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SAP Navigation Notes by GK

The document discusses the SAP graphical user interface (GUI). The SAP GUI is the standard program for accessing almost all SAP solutions and connects the user's computer to a specific SAP system. When working in SAP, it is important to properly access and exit the system using the SAP GUI. The SAP GUI provides navigation components like menu bars, toolbars, and a status bar to help users navigate the system.

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ganesh
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163 views

SAP Navigation Notes by GK

The document discusses the SAP graphical user interface (GUI). The SAP GUI is the standard program for accessing almost all SAP solutions and connects the user's computer to a specific SAP system. When working in SAP, it is important to properly access and exit the system using the SAP GUI. The SAP GUI provides navigation components like menu bars, toolbars, and a status bar to help users navigate the system.

Uploaded by

ganesh
Copyright
© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
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SAPGRAPHICALUSERINTERFACE

ThereareanumberofdifferentversionsofSAP.Dependingontheversionyourcompanyhas
implemented,yourSAPscreenmaylookslightlydifferentfromwhatyouseeinthiscourse.
Typically,SAPcomponentsareaccessibleusingageneralfrontendprogramcalledtheSAPGUI
(orGraphicalUserInterface).TheSAPGUIisthestandardprogramforaccessingalmostallSAP
solutions.TheSAPGUIprogramconnectsyourcomputerwithaspecificSAPsystem.For
startingSAPGUI,SAPprovidesaprogramcalledSAPLogon.
WhenyouareworkingwithSAP,itisimportanttorecognizetheproperwaytoaccessandexit
thesystem.LetuslookathowthisworkswithSAPGUI.

NAVIGATIONCOMPONENTS
AnSAPsystemhasseveralkeycomponents:
1. MenuBar:TheMenubaristhetoplineofanyprimarywindowintheSAPsystem.The
menusshowndependonwhichapplicationyouareusing.Thesemenusmayalso
containcascadingmenus.
2. StandardToolbar:TheStandardtoolbarisidenticalthroughouttheSAPsystem.Allof
theiconsontheStandardtoolbarareshownoneverySAPscreen.However,the
Standardtoolbariconsareactiveonlyiftheyareavailableforthecurrentapplication
unavailableiconswillappeargrayedoutandcannotbeused.NotethatifSAPballoon
helpisenabledonyoursystem,youcanplacethecursoroveraniconandthesystem
willdisplaythenameorfunctionofthaticon.Ifappropriate,thecorrespondingfunction
keysettingisalsodisplayed.
3. TitleBar:TheTitlebarnamesthefunctionthatyouarecurrentlyusingandhelpsyou
identifywhereyouareinaprocedure.
4. ApplicationToolbar:TheApplicationtoolbarshowstheiconsavailableintheapplication
thatyouarecurrentlyusing.DifferenticonsappearontheApplicationtoolbar
dependingontheapplication.
5. StatusBar:ThestatusbarprovidesgeneralinformationabouttheSAPsystemandthe
transactionortaskyouareworkingon.Systemmessagesaredisplayedinadditionto
serverinformationandstatusinformation.

StandardSAPTreeStructure
StandardSAPTreeisatoolforaccessingtheSAPtransactions.TheStandardSAPTreedisplaysa
hierarchyofthemenusavailableintheSAPsystem.Usingthetreeisoneofthebestwaysto
becomefamiliarwiththesystem.
TheelementsofanSAPTreearetheSAPmenuicon,workareas,arrows,folders,and
transactions.
Navigationwithinthestandardtreeisreferredtoasmenupathnavigation.Alisanavigatesby
clickingonthearrowstodrilldownthroughthefolderstothedesiredtransaction.Shecan
locateavarietyoftransactionsbynavigatingintheSAPEasyAccessmenu.
ThestandardtransactionsthatareavailableincludeCreate,Change,andDisplay.
heStandardSAPTreedisplaysahierarchyofthemenusavailabletoyouintheSAPsystemand
isatoolforaccessingSAPtransactions.TheSAPTreecomprisesthefollowingelements:
1. SAPMenuIcon:TheSAPMenuiconmaybeusedtocollapsethetreetoclosetheitems
onthemenu.
2. WorkAreas:TheStandardSAPTreeisorganizedintologicalworkareas.Theworkareas
arepresentedinanorderthatfollowsatypicalbusinessprocessflowratherthanan
alphabeticalorder.Thetreeprovidesamenuthatcontainsafolderforeachworkarea.
Forexample,Office,Logistics,Accounting,andHumanResourcesareworkareas.What
youseeinthetreemayvarydependingonyourorganization.

