Pre-Tender HSE Qualification Questionnaire

INTRODUCTION
The prime objective of Naoc, Aenr and Nae is to develop a culture and processes to ensure the safety and
health of all employees, contractors, customers and communities associated with our operations in Nigeria.
To reach this objective, we select, as far as practically possible, those contractors that can demonstrate their
capabilities in ensuring the safety and health of their workers and sub-contractors and environment protection.

If you are interested in contract work for Naoc, Aenr and Nae please fill in this questionnaire as
comprehensively as possible and return to us. This will allow for consideration to future contract work.
Figure 1 below shows the elements involved in effective health and safety management and is taken from the
Occupational Health and Safety Assessment Series (OHSAS) and the international management system
standards on environment (ISO 14000) and quality (ISO 9000) management.

Where possible please provide documentation (completed or templates) and photos to support answers
to the following questions:

Company Particulars
Company Name:

DAMAGIX NIGERIA LIMITED

Company Address:

19B MAITAMA SULE, S.W. IKOYI, LAGOS

Postal Code:

Company Registration/Licence Number(If applicable)

Contact Person Name:

23401

RC 215,492

Country:

NIGERIA


Telephone:
Email:

Contact Person Position:

Contact Numbers:
Mobile:

Locally:

Numbers of Employees:

Fax:

Nationally:

Globally:

To finalise your suitability, it may be necessary for our representative to formally assess your logistical,
environment, health and safety systems. We would provide prior notice of such an assessment.
If you have any objection, please indicate below by checking the box and providing your name.

I do not wish a Naoc, Aenr, Nae

representative to assess our safety and
health systems

Name of Objector:

Questions
Questionnaire items
Section 1: Leadership and commitment

Answers/Evidence

Commitment to HSE through

leadership

a)

Are senior managers personally

involved in HSE management?

a) Yes, the senior managers are

personally involved in the planning,
implementation, and continuous
improvement of safety and health
activities by setting up departmental
objectives and monitoring them for
compliance.

b)

Is there evidence of commitment at

all levels of the organization?

b) Yes, Management ensures that all

employees, including themselves, have
clearly written safety and health
responsibilities included within their job
description, with appropriate authority to
carry out those responsibilities. Also,
management ensures that all employees,
including all levels of management,
receive performance evaluations that
include a written evaluation of the
accomplishment of assigned safety and
health responsibilities
See attached HSE Managemnt System.

c)

Is there a positive culture towards

HSE matters?

c) We promote positive culture towards

HSE matters via incentive schemes, no
blame culture, HSE campaigns, posters,
banners, meetings, trainings, quizzes,
games and competition.

Section 2: Policy and Strategic Policy

HSE policy documents

a)

Does your company have an HSE

policy document? If yes provide a
copy.

b)

Who has the overall and final

responsibility for HSE in your
organization?

c)

Who is the most senior person in the

organization responsible for this
policy being carried out at the
premises and on site where his
employees are working?

A) Yes, Damagix has HSE policy

document. See attached HSE Policies
b) Mr. Dahiru Mohammed, the Managing
Director has the final and overall
responsibility for HSE.
c) Silas S. Ekeng is the most senior
person in our organization who oversees
and ensures HSE policy is strictly adhered
to at the premises and site where
employees are working.

Availability of policy
statements to employees

Provide name, title and experience.

Silas S. Ekeng, QHSE Manager, Please

see attached Silas S. Ekengs CV

a)

Itemize the methods by which you

have drawn your policy statement to
the attention of all your employees

a) i) Meetings
ii) The Policy is strategically located at
different points in all our offices.
iii) Trainings
iv) Publication on the Notice Board
v) Memos

b)

What are your arrangements for

advising employees of changes in
the policy?

b) i) Memos are sent to Heads of

Departments
ii) Training is conducted
iii) Meetings are Held to give further
explanations

Section 3: Organization, Resources and Competence

Organization-Commitment
and communication

Competence and Training of

managers/supervisors/senior
site staff/HSE advisers

Competence and general

HSE training

a)

How is management involved in

HSE activities, objective-setting and
monitoring?

a) Managements responsibility is to set

goals and target, and to track or monitor
performance and success of these goals.
Safety goals and targets are established
during annual strategic planning meetings
of Damagix Nigeria Limited. Heads of
Departments sets their departmental
objectives and monitors them for
compliance. The Chairman/CEO as head
of the HSE Committee is responsible to
overseeing the development of safety
goals as well as implementing them.
.

b)

How is your company structured to

manage and communicate HSE
effectively?

b) A HSE Committee is in place

and saddled with the responsibility of
overseeing all HSE Matters.

c)

What provision does your company

make for HSE communication
meetings?

c) 1. Monthly HSE meeting (HSE &

Progress review), Middle Management
2. Quarterly HSE meeting (SelfAssessment), Middle Management
3. Management review meeting. Top
Management
4. Daily HSE Briefs and Toolbox
Meeting - All Work force

a)

Have the managers and supervisors

at all levels who will plan, monitor,
oversee and carry out the work
received formal HSE training in their
responsibilities with respect to
conducting work to HSE
requirement?

a) Yes,each year management pays

special attention to the evaluation of the
years training efforts to look for methods
of improvement

a)

If yes, please provide details. When

the training is given in house,
describe content and duration of the
courses.
What arrangements does your
company have to ensure new
employees have knowledge of basic
industrial HSE and to keep this
knowledge up to date?

