Core Banking Solutions

Request for Proposal (RFP)

For Consultancy On
Core Banking Solutions (CBS)

Tender Reference No: HO / ITD / 784 / 2005

(Date: May 24, 2005)

Information Technology Department

Dena Corporate Centre, C-10, G Block
Bandra-Kurla Complex, Bandra East
Mumbai-400 051

TABLE OF CONTENTS
S.No.
1.
2.
3.
4.
5.
6.
7.
9.
9.
10.
11.
12.
13.
14.
15.

Content

Page No.

PART A
Invitation for Tender Offers
Historical details of the Bank
Products and services offered by the Bank
Branch spread of the Bank
Existing IT infrastructure
PART B
Proposed Technology transformation
Corporate Computerization Plan
PART C
Scope of work
Consultants Qualifications
Evaluation Criteria
PART D
Terms and Conditions
PART E
Format for TECHNICAL BID
Information about Consultant for Centralized Banking
Solution
Design Architecture, planning and implementation strategy
for components for centralized Banking Solution
Acceptance Letter to be given by the Vendor

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

3
5
6
8
10
13
14
15
25
26
27
36
39
41
43

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PART -A
Invitation for Tender Offers
Dena Bank invites sealed tender offers (technical offer and commercial offer) for
selection of a consulting agency to assist the bank in planning strategy, floating RFP for
the Solution to be implemented, evaluation of solution, selection of bidder for execution
of banks proposed plans of implementation of centralized banking solutions involving
design architecture, delivery channels, implementation methodology, business process
re-engineering, data center establishment, security architecture, system integration etc.
The details are given below
Tender Reference

HO/ITD/784/2005

Date of commencement of Sale of tender

document
Last date of Sale of tender document
Pre-Bid meeting with bidders
Last Date and Time for submission of offers
Opening of Technical Offer
Opening of Commercial Offer
Address of Communication

24/06/2005

Contact Telephone Numbers

07/07/2005
12/07/2005 at 3 P.M.
16/07/2005
19/07/2005
28/07/2005
Asst. General Manager (IT Projects &
Policies)
Information Technology Dept
Dena Bank
Dena Corporate Centre
C-10, G Block,
Bandra Kurla Complex
Bandra (E), Mumbai 400 051
Phone: +91-22-26545403,26545409
Fax: +91-22-26545441

The Bid document can be purchased against payment of Rs. 5000/- in the form of
demand draft / Bankers Cheque favoring Dena Bank payable at Mumbai.
Technical offer will be opened on 19/07/2005 at 1.00 PM. Short listed Bidders will need
to give presentation to the Bank of the proposal, date, time and venue of which will be
specified later. Bidders scoring more than 70% marks in technical evaluation will be
eligible to compete in commercial evaluation. Technically disqualified offers will not be
taken up for further process and no discussions/interface will be granted to such bidders
Commercial offers will be opened on 28/07/2005 at 4.00 PM. The offer will be opened in
the presence of the bidders representatives who choose to attend on this date and time.
Dena Bank reserves the right to accept or reject in part or full any or all the offers without
assigning any reasons thereof.

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

Page 3 of 43

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Technical Specifications, Terms and Conditions and various formats and proformas for
submitting the offers are described in the document and its Annexure.

Asst. General Manager (IT Project & Policies)

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

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2. Historical details of the Bank

About the Bank
Dena Bank was founded on 26th May, 1938 by the family of Devkaran Nanjee under the
name Devkaran Nanjee Banking Company Ltd.
It became a Public Ltd. Company in December 1939 and later the name was changed to
Dena Bank Ltd.
In July 1969 Dena Bank Ltd. along with 13 other major banks was nationalized and is
now a Public Sector Bank constituted under the Banking Companies (Acquisition &
Transfer of Undertakings) Act, 1970.
1) The capital stood at Rs. 286 crores with total reservers 816 crores as of Mar05.
The deposits stood at Rs. 20096 crores and total advances stood at 11865
crores as of Mar05. The gross profit was at Rs. 447 crores and net profit was at
61 crores.
2) The Bank is having a three tier organizational structure comprising of Branches,
Regional Offices, Head Office with a network of 1123 Branches spread across
the country with presence in almost all major states and Union Territories. We
have specialized branches that caters to various customer segments viz.
Industrial Finance Branch, Overseas Business Branches, Asset Recovery
Branches, SSI Branch, International Banking Branch, Capital Market Branch,
Service Branches and Satellite Offices.
3) The manpower of Bank comprises of 2951 officers, 4637 clerical staff, 2613
substaff i.e. a total of 10201 staff members as of March 05

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

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2. Products and services offered by the Bank

We have a rich assortment of Deposits, Loans, Remittances, Bills, Foreign Exchange
Business and other fee based products.
Deposit Products
1) Current Deposits
2) Savings Bank Deposits
3) Flexi deposits
4) Capital Gains Deposits
5) NRO/NRE Deposits
6) Savifix
7) SDR
8) FCNR
9) Capital gains
10) Recurring deposits
Working Capital Finance
1) Cash credit accounts against stocks and book debts (CCH)
2) Packing Credit
3) Export Finance
Term Lending
1) Short term
2) Medium Term
3) Long Term
4) Consortium/Syndicated Loans
Trade Finance non-fund based
1) Letter of credit
2) Bank Guarantee
3) Deferred Payment Guarantee
Bills Business
1) Collection of bills and cheques - Inward and outward
2) Purchase/Discounting of sales/drawee bills (clean and documentary) /
Cheques
3) Bills Related Advances
Retail Loans Dena Finmart
1) Dena Niwas
2) Dena Mortgage
3) Dena Rent
4) Dena Senior Citizen
5) Dena Trade Finance

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

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6)
7)
8)
9)

Dena Vidya Laxmi

Dena Auto Finance
Dena Suvidha
Dena Consumer Durable

Industrial/Corporate Loans
Remittances
1) Demand Draft Issue/payment
2) Bankers Cheque/Pay Orders Issue/Payment
3) Mail Transfer Issue / payment
4) Telegraphic Transfer Issue / Payment
5) Inter-branch Transactions originating/responding
6) Funds Remittance (Inter Branch and Inter Bank Remittance)
Inward/outward
Government Business
1) Pension payments (State / Central / Railways)
2) Direct Tax collection
3) Relief Bonds
4) Tax Collection
Specialised Activities
1) Dealings Operation
Miscellaneous Services
1) Locker Services
2) Dividend/Interest/Refund Warrants
3) Agency Arrangement with other Banks
4) Bancassurance

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

Page 7 of 43

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4. Branch spread of the Bank

Business Growth
The Banks business growth during the last 3years is furnished below:
(Rs. Crores)

S.
No.
1
2

Business
Parameters
Deposits
Advances

2002 - 03

2003-04

2004-05

16491.26
9048.92

18349.18
10011.45

20096.13
11865.13

3
4

Gross Profit
Net Profit

493.83
114.19

710.59
230.50

447.49
61.00

Branch Spread
The size-wise and category-wise break up of branches is as under: -

Size *

Number

Extra Large (Rs. 150 crs. And above)

Very Large (Rs. 50 crs. and above but less than Rs. 150
crs.)
Large (Rs. 15 crs. and above but less than Rs. 50 crs.)
Medium (Rs. 2 crs. and above but less than Rs. 15 crs.)
Small (Below Rs. 2 crores)

8
75
329
582
37

State wise sector wise network of branches as of 31-03-2005

S.NO

Region

1
2
3
4
5
6
7
8
9
10

Andhra Pradesh
Assam
Bihar
Chhatisgarh
Goa
Gujarat
Haryana
Jammu & Kashmir
Jharkhand
Karnataka

