Directorate General of Civil Aviation

AIRWORTHINESS
PROCEDURES MANUAL

Issued
: 16 March 2009
Effective : 01 July 2009

AIRWORTHINESS PROCEDURES MANUAL

PART 0
Revision 3
Table of Contents
November 2012

TABLE OF CONTENTS
PREFACE
VISION STATEMENT
RECORD OF AMENDMENTS
PART I ADMINISTRATION
CHAPTER 1.
1.
2.
3.
4.
5.
6.
7.

General
Structure of DGCA
Responsibilities and Function of DGCA
Responsibilities and Functions of Airworthiness Directorate
Statutory Authority
Staffing Requirements
Qualification requirements of Airworthiness Officers

CHAPTER 2.
1.
2.
3.
4.
5.
6.
7.
8.

Training

General
Training Administration
Training Courses

CHAPTER 4.
1.
2.
3.
4.
5.
6.

Personal Ethics, Conduct and credentials

General
Unique Responsibilities of Airworthiness Officers
On-the job ethics and conduct
Rules of Conduct
Outside Employment and Financial Interests
Dress
Types and Use of Credentials
Admission to the Flight Deck

CHAPTER 3.
1.
2.
3.

DGCA Regulatory Responsibilities and Methodology

Coordination and Monitoring of Regional/Sub-Regional Offices

Jurisdiction of Airworthiness Offices

Monthly News Letter
Annual Inspection by Headquarters
Controlling Officers Conference
Visit of DGCA and other Senior Officers
Safety and Security of office premises

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PART II TECHNICAL PROCEDURES

CHAPTER 1.
1.
2.
3.
4.
5.
6.
7.
8.
9.

Introduction
Registration of aircraft
Aircraft imported by air
Recommendation to the WPC for Issue of Aeromobile License.
Intimation of registration to state of design
Change of ownership
De-registration/ Cancellation of aircraft registration
Issue of duplicate certificate of registration
Check List

CHAPTER 2.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.

Certificate of Airworthiness

Introduction
References
Procedure
Detailed Inspection Guidelines
Re-built aircraft
Validity of C of A
Conditions for continued validity of C of A
Officers authorized to issue/renew C of A
Suspension of certificate of airworthiness and its revalidation
Ferry flight
Replacement / Issue of duplicate C of A
Check Lists

CHAPTER 3.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

Registration and De-registration of aircraft

Approved Maintenance Organizations CAR 145

Scope
DGCA Role
Qualification and Training
Procedures
Organizations located in countries outside India
Initial approval
Issue of approval
Continuation of an approval
Changes
Maintenance organization exposition (MOE) amendment
Admonition, Warning, Revocation, suspension and limitation of approval
Findings
Record Keeping
Exemptions

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CHAPTER 3A. Issue/ Variation/ Renewal of Approval of Continuing Airworthiness Management

Organization
1.
2.
3.
4.
5.
6.
7.

Introduction
Initial approval process
Variation in the scope of approval
Continuation (Renewal) of an approval
Continued oversight of the approved organization
Enforcement actions
Record keeping

CHAPTER 3B. Issue/ Variation/ Renewal of Approval of CAR M- Sub part F Maintenance
Organization
1.
Introduction
2.
Initial approval process
3.
Variation in the scope of approval
4.
Continuation (Renewal) of an approval
5.
Continued oversight of the approved organization
6.
Changes
7.
Record keeping
CHAPTER 4.
1.
2.
3.
4.
5.
6.

Introduction
References
Procedures
Issue of Air Operators Permit
Enhancement of facilities commensurate with activities
Continuing surveillance of the operator

CHAPTER 5.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.

Air Operator Certification Procedures (Airworthiness Aspects)

Production Organization Approval

Scope
Obligation of DGCA
Requirements for DGCA
Acceptance of Application
Determination of the POA team
Investigation procedure for the initial organisation approval
Continued Surveillance
Continued Validity
Production Organisation Exposition amendments
Additional Provisions
Limitation, Suspension and Revocation
Communication and Publication
Confidentiality of Documents

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CHAPTER 6.
1.
2.
3.
4.
5.
6.

Surveillance/Audit of Approved organization

Introduction
Procedure
General
Surveillance of Leased Aircraft

Chapter 10.
1.
2.
3.
4.

Aircraft Noise Certification

Introduction
Reference
Procedures for issue of noise certificate for aircraft designed and manufactured in India
Procedure for issue/revalidation of noise certificate for used aircraft
Duration and continued validity of Noise Certificate
Suspension and revocation of a Noise Certificate
Record Keeping

CHAPTER 9.
1.
2.
3.
4.

Airworthiness Directives

Introduction
Procedure
General

CHAPTER 8.
1.
2.
3.
4.
5.
6.
7.

Approval of Minimum Equipment List (MEL)

Introduction
Procedure
MEL Revisions
Status of MMEL
General
Maintenance of MEL/MMEL

CHAPTER 7.
1.
2.
3.

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Enforcement Actions

Introduction
Procedure
Contents of Memorandum
Enforcement Manual

Chapter 11.

APPROVAL FOR TRANSIT CHECKS

DELETED

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Chapter 12. Procedures for Conducting Examinations by Regional/ Sub-Regional DGCA Offices
1.
2.
3.
4.

Introduction
Procedures to be followed by Regional and Sub-regional offices for conduction of
examinations
Online Examinations
Duties and responsibilities of invigilators

CHAPTER 13. Procedures for Examinations to be Conducted by Central Examination Organization

(CEO)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.

Introduction
Schedule of examinations
Allotment of Computer numbers
Allotment of Roll numbers
Preparation of question papers (Written Examination)
Preparation for Online examination
Packaging and Dispatch of Examination Materials to Examination Centre (Written examination)
Receipt of examination materials from examination centres
Procedure for evaluation of used OMR/ answer sheets
Processing and Declaration of results
Preservation of question papers, OMRs/ answer sheets and other examination related material
Development of Question Bank

CHAPTER 14. Guideline for following ICAO Annexes/Guidance material

1.
2.

Introduction
Procedure

CHAPTER 15. Compliance of Civil Aviation Requirements

DELETED
CHAPTER 16. Certificate of Competency
1.
2.
3.

Introduction
Procedure
Maintenance of Records

CHAPTER 17. Issue/Endorsement/Renewal of AME Licenses

1.
2.
3.
4.
5.

Issue of License
Procedure for the change of an aircraft maintenance engineer's license to include an
additional category or sub category type rating or group rating.
Renewal of AME License
General
Maintenance of records

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CHAPTER 18. Issue/ renewal of SFE/FE licenses and check FE approvals

1.
2.
3.
4.
5.

Introduction
Student Flight Engineer License
Flight Engineer License
General
Renewal of approval of flight engineer and check flight engineers

CHAPTER 19. Conduct of Skill Test for AME License & Full Scope Authorization
1.
2.
3.

Introduction
Procedure
Conduct of test and Declaration of Result

CHAPTER 20.
1.
2.
3.
4.

Introduction
Procedure
Form of manual
Approval of Manuals

CHAPTER 21.
1.
2.
3.
4.
5.
6.

Approval of Organizations under CAR section 2, Series E

Introduction
Procedure
Approval of Organization
Certificate of Approval
Validity
Extension to the scope of approval

CHAPTER 22.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

Scrutiny of manuals related to approved organisation

Weight control of aircraft

Introduction
Definitions
Weighing Procedure
General
Persons authorized to weigh and prepare weight schedule
Preparation and approval of loading data
Form of weight schedule
Approval by airworthiness offices
Display in the aircraft and preservation of record
Computation of centre of gravity
Standard weight of flight crew/ passengers
Calibration of weighing scales
Instructions for safe loading
Observance of safety instructions

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CHAPTER 23. Issue of authorization to AMEs/Approved Personnel

1.
2.
3.
4.
5.

Introduction
General
Experience requirements
Validity
Limitations

CHAPTER 24. Approval of special operations

1.
2.
3.
4.

Introduction
Procedure
Responsibilities
Exceptions for Scrutiny by FID for RNAV/RNP1/RNP5/RNP10/RVSM approval

CHAPTER 25. Airworthiness control of Leased Aircraft

1.
2.
3.
4.
5.

Introduction
Background
Operations with leased aircraft
Responsibilities of DGCA and CAA of foreign states
Procedure followed at DGCA Hqtrs for permitting operation of leased aircraft

PREFACE
The Airworthiness Procedures Manual has been prepared for use and guidance of
officers of Airworthiness Directorate in the performance of their duties.
All matters pertaining to Airworthiness Officers duties, responsibilities and
procedures have been covered to the extent possible. Officers are expected to use
good judgment while dealing with the matters where specific guidance has not
been given. While exercising their delegated powers, officers should follow the
S.O. Nos. 726 (E) and 727(E). Changes in aviation technology, legislation and
developments within the industry may necessitate changes to requirements and
the relevant procedures followed by DGCA.
The contents of existing Airworthiness Instructions have been incorporated in this
manual. The manual will be updated from time to time based on suggestions
received or to incorporate any changes in the procedures that may be carried out.
The manual will supersede Airworthiness Instructions with effect from 01 July
2009.

(RP SAHI)
Joint Director General of Civil Aviation
16 March 2009

Vision Statement
Endeavour to promote
safe and efficient
Air Transportation
through regulation and
proactive safety
oversight system.

RECORD OF AMENDMENTS
Revision
Number

Page(s) affected

Date Entered

Entered by

All

16 Mar 2009

PK

0
1

Part II, Chap 24, Page 1-2

01 Jun 2009

PK

Part II, Chap 19, Page 1-3

07 Aug 2009

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Part II, Chap 07, Page 1-4

13 Aug 2009

PK

Part II, Chap 24, Page 2

21 Aug 2009

PK

Part II, Chap 9, Page 89

17 Sep 2009

PK

Part II, Chap 9, Page 5

23 Sep 2010

PK

Part I - All chapters

30 Nov 2012

PK

30 Nov 2012

PK

30 Nov 2012

PK

30 Nov 2012

PK

Part II,
All Chapters except Chapter 9 & 24
Part II

Chapt 09 , all pages

Chap 24, Page 1-2

Part II, Chap 25

PART-I

ADMINISTRATION

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CHAPTER 1
DGCA REGULATORY RESPONSIBILITIES AND METHODOLOGY
1

GENERAL

1.1

The Directorate General of Civil Aviation (DGCA) is the regulatory body in the field of Civil
Aviation primarily dealing with safety issues. It is responsible for regulation of air
transport services to/from/within India and for enforcement of civil air regulations, air
safety and airworthiness standards. It also co-ordinates all regulatory functions with
International Civil Aviation Organization.

