Advisor Center Guide:

Student Information System

Rochester Institute of Technology

Rochester Institute of Technology

September 2012

Table of Contents
System Requirements, Security and Access ...................................................................................................... 4
Browser Requirements .................................................................................................................................. 4
Student Information System Security............................................................................................................ 4
System Access ............................................................................................................................................... 4
What is the Advisor Center and how do I get there? ........................................................................................ 5
Advisor Center ................................................................................................................................................... 6
How to view a students schedule ................................................................................................................ 6
How to view advisors .................................................................................................................................... 7
How to view holds......................................................................................................................................... 7
How to access RIT course history ................................................................................................................. 8
How to access an unofficial transcript .......................................................................................................... 9
Class Search..................................................................................................................................................... 10
Program Library .............................................................................................................................................. 12
Term Values .................................................................................................................................................... 13
Additional PeopleSoft Training Modules ........................................................................................................ 14
Appendix A: ..................................................................................................................................................... 15
Appendix B: ..................................................................................................................................................... 19

Rochester Institute of Technology

September 2012

System Requirements, Security and Access

Browser Requirements

The following browsers are supported by PeopleSoft and are thus recommended for use:
Firefox versions 7, 3.6, 3.5
Internet Explorer versions 9, 8, 7
Safari 5, 4, 3
If you use an unsupported browser or version, results may be unpredictable. Many transactions will work
fine, but some will not work at all.

Student Information System Security

System security roles are being defined by the University that relate to individual functional roles at RIT.
The role(s) that you are assigned within the system will determine the security level and, therefore, the
resources you are able to access.

System Access

Faculty user accounts will be automatically activated after appropriate paperwork is submitted to Human
Resources. Any individuals who cannot access their accounts as expected should contact the ITS Service
Desk at (585) 475-HELP or by emailing [email protected].

Rochester Institute of Technology

September 2012

What is the Advisor Center and how do I get there?

The Advisor Center is a portal within the Student Information System that provides you a modified view of
what students see when they log in to the SIS. It serves as an online one-stop shop to access a students
schedule of classes, advisors, holds, course history, unofficial transcript, and more.
To access the Advisor Center, go to sis.rit.edu/facultystaff, then, in the Faculty/Advisor box click the
Student Information System link and log in with your RIT username and password.

Once youve logged in, use the Main Menu to navigate to Self Service > Advisor Center > My Advisees.

Rochester Institute of Technology

September 2012

Advisor Center
The Advisor Center allows you to see detailed academic records for all students at RIT. If you are also listed
as an instructor for a class, you can access the Advisor Center by clicking the tab along the top.

If you are assigned to students, as a faculty advisor, your list of advisees will display on the my advisees
tab. Whether you have advisees or not, you should have access to the
button at the bottom of the my advisees page. This allows you to search for any student by their University
ID# or first and last name.
Once youve selected a student from your list of advisees or searched for them using the View Data for
Other Students button, you will be taken to a view of their Student Center.

How to view a students schedule

The students schedule of classes is displayed in the center of the page. To view a list of enrolled, wait
listed, and dropped classes, click the My Class Schedule link. To view the classes in a calendar format, click
the weekly schedule link beneath the schedule.

Rochester Institute of Technology

September 2012

How to view advisors

The students advisors are listed in the bottom box to the right of the Student Center page. Click the
details link to find out additional information about the advisors, such as their email addresses. For the
2012-13 class and beyond, the advisors relationship to the student (ex: primary academic advisor, faculty
advisor, HEOP counselor, etc.) will be listed. Students that were converted from the legacy may or may not
have their advisors role listed.

How to view holds

Holds have an impact on services for a student and can prohibit enrollment, or restrict the availability of
transcripts or diplomas. To view services impacted by the hold and information about how to resolve it,
click the details link.
All students that will be transitioning from quarters to semesters will have an Individual Advisement Plan
(IAP) academic hold on their account. This will not restrict them from taking any action until they attempt
to enroll in Fall 2013-14 semester classes. Once students meet with their advisors to discuss their IAPs, the
hold will be released.

Rochester Institute of Technology

September 2012

How to access RIT course history

The Course History page allows you to view a list of all courses that a student has taken or enrolled in. Use
the other academic dropdown menu to select Course History and click the button to access the
Course History page.

By default the courses will be listed in order by Course Number. Click the headings to sort courses by
name, the term they were taken, grade, or number of units.