Rural
1
0
0
41
11
262
2
0
2
4

SemiUrban
3
1
1
8
5
116
1
0
0
0

Urban

Metro

4
1
6
11
0
58
7
2
3
8

10
0
0
0
0
36
0
0
0
13

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

Satellite
Office
0
0
0
14
1
47
0
0
0
1

Total
18
2
7
74
17
519
10
2
5
26

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11
Kerala
12
Madhya Pradesh
13
Maharashtra
14
Orissa
15
Punjab
16
Rajasthan
17
Tamil Nadu
18
Uttaranchal
19
Uttar Pradesh
20
West Bengal
21
Delhi
Union Territories
22
Chandigarh
23
Dadar Nagar haweli
24
Daman Diu
TOTAL

0
3
63
0
0
1
1
0
8
0
1

3
7
36
1
1
2
0
0
3
2
0

4
22
38
2
9
13
9
1
30
7
0

2
0
90
0
0
0
11
0
1
17
25

0
0
22
0
0
0
0
0
0
0
0

9
32
249
3
10
16
21
1
42
26
26

0
6
0
406

0
0
1
191

1
0
0
236

0
0
0
205

0
0
0
85

1
6
1
1123

State-wise distribution of business deposits and advances report as on 31/03/2005

(Rs. In crores)
S.No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.

State
Assam
Bihar
Jharkhand
West Bengal
Orissa
Uttar Pradesh
Uttaranchal
Delhi
Punjab
Haryana
Chandigarh
Jammu & Kashmir
Rajasthan
Gujarat
Maharashtra
Daman & Diu
Goa
Dadra & Nagar Haveli
Madhya Pradesh
Chhatisgarh
Andhra Pradesh
Karnataka
Tamil Nadu
Kerala

Deposits
27.93
71.31
54.40
621.26
45.48
805.29
25.51
936.43
137.28
104.23
13.10
8.29
223.64
722.85
584.52
30.34
317.95
194.95
736.01
597.48
302.67
257.15
350.81
98.43

Advances
7.27
15.20
16.56
250.20
22.34
241.93
3.91
684.96
35.36
23.54
84.88
2.94
582.58
258.20
484.70
3.52
24.36
18.39
600.89
229.86
482.66
252.18
605.78
52.10

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

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5. Existing IT infrastructure
In tandem with contemporary market trends and with a view to meet the competition as
also to position the Bank as SMART, and STRONG TECHNOLOGY ENABLED BANK,
our Bank has taken very many IT initiatives during the year 2004-05. With robust IT
infrastructure and with over 95% of its business at branches computerized as also
having interconnected over 700 branches / offices through DENANET the Bank is well
poised to take the leap forward to drive technology towards affording greater customer
convenience.
Status at a glance
Items
Total No. of branches
Fully Computerized (TBC)
Partially Computerized (PBC)
Total Computerized Branches
% of branches computerized
% of business covered
No. of Networked Branches
Number of ATMs
ATM Sharing Arrangement

Value added services through ATMs

Any Branch Banking
Multi-City Cheque
Dena Bill Pay
Dena m-Banking
Dena Internet Banking

Status
June 2005
1123
1053
70
1123
100
96.17
780
192 in 84 Centres
1) VISA
2) Corporation Bank
3) Cashtree Group
4) Cashnet Group
Mobile Pre-paid top-up
116 Branches
47 Centers
116 Branches
47 Centers
25 Branches
2 Centers
80 Branches
38 Centers
40 Branches
30 Centers

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

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1. Branch Computerization - Bank has computerized 100% of its branches

covering 96.17 % of its business.
Hardware & software standardization at Branch Setup
M/s Nextstep

M/s Virmati

Onward / Nelito

No.
of 855
Branches
H/W Setup
1/2 Intel based Server,
1
Novell
Netware
4.2/Sco Unix with SFT
II/III, Min of 2 Pentium
PC, 6 Pentium PC
Diskless,
1
Line
Printer
(1000lpm), 2 Dot Matrix
Printer, 2 Passbook
Printer,
1
Flatbed
Scanner,
1x 24 Port Switch, 1
Modem
and
Accessories

198

70

1/2 Intel based Server,

1 Novell Netware 4.2
with SFT II/III, Min. of 2
Pentium PC, 6 Pentium
PC Diskless,
1
Line
Printer
(1000lpm), 2 Dot Matrix
Printer, 2 Passbook
Printer,
1
Flatbed
Scanner,
1x 24 Port Switch, 1
Modem
and
Accessories

2 Stand alone
PCs,
1 Dot
Matrix Printer, 1
Passbook Printer

Front End
Back End

Q-Basic
B-trieve

COBOL
B-trieve

Magic
B-trieve/C-ISM

2. Networking - Bank has set up its own network DENANET using 370 Leased
Lines, 120 ISDN lines, 105 VSATs connecting 780 branches 34 offices spread
over 100 centers.
3. ATMs- A total of 192 ATMs have been installed all over the country. Out of 192
ATMs installed 158 are Onsite and 34 are Offsite covering 84 centres. The Bank
has ATM sharing network with Corporation Bank, HDFC, Cashtree, Cashnet
group of Banks.
4. Any Branch Banking - Introduced at 116 branches across 47 centres which
enables customers of one branch to transact business like cash withdrawal, cash
deposit, funds transfer and Cash Management service from other branches.

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

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5. RTGS - Bank is already actively participating in PDO-NDS application system

and Interbank funds transfer through RTGS.
6. Corporate E-mail - More than 1000 users (branches / offices) are using
corporate e-mail for smooth and quick flow of information.
7. Information Kiosk - Has been installed at 10 branches for efficient
dissemination of information and self-service terminal for customers for passbook
printing.
8. Telebanking - Facility is available at 105 branches whereby the customer can
call the designated number and get the information like account balance, mini
statement etc.
9. m-banking (Mobile Banking) - Introduced at 50 branches across 20 centers,
will enable the customers with mobile devices to remain connected with their
branch to access accounts. In the first phase, 3 services are being provided (a)
Balance inquiry, (b) Cheque status and (c) Mini statement of accounts (last 3
transactions).
10. Dena BillPay has been introduced at 25 branches in Mumbai, enabling the
branch customers to pay their utility bills - like Telephone bills, Mobile bills,
Electricity bills etc.
11. Internet Banking has been introduced at 25 branches spread over 23 centres
will enable the customer having internet facility to access their accounts status in
the form of a) Balance inquiry, (b) Cheque status and (c) Mini statement of
accounts (last 10 transactions).

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

Page 12 of 43

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PART -B
6. Proposed Technology transformation
Some of the IT Initiatives that would be taken-up by Dena Bank as part of IT Upgradation
are 1. Implementing State of the art Enterprise wide Core Banking Solution at top 200
branches.
2. Implementation of customer centric delivery channel services like Centralized
Tele-Banking, Internet Banking, Any Branch Banking, Electronic Bill Payment,
Information Kiosk, Call centres, Remote Customer Terminal, Cash Management
Services etc
3. Interface/Integration of existing Business Solution with CBS
4. Trade Finance
5. Forex and Domestic Treasury and Investment
6. Integrated Risk management System to address Market, Credit and Operational
Risks and Asset Liability Management, Anti Money Laundering & Basel-II norms.
7. Straight Through Processing model for Credit Appraisal based on work flow
8. Integration of NPA Management System with CBS.
9. Implementation of a centralized Management Information, Customer relations
Management and Decision support Systems
10. Data warehousing and Data Mining
11. Disaster Recovery
12. Implementation of Customer Relationship Management (CRM)
13. Integrated Treasury Management System
14. e-learning

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

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15. Implementation of various Gateway applications including RTGS and SFMS.