1.2

The headquarters are located in New Delhi with regional offices in the various parts of
India. Directorate General of Civil Aviation is an attached office of the Ministry of Civil
Aviation.
There are 14 (fourteen) Regional/Sub-regional Airworthiness Offices located at Bangalore,
Chennai, Delhi, Kolkata, Mumbai, Bhopal, Bhubaneswar, Cochin, Guwahati, Hyderabad,
Kanpur, Lucknow, Patiala and Patna. Apart from the Regional Airworthiness Offices, there
are 5 (five) Regional Air Safety offices located at Delhi, Mumbai, Chennai, Kolkata and
Hyderabad, one Regional office of Aircraft Engineering Directorate at Bangalore and one
Gliding Centre at Pune.

1.3

India is participated in ICAO by the Representative of India.

STRUCTURE OF DGCA
DGCA has the following 11 Directorates;
(i)

Administration Directorate

(ii)

Aerodrome Standards Directorate

(iii) Air Safety Directorate

(iv) Air Transport Directorate
(v)

Airworthiness Directorate

(vi) Flight Standards Directorate

(vii) Information & Regulation Directorate
(viii) Aircraft Engineering Directorate
(ix) Training & Licensing Directorate
(x)

Flying Training Directorate

(xi) Air Space and Air Traffic Management Directorate

A map and the organizational structure including the location of various regional / subregional offices is placed in Appendices IA & IB. The functions and the main
responsibilities of the Directorates, other than airworthiness, are in brief placed in
Appendix II.

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RESPONSIBILITIES AND FUNCTIONS OF THE DGCA

3.1

Operation of aircraft involves a number of factors which contribute to the safety of

aircraft. Although for every mode of travel there is an element of risk and danger to the
traveling public it is more so in the case of air travel for obvious reasons. A review of
history of aircraft travel will show that there have been number of accidents resulting in
loss of human life and property. In the early phase of aviation these dangers and risks
were limited to daring individuals and group of people who were aware of the risks.
Hence, as the air travel became a more common mode of public transport the
responsibilities of ensuring safety of public became the responsibility of States. Almost all
the States have established Civil Aviation Department to look after the various aspects of
safety of air travel.

3.2

The factors contributing to safety of air travel are of two type viz. the human factor and
the machine factor i.e. the aircraft. It is the prime objective of the manufacturer to see
that when an aircraft is delivered to a customer, it is airworthy, meaning that it meets the
requirements and conforms to type certificate and is in a safe condition for operation.

3.3

To ensure the safety of air transport as mentioned earlier, most of the States through
legal procedures have acquired powers to regulate aircraft operations.

3.4

ICAO plays a vital role in this regard through annexes, standards, advisory materials and
helps the States in this regard. Annex 8 deals with Airworthiness of aircraft and also lays
guidelines for its administration to each state.

3.5

Most of the States have their own airworthiness control organizations. Some states
directly control the activities of manufacturing, aircraft operations, and licensing
operations requiring a large organization. As some operators/ manufacturers try to avoid
taking responsibilities, Airworthiness Authorities lay down rules and regulations and carry
checks to ensure compliance. In the absence of a sound rule and regulation and
enforcement agencies, some unscrupulous operators may compromise safety and this
will ultimately result in accidents for which the airworthiness authorities may be blamed.
It is, therefore, all the more necessary that an ideal Airworthiness Directorate be set up in
each State to control all activities of Civil Aircraft Operations.

3.6

The ideal set up depends on the size of aircraft industry and air transport services in the
country. However, operators must be given definite responsibility and delegated certain
functions which they are in a better position to carry out, which an airworthiness officer
cannot fulfill in total. In general, faith must be placed in the operators and they be given
definite responsibilities.

3.7

DGCA set up in India was established in pursuance to Indian Aircraft Act 1934 and aircraft
rules made there under. The set up as existing today is as given in para 1.2. Airworthiness
Directorate is one of the major wings of DGCA.

3.8

The responsibilities and functions of the DGCA are enumerated below:

3.8.1 Registration of civil aircraft;

3.8.2 Formulation of standards of airworthiness for civil aircraft registered in India and grant of
certificates of airworthiness to such aircraft;

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3.8.3 Licensing of pilots, aircraft maintenance engineers and flight engineers, and conducting
examinations and checks for that purpose;
3.8.4 Licensing of air traffic controllers;
3.8.5 Certification of aerodromes and CNS/ATM facilities;
3.8.6 Maintaining a check on the proficiency of flight crew, and also of other operational
personnel such as flight dispatchers and cabin crew;
3.8.7 Granting of Air Operators Certificates/ Permit to Indian carriers and regulation of air
transport services operating to/from/within/over India by Indian and foreign operators,
including clearance of scheduled and non-scheduled flights of such operators;
3.8.8 Conducting investigation into accidents/incidents and taking accident prevention
measures including formulation of implementation of Safety Aviation Management
Programmes;
3.8.9 Carrying out amendments to the Aircraft Act, the Aircraft Rules and the Civil Aviation
Requirements for complying with the amendments to ICAO Annexes, and initiating
proposals for amendment to any other Act or for passing a new Act in order to give effect
to an international Convention or amendment to an existing Convention;
3.8.10 Coordination of ICAO matters with all agencies and sending replies to State Letters, and
taking all necessary actions arising out of the Universal Safety Oversight Audit Programme
(USOAP) of ICAO;
3.8.11 Supervision of the institutes/clubs/schools engaged in flying training including simulator
training, AME training or any other training related with aviation, with a view to ensuring
a high quality of training;
3.8.12 Granting approval to aircraft maintenance, repair and manufacturing organizations and
their continued oversight;
3.8.13 To act as a nodal agency for implementing Annex 9 provisions in India and for
coordinating matters relating to facilitation at Indian airports including holding meetings
of the National Facilitation Committee;
3.8.14 Rendering advice to the Government on matters relating to air transport including
bilateral air services agreements, on ICAO matters and generally on all technical matters
relating to civil aviation, and to act as an overall regulatory and developmental body for
civil aviation in the country;
3.8.15 Coordination at national level for flexi-use of air space by civil and military air traffic
agencies and interaction with ICAO for provision of more air routes for civil use through
Indian air space;
3.8.16 Keeping a check on aircraft noise and engine emissions in accordance with ICAO Annex 16
and collaborating with the environmental authorities in this matter, if required;
3.8.17 Promoting indigenous design and manufacture of aircraft and aircraft components by
acting as a catalytic agent;
3.8.18 Approving training programmes of operators for carriage of dangerous goods, issuing
authorizations for carriage of dangerous goods, etc.

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RESPONSIBILITIES AND FUNCTIONS OF AIRWORTHINESS DIRECTORATE

4.1

States which are signatories to ICAO Convention have an obligation on their part to
establish regulatory control of airworthiness through their own agencies, variously
termed as CAA, FAA, DGAC, DGCA, DCA etc.

4.2

The authority in India for regulatory control of airworthiness is the Directorate General
of Civil Aviation and the Directorate of Airworthiness, headed by a Director discharges
this function and is responsible for the airworthiness control of civil registered aircraft.

4.3

The functions of the Airworthiness Directorate are broadly intended as guidelines and
they do not limit in any way the initiative and authority of an officer to ensure
airworthiness by an alternative means. The responsibilities are discharged at
Headquarters and Regional / Sub-regional Airworthiness Offices who carry out
surveillance checks to ensure that the laid down standards are complied with.

4.4

Regional / Sub-regional Airworthiness Offices also provide feed-back to the

headquarters regarding any weaknesses in the systems and also suggest corrective
actions, if any.
The main functions of Airworthiness Directorate are given below: -

4.4.1

At Headquarters

4.4.1.1 Maintain the Civil Aircraft Register and ensure that updated information is available as
and when required;
4.4.1.2 Reviewing, processing and recording of applications for registration of aircraft. Issuing
certificates of registration, including amendments and deregistration of the aircraft;
4.4.1.3 Reviewing, processing and recording of applications for issue of certificate of
airworthiness, renewals of such certificates and validation of foreign certificate of
airworthiness;
4.4.1.4 Review of Airworthiness Directives and Service Bulletins issued by State of Design to
determine their applicability to the civil registered aircraft;
4.4.1.5 Approval and renewal of foreign aircraft maintenance organizations involved in
maintenance of Indian registered aircraft;
4.4.1.6 Review of existing Airworthiness regulations from time to time including International
Standards and Recommended Practices for incorporation in Indian Airworthiness
regulations.
4.4.1.7 Investigation of aircraft accidents/incidents as and when required;
4.4.1.8 Issuance of directives concerning the design standards to be met by aircraft / aircraft
components/equipment during manufacture and maintenance.
4.4.1.9 Participation in maintenance review board activities for development and approval of
initial maintenance inspection for newly type certificated aircraft/power plants being
introduced in service for the first time;

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4.4.1.10 Issue of advisory material concerning airworthiness practices and procedures, where such
advice does not warrant mandatory action, but makes a significant contribution to flight
safety;
4.4.1.11 Investigation of violations of the national regulations concerning airworthiness and
initiation of punitive/corrective actions, where necessary;
4.4.1.12 Reviewing, processing and recording applications for issue, renewal, validation and
extension of aircraft maintenance personnel and Flight Engineers licenses;
4.4.1.13 Conduct of examinations for aircraft maintenance personnel including records thereof
and the issue of results for such examinations;
4.4.1.14 Participation at national and international levels on matters relating to airworthiness;
4.4.1.15 Processing of applications for issue of Aeromobile Station Licenses for an aircraft;
4.4.1.16 Matters pertaining to RTI Act, 2005 and replies thereof relating to Airworthiness;
4.4.1.17 Co-ordination with international agencies on matters relating to RVSM approval /
operations of Indian civil registered aircraft;
4.4.1.18 Approval of AME Training Institutes and renewal thereof;
4.4.1.19 Coordination with other directorates on matters relating to airworthiness, flight
operations and initial airworthiness of an aircraft, as required;
4.4.2

At Regional Airworthiness Office

4.4.2.1 Reviewing, processing and recording of applications for validation/renewal of

Certificate of Airworthiness and Airworthiness Review Certificate of an aircraft;
4.4.2.2 Approval/renewal and surveillance of manufacturing, maintenance, testing and training
organizations including aviation fuel vendors;
4.4.2.3 Approval of maintenance programme for aircraft/aircraft components/equipment and
approval of minor modifications/repairs of aircraft/aircraft components/equipments;
4.4.2.4 Surveillance and Periodic review of the approved organizations to assess their capability
to have continuous approval;
4.4.2.5 Investigation/ analysis of defects in the aircraft and suggest corrective actions to arrest
negative trends, if needed;
4.4.2.6 Conduct written examinations for issue/extension of licenses of aircraft maintenance
personnel and Flight Crew;
4.4.2.7 Conduct of oral-cum practical examinations for type rating of aircraft maintenance
personnel;
4.4.2.8 Reviewing, processing and recording of applications for endorsement/renewal of
licenses for aircraft maintenance personnel;
4.4.2.9 Ensuring compliance of airworthiness requirements by an operator for issue of
Operating Permit;
4.4.2.10 Maintaining fees records for various services rendered to organizations/personnel;

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4.4.2.11 Attending VVIP movements, Airport Coordination Committee Meetings, Bomb Threat
Assessment Committee Meetings and Security Committee Meetings etc. at respective
airports.
4.4.2.12 Approval of MEL and Special Operations such as PBN, RNAV, RNP, P-RNAV, RVSM etc.;
4.5

All Airworthiness Officers are advised that in the interest of proper airworthiness
control, they should be familiar with their duties and responsibilities; and discharge
them with utmost diligence. They should also keep themselves abreast with the latest
development in the aviation industry in order to keep in pace with the modern aircraft.
STATUTORY AUTHORITY

5.1

Rule 156 of the Aircraft Rules, 1937 empowers Director General of Civil Aviation to issue
General or Special Order in writing, authorizing an officer of Airworthiness Directorate
for the following:

5.1.1

To enter any place to which access is necessary for the purpose of exercising
airworthiness control;

5.1.2

To enter any approved organization during working hours where manufacturing,

maintenance, storage of aircraft/parts/components and training activities are being
undertaken;

5.1.3

To inspect at any time, any aircraft and its documents required to be certified as
airworthy or in respect of which Certificate of Airworthiness is in force or has been
suspended or deemed to be suspended;

5.1.4

To enter, inspect and search any aircraft for the purpose of securing compliance with
any of these Rules or the provisions of the Aircraft Act, 1934.