Rochester Institute of Technology

September 2012

How to access an unofficial transcript

The unofficial transcripts shows important information about a students record on a term-by-term basis,
such as degrees awarded by RIT, enrolled classes, grades, GPA statistics, program/plan (college/major &
minor), term honors, and academic actions. Any credits that transferred from another college or university
will be the first thing listed on the unofficial transcript. Students admitted to RIT in the 2012-13 Fall term
and beyond will also have AP credits listed before their undergraduate record begins; students that were
converted from the legacy SIS will still have AP credit listed as an enrollment during their first term at RIT.
Note that the unofficial transcript does not say RIT anywhere on it and is only intended only to serve as a
snapshot of a students record to RIT students, faculty, and administrative staff. For official
documentation, students should request an official transcript or enrollment verification form.
The unofficial transcript is generated as a PDF document. Note that in order for this to work you must
make sure the popup blocker on your browser is disabled.
1.
2.
3.
4.

Use the other academic dropdown menu to select Transcript: View Unofficial.
Click the
button.
Use the Report Type dropdown menu to select UNOFFICIAL ACADEMIC TRANSCRIPT.
Click the
button.

Rochester Institute of Technology

September 2012

Class Search
All faculty have access to Search for classes offered at RIT. Conveniently, when you are in Faculty Center,
there is a Search tab at the top of the screen that will bring you directly to the Class Search.

There are many fields available for use when searching for classes. The most popular class search seems
to be for all classes being offered in a particular department in a given term. To execute this search:
1. Enter the Course Subject code in the Course Subject box (an easy reference guide outlining subject
codes is included in Appendix A or can be found at: https://sis.rit.edu/info/pdf/201213_ActiveCourse_SubjectCodes.pdf)
2. Change the Course Number qualifier to greater than or equal to and enter 1 in the course number
box.
3. If you would like to see only graduate or undergraduate classes, select the proper course career in
the Course Career field. If you would like to see both undergraduate and graduate classes, make
sure that you leave the Course Career field blank.
4. Uncheck the Show Open Classes Only box.
5. Press Enter on your keyboard

To execute additional searches you may select from the many options on this page. One important thing
to remember is that in order to perform a search you must include at least two search criteria.

Rochester Institute of Technology

September 2012

Academic Structure: An Introduction

Academic Structure provides a foundation for all the Student Information System applications. These
components allow RIT to organize its academic programs and offerings and associate them with both
students and courses. The hierarchical nature of Academic Structure also allows us to efficiently automate
many rules and requirements where various programs share requirements. The following image
represents PeopleSofts hierarchy for defining academic structure:

INSTITUTION
ACADEMIC CAREER
ACADEMIC PROGRAM
ACADEMIC PLAN
ACADEMIC
SUB-PLAN

It is important to understand how the system defines these levels. Note that these may have slightly
different meanings than what you are used to.
Academic Institution

The structural element used to identify the university. RIT is one institution and
thus we have only one Academic Institution code, which is RIT01 (RITzero1).

Academic Career

A students academic career, or simply career indicates the level of study that
the student is actively enrolled in. RIT will utilize three Careers. Undergraduate
(UGRD) will be used for students enrolled in any program issuing a Certificate,
Diploma, AS, AAS, AOS, BS, or BFA. Graduate (GRAD) will be used for students
enrolled in any program issuing an Advanced Certificate, MS, MBA, MArch, MFA or
PhD. Continuing Education (CNED) will be used for NTID Summer Vestibule
students and in the future, may be used for continuing education.

Academic Program

The entity of the university to which a student applies and is admitted and from
which the student graduates. As a general rule at RIT, linking the academic career
and college unit together creates the academic program (ex. UCLA =
Undergraduate College of Liberal Arts, GCLA = Graduate College of Liberal Arts).

Academic Plan

An academic plan is the structural element that describes an area of study within
an academic program, with one degree or certificate per plan. Plans are used for
majors, 2nd majors, minors, and concentrations. Students will likely have multiple
plans (Ex. PACK-BS, ACCT-2M, ECON-MN, GFL-CONC).

Academic Sub-Plan

An area of further specialization or concentration within an academic plan. The

academic sub-plan is always directly linked to a specific academic plan. RIT will
normally use these for published program options and BS/MS programs.