3. Arrows:Clickingonthearrowswillexpandandcollapsethefoldersandsubfolders.
Whenfoldersareclosed,thearrowwillpointtotheright.Whenfoldersareopened,the
arrowwillpointdown.
4. Folders:Drillingdownthroughthefolderswilldisplaysubfoldersandtransactionitems.
Multiplesubfoldersmaybeusedwithinafoldertoorganizethetransactionitems.
5. Transactions:Transactionsareexecutablefunctionsthatupdateanddisplayinformation
inthedatabase.Transactionswilldisplayinthetreeonceafoldermenuisfully
expanded.Youcanlaunchtransactionsbydoubleclickingonthewhiteboxnexttothe
transactionname.Forsomeitems,youmayuseeitherthetreestructureoriconsto
accessthetransaction.

FieldsinanSAPScreen
FieldsaretheareasonascreenthatcontainspecificdatausedintheSAPdatabase.They
containitems,suchasinformationaboutcustomers,employees,vendors,equipment,and
orders.Informationcanbeenteredintheformoftext,numbers,dates,orcodes.Someentries
canalsobeintheformofrangesthatmaybeusedforsearchingwithinthedata.
AnadvantageofSAPisthatonceyouenterdata,itcanbesharedamongvariousscreens,
transactions,andapplications.

Alisaobservesthatatabpagecomprisesseveralscreensorganizedastabsforclarityandease
ofaccess.Shealsonoticesthatdifferentfieldsrequiredifferenttypesofinput,suchasaninput
field,checkbox,andaradiobutton.
Differentscreenelementsinclude:
1. Input:Inputfieldsareusedtoentertextortoselectavaluefromalist.
2. Checkbox:Checkboxesareusedwithmultipleselectionfields.
3. RadioButton:Radiobuttonsareusedwithsingleselectionfields(youcanselectonly
oneoption).

InputControlsforFields
Thethreetypesofinputcontrolsforfieldsare:
1. Mandatory:Dataentryisrequiredtoproceedwithprocessingatransaction.Mandatory
fieldsareoftenindicatedbyaboxandcheckmarkwithinthefield(thismayvaryby
transactionorcompany).
2. Display:Datawillautomaticallypopulateinthesefields.Itisnotpossibletooverwrite
theinformationinthesefields.
3. Optional:Dataentryisnotrequiredinthesefieldstoproceedwithprocessinga
transaction.


FieldNavigation
Usekeyboardfunctionstomovebetweenfields:

Upanddownkeystomovebetweenfields
Tabkeytoadvancetothenextfield
Shiftandtabkeystomovebacktothepreviousfield
Leftandrightarrowkeystomovewithinafield

MultipleSessionsinSAP
Onecanuseasessiontocreateorchangedatawhileusinganothersessiontodisplaydataand
canalsocopydatabetweensessions.Thisisespeciallyhelpfulwhenyouareinthemiddleofa
transactionandneedstoverifyinformationinanothertransactiontocompletetheformer.The
maximumnumberofsessionsperlogonissix.Youcannotchangeorcreateparticulardata
elementinmorethanonetransactionsimultaneously.
Createuptosixsessions:
1. Eachsessionisindependentoftheothers.
2. Closingthefirstsessiondoesnotcausetheothersessionstoclose.
3. AnysessioncanbeclosedbyclickingExitontheStandardtoolbarforthatsession.

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