5.2

Section 8 of Aircraft Act, 1934 authorizes detention of aircraft. This power has been
vested in the officers of Airworthiness Directorate vide S.O. 754 dated the 28th
February, 1994 as given in AIC 06 of 1994. Copy of SOs is placed in Appendix III.

5.3

The contents of Rule 156, Section 8 of the Aircraft Act, 1934, one copy each of the
Order dated 9th September, 1992 & 9th July, 1993 and A.I.C. 06 of 1994 issued by the
Director General of Civil Aviation empowering Airworthiness Officers to discharge their
duties are reproduced in Annexure IV-A, IV-B IV-C IV-D & IV-E, respectively.

5.3.1

The activities of the Airworthiness Officers will be governed by the following:

5.3.1.1 The Aircraft Manual, Civil Aviation requirements and powers delegated vide SO 754 for
exercising the duties and functions;
5.3.1.2 Airworthiness Procedures Manual;
5.3.1.3 Airworthiness Advisory Circulars, applicable AICs;
5.3.1.4 Other relevant directives and instructions that may be issued from time to time by the
Director General.

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STAFFING REQUIREMENTS

6.1

6.2

Staffing of the Directorate of Airworthiness with sufficient number of suitable

Airworthiness Officers, experienced, qualified and capable of accomplishing the wide
range of activities covered in this manual, is paramount to ensure the Safety Oversight
Programme of the DGCA.
Airworthiness Officers must not only have the knowledge, experience and qualifications
to carry out their duties in a professionally sound manner, but also possess the
personality to win the respect and confidence of the operators. This would require a
reasonable level of tact, understanding, firmness, impartiality, integrity and exemplary
personal conduct both in the office and at the Operators premises.

QUALIFICATION REQUIREMENTS OF AIRWORTHINESS OFFICERS

7.1

Individuals seeking positions as Airworthiness Officer should have extensive academic

and technical education; and have progressed through positions of increased technical
and supervisory responsibility in the aviation industry or the military services.

7.2

The satisfactory or unsatisfactory execution of the various Airworthiness functions

depends to a large extent on the qualification, experience, competence and dedication of
an individual Officer. In addition to the vital importance of technical competency in
performing airworthiness inspections and the surveillance of certificated operators and
approved maintenance organizations, it is likewise critical that Officers possess a high
degree of integrity, be impartial in carrying out their tasks, be tactful, have a good
understanding of human nature and possess the ability to get along well with people.
Considering the specialized and sensitive nature of the Officers job profile, the
qualifications, experience and personal characteristics of each person employed to
perform Officers duties will be verified and carefully evaluated before selections are
made.

7.3

The induction of Airworthiness Officers presently in the airworthiness Directorate is at

two levels; viz. Airworthiness officer and Assistant Director of Airworthiness (earlier
known as Senior Airworthiness Officer) based upon Qualification/Experience. A copy of
duties & responsibilities of officers is placed at Appendix IV .

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APPENDIX - IA

Organization Structure (Headquarters)

Director General of Civil Aviation

Joint Director General

Joint Director General

Joint Director General

AKS

CD

JSR

JDG
(3 posts Vacant)

Flight Standards
Directorate

Cabin Safety
Division

Airworthiness
Directorate

Aerodromes Standards
Directorate

Air Space and

Air Traffic Management
Directorate

Air Transport
Directorate

Air Safety
Directorate

Aircraft Engineering
Directorate

Licensing
Directorate

Flying Training
Directorate

Surveillance and
Enforcement Division

IAA

Dangerous Goods
Division

SSP
Division

Representative of India
on the Council
of ICAO
Central Examination
Organisation

Regulation and Information

Directorate

IT
Division

Administration
Directorate

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APPENDIX - IB

Organization Structure (Regions)

Airworthiness Offices
Director General of Civil Aviation
Joint Director General
Deputy Director General

Airworthiness Directorate
(Headquarters)

Office of
Director Airworthiness
(Western Region)
Mumbai

Sub-regional
Airworthiness Office
Bhopal

Office of
Director Airworthiness
(Northern Region)
Delhi

Office of
Director Airworthiness
(Eastern Region)
Kolkata

Office of
Director Airworthiness
(Southern Region)
Chennai

Sub-regional
Airworthiness Office
Lucknow

Sub-regional
Airworthiness Office
Patna

Sub-regional
Airworthiness Office
Hyderabad

Sub-regional
Airworthiness Office
Kanpur

Sub-regional
Airworthiness Office
Bhubneshwar

Sub-regional
Airworthiness Office
Kochi

Sub-regional
Airworthiness Office
Patiala

Sub-regional
Airworthiness Office
Guwahati

Office of
Director Airworthiness
Bangalore

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APPENDIX - II
The Gazette of India
EXTRAORDINARY
Part II Section 3 Sub-section (ii)
PUBLISHED BY AUTHORITY
[NO.504] NEW DELHI, THURSDAY, OCTOBER 6, 1994
MINISTRY OF CIVIL AVIATION AND TOURISM
NOTIFICATION
New Delhi, the 4th October, 1994
S.O. 726 (E) In pursuance of sub-rule (2) of rule 3A of the Aircraft Rules, 1937, and in
supersession of the notification of the Government of India in the Ministry of Tourism and Civil
Aviation No.S.O.3562, dated the 29th September, 1976, except as respects things done or
omitted to be done before such supersession, the Central Government hereby authorizes the
officers specified in column (1) of the First Schedule annexure hereto to exercise such of the
powers of the Director General of Civil Aviation (more specifically described in the Second
Schedule annexed hereto)as are specified in the corresponding entries in column (2) of the said
First Schedule.
FIRST SCHEDULE
Designation of the Officer
Joint Director General of Civil Aviation (except Joint
Director General of Civil Aviation (Aircraft
Engineering )
Deputy Director General of Civil Aviation (except
Deputy Director General of Civil Aviation (Aircraft
Engineering)
Chief Flight Operations Inspector
Director of Airworthiness (Headquarters)
Director of Airworthiness (Region)
Deputy Director of Airworthiness (Headquarters)
Deputy Director of Airworthiness
Assistant Director of Airworthiness (Headquarters)

Powers in the Second Schedule to be

exercised
All

1, 2(b) to 5, 7, 12, 13, 15 to 37, 39 to 83

1, 1A, 7 to 9, 63, 74, 75(b)

1, 2(b) to 5, 7, 12, 13, 15 to 37, 39 to 42,
47, 48, 50, 51, 53 to 56, 58, 59, 64 to 73,
76 to 83
4, 16, 18 to 34, 36, 37, 39 to 42, 47, 48,
50, 51, 54, 58, 64 to 70, 73, 76 to 82
2 to 4, 16 to 21, 26 to 34, 36, 37, 39 to
42, 50, 53 to 56, 65 to 70, 79 to 82
4, 16, 18, 21, 22, 25 to 28, 30, 34, 37, 39
to 41, 50, 51, 58, 65, 70, 77,79 to 82
4,17,18 (Restricted to aircraft with all upweight up to 15,000 kgs.) 20, 21, 26, 37,
39, 70, 79, 82

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Assistant Director of Airworthiness (In charge of

Airworthiness Office)
Assistant Director of Airworthiness (Region)
Airworthiness Officer (In charge of Airworthiness
Office)
Airworthiness Officer
Joint Director General of Civil Aviation (Aircraft
Engineering)
Deputy Director General of Civil Aviation (Aircraft
Engineering)
Director of Aircraft Engineering
Deputy Director of Aircraft Engineering
Director of Air Safety
Deputy Director of Air Safety
Regional Controller of Air Safety
Assistant Director of Air Safety
Senior Air Safety Officer
Air Safety Officer
Director of Training & Licensing
Director of Regulations & Information
Deputy Director of Air Transport
Commissioner of Security (Civil Aviation)
Additional Commissioner of Security (Civil Aviation)
Deputy Commissioner of Security (Civil Aviation)
Chairman Airports Authority of India and officers of
Airports Authority of India authorised by the
Chairman.
(a)

Amended vide S.O.1095 dated 25th May, 1998

(b)

Inserted vide S.O.366 dated 20th January, 2003

4, 18 (Restricted to aircraft with all-up

weight up to 15,000 kgs.), 21, 26, 37, 39,
70, 79, 82
4, 18 (Restricted to aircraft with all-up
weight up to 15,000 kgs.),, 26 to 28, 37,
39, 70, 82
4, 18 (Restricted to aircraft with all- up
weight up to 2,000 kgs.), 26 to 28, 37, 39,
70, 82
4, 18 (Restricted to aircraft with all-up
weight up to 2,000 kgs.), 26, 37, 70, 82
10 to 12, 15 to 17, 30, 31, 41, 47, 48, 51
10 to 13, 15 to 17, 30, 31, 41, 47, 48,51
16, 17, 30, 31, 51
16, 17, 30, 31, 51
51, 52, 70
51, 52, 70
51, 52, 70
51, 70
51,70
51,70
7, 75
74
74
60
60
60
61

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SECOND SCHEDULE
S.No.

Rule by which power

conferred

Nature of Power

GENERAL
1.
1A.
2.
3.
4.
5.

6.

7.

8.
9.

10.

11.

12.