Rochester Institute of Technology

September 2012

Program Library
With the transition to the new Student Information System (SIS) all of the codes used to identify college
and major for student have been updated. A reference guide outlining all of the new plan
(major/minor/concentration) codes has been added to the Registrars office web page and can be
accessed using the following link: http://www.rit.edu/academicaffairs/registrar/program-library
It is recommended that individuals use the STARS-Peoplesoft Cross-walk until they become more
comfortable with the nomenclature used in the SIS. This document will allow you to search using the old
program code and provide you with a translation to the new Program/Plan information being used to
associate a student with a particular college and major.

Forms
All official Registrars office forms have been updated to reflect our new processing requirements. Any
leftover forms that you may have in your office should be discarded. All forms can now be found
electronically on the Registrars office website. To locate the forms, navigate to:
1. http://www.rit.edu/academicaffairs/registrar/
2. Select Faculty/Staff
3. Select Forms or Restricted Forms to see a list of forms (all users will need to log in to use Restricted
Forms)
Items found under Forms are intended for faculty/staff and/or students to access and may be brokered by
students directly.
Those forms found under Restricted Forms are for faculty/staff use only and should not be given to
students to obtain signatures, route, deliver, etc.

Rochester Institute of Technology

September 2012

Term Values
To identify terms, RIT has used five-digit term codes in the legacy system, but will be changing to four-digit
term codes with our move to PeopleSoft. It is important to note that the last digit in the term codes will
change when we move to Semesters, the last digit will be spread out to provide flexibility in the future.
The following table shows how term codes have been configured in the new SIS through the 2015-2016
academic year:
Academic Year

Term

Value

2012-2013

Fall

2121

Winter

2122

Spring

2123

Summer

2124

Fall

2131

Intersession

2133

Spring

2135

Summer

2138

Fall

2141

Intersession

2143

Spring

2145

Summer

2148

Fall

2151

Intersession

2153

Spring

2155

Summer

2158

2013-2014

2014-2015

2015-2016

Rochester Institute of Technology

September 2012

Additional PeopleSoft Training Modules

Throughout the stages of transition to the new Student Information System, additional training
opportunities will be made available to students, staff and faculty. All training documentation can be
found online at: http://www.rit.edu/sistraining. Below you will find a list of training tools presently
available.

System Overview
Introduction to PeopleSoft
CRM Fundamentals (including video)
Wait Lists (including video)
Faculty

Visual Tour of the new Class Search

Faculty Center Overview (including video)

Students
Visual Tour of the new Class Search
Student Center Overview (including video)
How-to Guide that explains searching for Wellness classes
Advisors
Visual Tour of the new Class Search
Advisor Center Overview (including videos)
Student Center Overview for Advisors (including videos)
Processing in PeopleSoft for Advisors & Academic Support Staff
AP Credit Evaluation
Editing Advisor Assignments
Frequently Asked Questions
Questions from each training session, along with questions posed through the change agent network are
being answered and posted in a knowledge based wiki for students, staff and faculty to access.
(https://wiki.rit.edu/display/itskb/PeopleSoft+Frequently+Asked+Questions)

Rochester Institute of Technology

September 2012

Appendix A:

Active Course Subject Codes:

A Guide for 2012-2013

Rochester Institute of Technology

September 2012

Active Course Subject Codes: A Guide for 2012-2013

Navigating using College Codes
01 - Business
08 NTID
20 Imaging Arts & Sciences
03 Engineering
10 Science
30 Interdisciplinary Studies
05 Liberal Arts
11 Wellness
40 Computing & Information Sciences
06- Applied Science & Technology 17 Academic Services
50 Institute for Sustainability

The 1st two digits of the course subject codes are the college codes
Course
Subject
Code
0101
0102
0103
0104
0105
0106
0110
0112
0113
0114
0116
0301
0302
0303
0304
0305
0306
0307
0308
0309
0310
0500
0501
0502
0504
0505
0506
0507
0508
0509
0510
0511
0512
0513
0514
0515

Discipline Name
Accounting
Management
Economics
Finance
Marketing
Decision Sciences
Business Legal Studies
Management Information Systems
International Business
Technology & Innovation
Consumer Finance
Electrical Engineering
General Engineering
Industrial & Systems Engineering
Mechanical Engineering
Microelectronic Engineering
Computer Engineering
Quality & Applied Statistics
Microsystems Engineering
Chemical Engineering
Biomedical Engineering
Liberal Arts/Degree Audit
Criminal Justice
Writing
Literature
Fine Arts
Humanities
History
Science Technology & Society
Philosophy
Anthropology
Economics
Social Science
Political Science
Psychology
Sociology