16. Implementation of Internet based applications like e-payment, Fund-transfer
through Internet etc.

7. Corporate Computerization Plan

CORE BANKING
SOLUTION ( CBS )

1. Core Banking Solution in 200 top of the line

branches.
2. We propose to connect inter-alia all
designated/specialized/service Branches to
this layer besides HO/RO and all other
administrative offices in the field.
3. The branches at the 18 RO centres would form
part of this layer.
4. All new branches to be opened in metros and
RO centres will be part of Core Banking
System from day one.

CENTRALISED
MIS

1. Establishment of Centralized MIS whereby

information from branches (including branches
not covered under CBS) will be electronically
transmitted to the respective RO/ZO and will
be consolidated at Central Office for
generation of various MIS requirements of the
Bank

OTHER
INITIATIVES

1. Expansion of ATM network to 300 ATMs.

2. Implementation of Value added services on
ATM like Insurance payment etc
3. Expansion of WAN to branches not covered
under DENANET.
4. Completing the process of setting up of Data
Centre with necessary systems for Core
Banking.
5. Completing the process of setting up of

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

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Disaster Recovery with necessary systems for

Core Banking
6. Implementation of RTGS with straight through
processing.
7. Redesigning of Banks Website and Intranet
solutions.

PART - C
10. Scope of work
1

Core Banking Solution - Indicative

The scope of consultancy work includes the consultancy and project management and
implementation phase in the following areas, including the systems integration.
1) Planning and assisting the Bank in implementing state of the art enterprise wide
Core Banking Solution.
2) Assist in finalization of the solution components for the CBS.
3) Assist in finalizing delivery channel requirements like Tele- Banking, Internet
Banking, Electronic Utility Payment System, Information Kiosks, Remote
Customer Terminals, Call Centre, CRM, etc., to be integrated with the CBS.
4) Assisting the Bank in identification, evaluation and short-listing of appropriate
CBS solutions and vendors for the Bank.
5) Preparation of Request for Proposal (RFP) for CBS
6) Assist in Formulating necessary service level agreements with the vendors and
service providers.
7) Assist the Bank in evaluation, negotiations and contractual formalities for
finalizing the solutions and vendors.
8) Map the existing systems functional in the Bank to ensure overall integration with
the CBS.
9) Assist in parameterization of the finalized solution
10) Assist in the sign-off of the customization/product

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

Page 15 of 43

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11) Centralized Tele Banking, IVRS solution, Internet Banking, Debit Card,
Electronic Bill Presentment and Payment, Electronic Ticketing, Fast Collection
Services, providing Remote Customer Terminal, and other delivery channels
12) Trade Finance (export, import, remittances, other related services including
foreign currency finance, reporting to various trades related and regulatory
agencies)
13) Assist in integration of NPA Management System with CBS.
14) Management/Executive Information Systems.
15) Setting up a Call Centre and implementation of Customer Relationship
Management (CRM)
16) Advise on APIs/message formats for interface/integration with the existing
systems for ensuring compatibility and integration:a) Financial Switch Solution and ATM services
b) TBA software and ALPM software implemented in branches
c) Integrated risk and Cash Management Services
d) Trade Finance, Treasury and Asset Liability Management
e) Credit appraisal
f) Data warehousing, Data mining and CRM
g) Various Gateway application modules of INFINET like RTGS, NDS,
SFMS etc.
h) HR Management System
i) Inter Branch Reconciliation (IBR)
j) Centralized Accounting System(CAS)
k) Cash Management System
l) Credit Card Processing
m) Credit rating Tool
n) Credit Appraisal and Management
o) Credit Monitoring & NPS Management
17) Cash Management Services, DP Facility, etc.,
18) Forex and Domestic Treasury and Investment and Asset Liability Management
19) Risk management including Market Risk, Credit Risk and Operational Risk
modules, Anti money laundering, Basel-II compliance.
20) Straight Through Processing model for Credit appraisal based on workflow
21) Data warehousing/Data Mining.
22) Plan out strategy for implementation and roll out.
23) Monitor implementation of the first 10 branches.

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

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24) Devise strategy for developing skills of the staff, identification of training needs
and plan out an effective training methodology.
25) Advise suitable hardware requirements for the proposed CBS taking into account
of factors like technology edge, compatibility with other systems, scalability,
capacity optimization etc.

10.1 Assisting the Bank in accessing Core banking vendors Capabilities and
Credentials- Indicative
1) Vendors financial strength and business continuity
2) Vendors commitment to the business
3) Vendors domain and technical competence
4) Vendors deployment capabilities
10.2 Understanding the functioning of the legacy environment Indicative
1) Data migration
2) Understanding the prevalent systems and interfaces deployed
3) Understanding the functioning of the legacy environment
4) Configuring the new architecture
10.3 Understanding the banks business goal and alignment to leverage the new
technology Indicative
1) Finalization of the scope and timelines.
2) Sufficient Empowerment at core and operating level for enabling them to
champion the transformation across all levels.
3) Change Management Top down approach in identifying the business
objectives.
4) Expectations Management Complete clarity of the stakeholders expectation.

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

Page 17 of 43

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10.4 Data Center and Disaster Recovery site Indicative

1) Review the existing Data Center of Bank and suggest key consideration for
strong NCPI (Network Critical Physical Infrastructure) keeping in view the present
and future MIS requirements, Data warehousing and data mining,.
2) Preparation of RFP for various activities involved.
3) Assisting the Bank in identification, evaluation and short-listing appropriate
Vendor/s.
4) Assist the Bank in selection, negotiations and contractual formalities for finalizing
the solutions and vendor/s.
5) Formulate various strategies for setting up a DR site with viable options.
6) Suggest a suitable and cost effective model for establishing a DR site taking into
account the optimum utilization of resources and the business continuity
procedures.
7) Monitor the implementation of DR site establishment.
8) Assist in formulating necessary service level agreements with the vendor/s and
service providers.
9) Formulation of strategy for developing skills of the staff, identification of training
needs and preparation of training methodology.
10) Make a cost-benefit analysis of all the options of a wholly outsourced model, an
owned model and a hybrid model where the assets/services are partly or fully
owned/outsourced for enabling the Bank for finalization of the same based on
inputs provided by the Consultant
10.5 Security Architecture and implementation Indicative
1) Compliance of Information Security implementation framework like COBIT
(Control objectives for Information and related technologies).
2) Compliance of major regulatory guidelines/directions on Information technologies
by various national regulatories.
3) Review the existing Information Systems security policy of the Bank in the light of
the various IT projects implemented and proposed by the Bank, statutory
requirements/guidelines, security issues etc.
4) Based on the review of the existing policies of the Bank, suggest suitable
changes, inclusions, and deletions in the policies of the Bank.