Rule 7B

To specify cockpit check and emergency check in respect of

an aircraft registered in India.
Rule 6C
To specify flights for testing and other non-revenue special
purposes.
Sub-rule (2)(i) of rule 15
To specify minimum design requirements for microlight
Aircraft.
Sub-rule (2)(ii) of rule 15 To issue and renew permit to fly in respect of a microlight
aircraft.
Sub-rule (2) (ii) of rule 15 To renew Permit to Fly in respect of a micro light aircraft.
REGISTRATION OF AIRCRAFT
Sub-rule (2)(a) and (2) (b) To specify the form and manner of affixing Nationality and
of rule 37
Registration Marks.
PERSONNEL OF AIRCRAFT
First proviso to rule 41
To exempt certain personnel of Indian Air Force, Air
Operational Wing of Indian Army or Indian Navy from flying
tests and medical and other technical examinations for the
issue of Private Pilots Licence, Commercial Pilots Licence and
Glider Pilots Licence, by general or special order in writing by
the Director General.
Sub-rule (1) of rule 41A

To conduct examinations specified in Schedule II, to fix

examination centres to appoint invigilators and lay down
procedures thereof.
Sub-rule (2) of rule 41A
To appoint Examiners for carrying out flying tests and
technical examinations required under Schedule II
Sub-rule (3) of rule 41A
To approve check pilots and examiners for carrying out
proficiency checks in individual cases on a one-time basis.
AIRWORTHINESS AND AIRCRAFT MAINTENANCE ENGINEERS
Sub-rule (1) of rule 49
To direct that there shall be a Type Certificate for aircraft,
and 49A
aircraft component or item of equipment designed,
manufactured, sold or distributed in India as a pre-requisite
for issue, renewal or continued validity of Certificate of
Airworthiness of an Aircraft.
Sub-rule (3) of rule 49 To issue or validate Type Certificate and to specify documents
and Sub-rule (2) of rule and other evidence necessary for the purpose
49A and rule 49B
Proviso to rule 49B
To exempt an aircraft, aircraft component, or item of
equipment form the provision of this rule.

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13.

Rule 49C

To group Type Certificates whether issued or validated in one

or more categories.

14.

Rule 49D

15.

Rule 49D

16.

Rule 49D

To cancel Type Certificate of an aircraft, aircraft component

or item of equipment which has been issued or validated
To suspend or endorse Type Certificate of an aircraft, aircraft
component or item of equipment which has been issued or
validated.
To require incorporation of any modification in aircraft,
aircraft component or item of equipment as a condition for
continued validity of Type Certificate which has been issued
or validated.

17.

Sub-rule (2) & (3) of rule

50

18.

Sub-rule (2) of rules 50

19.

Sub-rule (4) of rule 50

20.

Sub-rule (5) of rule 50

21.
22.
23.

Sub-rule (5) of rule 50

Sub-rule (5) of rule 50
Sub-rule (1) of rule 50A

24.

Sub-rule (1) of rule 50A

25.

Sub-rule (2) of rule 50A

26.

Sub-rule (2) of rule 50A

27.

Sub-rule (2) of rule 50A

28.

Sub-rule (2) of rule 50A

29.

Rule 51

To issue, renew or validate Certificate of Airworthiness in

respect of an aircraft and to specify documents or other
evidence or technical data for the purpose.
To renew Certificate of Airworthiness in respect of an aircraft
and to specify documents and other evidence for the
purpose.
To issue, renew or validate Certificate of Airworthiness of an
aircraft in one or more categories.
To specify the period of validity of Certificate of Airworthiness
of an aircraft.
To authorise person to inspect an aircraft.
To require aircraft to be tested in flight.
To specify conditions in respect of Certificate of Airworthiness
of a particular type of class or aircraft.
To specify standards in respect of Certificate of Airworthiness
of a particular type or class of aircraft
To require modification to be incorporated in an aircraft, its
component or item of equipment for the Certificate of
Airworthiness of aircraft remaining in force.
To require repairs to be carried out on any aircraft, its
component or item of equipment or to require replacement
of any component or item of equipment of an aircraft for the
Certificate of Airworthiness of the aircraft remaining in force.
To require any inspection to be carried out on an aircraft,
aircraft component or item of equipment for Certificate of
Airworthiness of aircraft remaining in force.
To require overhaul of an aircraft, its component or item of
equipment for Certificate of Airworthiness of Aircraft
remaining in force.
To endorse the Certificate of Airworthiness for carriage of
Flight Manual.

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30.

31.

32.
33.

34.
35.
36.

37.
38.
39.

40.

41.
42.
43.
44.
45.
46.

Sub-rule (3) of rule 52

To approve modification in respect of an aircraft, aircraft

component or item of equipment and to specify evidence for
the same.
Sub-rule (3) of rule 52
To approve repair schemes in respect of an aircraft, aircraft
component or item of equipment and to specify evidence for
the same.
Sub-rule 5(a) & 5(b) of rule To specify manner of certification required after major
52
damage or major defect has been rectified
Sub-rule (6) & (7) of rule To specify form, manner or distribution and preservation of
52
the Certificate issued after an aircraft, component or item of
equipment has been modified or repaired and to specify or
approve instructions for the purpose.
Sub-rule (1) of rule 53
To specify persons, licensed/approved/ authorised,
responsible for inspection and certification.
Sub-rule (3) of rule 53
To exempt person or class of persons from the proviso to
Rule 53 either wholly or partly.
Rule 53A
To specify form & manner, distribution and preservation of
the copies of Certificates required to be issued for
manufacture and distribution of aircraft, aircraft components
and item of equipment or any other material used or
intended to be used in an aircraft.
Sub-rule (2) Clause (a) of To suspend a Certificate of Airworthiness.
rule 55
Sub-rule (2) Clause (a) of To cancel Certificate of Airworthiness.
rule 55
Sub-rule (2) Clause (b) of To specify that an aircraft, aircraft component or item of
rule 55
equipment should undergo modification, repair, replacement,
overhaul, inspection including Flight Tests under supervision
of an approved person as a condition of Certificate of
Airworthiness remaining in force.
Sub-rule (4) Clause (a) of To permit ferry flights without passenger of an aircraft when
rule 55
Certificate of Airworthiness is suspended or deemed to be
suspended.
Sub-rule (4) Clause (b) of To authorise flights for the purpose of experiment or tests.
rule 55
Sub-rule (4) Clause (c) of To authorise flights where safety or succor of persons or
rule 55
aircraft is involved
Sub-rule (4) Clause (d) of To authorise flights for special purposes.
rule 55
Sub-rule (5) of rule 55
To exempt Aircraft from operation of rule 55.
Sub-rule (a) rule 56
To recognize the requirements of contracting states for the
purpose of requirements of Rule 56.
Sub-rule (b) rule 56
To recognize the qualification of person of Non-contracting
states for certification of required under rule 56.

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47.

Sub-rule (1) & (2) of rule

57

48.

Sub-rule (1) & (2) of rule

58

49.
50.
51.

Proviso to rule 58
Sub-rule (1) of rule 59
Sub-rule (2) of rule 59

52.

Sub-rule (1) of rule 59A

53.

Sub-rule (4) of rule 59A

54.

Sub-rule (2)(a) and (2)(b)

of rule 60
Sub-rule (3) & (4) of rule
60

55.

56.

Sub-rule (5) of rule 60

57.

Proviso to rule 60

58.

Sub-rule (2) of rule 67

59.

Sub-rule (3) of rule 67

60.

Rule 78

61.

Rule 133A

62.

Rule 133A

63.
64.

Sub-rule(2) of rule 133A

Sub-rule (3) of rule 133B

65.
66.

Sub-rule (3) of rule 133B

Sub-rule (3) of rule 133B

67.

Sub-rule (4)(a), (4)(b) &

(4)(c)of rule 133B

To specify and approve the installation of instrument and

equipment of any other special equipment for an aircraft
including radio apparatus.
To specify maximum permissible weight, corresponding
centre of gravity limits condition for weighting of aircraft and
display of winter schedule, load and load sheets.
To exempt an aircraft form the operation of rule 58.
To specify manner of reporting major defect or major damage
To require delivery of defective aircraft components or parts
to any person or organisation.
To prohibit from flight any foreign aircraft which sustains any
major damage or in which any major defect found
To permit flights of any foreign aircraft which has suffered
major damage and to impose conditions therefore.
To specify conditions and standards for maintenance for any
aircraft company or item of equipment.
To specify maintenance requirements, personnel for
certifying maintenance and contents, form, period of validity
and disposition, preservation of the Certificate required
under rule 60.
To approve deficiency list in respect of an aircraft or class of
aircraft
To exempt an aircraft from the operation of rule 60.
LOG BOOKS
To require technical log or flight log to be provided in respect
of an aircraft and to specify its methods of maintenance.
To specify type of log books, their contents and entries and
manner of certification of log books and their period of
preservation.
AERODROMES
To permit entry into Government aerodromes
REGULATORY PROVISIONS
To issue Notices to Airmen (NOTAMS) and Aeronautical
Information Publication.
To issue notices to Aircraft owners and Maintenance
engineers.
To issue Civil Aviation Requirements
To approve an organisation to operate under the system of
approval
To approve persons to operate under the system of approval.
To require organisation/person to work under the system of
approval and to specify requirements for the purpose.
To specify contents and term of manuals and require its
approval.

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68.

Sub-rule (5) of rule 133B

69.

Sub-rule (8) of rule 133B

70.

Sub-rule (8) of rule 133B

71.

Sub-rule (10) of rule

133B

72.

Rule 133C

73.

Rule 140

74.
75.
76.

Rule 140
Rule 140
Sub-rule (1) and (2) of
rule
155
Sub-rule (2) of rule 155A

77.

78.

80.

Clause (a) of sub-rule (3)

of
rule 155A
Clause (b) & (c) of subrule
(3) of rule 155A
Sub-rule (4) of rule 155A

81.
82.

Sub-rule (7) of rule 155A

Sub-rule (7) of rule 155A

83.

Sub-rule (9) of rule 155A

79.

To specify the distribution pattern of any of the manuals

required under rule 133B
To specify the type of records an organisation shall maintain
and the manner of preserving the same.
To require production of records, reports, logs, drawings for
inspection and check.
To cancel suspend or endorse or take any other action under
the rules on any approval or authorization granted to an
individual or to an organisation.
To refund such portion of the fees paid as may represent the
cost of any inspection, examination, test not carried out.
To specify requirements concerning engineering/ inspection
manual.
To specify requirements concerning air routes.
To specify requirements concerning air crew.
To specify maintenance standards for private aircraft, aircraft
component or item of equipment and to specify period of
preservation of records.
To grant approval or require scheduled, non-scheduled aerial
work operators and flying clubs to operate under approved
maintenance system
To specify contents and form of Manuals required under rule
155A.
To approve complete or parts of any of the manuals and its
revisions as required under rule 155A.
To direct distribution of any of the manual required under
rule 155A.
To specify type of records an operator shall maintain.
To require production of records, for inspection and check
and to specify the period for which the records shall be kept.
To cancel, suspend or endorse or take any other action under
these rules on any approval or authorization granted to an
individual or an operator.