Rochester Institute of Technology

Course
Subject
Code
0517
0519
0520
0521
0522
0524
0525
0526
0527
0533
0535
0550
0606
0607
0608
0609
0610
0614
0617
0618
0619
0620
0621
0622
0623
0624
0625
0626
0627
0630
0632
0633
0634
0635
0640

Discipline Name
General Studies, General
Interdisciplinary Aerospace
Interdisciplinary Liberal Arts
Public Policy
Womens & Gender Studies
International Studies
Foreign Languages
Urban and Community Studies
School Psychology
Museum Studies
Communication
Honors Liberal Arts
Engineering Technology
Packaging Science
Civil Engineering Technology
Electrical Engineering Technology
Mechanical Engineering Technology
Telecommunications Engineering
Technology
Manufacturing Engineering Technology
Computer Engineering Technology
Hospitality Service
Nutrition Management
Food Management
Hotel & Resort Management
Travel & Tourism Management
Hospitality Tourism
Service Quality Management
Human Resource Development
Instructional Technology
Environmental Management
Facility Management
Safety Technology
Disaster & Emergency Management
Health Systems Administration
Reserve Officer Training ARMY

September 2012

Active Course Subject Codes: A Guide for 2012-2013

Navigating using College Codes
01 - Business
08 NTID
20 Imaging Arts & Sciences
03 Engineering
10 Science
30 Interdisciplinary Studies
05 Liberal Arts
11 Wellness
40 Computing & Information Sciences
06- Applied Science & Technology 17 Academic Services
50 Institute for Sustainability

The 1st two digits of the course subject codes are the college codes
Course
Subject
Code
0660
0801
0804
0805
0806
0813
0825
0826
0829
0835
0853
0855
0875
0876
0878
0879
0880
0881
0882
0883
0884
0885
0886
0887
0890
0891
1001
1004
1005
1006
1008
1009
1010
1011
1012
1013

Discipline Name
Electrical Mechanical Engineering
Technology
Accounting Technology
Business Careers
Applied Computer Technology
Interdisciplinary Studies
CIMT Computer Integrated Mach Tech
Art and Computer Design
Summer Vestibule Experience
Incomplete Schedule
Graduate Secondary Education
Science and Engineer. Support
Art and Imaging Studies
ASL-English Interpretation
Deaf Studies
Digital Imaging & Publishing Technology
Laboratory Science Technology
Communications Studies & Humanities
Performing Arts
Social Sciences
English
Mathematics
Science
American Sign Language
Career Exploration
Computer Aided Drafting Technology
Automation Technologies
Biology
Biology/Medical General Education
Field Biology
Environmental Science
Analytical Chemistry
Bio Chemistry
Chemistry
General Chemistry
Inorganic Chemistry
Organic Chemistry

Rochester Institute of Technology

Course
Subject
Code
1014
1015
1016
1017
1018
1022
1023
1026
1028
1029
1030
1032
1040
1050
1051
1055
1060
1070
1099
1103
1105
1106
1107
1108
1109
1110
1111
1112
1113
1114
1115
1701
1710
1715
1720
1740

Discipline Name
Physical Chemistry
Environmental Chemistry
Mathematics & Statistics
Physics
General Science Exploration
Computational Math
Clinical Chemistry
Medical Sciences
Materials Science & Engineering
Polymer Chemistry
Diagnostic Medical Sonography
Physician Assistant
Premed Studies
Color Science
Imaging Science
Honors in Science and Mathematics
Astrophysical Sciences and Technology
Center for Biological Education &
Training
Interdisciplinary Science
Phys Ed - Varsity
First-Year Enrichment
Club Sports
Health and Wellness Seminars
Dance
Fitness
Health and Safety
Lifetime Rec Activities
Interactive Adventures
Martial Arts
Military Sciences
Faculty/Staff Wellness
English Language Center
Academic Support Center
College Restoration
First-Year Enrichment
Discover-RIT Pre-Orientation

September 2012

Active Course Subject Codes: A Guide for 2012-2013

Navigating using College Codes
01 - Business
08 NTID
20 Imaging Arts & Sciences
03 Engineering
10 Science
30 Interdisciplinary Studies
05 Liberal Arts
11 Wellness
40 Computing & Information Sciences
06- Applied Science & Technology 17 Academic Services
50 Institute for Sustainability

The 1st two digits of the course subject codes are the college codes
Course
Subject
Code
2009
2010
2011
2012
2013
2014
2015
2019
2020
2021
2035
2037
2039
2040
2041
2042
2043
2044
2045
2046
2060
2061
2065
2066
2067
2068
2076
2080
2081
2082