See attached HSE HSE Training

Certififcates and HSE Training Matrix

a) Currently, all new employees receive

two hours of safety and health orientation
before they begin work. When they have
learned this material, they begin their
assigned job with a trained buddy. Daily
HSE Briefs are held which avails new
employees an avenue to get to know the
companys HSSE Objectives and Policies
and also through the following:
1. HSE Induction
2. In House Trainings
3. Third party training

Specialized training

b)

What arrangement does your

company have to ensure new
employees also have knowledge of
your HSE policy and practices?

b) Through regular HSE meeting, briefs

and in house training new employees get
to know the companys HSSE Objectives
and Policies

c)

What arrangements does your

company have to ensure new
employees have been instructed and
have received information on any
specific hazards arising out of the
nature of the activities? What training
do you provide to ensure that all
employees are aware of company
requirement?

b)

d)

What arrangements does your

company have to ensure existing
staff HSE knowledge is up to date?

d) Via regular in house training and

external training as may be required for
specific work groups.

(If training is provided in house,

please give details of the content).

The following in House Training is

provided for but not limited to:
1. Emergency Response Procedure
2. Confined Space Entry
3. Safe Lifting Practices
4. Use of heavy equipments
5. Road Safety
6. Blood borne Pathogens
7. Fighting Incipient Fire
8. Electrical Safety
9. Hazard Communication
10. Hearing Protection
11. Personal Protective Equipment
12. Respiratory Protection
Please see attached HSE training content

Have you identified areas of your

companys operations where
specialized training is required to
deal with potential hazards?

a) None at the moment

a)

Daily HSE Meetings are held that

avails new employees an avenue to
get to know the companys HSSE
Objectives and Policies and also
through trainings.

(If yes , itemize and provide details)

Assessment of suitability of
subcontractors/other
companies

b)

If the specialized work involves

radioactive, asbestos removal,
chemical or other occupational
health hazard, how are the hazards
identified, assessed and controlled?

b) Specialised trainings arise from a

perceived and identified risk.

a)

How do you assess :

HSE competency

HSE record of the

subcontractors and
companies with whom you
place contracts?

a) Questionaires/Audits

b)

Where do you spell out the

standards you require to be met?

b) In our HSE Manuals.

How do you ensure these are met

and verified?
Questionnaire items

Through audits
Responses/Evidence

Section 4: Risk assessment and management

Hazards and effects
assessment

What methods are used within your

company for identification, assessment,

1. Risk Management
(A written document of Risk, Hazard

control and recovery of hazards and

effects?

Exposure of work force

Do you have in place any systems to

monitor the exposure of your workforce to
chemical or physical agents?

Handling of chemicals

How is your workforce advised on the

properties of chemicals encountered in
the course of their work?

Personal Protective
Equipment

What arrangements does your company

have for provision and upkeep of
protective clothing, both standard issue
and that required for specialized
activities?

Waste management

Does your company have in place

systems for identification, classification
and management of waste?

controls & recommended control, task

specific )
2. By developing a project specific Risk
Register. See attached HSE 5 - Risk
Management Folder.
Yes we have a system in place which
manages the exposure of employees,
Please see attached HSE 5 - Risk
Management folder.
Task specific training being provided to the
workforce like Chemical Handling,
Emergency response also see attached
HSE 5 - Risk Management folder.
1.Appropriate Certified PPE being used
2.Monthly PPE inspection by the
competent HSE Persons.
Ensuring the greatest possible protection
for employees in the workplace is our
priority and we have created a program for
that, please see attached Damagix
Personal Protective Equipment (PPE)
Program

Yes we do, please see attached HSE

7 - Waste Management.

Section 5: Planning ,Standards and procedures

HSE or operation manuals

a)

Do you have a company HSE

manual (or operations manual with
relevant sections on HSE) which
describes in detail your company
approved HSE working practices
relating to your work activities?

a) Yes we have HSE Manual, see

attached

If the answer is yes, please provide a

copy of supporting document.

HSE 8 - HSE Management System

Manual.

How do you ensure that the working

practices and procedures used by
your employees on site are
consistently in accordance with your
HSE policy objectives and
arrangements?

b) By conducting none scheduled

inspection of the site and through Audits..

How do you ensure that plant and

equipment used within your
premises, on site, or at other
locations by your employees are
correctly registered, controlled and
maintained in a safe working
condition?
Where do you spell out the
standards you require to be
respected?