(a) Amended vide S.O.1095 dated 25th May, 1998.

(b) Inserted vide S.O.366 dated 20th January, 2003.

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The Gazette of India

EXTRAORDINARY
Part II Section Sub-section (ii)
PUBLISHED BY AUTHORITY
[NO.504] NEW DELHI, THURSDAY, OCTOBER 6, 1994
MINISTRY OF CIVIL AVIATION AND TOURISM
NOTIFICATION
New Delhi, the 4th October, 1994
S.O. 727 (E) In pursuance of sub-rule (1) of rule 3A of the Aircraft Rules, 1937, and in
supersession of the notification of the Government of India in the Ministry of Tourism & Civil
Aviation No.S.O.No.3563, dated the 29th September, 1976 except as respects things done or
omitted to be done before such supersession, the Central Government hereby authorizes the
officers specified in column (1) of the First Schedule annexed hereto to exercise such of the
powers (more specifically described in the second schedule annexed hereto) as are specified
in the corresponding entries in column (2) of the said First Schedule.
THE FIRST SCHEDULE
Designation of the officer
Director General of Civil Aviation
Joint Director General of Civil Aviation (except Joint
Director General of Civil Aviation,(Aircraft
Engineering)
Deputy Director General of Civil Aviation (except
Deputy Director General of Civil Aviation, Aircraft
Engineering)
Chief Flight Operations Inspector
Director of Regulations and Information
Director of training & Licensing
Deputy Director
(Headquarters)

of

Training

and

Powers in the Second Schedule to be

exercised
All
All

1 to 5, 7 to 15, 17 to 22, 24 to 44, 46 to

61, 64(a) to 92.

91(c)
1, 2, 13, 82.
9,10,12,13 50to 56, 60, 61, 65(a), 66, 75,
76, 90(d).
Licensing 10, 50, 51, 54, 55(a), 65, 76, 91.

Deputy Director of Flight Crew Standards

10, 50, 51, 54, 55(a), 65, 76, 91

Assistant Director of Training and Licensing

10, 51, 53, 54

Director of Flying Training

50 to 53 (in respect of Assistant Flight

Instructor and Flight Instructor Rating
only)

Deputy Director of Training and Licensing (Region)

10, 51, 52, 54.

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Director of Air Safety

2, 5, 10.

Deputy Director of Air Safety

2, 10.

Assistant Director of Air Safety

2, 10.

Senior Air Safety Officer

2, 10.

Regional Deputy Director of Air Safety

2, 10.

Air Safety Officer

2, 10.

Joint Director General of Civil Aviation (Aircraft 27, 29, 31, 33, 70, 71
Engineering)
Deputy Director General of Civil Aviation (Aircraft 27, 29, 31, 33, 70, 71
Engineering)
Director of Aircraft Engineering
Deputy Director of Aircraft Engineering
Director of Airworthiness (Headquarters)

29, 31, 33, 70, 71.

33
2, 3, 9, 10, 12, 14, 17 to 22, 24, 25, 28,
30, 32, 34 to 44, 46 to 48, 49(b), 57 to
60, 65, 70, 71, 75, 76.
Deputy Director of Airworthiness (Headquarters)
9, 10, 19, 20, 24, 25, 28, 32, 34 to 44, 46
to 48, 49(b), 54, 57 to 59, 65, 70, 71, 75,
76.
Assistant Director of Airworthiness
9, 10, 19, 20, 24, 28, 34, 40, 43, 44, 58,
(Headquarters)
59
Director of Airworthiness (Region)
2, 9, 10, 12, 19, 24, 28, 30, 32, 34, 36,
40, 43, 44, 46, 47, 54, 58 to 60, 70, 71,
75, 76.
Deputy Director of Airworthiness (Region)
2, 9, 10, 19, 24, 28, 32, 34, 36, 40, 43,
44, 47, 54, 58, 59, 70, 71, 75, 76.
Assistant Director of Airworthiness Officer (In 2, 9, 10, 19, 24, 28, 32, 34, 40, 43, 44,
charge of Airworthiness Office)
54, 58, 59.
Senior Assistant Director of Airworthiness Officer 2, 9, 10, 19, 24, 28, 32, 34, 43, 44, 58,
(Region)
59.
Airworthiness Officer (In charge of Airworthiness 2, 9, 10, 28, 32, 34, 43, 58
Office
Airworthiness Officer (Region)
2, 9, 10, 28, 32, 34.
Commissioner of Security (Civil Aviation)
2, 11, 82.
Additional Commissioner of Security (Civil Aviation) 2, 11, 82.
Deputy Commissioner of Security (Civil Aviation)
2, 11, 82.
Assistant Commissioner of Security (Civil Aviation) 2, 82(a)

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Police Officer of the rank of Assistant 2, 82

Commissioner of Police and above posted at any
airport in the Civil Aviation Security set-up.
(a) Amended vide S.O. 2901 dated 03-11-1997
(b) Amended vide S.O. 1873 dated 29-05-2000
(c) Inserted vide S.O. 365 dated 20-01-2003
(d) Amended vide S.O. 365 dated 20-01-2003

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SECOND SCHEDULE

S.No. Rule by which power conferred

1.
2.

3.
4.

5.

6.
7.
8.
9.

10.

11.
12.
13.
14.

15.

16.
17.

Nature of Power
GENERAL
Clause (c) of Sub-rule
To permit carriage of arms, ammunition and other
(2) (1) &(2)of Rule 8
dangerous goods by air.
Sub-rule (6) (4) of rule 8
To cause the goods in question to be placed under
custody pending detailed examination of the nature of
the goods or pending a decision regarding the action, if
any, to be taken in the matter.
Proviso to rule 15
To exempt aircraft from the conditions to be complied
with by aircraft in flight.
Clause (a) of Sub-rule
To suspend any certificate, rating, licence,
(3) of rule 19
authorization or approval or any or all the privileges of
any certificate, rating, licence, authorization or
approval for any specified period.
Clause (b) of sub-rule
To suspend any certificate, rating, licence,
(3) of rule 19
authorization or approval during the investigation of
any matter.
Clause (c) of sub-rule
To cancel any certificate, rating, licence, authorization
(3) of rule 19
or approval.
Clause (d) of sub-rule
To endorse any adverse remarks on any certificate,
(3) of rule 19
rating, licence, authorization or approval.
Sub-rule (4) of rule 19
To cancel or vary any particulars in any licence,
authorization, approval, certificate or journey log book.
Sub-rule (4) of rule 19
To vary any particulars in any authorization, approval
certificate of airworthiness, certificate of registration or
journey log book.
Sub-rule (5) of rule 19
To require the surrender of any licence, authorization,
approval, certificate or other document granted or
issued under the rules.
Rule 24B
To permit carriage of prisoners on aircraft.
Sub-rule (2) of rule 25
To permit smoking in aircraft.
Rule 26
To permit parachute descents and dropping of articles
from aircraft.
Clause (b) of proviso to rule To permit persons to be carried on or in any part of
27
aircraft or anything attached thereto.
REGISTRATION OF AIRCRAFT
Proviso to rule 5
To permit a person to fly or assist in flying an
unregistered aircraft and/or without its nationality and
registration marks and to specify any conditions and
limitations for the purpose.
Sub-rule (1) of rule 19
To cancel certificate of registration.
Sub-rule (1) of rule 19
To suspend certificate of registration.

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18.

Sub-rule (4) of rule 19

19.
20.

Sub-rule (5) of rule 19

Sub-rule (1) of rule 30
and rule 32
Sub-rule (4) of rule 30
To decline to accept an application for registration.
Sub-rule (5) of rule 30
To decline to register aircraft.
Sub-rule (6) of rule 30
To cancel registration of aircraft.
Sub-rule (1) (a) of rule
To require particulars relating to aircraft and its
31
ownership
Sub-rule (1) (b) of rule 31
To refund fees if the application is not granted.
AIRWORTHINESS AND AIRCRAFT MAINTENANCE ENGINEERS
Sub-rule (2) of rule 19
To cancel, suspend or vary the conditions attached to
any certificate relating to airworthiness of aircraft,
aircraft component or item of equipment.
Sub-rule (2) of rule 19
To cancel, suspend or vary the conditions attached to
the Type Certificate of an aircraft, aircraft component
or item of equipment.
Sub-rule (2) of rule 19
To suspend any certificate relating to airworthiness of
aircraft, aircraft component or item of equipment.
Sub-rule (2) of rule 19
To suspend the Type Certificate of an aircraft, aircraft
component or item of equipment.
Sub-rule (2) of rule 19
To vary the conditions attached to any certificate
relating to airworthiness of aircraft, aircraft component
or item of equipment.
Sub-rule (2) of rule 19
To vary the conditions attached to the Type certificate
of an aircraft, aircraft component or item of
equipment.
Sub-rule (5) of rule 19
To require the surrender of Certificate of Airworthiness
or any document relating thereto.
Sub-rule (5) of rule 19
To require the surrender of Type Certificate or any
document relating thereto.
Sub-rule (5) of rule 19
To require the surrender of Aircraft Maintenance
Engineers licence, authorization/ approval.
Sub-rule (1) of rule 61
To grant Aircraft Maintenance Engineers licence/
authorization / approval
Sub-rule (1) of rule 61
To grant approval/authorization.
First proviso to sub-rule (2) of To grant exemption from general papers to students of
rule 61
Engineering Institutions
Second proviso to sub rule (2) To grant relaxation in minimum experience
of rule 61
requirement for persons appearing for licence on
gliders.
Third proviso to sub-rule (2) To grant relaxation of the experience requirements of
of rule 61
Training Institutes.

21.
22.
23.
24.
25.
26.

27.

28.
29.
30.

31.

32.
33.
34.
35.
36.
37.
38.

39.

To cancel or vary any particulars in certificates of

registration.
To require surrender of certificates of registration
To register and grant certificates of registration.

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40.