Discipline Name
New Media Design
Graphic Design
Art Education
Art & Design Extended Studies
Foundation Courses
Computer Graphics Design
Interior Design
Illustration
Medical Illustration
Fine Arts Studio
Industrial Design
Graduate Studies
Art History
Ceramics & Ceramic Sculpture
Glass
Metalcrafts & Jewelry
Weaving and Textile Design
Woodworking & Furniture Design
General Craft Studies
Crafts Extended Studies
Fine Art Photo
Biomedical Photo
Film/Video/Animation
Graduate Photography
Photographic Arts
Imaging Systems Management
Imaging & Photographic Technology
Printing Management
Printing Technology
Graphic Media Publishing

Course
Subject
Code
2083
3002
3080
3081
3084
3085
3088
3092
3093
3096
3097
3099
4001
4002
4003
4004
4005
4006
4010
4011
4020
4040
4050
4055
4080
4085
5001
5010

Discipline Name
New Media Publishing
University Studies
Accounting & Business Systems
Business Admin Mgmt.
Quality Management
Global Sourcing
Tech Communications
Math & Science
Geographic Technology
Security Technology
IMDB Multi/Interdisciplinary Studies
Professional Studies
Computer Programming
Information Sciences & Technologies
Computer Science
Info Tech Grad Web & Multimedia
Graduate Computer Science
Medical Informatics
Software Engineering
Software Engineering Graduate
Intra-College Studies
Computing & Information Sciences
PhD
Networking, Security & Systems Admin
Undergraduate
Networking, Security & Systems Admin
Graduate
Interactive Games & Media
Interactive Games & Media Graduate
Institute for Sustainability
Architecture

Appendix B:

Glossary of Terms and Icons

Glossary of Terms and Icons in PeopleSoft

PeopleSoft Term/Icon
(Look up icon)

(Add a new row)

Description
The look up icon appears next to each field with values associated with it. If at any
time a user is unsure of a value, clicking the look up icon will open a window listing all
valid values for the field in question.
This symbol is used to add additional entries to the transactional pages. For example
if you have added one class and you want to add another for the same term, you
would select the

(Delete a row)
Academic Career

The

to add the row for the second class.

icon is used to remove a row from a list.

Academic Level

Career indicates the level of study that the student is currently enrolled in
undergraduate, graduate or continuing education.
Used to group academic programs and courses. Most closely resembles the legacy
college structure.
The institution is always RIT01 and is the same for all campuses regardless of location
(RITzero1).
Student year level

Academic Load

The number of units (credits) a student can enroll in per term.

Academic Organization

Units responsible for programs, plans, and/or courses.

Academic Plan

An area of study within an academic program or academic career. Major, 2nd major,
minor, or concentration.
The combination of academic career and academic group.

Academic Group
Academic Institution

Academic Program
Academic Structure
Academic Subplan
Action Date
Action Reason
Add
Auto Enroll

Auto Populate
Campus
Career
Class
Class Associations

Defines how programs (including degrees, majors, specializations, and

concentrations) are organized.
An area of further specialization within an academic plan. Subplans are always linked
or attached to a Plan.
The date the information was updated to the system.
Indicates why a particular program action was taken, or offers further description of
the program action.
The process of enrolling a student into a class.
A feature set up in the class schedule which automatically enrolls the student in a
related class (i.e, when a student enrolls in a class that has a required lab, the system
enrolls them into the lab).
Once a specific field is filled in, tabbing out of that field will cause other specific fields
in that section to automatically fill in as well.
A campus is used to indicate where the courses are scheduled. RIT Croatia, RIT
Dominican Republic, RIT Dubai, RIT Kosovo, RIT Main, RIT Prague, RIT Turkey.
Undergraduate (UGRD), graduate(GRAD), continuing education (CNED).
A specific offering of a course in a term. A class may have several components such as
a lecture or lab.
How groups of classes are set up to ensure the appropriate related classes of the
same course are presented to students during the enrollment process.

Rochester Institute of Technology

September 2012

PeopleSoft Term/Icon

Description

Class Number

The class number is a unique, 5-digit, identifier given to each offering of a course.
Class numbers are unique per class (section) and are also unique per term.
A list of students enrolled in a class, on a wait list for a class, or that have dropped the
class.
Provides class scheduling information by week or term.

