil calc abbreviations.xls. Some
electronic calculation files, i.e. STAAD, are kept on servers and some may still be
on diskettes. Electronic file locations will soon be determined and stated here.
III. Soil Borings
All known soil boring hardcopy reports are centrally located downstairs B-1
Engineering in file cabinets behind C&CI locker/changeroom adjacent to civil
calculation files (locked up after hours and weekendsneed guard to unlock).
They are filed in sequentially numbered folders. No other information is on folder
labels besides a number. Sequential folder numbers are assigned upon
sequential soil boring number assignments by using the Access data base in
F:civil/SoilData2000.mdb. In early year drgs, there may be soil boring data
shown on drgs but its unknown if a soil boring report existed. We try to assign
soil boring numbers for use by soil boring report preparers. If report preparers
assign their own numbers, we always assign our own numbers known as call
number in the data base. Boring numbers used in reports are listed in data base
under Boring number. We also strive and insist on obtaining existing grade
elevation and coordinates at actual bored sites: not field staked proposed sites.
IV. Vendor/Contractor Contact Info
See 'Civil Cardfile'', Internet, Civil Library w/Buyers Guides and refs. Also see
purchasings website (via TEX E&S Div website) for Thomas Register and
Eastmans preferred/approved mfr, supplier, and contractor lists, etc. The mfr
list takes a moment to download and isnt that user friendly.

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V. Aerial Photos
See east vaults vertical metal cabinets. A few engineering offices have framed
aerial photos. To view a photo from your pc, click on file in F:civil/aerial
photos/TEX_Aerial with marks.bmp or F:civil/aerial photos/TEX_Aerial with
marks.jpg. Some aerial photos may can be scanned and saved as electronic
drg file. Plotting via a CADD plotter via Microstation may give better image than
viewing/printing from Myriad.
VI. Technical References

A. General sources. TEX E&S Div website, Internet, personal office

textbooks, Civil Library (bookcases & file cabinets), Civil Cardfile, F:civil
folder, TEESTANs, Eastman Corp Engrg Stds, PIP stds, TED engrg stds,
TED design guidelines, tech journals, TEX piperack inventory, B-5 tech
library, TED tech library, other discipline engrs ref bookcases, Facilities
Orientation Notebook (fall 1993), purch on-line stds (see Civil Cardfile
Standards/Engrg/Purch of), and others.

B. Piperack inventory. If doing detailed structural analysis on piperack

supports and needing existing pipe loadings, the piperack inventory can
be very useful. Primarily OSBL piperacks were physically inventoried in
recent years to determine pipe size, contents, insulation, etc. These
original field notes are kept in 4 each 3-ring binders across from copying
machine by Plant Design Services cubicles. Notebook binder labels
include the pipe support numbers. The inventory sheets are a section
view for each pipe support. This info was transferred to individual Excel
files to graphically show the pipe rack section view. Click on following link
to connect to a folding storing Excel files that can be found in
F:civil/piperax, then choose folder containing pipe rack or truss. Both
hardcopy and electronic versions have not been kept up to date.

C. TED tech library. Can provide us books, stds, tech journals, interlibrary
loans from other U.S. libraries. Request via phone or request form on
web. Receive info via fax or next day interplant mail system. Electronic
form request for technical info: go to Eastman site, Topics, References,
Library & Information Srvcs, Request Forms, then select applicable form.
For books and journals, there is EON Information for books and Library
Journals.
VII.
Field Survey Data
See civil library bookcase and note on wall above bookcase. William Perry has
field books from 1998 to date. Some electronically transmitted field survey data
has been placed on a CADD scratch file by Tyiska. William Perry has indexed
1998 & 1999 survey requests spreadsheets and they are filed in
F:civil/survey_data. Later years spreadsheets are in progress of development

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and will be forwarded upon their completion. John Allen keeps hardcopy results
from field survey requests.
VIII. Estimating Data
See Estimating Guide, Means Cost Data, Misc Civil Estd Costs, Civil Cardfile
view By Categorythen chose Estimating to display cards to include past
project costs, etc. by that vendor or subject.
IX. Purchase Orders (archived)
Refer to project number in books in microfilm area to determine which microfilm
reel to use.
X. Software
STAADstructural design
K-pipeug firewater, ug cooling water supply, ug city water, natural gas, ag
process sewer
XP-SWMMCWR, process sewer mains
XI. Training/Contg Education for P.E. Registration
B-86 offers self-paced video/cd/pc training for several applications we use. Also
some on-line via Eastman University.
XII.

Cranes (fixednon-mobile)

See Civil Cardfile Cranes/TEX Info & Numbering/Fixed Cranes

XIII.

Organization Charts.

A. Engrg & Services Div

B. Others may can be found via MyWorkPlace homepage, then Tools &
Services, then A-Z list: All Intranet Sites, then browse for specific site and
division or depts..

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XIV.

Asbestos Abatementsee Gregg Industrial for existing locations.

XV.

Excavation, Drilling, and Structural Change Permit.

See Approved Safe Practice Manual section for Permits.