Sub-rule (6), (7) and (8) of rule

61
First proviso to sub-rule(9) of
rule 61

To grant authorizations, approvals and Certificates of

Competency.
41.
To grant exemption from the tests for grant of or
extension to an Aircraft Maintenance Engineers licence
to any person from Indian Air Force, Air operational
Wing of Indian Army or Indian Navy (b).
42. Second proviso to sub rule (9) To grant exemption from tests for grant of or extension
of rule 61
to an Aircraft Maintenance Engineers licence to any
person who holds a licence granted by a competent
authority of a Contracting State.
43. Sub-rule (11) of rule 61
To renew Aircraft Maintenance Engineers licence.
44. Sub-rule (12) of rule 61
To vary entries in Aircraft Maintenance Engineers
licence.
45. Sub-rule (15) of rule 61
To cancel Aircraft Maintenance Engineers licence
46. Sub-rule (15) of rule 61
To suspend Aircraft Maintenance Engineers licence.
47. Sub-rule (13) of rule 61
To endorse Aircraft Maintenance Engineers licence.
48. Sub-rule (16) of rule 61
To withhold grant or renewal of Aircraft Maintenance
Engineers licence.
48A. Rule 61A
To validate foreign licences of Aircraft Maintenance
Engineers.
49. Sub-rule (3)of rule 62
To refund such portion of the fees paid as represents
the cost of any examination or inspection not carried
out or any licence or certificate not issued.
PERSONNEL OF AIRCRAFT
50. Rule 38 and sub-rule (5) of To grant, to renew, to withhold the grant and renewal,
rule 19
and to require surrender of the following licences:1. Student Pilots Licence
2. Private Pilots Licence
3. Commercial Pilots Licence
4. Instrument Rating
5. Assistant Flight Instructors Rating
6. Glider Pilots Licence
7. Student Flight Navigators Licence(c)
8. Flight Radio Telephone Operators Licence
9. Flight Radio Operators Licence
10.Flight Radio Telephone Operators Licence
(Restricted).
51. Rule 38 and sub-rule (5)
To renew, to withhold the renewal, and to require
of rule 19
surrender of the following licences:1. Student Pilots Licence
2. Private Pilots Licence
3. Commercial Pilots Licence
4. Instrument Rating
5. Assistant Flight Instructors Rating
6. Glider Pilots Licence

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52.

Rule 38 and sub-rule (5)

of rule 19

53.

Rule 38 and sub-rule (5)

of rule 19

54.

Rule 38

55.

Rule 38

56.

Rule 38

57.

Rule 38 and sub-rule (5)

of rule 19

58.

Rule 38

59.

Rule 38 and sub-rule (3)

and (4) of rule 19

60.
61.

Sub-rule (3) of rule 38B

Sub-rule (1) of rule 39A

62.

Sub-rule (2) of rule 39A

63.

First proviso to rule 41

7. Student Flight Navigators Licence(c)

8. Flight Radio Telephone Operators Licence
9. Flight Radio Operators Licence
10.Flight Radio Telephone Operators Licence
(Restricted).
To grant, to renew, to withhold the grant and renewal,
and to require surrender of the following
licences/ratings:1. Senior Commercial Pilots Licence
2. Airline Transport Pilots Licence
3. Flight Instructors Rating
4. Flight Navigators Licence
To renew, to withhold the renewal, and to require
surrender of the following licences/ratings:1. Senior Commercial Pilots Licence
2. Airline Transport Pilots Licence
3. Flight Instructors Rating
4. Flight Navigators Licence
To renew licences (except Student Flight Engineers and
Flight Engineers Licence) and ratings of aircraft
personnel.
To vary licences (except Student Flight Engineers and
Flight Engineers Licences) and ratings, in respect of
aircraft with A.U.W. not exceeding 5,700 kgs.
To vary licences (except Student Flight Engineers
Licence) and ratings, in respect of aircraft with A.U.W.
exceeding 5,700 kgs.
To grant, to withhold the grant and renewal of and to
require the surrender of :1. Student Flight Engineers Licence.
2. Flight Engineers Licence.
To renew Student Flight Engineers and Flight
Engineers Licences.
To vary, to endorse any adverse remarks on and to
cancel or vary particulars in:1. Student Flight Engineers Licence; and
2. Flight Engineers Licence.
To specify approved course for cabin attendants.
To disqualify a person for a specified period from
holding or obtaining licence, rating or aircraft rating(c)
To debar a person permanently or temporarily from
holding any licence or rating(c).
To exempt certain (a) personnel of the Indian Air Force,
Air Operational Wing of Indian Army or Indian Navy
from flying tests and medical or other technical

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64.
65.
66.

Rule 45
Sub-rule (5) of rule 48
Sub-rule (3) and (4) of
rule 19

67.

Sub-rule (3) and (4) of

rule 19

68.
69.

Sub-rule (3) of rule 19

Sub-rule (3) of rule 19

70.

Rule 63

71.

Rule 63

72.

73.

examinations for the issue of Senior Commercial and

Airline Transport Pilots Licence (a).
To validate foreign licences.
To order refund of proportionate part of fees.
(a) To suspend the following licences/ratings and any or
all of the privileges thereof for a specified period or
during the investigation of any matter;
(b) To cancel the following licences/ratings;
(c) To endorse any adverse remarks thereon; and
(d) To cancel or vary particulars therein:1. Student Pilots Licence
2. Private Pilots Licence
3. Commercial Pilots Licence
4. Instrument Rating
5. Assistant Flight Instructors Rating
6. Glider Pilots Licence
7. Student Flight Navigators Licence
8. Flight Radio Telephone Operators Licence
9. Flight Radio Operators Licence
10.Flight Radio Telephone Operators (Restricted).
(a) To suspend the following licences and any or all of
the privileges thereof for a specified period or
during the investigation of any matter;
(b) To cancel the following licences;
(c) To endorse any adverse remarks thereon;and
(d) To cancel or vary particulars therein:1. Senior Commercial Pilots Licence
2. Airline Transport Pilots Licence
3. Flight Instructors Rating
4. Flight Navigators Licence
To suspend or cancel Student Flight Engineers Licence.
To suspend or cancel Flight Engineers Licence.
RADIO TELEGRAPHY APPARATUS
To approve the type of radio telegraph apparatus for
use in aircraft.
To approve the installation, bonding and screening of
radio telegraph apparatus in aircraft.

AIR ROUTE BEACONS, AERODROME LIGHTS AND FALSE LIGHTS

Sub-rule (1) of rule 65
To approve the establishment and maintenance of, or
alteration in the character of the light exhibited from
air route beacons or aerodrome lights and prescribe
conditions for such approval.
Sub-rule (1) of rule 66
To serve a notice on the owner or person in possession
of the place where a light is exhibited or upon the

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74.

Sub-rule (4) of rule 66

75.

Sub-rule (4) of rule 19

76.

Sub-rule (4) of rule 19

77.

Rule 78

78.
79.

Rule 80
Sub-rule (2a) of rule 82

80.

Sub-rule (3) of rule 82

81.

Sub-rule (2) and (3) of

rule 86
Rule 81-A
Sub-rule (3) of rule 19
Sub-rule (4) of rule 86
Sub-rule (3) of rule 19
Sub-rule (5) of rule 86

82.
83.
84.
85.

86.

87.
88.

89.

90.

person having charge of the light for extinguishing or

effectually screening such a light and for preventing for
the future exhibition of any similar light.
To enter upon the place where the light is and
forthwith extinguish the same.
LOG BOOKS
To cancel or vary any particulars in any journey log
book.
To vary any particulars in any journey log book.
AERODROMES
To determine the extent and the condition subject to
which Government aerodromes may be opened to
public use.
To licence aerodromes.
To determine the charges for space in or outside a
hangar at a Government Civil Aerodrome, leased out to
any person for housing and parking of aircraft or for
other purposes and to enter into agreement with a
person regarding the terms and conditions of such
lease.
To approve tariff of charges for landing and housing at
licenced public aerodromes (where such approval may
be necessary) other than Government aerodromes.
To approve alterations to the landing areas, building or
other structures or to withhold such approval.
To permit entry into movement area.
To cancel aerodrome licences.

To suspend aerodrome licences.

To approve that the aerodrome has been maintained
by the licensee in a fit state for use by aircraft and
marked adequately.
Proviso to rule 87
To require the inspection of an aerodrome before the
grant or renewal of a licence.
AIR TRANSPORT SERVICES
Sub-rule (1) of rule 134
To permit operation of scheduled services by private
operators.
Sub-rule (2) of rule 134
To permit any air transport undertaking of which the
principal place of business is in any country outside
India to operate an air transport service.
Sub-rule (3) of rule 134
To permit operation of non-scheduled air transport
services.
RULES OF THE AIR
Schedule IV Section 3 General To permit aerobatics to be carried out at a height of
Rules, Paragraph 3.1.2.2
less than 600 metres (2000 feet above the ground).

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91.

92.

subparagraph(iv)
Schedule IV Section 3
General Rules,Paragraph 3.2.3
Towing objects
Schedule-IV,
Appendix-A
Paragraph 5.2.2

To prescribe the requirements regarding the towing of

an object by an aircraft.
To prescribe the requirements regarding the lighting of
the landing area, the approach to the landing area and
the boundary of landing area.

(a) Inserted vide S.O. 2555 dated 12-12-1998

(b) Amended vide S.O.2901 dated 03-11-1997
(c) Inserted vide S.O. 1873 dated 29-05-2002

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APPENDIX III A
INSPECTION UNDER AIRCRAFT RULE 156
Rule 156. Inspection
(1)

Any person, authorized by the Director-General by general or special order in writing in

this behalf, may(a) at all reasonable times enter any place to which access is necessary for the purpose of
exercising his powers or carrying out his duties under these rules;
(b) at all times during working hours enter that portion of any organization, factory or place
in which aircraft, aircraft components, items of equipment, materials are being designed,
manufactured, overhauled, repaired, modified, assembled, tested, stored, and inspect
any such organization, factory or place, aircraft, aircraft component and item of
equipment and drawings relating thereto;
(c) at any time inspect any aircraft including a private aircraft which is required by these
rules to be certified as airworthy or in respect of which as certificate of airworthiness is in
force or has been suspended or deemed to be suspended;
(d) enter, inspect and search any aircraft for the purpose of securing compliance with any of
these rules or the provisions of the Aircraft Act, 1934 (22 of 1934).

(2)

Any person authorized by the Director-General to inspect under sub-rule (1) shall advise
the owner or operator of the aircraft and the organisation in the method of inspection,
manufacture and maintenance of aircraft.

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APPENDIX III B
POWER TO DETAIN AIRCRAFT
(Section 8 of the Aircraft Act, 1934)
Power to detain aircraft.
(1)

Any authority authorized in this behalf by the Central Government may detain any
aircraft, if in the opinion of such authority(a) having regard to the nature of an intended flight, the flight of such aircraft
would involve danger to persons in the aircraft or to any other persons or
property, or
(b) such detention is necessary to secure compliance with any of the provisions of
this Act or the rules applicable to such aircraft; or such detention is necessary to
prevent a contravention of any rule made under clause (h) or clause (i) of subsection (2) of section 5 or to implement any order made by any Court.

(2)

The Central Government may, by notification in the Official Gazette make rules
regulating all maters incidental or subsidiary to the exercise of this power.