Through Audits and Inspection.

b)

How do you ensure these are

respected and verified?

b) Through Audits and Inspection.

c)

Is there an overall structure for

producing, updating and
disseminating standards?
What arrangements does your
company have for combating road
and vehicle incidents?

c) Please see attached HSE Management

Review.

b)

Equipment control and

maintenance

Directives

Road safety Management

a)

a)

a) HSE Management System Manual.

a) Through regular trainings and emphasis

on the adherence to speed limits, road
signs and use of selt belt at all times. We
also monitor and control this via
observations, feed back from employees,
invesitigations and inspections etc.

Section 6: Implementation and Monitoring

Management and
performance monitoring of
work activities

a)

What arrangements does your

company have for supervision and
monitoring of performance?

a) we achieve this by carrying out Audits,

Inspection and Incident Investigations
coupled with HSE meetings and review.
1. Internal audit by higher management
2. Regular Project Visit by higher
management
3. Management review meeting
4. Monthly HSE meeting with all staff

b)

What type of performance criteria

are used in your company: give
examples

b) Our performance is measured against

yearly logical & achievable set goals which
is to ensure Zero Incidents and 100%
Compliance with HSE standards by
drawing a comparison among
performance of two or more preceeding
year, such as annual review of accident
rate and injury frequency, mortality rate,
safety culture, lost-time injuries. Please
see attached HSE Statistic.

c)

What arrangements does your

company have for passing on any
results and findings of this
supervision and monitoring to your:

Base management

Site employees?

c) 1. Through HSE briefs and meetings

2. Through HSE committee
3. Through internal audit report
4. Through observation report
5. Through E-mail

HSE performance
achievement awards

Has your company received any awards

for HSE performance achievement?

No.

Has your company suffered any statutory

notifiable incidents in the last five years
(safety, occupational health and
environment)?

No.

Statutory notifiable
incidents/dangerous
occurrences

(answers with details including dates,

most frequent types, causes and follow
up preventative measures taken)

Improvement requirement and

prohibition notices

HSE performance records

Has your company suffered any

improvement requirement or prohibition
notices by the relevant national body,
regulatory body for HSE or other
enforcing authority or been prosecuted
under any HSE legislation in the three
years?
(if your answer is YES please give
details)
a) Have you maintained records of your
incidents and HSE performance for
the last five years?
(If yes, please give the following
details for each year, number of non
lost time injuries, and number of lost
time injuries, total hours worked by
workforce for each corresponding
year, frequency rates, and your
company definition of lost time
incident).
b)

How is health performance

recorded?

No.

a) Yes, we have records of incidents and

HSE performance

Please see attached HSE 9- HSE

Statistics

b) Through medical check-ups and HSE

Statistics.

Incident investigation and

reporting

c)

How is environmental performance

recorded?

c) Through data obtained from operations

and Statistics gathered during Projects.

d)

How often is HSE performance

reviewed? By whom?
Who conducts incident
investigations?

d) Quarterly and by the HSE commitee

b)

How are the findings following an

investigation, or a relevant incident
occurring elsewhere, communicated
to your employees?

b) An incident deemed to be serious

triggers an immediate audit of the process
or operations that led to the incident (root
cause analysis will be carried out). The
report of this investigation is
communicated to all staff.

c)

Are near misses reported?

c) Yes. we rely on a no blame culture for

reporters, the information generated is
used to drive improvement. Please see
attached HSE Incident, Investigating and
Reporting

a)

Do you have a written policy on HSE

auditing and how does this policy
specify the standards for auditing
(including unsafe act auditing)?

a) Yes we do; please see attached HSE 8

Procedure for Internal Audit

b)

Do your company HSE plans include

schedules for auditing and what
range of auditing is covered?

b) Yes it does, Internal Audits are done

quarterly, while audits for
suppliers/contractors are carried out
yearly.

c)

How the effectiveness of the auditing

is verified and how does
management report and follow up
audits?

c) We achieve this by conducting

unscheduled audits/investigation.

a)

a) Qualified and competent HSE

Personnel areassigned to carry out
accident investigations.
Smaller incidents are investigated and
handled by the site teams. Significant
incidents (e.g. lost time or those needing
medical treatment) are investigated by our
own HSE advisors.

Section 7: Audit and Review

Auditing

Insurances
Naoc, Aenr, Nae will require its contractors to have the following insurances:
Workers Compensation Insurance
Public Liability Insurance
Motor Vehicle Insurance
Professional Indemnity Insurance
Please supply details for each.

For and on behalf of the Company

Name:
Position:
Date:
End of Formal Questionnaire
I hereby, Mr(s)(Full name). declare that all information
provided in this questionnaire are accurate and can be verified when required by Naoc, Aenr, Nae.

______________________________________________________________________________
This section for Naoc, Aenr, Nae Use Only
Naoc, Aenr, Nae General Manager/Delegate Person
Review Comments:

Name:
Date:

Position:

Naoc, Aenr, Nae HSE Manager

Review Comments:

Does the company Logistical, HSE

assessment by Naoc, Aenr and Nae?
Name:
Position:
Date:

system

require

physical

Yes

No