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

Tender Reference No: HO / ITD / 784 / 2005

Page 18 of 43

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5) Devise, formulate and suggest suitable security architecture for the proposed
CBS and delivery channel solutions and other related components integrated
with it.
6) Document a well-established security policy for CBS environment.
7) Formulate strategies for establishing a security risk free environment for the
solution components interfaced/integrated with CBS.
10.6 Disaster Recovery and Business continuity Plan Indicative
1) Suggest suitable disaster recovery procedures (DRP) and Business Continuity
Plan (BCP) for the core banking solution and the functions supported by it.
2) Undertake a Business Impact analysis based on which identify minimum critical
resources such as human, computing and non-computing.
3) Prepare a comprehensive document for disaster recovery and Business
continuity procedures in case of system failures at data center and at the
branches and to suggest suitable contingency procedures to enable continuance
of operations without affecting the banks business or customer service. Such
procedures should take into account perceivable risk areas and segments
connected of the system.
4) Provide the road map for implementing the DRP and BCP.
5) Formulate procedures for monitoring Disaster Recovery and Business continuity
for CBS on an on-going basis.
10.7 Systems integration Indicative
1) Study the inter-relativity of various ongoing and proposed IT systems of the Bank
and suggest strategies/solutions for seamless integration, after taking a macro
view, protecting the investment already done/being done.
2) Ensure compatibility of the systems in totality by taking a holistic view of the of IT
products and plans of the Bank.
3) The processes involving more than one system should have a straight through
processing capability and eliminate redundant process, repetitive procedures,
etc. While suggesting solutions, it should be ensured that all the relevant
statutory, regulatory and legal guidelines/instructions and the security mechanism
are well taken into account.
10.8 Business Process Re-engineering mandatory for all branches under CBSIndicative

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1) Assisting the Bank in taking the decision whether to choose cost of ownership
Option or to choose Business Process Outsourcing options.
2) Determining the scope of Business Process Outsourcing services.
3) Conduct a BPR for all 200 branches. The objective of BPR is to help the bank in
re-aligning the business processes in tune with the benefits provided by the
proposed technology platform so as to help the bank in taking advantage of the
best business practices available in the technology platform to provide more
efficient customer services.
4) While planning and implementing the new projects, it should be ensured that the
process of switching over to the new systems/projects/processes is smooth and
ensure prompt and continuous customer service. The systems and procedures
for migration to the new projects/systems should be clearly defined for archiving
the past data for access at a later date.
5) Processes aligned with the technology platform should provide the Bank with the
capability to deliver enhanced value to their customer and also gain internally
from these changed processes like
a)
b)
c)
d)
e)
f)
g)
h)

Value to the Customer

Efficient Service
Easy access to information
Competitive products
Value to the Bank
Resource utilization
Reduced costs
Decision making / control

6) The core benefits of BPR exercise should be the Alignment of Application

(technology platform) with the Banks Business Strategy in the areas of:
a)
b)
c)
d)

Service Delivery
Operations
Customer Relationship Management
Management and Control

7) The approach should be to identify and evaluate Processes that add no value
and are not required for Control that Impacts one or more of
a)
b)
c)
d)

Customer Service
Cost
Cycle Time
Scalability to handle increase in volumes

10.9 Networking Indicative

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1) Comprehensive Study of the existing network.

2) Assessing and analyzing the networking requirements for CBS, Delivery
channels and solution components of CBS.
3) Suggest the appropriate and cost-effective networking architecture/topology for
the Bank, taking into consideration of the existing network, applications running
on this network, the proposed real-time critical systems including CBS Branches
and other remaining branches of the bank, Delivery channel solutions, RTGS,
NDS, CFMS, CMS, other network-based applications, etc. & their interoperability
and provide similar redundancy structured for ensuring the network availability
minimum 99.5 %.
4) Bandwidth sizing in terms of the various proposed applications.

5) Suggest suitable changes in the existing WAN set up to ensure seamless

integration of the existing and proposed network applications / systems.
6) Assisting the Bank in identification, evaluation and short-listing of appropriate IT
solutions and vendors.
7) Preparation of RFP for various activities involved in the project.
8) Assisting the Bank in selection, negotiations and contractual formalities for
finalizing the solutions and vendors..
9) Formulation of all agreements with the vendors and service providers.
10) Monitoring the implementation of the project till its logical end.
11) Formulation of strategy for developing skills of the staff, identification of training
needs and preparation of training methodology.
12) All other steps necessary and incidental to the projects as may be identified from
time to time.
10.10 Knowledge Management & Training
1) Assisting the Bank to identify training solution that helps them to meet challenges
with a unique blended learning model (a mix of classroom & e-learning). Learning
model should atleast include the following.
a.
b.
c.
d.

Instructor led training.

Expert Assistance
Online mentoring
Electronic course facilitation

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e. Learning portal base content distribution

10.11 Consulting Phase Indicative
During this phase, the consultant is expected to understand Technology plans of Dena
Bank and advise/suggest the bank appropriate models taking a holistic view of the
Banks requirements. Some of the deliverables from the consultant during this phase are:
1) Study and assess the Banks present IT Infrastructure and conduct a gap
analysis based on the existing enterprise wide Banking solutions and IT
Initiatives proposed by the Bank.
2) Analyze the gap based on the emerging industry-wide technological innovations
and the prevailing practices of banking environment.
3) Suggest suitable model/solutions to mitigate these gaps.
4) Prepare a realistic schedule of various stages/activities involved in the
implementation of the IT initiatives based on the scope, as envisaged by the
Bank.
5) Make a cost-benefit analysis of all the options of a wholly outsourced model, an
owned model and a hybrid model where the assets/services are partly or fully
owned and advise accordingly for enabling the Bank to finalize the same.
6) Assessing and analyzing the networking requirements for the IT solutions and
suggest suitable options for a cost-effective networking architecture/topology for
the Bank, taking into consideration of the existing network & network applications
and the proposed IT initiatives and their interoperability.
7) Preparation of RFI/RFP for various IT initiatives as envisaged by the Bank.
8) Assist in evaluation, short-listing and selection of suitable IT Solutions and
Vendors.
9) Assist in devising contractual formalities with the solution vendor/s selected.
10) Formulate agreements with the solution vendor/s including service Level
Agreements.
11) Advise suitable hardware requirements for the proposed CBS taking into account
of factors like technology edge, compatibility with other systems, scalability,
capacity optimization etc
12) Prepare necessary guidelines for various stages involved in the project.
13) For the purpose of Business Process Re-engineering, undertake study and
analyze the workflow of various processes of relevant banking processes and

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identify areas for possible amendments/modifications to bring about optimum realignments.

14) Devise a clear and workable strategy for pilot implementation and roll out
15) Assist in evaluation of vendor documents
16) Review of existing security Policy of the Bank and suggest amendments in view
of the proposed IT initiatives, if necessary.
17) Prepare an exhaustive IT security architecture for IT solutions and components.
18) Suggest suitable disaster recovery procedures and Business Continuity Plan for
the IT components/solutions and other systems integrated/interfaced with them.
19) Formulate strategy for developing skills of the Bank personnel at various levels,
identification of training needs and preparation of training methodology.
20) Other relevant steps necessary for successful completion of the project as may
be identified from time to time.
A list of deliverables for the above should be clearly specified in the offer.
10.12 Project Management and Implementation Phase: - Indicative
In this phase, Dena Bank would like the consultant to address all issues towards
implementation of the proposed system involving effectively organizing, executing
stages sequentially and identifying/managing security, mitigating perceivable system and
related operational risk factors, assisting the Bank in realizing project goals and
objectives as per targeted schedules. The consultant should assist and advise the Bank
at all stages and issues related to the implementation of proposed IT initiatives as stated
herein.
The phase includes the following:
1) Fixing assignment standards with various solution providers and ensure clarity
on their jobs and deliverables to meet the execution requirements of the project.
2) Identifying and adopting the best industry leading practices, use of standard
project management tools for timely execution of the project.
3) Preparation of a detailed System Requirement Specification for the complete
solution.
4) Defining the scope and assisting to fulfill system parameterization requirements.
5) Defining the scope of customization, systems interfaces and new delivery
channel and business component requirements.