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APPENDIX - III C
AUTHORISATION OF POWER UNDER CLAUSES (B) & (D)
GOVERNMENT OF INDIA
OFFICE OF THE DIRECTOR GENERAL OF CIVIL AVIATION
OPPOSITE OF SAFDARJUNG AIRPORT
NEW DELHI - 110 003
No. 9/38/77-IR
Dated New Delhi, the 9 September, 1992
th

ORDER
In exercise of the powers vested in the undersigned under rule 156 of the Aircraft Rules, 1937,
and in supersession of earlier Order No. 8-54/57-AI(II) dated 15th September, 1976, I hereby
authorize the following officers to exercise the powers mentioned in clauses (b) and (c) of the
said rule:1. Deputy Director General of Civil Aviation;
2. Director of Airworthiness;
3. Deputy Director/ Controller of Airworthiness;
4. Senior Assistant Director of Airworthiness Officer; and
5. Airworthiness Officer.
This order comes into force with immediate effect and shall remain valid till revoked.
Sd/(M.R.Sivaraman)
Director General of Civil Aviation

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APPENDIX III D

F.No.9/38/77-IR.

AUTHORISATION OF POWER UNDER CLAUSES (B) & (D)

GOVERNMENT OF INDIA
OFFICE OF THE DIRECTOR GENERAL OF CIVIL AVIATION
OPPOSITE SAFDARJUNG AIRPORT, NEW DELHI - 110 003
Dated New Delhi, the 9th July, 1993.

ORDER
In exercise of the powers vested in the undersigned under rule 156 of the Aircraft Rules, 1937 and in
supersession of earlier Order No. 9/38/77 - IR dated the 9th September, 1992, I hereby authorize the
following Officers to exercise the powers mentioned in clauses (a) and (d) of the said rule:1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.

Joint Director General of Civil Aviation;

Deputy Director General of Civil Aviation;
Director/Deputy Director of Training and Licensing;
Director of Flying Training;
Director/ Deputy Director of Regulation and Information;
Deputy Director of Air Transport;
Director/ Deputy Director of Air Safety;
Regional Director of Air Safety;
Regional Deputy Director of Air Safety;
Assistant Director of Air Safety;
Senior Air Safety Officer
Air Safety Officer
Director/Deputy Director of Airworthiness
Deputy Director of Airworthiness
Assistant Director of Airworthiness Officer
Airworthiness Officer
Commissioner of Security (Civil Aviation)
Additional Commissioner of Security (Civil Aviation)
Deputy Commissioner of Security (Civil Aviation)
Assistant Commissioner of Security (Civil Aviation)
Controller of Explosives, Bureau of Civil Aviation Security
Security Officer, Bureau of Civil Aviation Security
Officer -in-Charge and members of Bomb Detection and Disposal Squad, Bureau of Civil Aviation
Security
Officer -in-Charge and Sniffer Dogs with handlers representing Bureau of Civil Aviation Security; and
Flight Operations Inspector/Inspector of Flying/Deputy Director Flight Crew Standards (Only in
respect of powers mentioned in clause (d) of sub rule (1) of Rule156).

This order comes into force with immediate effect and shall remain valid till revoked
.

Sd/(H.S.KHOLA)
DIRECTOR GENERAL OF CIVIL AVIATION

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APPENDIX - III E
POWER OF DELEGATION
A.I.C.
Telephone No. : 4622495,
Extn. 500
Telegraphic Address:
Aeronautical : VIDDYAYG
Commercial : AIRCIVIL
Telex:31-74127 DGCA IN
Fax: 011-4629221

GOVERNMENT OF INDIA
S.No. 06/1994
AERONAUTICAL INFORMATION SERVICE
DIRECTOR GENERAL OF CIVIL AVIATION
OPPOSITE SAFDARJUNG AIRPORT
NEW DELHI - 110 003

10th May 1994

F.No. 3/11/93-AIS Government of India, Ministry of Civil Aviation Notification No. 754 dated 28 th
February, 1994 published in the Gazette of India, Part II, Section 3, Sub-section (ii) dated 19th
March, 1994 is reproduced below for information, guidance and record.
Sd/(H.S.KHOLA)
Director General of Civil Aviation
F.No. 9/38/77-IR.
__________________________________________________________________________
GOVERNMENT OF INDIA
MINISTRY OF CIVIL AVIATION & TOURISM
(DEPARTMENT OF CIVIL AVIATION)

Dated: 28.02.1994
N O T I F I C A T I O N
S.O.754. In pursuance of sub-section (1) of section 8 of the Aircraft Act, 1934 (22 of 1934) and in supersession of the
notification of the Government of India in the then Ministry of Transport and Aviation (Department of Aviation)
nd
number S.O.2305, dated the 22 July, 1966, except as respects thing done or omitted to be done before such
supersession, the Central Government hereby authorises the officers specified below for the purpose of the said
sub-section, namely:1. Director General of Civil Aviation.
2. Joint Director General of Civil Aviation.
3. Deputy Director General of Civil Aviation.
4. Director of Airworthiness.
5. Deputy Director of Airworthiness.
6. Controller Director of Airworthiness.
7. Senior Airworthiness officer.
8. Director of Air Safety.
9. Deputy Director of Air Safety.
10. Regional Controller of Air Safety.
11. Sr Air Safety.
12. Air Safety Officer.
13. Director of Regulations and Information.
14. Deputy Director of Air Transport.
15. Director of Training and Licensing.
(F. No. AV.11012/6/92-A)
(M. Bhattacharjee)
Under Secretary to the Govt. of India.

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APPENDIX IV
Duties & Responsibilities
A.

Designation: Airworthiness Officer

a. Reviewing applications for certificate of registration, certificate of airworthiness, permit
to fly and amendments, renewals of such certificates;

b. Inspection of aircraft for issue, renewal, validation and cancellation of certificates of

airworthiness/permit to fly and the subsequent execution of such documents as appropriate;
c. Reviewing applications of aircraft maintenance personnel for issue, renewal, validation and
extension of licenses;
d. Supervision of the aircraft maintenance and flight crew licensing examinations;
e. Periodic review of the airworthiness conditions and records of aircraft to assess the adequacy
of their maintenance and to assess the competence and diligence of the persons who
perform the maintenance;
f. Investigation of major defects in aircraft and determination of corrective actions to be taken
where airworthiness may be affected;
g. Inspections on the aircraft undergoing routine maintenance, in order to assess the standard
of work and adherence to maintenance procedures;
h. Review of service bulletins and the airworthiness directives of foreign airworthiness
authorities w.r.t aircraft, engines, propellers to determine applicability to the national
aircraft; monitoring the implementation of the relevant airworthiness regulations issued by
the headquarters;
i.

Surveillance of the approved organisations for issue and renewal of certificates of approval to
conduct activities bearing on the airworthiness of aircraft;

j.

Surveillance of the carriage of dangerous goods, shippers and related organizations;

k. Surveillance of approved organizations;

l.

Framing and amendment of regulatory requirements from time to time concerning all
matters of airworthiness within the scope of the functions and responsibilities of the
Airworthiness Directorate;

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m. Investigation of possible violations of the national air law or regulations in regard to

airworthiness and to suggest corrective action where necessary.
B. Designation: Asst. Director of Airworthiness
a. Reviewing applications for certificate of registration, certificate of airworthiness, permit to fly
and amendments, renewals of such certificates;
b. Inspection of aircraft for issue, renewal, validation and cancellation of certificates of
airworthiness/permit to fly and the subsequent execution of such documents as appropriate;
c. Reviewing applications from aircraft maintenance personnel for issue, renewal, validation
and extension of licenses. Grant of authorizations, approvals and certificate of competency to
aircraft personnel.
d. Supervision of the aircraft maintenance licensing examinations and other examinations;
e. Periodic review of the airworthiness conditions and records of aircraft to assess the adequacy
of their maintenance and to assess the competence and diligence of the persons who
perform the maintenance;
f. Investigation of major defects in aircraft and determination of corrective actions where
airworthiness may be affected. Inspections on the aircraft undergoing routine maintenance,
in order to assess the standard of work and adherence to maintenance procedures;
g. Review of service bulletins and the airworthiness directives of foreign airworthiness
authorities w.r.t aircraft, engines, propellers to determine applicability to the national
aircraft; monitoring the implementation of the relevant airworthiness regulations issued by
the headquarters;
h. Surveillance of the approved organisations for issue and renewal of certificates of approval to
conduct activities bearing on the airworthiness of aircraft;
i.

Surveillance of the carriage of dangerous goods, shippers and related organizations;

j.

Surveillance approved organizations

k. Framing and amendment of regulatory requirements from time to time concerning all
matters of airworthiness within the scope of the functions and responsibilities of the
Airworthiness Directorate;
l.

Investigation of possible violations of the national air law or regulations in regard to

airworthiness and to suggest corrective action where necessary.

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C.

Designation: Dy. Director of Airworthiness

a. Issue of certificate of registration, certificate of airworthiness, permit to fly and amendments,

renewals of such certificates;
b. Inspection of aircraft for issue, renewal, validation and cancellation of certificates of
airworthiness/permit to fly and the subsequent execution of such documents as appropriate;
c. Issue, endorse, renewal, validation and extension of licenses of aircraft maintenance
personnel and grant of authorizations, approvals and certificate of competency to aircraft
personnel.
d. Supervision of the aircraft maintenance and flight crew licensing examinations and other
examinations;
e. Periodic review of the airworthiness conditions and records of aircraft to assess the adequacy
of their maintenance and to assess the competence and diligence of the persons who
perform the maintenance;
f. Investigation of major defects in aircraft and determination of corrective action to be taken
where airworthiness may be affected. Inspections on the aircraft undergoing routine
maintenance, in order to assess the standard of work and adherence to maintenance
procedures;
g. Review of service bulletins and the airworthiness directives of foreign airworthiness
authorities w.r.t aircraft, engines, propellers to determine applicability to the national
aircraft; monitoring the implementation of the relevant airworthiness regulations issued by
the headquarters;
h. Surveillance of the approved organisations for issue and renewal of certificates of approval to
conduct activities bearing on the airworthiness of aircraft;
i.

Surveillance of the carriage of dangerous goods, shippers and related organizations;

j.

Framing and amendment of regulatory requirements from time to time concerning all
matters of airworthiness within the scope of the functions and responsibilities of the
Airworthiness Directorate;
k. Investigation of possible violations of the national air law or regulations in regard to
airworthiness and to suggest corrective action where necessary; and
D.

