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SRS Assignment

This document outlines the requirements for a B&B management system to be used by Jane and John's establishment. It lists features like searching for available rooms, making reservations, tracking payments, and displaying financial information. The system aims to efficiently manage reservations, payments, and availability. Diagrams show the system architecture, data flows, entity relationships, and use cases. The objectives are to keep the system small and focused on the client's needs for reservation tracking and business management.

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450 views

SRS Assignment

This document outlines the requirements for a B&B management system to be used by Jane and John's establishment. It lists features like searching for available rooms, making reservations, tracking payments, and displaying financial information. The system aims to efficiently manage reservations, payments, and availability. Diagrams show the system architecture, data flows, entity relationships, and use cases. The objectives are to keep the system small and focused on the client's needs for reservation tracking and business management.

Uploaded by

sam
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Name:
Instructor:
Course:
Date:
Introduction
This document creates a set of the requirements necessary to the development of B&B
management system. The system will be used in tracking customer reservations and payments
for Jane and Johns establishment.
Features of the system
The B&B management system shall contain the following features:

Search for available rooms using a date range.


Input customers information.
Allocate reservations to customers.
Allocate reservations over a date range.
Input payments for reservations.
Display the total payments for all reservations.
Guarantee rooms for a period.
Check that payments are made by the date guaranteed.
Drop unpaid reservation after expiry of guarantee date.
Save reservations.
Drop reservations.
Save guest information.
Delete guest information.

Apart from the above guest management features, the system will provide the following
independent functions.

Act as a calendar application.

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Act as a calculator for financial aspects of Jane and Johns business


Act as an information storage.

Objectives of the system


B&B management system is designed for the operations of a small business. Therefore,
its intended functionality shall be kept small and concrete to the clients problem. Their business
management shall be made effective by the provision of the above feature and function. The
system shall help its users trace vacancies from a calendar lookup, determine available vacancies
and whether they are guaranteed for a particular period.
Expected constraints of the system
Based on the requirements aspects financial tracking and efficient workflow for a small
business such as Jane and Johns Bed and breakfast establishment, the constraints are close to
none.
Expected performance of the system
Performance of the B&B management system is optimal when the following assumptions
hold:

The establishment has a workstation onto which the system shall be installed
The establishment has telephone services to provide communication with guest

and provide an entry point for guest and management data into the system.
The establishment has access to the required infrastructures like power for the
system to function.
ACD

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Figure 1: Architectural context diagram for B&B management system


Level 0 Data Flow Diagram (DFD)

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Level 1 Data Flow Diagram

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B&B Entity Relationship Diagram (ERD)

Users and use cases for B&B Management system.


Use case: Receptionist searches the system for a vacant room.
The receptionist looks up for a vacant room based on the guests preferences.
Pre-condition: The receptionist should have access to the running system.
Post-condition: The system should then show a menu with an option to display a calendar.
Actor Profile: The receptionist is consulting with the guest who is looking to make a reservation.
Events sequence:

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1.
2.
3.
4.
5.

The receptionist receives a call from an interested guest.


The receptionist asks for dates of the intended reservation.
The receptionist then opens the calendar from the systems menu.
The receptionist enters the date range given by the guest.
The receptionist verifies the available vacancies for the given date range.

Scenario 1: User Opens Calendar


1. The user selects the calendar from the menu options.
2. The system displays the calendar.
Scenario 2: Date range search
1. The user enters start date into the calendar.
2. The user enters end date into the calendar.
3. The system displays vacant rooms available for the entered date range.
Use case: Receptionist reserves a room
Pre-condition: The system must be on and displaying vacancy search result results for a
given date range, and at least one valid vacancy exists.
Post-condition: The software is ready to make a reservation.
Actor profile: Receptionist is interacting with a willing guest. He/she has selected the
guarantee date for the customer.
Events sequence:
1. Receptionist gets the information from the guest.
2. He/she then enter the information into the system.
3. He/she then confirms the reservation.
Scenario 1: Entering guest information.
1. The receptionist selects the guest registration option.
2. He/she enters the guests name.
3. He/she then enters the guests contact information.

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4. The guests address is entered.
Scenario 2: A room is guaranteed
1.
2.
3.
4.
5.

Reservation option is selected.


Receptionist enters guests payment information.
The system processes the payment.
A reservation is flagged as guaranteed if payment is valid.
The reservation is flagged not guaranteed if payment is invalid.
Reservation State diagram

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Works Cited
IEEE. "Recommended Practice for Software Requirements Specifications." Institute of
Electrical and Electronics Engineers (2013).

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