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6) Providing solutions for connectivity to Total Branch Automation (TBA), other

legacy systems and the proposed systems like Integrated Treasury, Payment
Gateway applications like SFMS, RTGS etc.
7) Solutions for seamless integration with the existing WAN network and network
applications.
8) Definition and evaluation of testing and benchmarking standards by building
scenarios to ensure the quality of deliverables.
9) Set documentation standards and monitor their adherence.
10) Manage training schedules covering higher Management, IT staff and branch
users.
11) Review the mapping of various legacy systems with the proposed IT initiatives
and draw action plan to fulfill the gaps
12) Formulate and document migration strategy to adapt to the new architecture
taking the multi-vendor set up at the branches, including data cleaning
procedures.
13) Monitor implementation of the first 10 branches as per schedule
14) Regular reviews with steering committee, Core committee and solution providers
for monitoring the progress of the project by identifying deviations/delays from
the schedule of various phases of implementation, suggesting suitable remedies
to ensure adherence to schedules and strategies.
15) Formulate strategies in optimally utilizing the Banks available resources like
hardware, Operating systems, RDBMS etc., in areas where the Bank has made
substantial investment and which may become redundant by the implementation
of the proposed IT initiatives, for achieving cost effectiveness and investment
protection
16) Monitor implementation of BPR
17) After implementation of the proposed CBS and delivery channels successfully at
the first 10 branches, the Bank proposes to roll out the solution to other branches
in a phased manner. The Consultants are, therefore, required to train and
transfer knowledge to the Banks identified staff.
NOTE:
The consulting and project management & Implementation phases of the
consultancy must ensure seamless integration of the existing systems
implemented/being implemented in the Bank and the CBS solution.

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The Consultant should ensure the suggested solution includes product/process

features such as Performance analysis, Product analysis, Product category, Frequency
of data upgradation, hierarchy identities, hedging products, multi currency feature,
personnel resources, behavioural analysis, scalability, flexibility, maintenance of the
screen, etc. It should be ensured that where ever products/services are outsourced,
outsourcing model conform with SAS70 standards.
The details contained herein are indicative and not exhaustive and the scope of the
work and deliverables will include all such components and elements of service which
would make the Core Banking Solution and implementation thereof truly and effectively
comprehensive and adequate to meet the Banks requirements. Further, various relevant
issues relating to core banking, delivery channels, etc., may come up during the course
of study and should be addressed accordingly to the full satisfaction of the Bank.
The consulting and program management process must ensure complete integration of
the various suggested solutions with the existing solutions in use and those like
Integrated Risk Management Projects simultaneously planned by the Bank so as to
enable the Bank to take a global view of each customer, product use, process flow, etc.,
11. Consultants Qualifications
The consultant 1) The consultant should have Sound financial standing, necessary for undertaking
the assignment.
2) Should have sufficient knowledge in Banking and Information Technology,
including domain areas such as Centralized Banking Solutions, Retail Banking,
Corporate Banking, various of business modules, multiple delivery channels,
Treasury Management and operations, Investment portfolios, Dealing room and
Trade Finance, Security Trading, card business operations, international banking
etc. Expertise should be there in specialized technology areas such as Data
Centre & DRS Management, Networking, Security architecture, Application &
Database Architecture, Scalability standards and Performance Evaluation and
benchmarking, etc
3) Should have experience in the area of Project Planning and Review, Resource
Planning, Role and Responsibility Definition, Coordination across Multiple Teams,
Project Risk Analysis and containment measures.
4) Should have hands on experience and assisted banks in the areas such as
Branch rollout, channel rollout, etc., and migration from legacy systems to new
Banking technology solutions in at least one PSU banks in India in the last two
years. The documentary proof to be enclosed.
5) Should have hands-on experience in assisting in implementation and
commissioning of enterprise class end-to-end Banking solution, in banks in India

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in at least one PSU banks in India in the last two years. The documentary proof
to be enclosed.
6) Should have a Talent pool with experience in all related Banking solutions
7) Should have established Project Management methods for implementing
Centralized Banking solutions in banking scenario and should have project
managed the core banking implementation in at least PSU banks in India in the
last two years.
8) Should have a pool of professionals with international accreditations like CISA,
CISSP, OCP, CCNA, CCNE, CSQA, BS7799 Lead Auditor Certification and their
consulting process should be conforming to BS7799, ISO9001 (2000) and
ISO17799 standards.
9) Should provide the team leader who has personally involved in atleast one
similar implementation of Core Banking in India or abroad and proof of
successful implementation testified by the user should be enclosed.
10) Should have preferably an office in Mumbai. The Bank will interact only with the
consultants Mumbai office.
12. Evaluation Criteria
The evaluation of technical proposal of this RFP will be completed based on the
following parameters
1) Consultants background and financial soundness, performance standards, ability
to deliver and manage the required services.
2) The extent of involvement of the consultant in specified areas related to CBS,
executed/being executed in other Banks of their association
3) The status of the specified activities related to CBS in other Banks where the
consultant is involved.
4) Strategy/methodology suggested for accomplishing the various solution
components, of the proposed project.
The weightage to be assigned to each of the broad parameters is given below
Broad Evaluation Parameters
Strategy/methodology suggested for accomplishing the various solution
components, of the proposed project as specified in Scope of
Consultancy
Presentation by the Bidder on his technical proposal
Total Project Completion Time as specified by the Bidder in the technical
proposal.
Experience in handling the Core Banking Projects in Public Sector banks

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

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Percentage
Weightage
70
20
5
5

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Bidders scoring more than 70% marks in technical evaluation will be eligible to compete
in commercial evaluation. Notwithstanding the parameters as stated above, The Bank, at
its sole discretion and determination, may add any other relevant criteria for evaluation
of the proposals received in response to this RFP.

PART D
13. Terms and Conditions
Terms and conditions for bidders who participate in the offer for quotes are specified in
the section called Terms and Conditions. These terms and conditions will be binding
on all the bidders. These terms and conditions will also form a part of the purchase
order, to be issued to the successful bidder(s) on the outcome of the offer process.
1. Two Bid System:
Separate Sealed Envelopes Containing Technical Proposal (Technical Bid) and
Commercial Proposals (Commercial Bid) should be clearly superscribed as
Centralized Banking Solution-Technical Bid and Consultancy for Centralized
Banking Solution-Commercial Bid respectively and should be addressed to and
submitted at
Banks address

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Asst. General Manager (IT - Project & Policies)

Information Technology Department
Dena Bank
Dena Corporate Centre
C-10, G Block,
Bandra Kurla Complex
Bandra (E), Mumbai 400 051

The proposal should be prepared in English should reach the Bank on or before 4.00 PM
on 07/07/2005.The proposals received later than the above targeted date and time will
not be considered. The e-mail address and phone/fax numbers of the consultant should
also be indicated on the sealed cover. The details in both the Bids should be exactly as
stipulated and otherwise the offer is liable to be rejected.
2. The vendor may be contact for any clarification regarding this tender on the following
channels:
E-mail:
[email protected] , [email protected]
Telephone: S. M. Nabar: 022 26545403, M. Manoj: 022-26545409
Fax:
022 26545441
Any clarifications relating to this RFP, technical or otherwise, required by the consultant
should be informed in writing, in advance to the address given above.
3. Vendors should provide their E-mail address along with contact personnel for making
a single point contact for the Bank for all matters pertaining to the RFP.