Class Roster
Class Schedule
Course Attributes

Course Catalog
Course ID
Drop
Drop with Penalty
Edit
Effective Date

Enrollment Appointment
Enrollment Component

Enrollment Request
Enrollment Requirement
Group
Expected Graduation
Term
Faculty Center

Searchable characteristics that are attached to courses or specific class sections.

Some examples of class attributes include General Education Electives, Honors, and
Access Services. Course Attributes must be assigned a corresponding Course Attribute
Value.
A list of all courses that are or have been offered at RIT, with descriptions and all
other course details.
Master course identification number automatically assigned by the system. Course
IDs always remain with the course, even if the course is renumbered.
The process of removing a class that a student is already enrolled in or on a waitlist
for.
The process of dropping a class after the add/drop period. This will assign a student a
grade of W for the class.
The process of changing characteristics of a class that a student has enrolled in.
Editable characteristics include the number of units and the grading basis.
Allows the tracking of changes over time by recording the date each change becomes
effective. This allows for the entry of futuredated changes, and the ability to view
changes to a record over time.
Date and time when a student or group of students can begin enrolling in classes for a
term.
When scheduling a course that requires more than one component, all sections
associated to one component type will be defines as the enrollment component
and any other components will be considered the nonenrollment component.
An attempt to enroll or register in a particular class.
A set of rules that is associated to one or more courses and/or classes and specifies
the requirements that a student must meet in order to enroll. The rule can specify
things such as a students career, program and plan, academic level, etc.
The term the student expects to graduate.

Instruction Mode

Selfservice component that centralizes information about an instructors classes and

students in one location.
The component of the Faculty Center that instructors use to enter grades for their
classes.
Every course has to have a graded component. Classes which are assigned the graded
component will have grade rosters generated for them at the end of the term in
preparation for grade entry.
How a class is taught (in person, online, blended, etc.)

Legacy

Commonly used to refer to the old SIS or any system that PeopleSoft is replacing.

Grade Roster
Graded Component

Rochester Institute of Technology

September 2012

PeopleSoft Term/Icon

Description

Location

Searchable filed used to provide more detail regarding where a class is offered. RIT
Croatia, RIT Dominican Republic, RIT Dubai, RIT Kosovo, RIT Prague, RIT Turkey,
Rochester Institute of Technology, including off-campus locations for a specific
campus.
The process which automatically creates a student record for applicants who have
accepted an offer of admission, have been admitted, and have paid their registration
deposit. Matriculation enables the student to be term activated and then proceed
with registration. Note: This term no longer indicates if a student is degree seeking.
Typically have an impact on services for a student and can prohibit enrollment, or
restrict the availability of transcripts or diplomas.

Matriculation

Negative Service
Indicator ( )
Person Record
Planner
Positive Service Indicator
( )
Requisites

Data in PeopleSoft that uniquely identifies a person. Includes information that

identifies a person, such as: name, birth date, citizenship, gender, ethnicity, address,
and telephone number. Each person only has one person record in PeopleSoft.
Students can use the planner to identify courses they would like to take in the future.
Utilized to designate special services to be provided to a student, or to identify special
populations of students (i.e. Fullbright scholars).
Course restrictions, prerequisites, and corequisites.

Reserve capacities

Blocks of seats reserved for specific groups of students for specific periods of time.

Service Impact

The resulting action triggered by a service indicator. For example, a service indicator
that reflects nonpayment of account balances by a student might result in a service
impact that prohibits registration for classes.
A period of time within a term in which classes are offered.

Session
Student Appointment
Block
Student Center

Determines how groups of students are assigned to an enrollment appointment.

Student Record

A historical account of a students record.

Subject/Subject Area

Topic area of a course (i.e. quarters: 1001, semesters: BIOL).

Swap

The process of switching from a class a student is currently in to a desired class they
would like to enroll in. The student will not lose their seat in the class they are
currently enrolled in until they receive a seat in the desired class.
Describes a period of time in which classes are scheduled and students register and
statistics are calculated. A term can represent a quarter, semester, or intercession
period.
Creation of a term record for a student which then enables them to register in the
activated term(s) when registration opens.
The process of copying a previous years term forward providing a starting point for
the scheduling of a new term.
Credit Hours. Identifies the amount of credit that applies to the course.

Term
Term Activation
Term Roll
Units
Variable Data
Wait List

A selfservice component where students manage their universityrelated activities.

The information that links a specific communication to a person in the database, using
key data from the persons record.
A process that allows students to receive a spot on a list for possible entry into a class
that is full.

Rochester Institute of Technology

September 2012