2. Bid Security
The bidder shall furnish, as part of its bid security of Rs. 10 lakhs in one of the following
forms
1) A bank guarantee issued by nationalized bank for one hundred and twenty (120)
days beyond the validity of the Bid or
2) A Bankers cheque.
Unsuccessful Bidders bid security will be discharged or returned as promptly as
possible but not later than thirty (30) days after the expiration of the period of bid validity
prescribed by the Bidder. No interest will be payable on bid security amount. In the event
of non-submission of bid-security amount of Rs. 10 lakhs, the proposals will be rejected
The bid security may be forfeited:

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1) If the bidder withdraws its bid during the period of bid validity specified by the
bidder on the bid form.
2) In case of the successful bidder, if the bidder fails to sign the contract.
3. Liabilities of Dena Bank
This RFP is not an offer by Dena Bank but an invitation for Bidder responses. No
contractual obligation on behalf of Dena Bank whatsoever shall arise from the RFP
process unless and until a formal contract is signed and executed by duly authorised
officials of Dena Bank and the Bidder(s).
4. Proposal Process Management
Dena Bank reserves the right to accept or reject any or all proposals, to revise the RFP,
to request one or more re-submissions or clarifications from one or more Bidders, or to
cancel the process in part or whole. No Bidder is obligated to respond to or to continue
to respond to the RFP. Additionally, Dena Bank reserves the right to alter the
requirements, in part or whole, during the RFP process, and without re-issuing the RFP.
Each party shall be entirely responsible for its own costs and expenses that are incurred
while participating in the RFP and subsequent presentations, benchmark/stress tests
and contract negotiation processes.
5

Date of Bid Expiration

Proposals must be valid for a minimum of 120 days from the proposal date. Responses
must clearly state the validity of the bid and its explicit expiration date.

6. Bidder Indication of Authorization to Bid

Responses submitted by a Bidder to this RFP (including response to functional and
technical requirements) represent a firm offer to contract on the terms and conditions
described in the Bidders response. The proposal must be signed by an official
authorised to commit the bidder to the terms and conditions of the proposal. Bidder must
clearly identify the full title and authorisation of the designated official and provide a
statement of bid commitment with the accompanying signature of the official and submit
the copy of power of attorney / authority letter authorising the signatory to sign the bid.
7. RFP Ownership
The RFP and all supporting documentation/templates are the sole property of Dena
Bank and should not be redistributed, either in full or in part thereof, without the prior
written consent of Dena Bank. Violation of this would be a breach of trust and may, interalia cause the Bidder to be irrevocably disqualified. The aforementioned material must

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be returned to Dena Bank when submitting the Bidder proposal, or upon request. In
case the Bidder is not interested in responding to the RFP, the RFP documents and any
appendices must be returned to Dena Bank immediately.
8. Proposal Ownership
The proposal and all supporting documentation submitted by the Bidder shall become
the property of Dena Bank unless the Bidder specifically requests, in writing, that the
proposal and documentation be returned or destroyed.
9. Bid Pricing Information
By submitting a signed bid, the Bidder certifies that:
1) The Bidder has arrived at the prices in its bid without agreement with any other
bidder of this RFP for the purpose of restricting competition.
2) The prices in the bid have not been disclosed and will not be disclosed to any
other bidder of this RFP.
3) No attempt by the Bidder to induce any other bidder to submit or not to submit a
bid for restricting competition has occurred.
10. Bidder Status
Each Bidder must indicate whether or not they have any actual or potential conflict of
interest related to contracting services with Dena Bank.
11. Confidentiality
This document contains information confidential and proprietary to Dena Bank.
Additionally, the Bidder will be exposed by virtue of the contracted activities to internal
business information of Dena Bank, affiliates, and/or business partners. Disclosure of
receipt of any part of the aforementioned information to parties not directly involved in
providing the services requested could result in the disqualification of the Bidder, premature termination of the contract, or legal action against the Bidder for breach of trust.
No news release, public announcement, or any other reference to this RFP or any
program there under shall be made without written consent from Dena Bank.
Reproduction of this RFP, without prior written consent of Dena Bank, by photographic,
electronic, or other means is strictly prohibited.
12. Bidder Utilization of Know-how and Personnel for Competitors
Dena Bank will request a clause that prohibits the Bidder from using any information or
know-how gained in this contract, if awarded, for another organisation whose business
activities are similar in part or in whole to any of those of Dena Bank anywhere in the
world without prior written consent of Dena Bank.
13. Intellectual Property Rights

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Dena Bank expects to own all intellectual property rights of the methods and design of
the solution specifically formed for implementation at Dena Bank.
14. Security
The Bidders proposal must include a plan to safeguard the confidentiality of Dena
Banks business information, legacy applications and data.
15. Solicitation of Employees
Dena Bank will request a clause that states the parties agree not to hire, solicit, or
accept solicitation (either directly, indirectly, or through a third party) for their employees
directly involved in this contract during the period of the contract and one year thereafter,
except as the parties may agree on a case-by-case basis.
15. Disclaimer
The Bank and/or its officers, employees disown all liabilities or claims arising out of any
loss or damage, whether foreseeable or not, suffered by any person acting on or
refraining from acting because of any information including statements, information,
forecasts, estimates or projections contained in this document or conduct ancillary to it
whether or not the loss or damage arises in connection with any omission, negligence,
default, lack of care or misrepresentation on the part of Bank and/or any of its officers,
employees.
The short-listed consultant should execute
1. A Service Level Agreement, which would include all the services and terms and
conditions of the services to be extended as detailed herein and as may be
prescribed by the Bank.
2. Non-disclosure Agreement

16. Dena Bank reserves the right:

Dena Bank reserves the right to:

Reject any or all proposals received in response to the RFP without assigning
any reasons thereof
Waive or modify any formalities, irregularities, or inconsistencies in proposal
format delivery
Reserve the right to discuss any specific aspect/s of the proposal with any
consultant and negotiate with more than one consultant at a time
Accept/reject any counter proposal or addendum submitted by the consultant
Extend time for submission of all proposals

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Select the next most responsive consultant in the event of negotiations with the
L1 consultant fail to result an agreement within a specified time frame.
Share the information/ clarifications provided in response to RFP by any
consultant, to any other consultant(s) /others

The key persons identified for the project should carry out their activities from our office.
Office space for a maximum of five persons will be provided at the Core Banking
Department of the Bank located at Bandra Kurla Complex.
If the Bank in its absolute discretion deems that the originator of the clarification will gain
any advantage by a response to a question, then Bank reserves the right to
communicate such query and response to all respondents of the RFP.
The consultant/s if appointed by the Bank through the processes of selection based on
this RFP cannot participate in bidding for offering solution/services, either in full or a part
thereof, under the project.
The consultant/s and its/their affiliates shall not engage in consulting activities and/or
providing goods/works/services that may directly or indirectly affect adversely with the
interest of the Bank under the contract.
During the tenure of execution of the project, the project leader assigned for the project
will not be allowed to be substituted/replaced till the completion of the project and that
any change otherwise will be viewed as a breach of contract and in such an event the
Bank reserves the right to cancel the contract summarily. The consultant may associate
more than one project leaders to overcome any exigencies arising out of reasons not
under the control of the consultant. However, in such cases the project leaders should
have equivalent capabilities, experience and qualifications as sought by the Bank and
each should have equal association and involvement in the project from staring till
completion.
During the assignment, the substitution/replacement of key personnel identified for the
assignment will not be allowed unless such substitution becomes unavoidable to
overcome the undue delay or that such changes are critical to meet the obligation. Even
so, such cases should be done by the consultant only with the prior permission of the
Bank by providing other personnel of at least the same level of qualifications and
expertise as per the satisfaction of the Bank.
The consultant/s should provide professional, scientific and impartial advice in all
matters pertaining to the project at stages of execution and hold the Banks interests
supreme, without any consideration to any specific individual, organization, directly or
indirectly and should strictly avoid conflicts with any assignments or their own interest.
The consultant/s should observe the highest standard of ethics and logistics while
executing the assignment.

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Bank reserve the absolute right to reject the offer it if is not in accordance with its
requirements and no further correspondence, whatsoever, will be entertained by the
Bank in the matter.
If appointed, the Bank reserves the right to terminate the contract with the consultant if
the consultancy work assigned to the consultant, is not progressing in accordance with
the terms of contract or not in satisfaction of the Bank.
The consultant/s should adhere to quality standards, regulatory norm, statutory
obligations and policy guidelines of the Bank, etc while executing the project.
Unless otherwise explicitly agreed upon, the assignments of the consultant/s is
considered to have been concluded only on successful completion of the assigned tasks
specified under the consultancy phase and project management phase involving:

Implementation of Centralized Banking, Solution components, Delivery

Channels, etc., as envisaged by the Bank at 10 branches to be identified by the
Bank.
Successful functioning of Core Banking at Data Centre for a minimum period of 3
months, during which atleast one concerned personnel from the consultant,
should be available at the Banks site.
Various network related assignments involved in the project and having
successfully functional for at least six months.
Finalization of security architecture for CBS and related components
Systems Integration

17. Other General Conditions:

The Bank intends to complete the successful implementation of Centralized Banking and
delivery channels with other related business requirements as specified in the Scope at
its initial 10 branches, within 12 months of assignment.
Until execution of a contractual agreement, no binding legal relationship will exist
between any of the Respondents of this RFP and the Bank.
The Bank reserves the right to conduct an audit of the consulting, project management
and implementation phases either by the Bank or through external bodies.
All documents, correspondences of the consultant should be understandable and should
avoid much technical jargons so as to address the purpose for which they are meant for.
A copy of this document RFP-consult-CBS should be duly certified by the authorized
signatory of the consultant with seal and to be submitted to the Bank along with their
Technical bid.

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The Bank reserves the right to ascertain information from the banks and other
institutions to which the consultants have associated for similar assignments.
18. Payment terms:
The bidder has to mention the costs separately for the Consulting Phase And
Implementation Phase in their Quotes.
Payment will be made in installments as indicated below.

20 % of the Consulting Phase Cost will be paid at Head Office as advance against a
Bank guarantee (as per the Banks standard format). The Bank guarantee should be
valid for the period of 6 months from the date of the order for the services with further
period of 3 months for lodgment of claims. The Bank Guarantee may be obtained
from any Public Sector Bank acceptable to us. The Bank reserves the right to accept
or reject any Bank Guarantee without assigning any reasons whatsoever. The Bank
Guarantee will have to be renewed till such time the contract is completed.

25% of the cost of consulting phase fees on issuing of the tenders for short-listing the
solution providers/vendors after completion of the related study. Interest will be
charged upto this stage on the Advance amount taken, if any. But the Bank
Guarantee will not be released at this stage and will be kept with the Bank till the
contract is completed.

25% of the cost of consulting phase fees on completion of the related work for
evaluating and short-listing of the solution and vendors and placing the purchase
contract with them.

20% of the cost of the consulting phase fees and 50% of the Project Management &
implementation phase fees on completion of User Acceptance Test of each of the
solutions.

The final 10% of the consulting phase fees and 40% of the implementation phase
fees on completion of implementation at the 10 pilot sites.

Balance 10% will be retained with the Bank for a period of one year. The period shall
commence from the successful implementation and testing of the last pilot site. This
period will be inclusive of 3 months of successful functioning of Data Centre for Core
Banking, which was mentioned in Para 16. In the alternative, the same may be

released against a performance Bank Guarantee (as per Banks format) for equivalent
period.

For the remaining period of 9 months, if there is any call from the Bank, the vendor
may quote the charges for the same on per man-day basis. This charge will be

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taken into the calculation for arriving at L1 by considering a period of 30 mandays.

19.Project Completion Time
Detailed and realistic Project Plan, Management and Implementation schedule should
be provided. Approximate time for customization and implementation of the System will
be 12 months. The bidder should give the list of sites where the consultancy services
has been successfully implemented earlier.
20. Penalty Clause
If there is any delay in the implementation of the system due to vendors fault from
schedule furnished by the vendor and accepted by the Bank, Bank will recover 1% on
the total cost of the project (consultancy fees and Project Management & implementation
fees) paid to the vendor for each week of delay. This recovery will be subject to an upper
limit of 10%. Thereafter the order may be cancelled and amount paid if any, may be
recovered with 1.25% interest per month. Any deviations from the norms would be
treated as breach of the contract by the Company and will be dealt with accordingly.
21. Force Majeure
The Consultant shall not be liable for forfeiture of its performance security, liquidated
damages or termination for default, if any to the extent that its delay in performance or
other failure to perform its obligations under the contract is the result of an event of
Force Majeure.
For purposes of this Clause, Force Majeure means an event explicitly beyond the
control of the Consultant and not involving the Consultants fault or negligence and not
foreseeable. Such events may include, Acts of God or of public enemy, acts of
Government of India in their sovereign capacity and acts of war.
If a Force Majeure situation arises, the Consultant shall promptly notify the Bank in
writing of such conditions and the cause thereof within fifteen calendar days. Unless
otherwise directed by the Bank in writing, the Consultant shall continue to perform his
obligations under the Contract as far as is reasonably practical, and shall seek all
reasonable alternative means for performance not prevented by the Force Majeure
event.
In such a case the time for performance shall be extended by a period (s) not less than
duration of such delay. If the duration of delay continues beyond a period of three
months, the Bank and the Contractor shall hold consultations in an endeavor to find a
solution to the problem.

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Notwithstanding the above, the decision of the Bank shall be final and binding on the
Bidder.
22. Resolution of Disputes
Bank and the Consultant shall make every effort to resolve amicably, by direct informal
negotiation of any disagreement or dispute arising between them under or in connection
with the contract.
If after thirty days from the commencement of such informal negotiations, the Bank and
the Consultant have been unable to resolve amicably a contract dispute, either party
may require that the dispute be referred for resolution through formal arbitration.
All questions, disputes or differences arising under and out of, or in connection with the
contract or carrying out of the work whether during the progress of the work or after the
completion and whether before or after the determination, abandonment or breach of the
contract shall be referred to arbitration by two Arbitrators: one Arbitrator to be nominated
by the Bank and the other to be nominated by the Consultant. In the case of the said
Arbitrators not agreeing, then the matter will be referred to an umpire to be appointed by
the Arbitrators in writing before proceeding with the reference. The award of the
Arbitrators, and in the event of their not agreeing, the award of the Umpire appointed by
them shall be final and binding on the parties. The Arbitration and Reconciliation Act
1996 or any statutory modification thereof shall apply to the arbitration proceedings and
the venue of the arbitration shall be Mumbai. All disputes shall be subject to jurisdiction
of courts in Mumbai.
23. Acceptance of Terms and Conditions:
The bidders participating in the tender process should give an Acceptance Certificate for
all the points mentioned through 1 to 22 Otherwise their offers are liable to be rejected.

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

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PART E
Format for Technical offer
1. The technical offer must be made in organized, structured and neat manner. The
bill of materials must be attached in Technical Offer as well as commercial offer.
The format will be identical for both technical and commercial versions, except
that the technical version will not contain any price information. Technical
offers without the bill of material are liable for rejection.
2. The vendor can also mention any other component(s) that are required for their
solution implementation.
3. The vendor must take care in filling price information in the commercial version,
to ensure that there are no typographical or arithmetic errors. All fields must be
filled up correctly.
4. Consolidated, all-inclusive fee for Consultancy for each of the following
assignments as specified in the Request for Proposal for the two phases,
namely, the Consultancy Phase and Project Management & Implementation
phase should be separately mentioned.
The Technical offer must be made in an organized, structured and neat manner. The
suggested format for submission of technical offer is as follows:
a) Index
b) Technical Offer with Specifications as given in Annexure A completed with all
the columns filled in with photocopies of relevant document/certificates for
supporting claims made by the bidder
c) Details of the bidder, as per Annexure B with photocopies of relevant
document/certificates for supporting claims made by the bidder
d) Details of Architecture, Planning and Implementation Strategy as per Annexure C
with photocopies of relevant document/certificates for supporting claims made by
the bidder Acceptance letter, as per Annexure D.
e) Valid Bank Draft or Bankers Cheque / Bank Guarantee as Bid Security.
f)

Bidders Financial Details (audited balance sheets etc.) and other supporting
documents, as asked in the offer document

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Annexure A
S.No.

Business Modules/
Delivery channel

Part I
a.

Consulting
Phase
Man Days

Project
Management
&
implementation
phase
Man Days

Centralized
Banking
Solution
including complete retail and
wholesale branch banking modules,
Corporate Finance, Institutional
Finance, Government Business
modules, Trade Finance (A, B and
C category branch requirements,
all forex related statutory and
regulatory
reports),
Integrated
treasury, Risk management/ NPA
monitoring
and
Management
System,
Executive
Information
System & Credit Appraisal System.
b.
On-line ATM
c.
Tele-Banking
d.
Internet Banking
e.
Information Kiosks
f.
Debit Card/Credit Card
g.
Electronic Utility Payment System
h.
Customer Remote Terminal
i.
Call Centre
j.
Customer
Relationship
Management
k.
Data Warehousing and Data Mining
TOTAL OF PART I

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S. No.

Part 2
2.

3.
4.
5.
6
7
8
9.
10.
11.

Part
III

Solution components of CBS

Consulting
Phase
Man Days

Project
Management and
Implementation
phase
Man Days

NETWORKING:
Design Enterprise Network solution to
ensure networking requirements with
optimum levels of availability, fault
tolerance, security and scalability and
overall Network integration
Data Centre & Disaster Recovery site
for CBS Implementation.
Security Architecture for CBS &
Implementation
Disaster
Recovery
&
Business
Continuity plan
Accessing Core Banking vendors
capability & credentials
Understanding functioning of Legacy
environment
Understanding Bank Business Goals &
Alignment to leverage New Technology
Business Process Re-Engineering
Knowledge Management & Training
Systems Integration
Separate commercial offer is not
requested for this. The same
should be considered as a part
while quoting for the various
activities as referred above
Grant Total of Part I and Part II

CONSULTANCY FEE FOR 30 MAN DAYS

Consultancy
fee
after
implementation and testing of
last pilot site

Grant Total of Part III

GRAND TOTAL OF PART I + PART II +

PART III

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Annexure B
Information about Consultant for Centralized Banking Solution
No.

Particulars

Name and address of the consultant

Telephone no., Fax no. And E-mail-id

Name and designation of the

personnel authorized to take decisions
on behalf of the consultant and can
make commitments to the Bank
Year of establishment and constitution

4
5
6
7
8

To be furnished
Consultant

by

the

The details of the Head with

professional
qualifications
and
experience
Description of area of activity
Service profile & Client profile
Whether the consulting process
conform to ISO9001 (2000), BS7799,
and ISO17799 standards.
Profile of key personnel involved in
consultancy (domain specific and
others) with their CVs (Information in
respect of
skill and expertise
specifying technical and banking
knowledge/solutions
should
be
mentioned), Consulting, Planning &
Design,
Systems
development,
Service/support for similar project
assignment by the personnel, Track
record
Details of experience/knowledge in the
area
of
Project
Design
and
management, Resource Planning,
Role and Responsibility definition, coordination across multiple teams, Risk
analysis and mitigation
Area description

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10
11
12

13

Client organization name & location

Number of employees, branches,
installations, systems, applications
Cost involved
Time taken
Total revenues (not of the group)
During the financial year 2003-04
During the financial year 2004-05
Net profit (not of the group)
During the financial year 2003-04
During the financial year 2004-05
Details of the major projects completed
in Banks/financial institutions, during
the last two years
Name of the Bank
Location of Head Office
No. Of branches under coverage
Specific area of involvement
Present Status of the Project
Present projects on hand
Name of the Bank
Location of Head Office
No. Of branches under coverage
Specific area of involvement
Present Status of the Project

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Annexure C
Design Architecture, planning and implementation strategy for components for
centralized Banking Solution
No.

Particulars

Experience in executing various solution

components and delivery channel solution
for Centralized Banking Solutions and the
names
banks
associated
in
the
implementation of the following. The
details of the project schedule and time
taken in actually implementing them are
to be furnished (supported with adequate
proof from clients).

To be furnished
Consultant

by

the

a. Centralized Banking solution

b. Integrated delivery channels
c. Networking and network Integration
d. Overall systems integration
e. Security architecture for CBS and its
implementation
f. Disaster Recovery and Business
continuity plans
g. Payment Gateway applications
h. Business Process Re-engineering
I. Establishment of Data Center and
disaster Recovery Site
j. Migration from existing multi-vendor
TBA system to CBS solution
k. 10 branch implementation of CBS
l. Branch implementation Rollout
m. Delivery Channel Rollout
Name of the project leader identified for
the project and his professional
qualification and experience (proof of all
professional qualification stated should be
submitted). Also provide details of
association of the project leader in
implementing items with supporting proof

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from the client banks.

3

8
9

Details of supplementary personnel apart

from the key personnel, identified for the
proposed project assignment with their
professional qualification and experience
(proof of all professional qualification
stated should be submitted). Also provide
details of association of the project leader
in implementing items specified in (1)
above with supporting proof from the
client banks.
Estimated project plan and time
schedules for providing consultancy
services and project management and
implementation phase as envisaged by
the Bank
Details of the consultants proposed
approach for providing consultancy
services to the Bank with specific
reference to the scope of work. The
investment already made by the Bank in
various areas should be taken into
account while providing consultancy
services
Specific area of project as mentioned in
above, where the consultant has not so
far been associated or do not possess
any experience. Also provide the
proposed methodology in addressing
such cases in the execution of project in
totality.
A complete and separate list of the
deliverables for Consulting phase
Project Management and Implementation
phase
(To include all relevant items mentioned
under Scope of Consultancy )
The cutting edge factor for appointing the
bidder as consultant over others
Details
of
post
implementation
consultancy service provided by the
consultant with duration

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Annexure D
Acceptance Letter to be given by the Vendor
Date: ____________
Offer Reference No.: ________________________________________
To:
____________________________
__________________________
Dear Sir,
REG: Acceptance of the Terms and Conditions and Confirmation of the Offer.
The details submitted in the format above are true and correct to the best of our knowledge and if
it is proved otherwise at any stage of execution of the contract, Dena Bank has the right to reject
the proposal and disqualify us from the process.
We hereby acknowledge and confirm having accepted that Dena Bank can at its absolute
discretion apply whatever criteria it deems appropriate, not just limiting to those criteria set out in
the RFP in short listing of vendors for providing software solution.
We also acknowledge the information that this response of our Company for the Banks RFP
process is valid for a period of 120 Days, for the short-listing purpose, from the date of expiry of
the last date for submission for response to RFP documents.
We also confirm that we have noted the contents of the RFP including various documents forming
part of it and have ensured that there is no deviation in filing our offer in response to the tender.
The Bank will have the option to disqualify us in case of any such deviations.
We also confirm that we will abide by the conditions mentioned though Points 1 to 23 as given in
the Tender Document in full and without any deviation.
Until a formal contract is prepared and executed, this offer, together with the Banks written
acceptance thereof and the Banks notification of award, shall constitute a binding contract
between us.
We understand that the Bank is neither bound to accept the lowest or any offer the Bank may
receive, nor to give any reasons for rejection.
Dated this ______ day of _________2005

Dena Bank, H.O., C-10, G Block, Bandra Kurla Complex, Mumbai - 400 051

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Signature: ______________________________________
(In the Capacity of :) ________________________________
Duly authorized to sign the offer for and on behalf of

Place:
Date:

Seal & Signature of the consultant

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Tender Reference No: HO / ITD / 784 / 2005

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