Designation: Director of Airworthiness

a. Issue of certificate of registration, certificate of airworthiness, permit to fly and amendments,

renewals of such certificates;

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b. Issue, endorse, renewal, validation and extension of licenses of aircraft maintenance

personnel and grant of authorizations, approvals and certificate of competency to aircraft
personnel, validation of foreign maintenance licenses. Supervision of the aircraft
maintenance licensing examinations and other examinations;
c. Periodic review of the airworthiness conditions and records of aircraft to assess the adequacy
of their maintenance and to assess the competence and diligence of the persons who
perform the maintenance;
d. Investigation of major defects discovered in aircraft and determination of corrective action to
be taken where airworthiness may be affected. Inspections on the aircraft undergoing
routine maintenance;
e. Issue of service bulletins and the airworthiness directives of foreign airworthiness authorities
w.r.t aircraft, engines, propellers to determine applicability to the national aircraft;
monitoring the implementation of the relevant airworthiness regulations issued by the
headquarters;
f. Surveillance of the approved organisations for issue and renewal of certificates of approval to
conduct activities bearing on the airworthiness of aircraft, carrying out routine surveillance
check of the standard of work in the hangars, workshops and associated facilities of approved
organizations;
g. Surveillance of the carriage of dangerous goods, shippers and related organizations;
h. Framing and amendment of regulatory requirements from time to time concerning all
matters of airworthiness within the scope of the functions and responsibilities of the
Airworthiness Directorate;
i.

Investigation of possible violations of the national air law or regulations in regard to

airworthiness and to suggest corrective action where necessary.

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CHAPTER 2
PERSONAL ETHICS, CONDUCT AND CREDENTIALS
1.

GENERAL
This section contains direction and guidance for Airworthiness Officers (AWOs)
pertaining to principles of ethics and conduct as this affect the performance of duties.
Although some scenarios are listed in this section, all circumstances that an officer may
encounter cannot possibly be covered. As officers are always in the public eye, they are
expected to exercise good judgment and professional behavior at all times while on and
off duty.

2.

UNIQUE RESPONSIBILITIES OF AIRWORTHINESS OFFICERS

AWOs are exposed to a number of circumstances that are critical to their positions
which may not be pertinent to other directorates of DGCA. The officers are faced in
position of frequently interpreting and evaluating the quality of training programs,
operations and maintenance manuals, pilot and engineers performance, and overall
safety activities. It is imperative that all officers be sensitive to the responsibilities and
demands of their positions and be objective and impartial while performing their duties.
The officers must also be sensitive to actual as well as perceived appearances of any
conflict that could disrupt the effectiveness or credibility of the officers and thereby of
the Directorate of Airworthiness office.

3.

ON-THE- JOB ETHICS AND CONDUCT

The conduct of an AWO has a direct bearing on the proper and effective
accomplishment of official job functions and responsibilities. The officers are required
to approach their duties in a professional manner and to maintain that attitude
throughout their activities. Through their conduct, officers working in direct contact
with operators, and with the public, bear great responsibility in the determination of
public perception of the DGCA.

4.

RULES OF CONDUCT

All officers must observe the following rules of conduct:

4.1 Report for work on time and in a condition that will permit performance of assigned
duties;
4.2 Render full and industrious service in the performance of their duties;

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4.3
4.4
4.5
4.6
4.7

4.8
4.9

4.10
4.11
4.12
4.13
4.14

4.15
4.16

4.17

Page 2 of 4

Maintain a professional appearance, as appropriate, during duty hours;

Respond promptly to directions and instructions received from their supervisor;
Exercise courtesy and tact in dealing with co-workers, supervisors and members of the
public;
Obtain approval of all absences from duty;
Conserve and protect office property, equipment, and materials (Officers may not use or
permit others to use office equipment, property, or personnel for other than official
work);
When duties concern the expenditure of public funds, have knowledge of and observe
all applicable legal requirements and restrictions;
Safeguard classified information and unclassified information that should not be given
general circulation, shall not disclose or discuss any classified information or "official use
only" information unless specifically authorized to do so;
Observe the various laws, rules, regulations, and other authoritative instructions,
including all rules, signs, and instructions relating to personal safety;
Uphold with integrity the public trust involved in the position to which assigned;
Report known or suspected violations of law, regulations, or policy through appropriate
channels;
Not engage in private activities for personal gain or any other unauthorized purpose
while in government service;
Give any supervisor or official conducting an official investigation or inquiry all
information and testimony about all matters inquired of, arising under the law, rules,
and regulations of the Govt. of India.
Not use illicit drugs or abuse alcohol or other substances;
Not make irresponsible, false, or defamatory statements that may attack, without
foundation, the integrity of other individuals or organizations. Officers are accountable
for the statements they make and the views they express;
Officers must always keep in mind, no matter how trying the circumstances, that they
are visible representative of the Government. In their direct contact with a dynamic
highly organized and high profile industry it is crucial that the officer project a strong
professional image.

5.

OUTSIDE EMPLOYMENT AND FINANCIAL INTERESTS

5.1

Business Interests. Officers should seek NOC before engaging in any airline or other
business activity for which the DGCA has oversight responsibility.
Conflict of Interest. Officers may hold employment or own businesses that do not
present a conflict of interest with their official job functions. Officers who wish to
participate in outside aviation activities (such as flight instruction, commercial flying, or
any other aviation-related activity) should seek prior consent and approval from the
Director General.

5.2

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5.4

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Public Speaking. Officers may not receive payment for speaking on issues that deal with
their official job functions.
Fund Raising. Officers may not participate in fund raising or soliciting donations from
any business or activity for which their office is assigned oversight responsibility.

6.

DRESS

6.1

Officers should be aware that their personal appearance affects their professional
image; therefore, they should adhere to the guidelines as given below:
Officers while on visits to air operator facilities approved organizations and on official
functions should be formally dressed.
During training officers dress should be compatible with the air operator's practice but
should lean towards formality.
During in-flight inspection, the sight of a non-uniformed person moving in and out of the
flight deck can be disturbing to hijack-conscious passengers. Officers should therefore
maintain a low profile, dress conservatively, restrict movements between cabin and
flight decks and display the Authorization issued by the Directorate General of Civil
Aviation.
When performing duties at an airport, the Airport Entry Pass must be worn at all times
on the ramp and air-side of the terminal.

6.2
6.3
6.4

6.5

7.

TYPES AND USE OF CREDENTIALS

7.1

Although the credentials contain the general authorization for the officers to carry out
their duties, the specified duties may only be performed after the officer has been
authorized/ deputed by his seniors. The two type of credentials issued to an
airworthiness officer are as follows:
Authorization. It is a Photo Identity Card issued by the Director General which identifies
an officer as an authorized Person for the purposes of Rule 156 of the Aircraft Rules
1937 and authorizes him to perform the duties as per the exercise of powers under the
rules.
Airport Entry Pass. It is a Photo Identity Card issued by the Bureau of Civil Aviation
Security which allows an officer free and uninterrupted access to restricted areas at civil
airports in the country while performing official duties to the extent stated on the
authorization as stated above. An officer must display the pass on an outer garment to
be permitted entry into airport secured areas, and while working in these areas.
Lost or Stolen Credentials. If either one or both of these credentials are lost, stolen, or
damaged, the officer should report the occurrence immediately to the concerned
officers/ authorities
Eligibility Requirements.
Airworthiness Officers assigned to carry out inspections and audit are eligible to receive
the DGCA credential; however, the officers must have completed a Basic Airworthiness
Officers course. To be eligible for the Airport credential, the officers must posses DGCA

7.2

7.3

7.4

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credential; have fulfilled the requirements set forth in this manual authorizing the
conduct of ramp inspections; and have a job function that requires the conduct of
inspections.
8.

ADMISSION TO THE FLIGHT DECK

8.1

The flight deck of an aircraft being a secure area, the Airworthiness Officer in their
normal course of duty have no right of access to the flight deck during a flight and
therefore an airworthiness officer shall enter the flight deck only after obtaining the
prior approval of the Pilot In Command. While maintaining the status of his/her own
position, the officer must recognize and support the Pilot-in-Command's authority
unless he/she is obviously about to violate a regulation. Even in these conditions, the
officer should at first appear to be acting in an advisory capacity and only resort to the
powers vested in him/her by the government as a last resort.
If required, an officer on duty may travel in the flight deck for familiarization purposes.
Under normal circumstances he shall make every effort to reserve the use of any
observer seat through the operators flight dispatch or other designated office at least
24 hours prior to scheduled departure time.
While in the flight deck, the officer must avoid distracting the crew. The Officer is a new
person to talk to, and a new source of information. A flight deck conversation can be
valuable to the airworthiness officer as a source of information and to establish a good
relationship with the flight crew but it must be carefully controlled so as to avoid
distractions at critical times.
If an officer has reason to believe that an aircraft is in an unsafe condition, he/ she may
detain the aircraft pursuant to Section 8 of the Aircraft Act, 1934 directing Air Traffic
Services (ATS), where available, to deny take-off clearance could be the best course of
action. This would give the airworthiness officer more time to co-ordinate other
recourses. The Act and Power delegation is placed at Annexure III B and III E of Part I,
Chapter 1.

8.2

8.3

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CHAPTER 3
TRAINING
1.

GENERAL

1.1

To establish appropriate regulatory control over the operators in the most effective and
efficient manner, training of officers in various fields of advanced aviation technology has
become an important tool. Initial training of newly recruited Airworthiness and Senior
Airworthiness Officers who may not have Civil Aviation background is considered
essential, for effective discharge of their duties and responsibilities vested in them.
Equally important is the refresher training of officers, already serving in the department,
on various subjects and topics and periodic training on selected special subjects.
This chapter details the training requirements for the airworthiness officers with the
intention to provide Basic, Refresher, Specialized, and Type training in the field of aircraft
manufacture, maintenance, and regulatory control. The purpose of this chapter is to
ensure that officers of Airworthiness Directorate are in tune with the changes in
technology, procedures, rules, regulations etc., by laying down the procedures and
curricula for training in order to enhance the level of knowledge, standardize the training
programme and to derive the maximum benefit from the time and energy invested in
imparting training.

1.2

1.3

The chapter deals with curriculum and syllabus of training for newly recruited
Airworthiness officers and Assistant Director of Airworthiness officers and refresher
Training for the serving officers.

1.4

The syllabus will be updated on ongoing basis to include topics so that the knowledge of
Airworthiness officers is continuously updated to keep abreast of the latest developments
taking place in the Aviation field.

1.5

All officers who join the Airworthiness Directorate are required to undergo Basic training
course. Thereafter, depending upon the academic qualifications and the previous
background of the officers, they will be categorized as specialists in either Mechanical
Stream comprising Airframe and Engine Systems or Avionics Stream comprising Electrical,
Instrument and Radio Systems

1.6

Subsequently, the officers will be subjected to Type training courses in the related areas
of specialization. Further, the officers will be subjected to OJT on specific functions such
as Certification procedures, conducting maintenance surveillance and enforcement of
Airworthiness standards by Senior Officers of the group to which the new officers are
attached. The Head of Office will decide the formation of groups consisting of ADAWs/

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1.7

AWOs each headed by a Deputy Director of Airworthiness and allocation of work to each
group.
Notwithstanding the above, all the officers are advised to acquire knowledge in all areas
of aircraft maintenance, irrespective of their specialization and undergo training as and
when deputed by Hdqrs /Regional Offices.

2.

TRAINING ADMINISTRATION

2.1
2.2

The training programme will be coordinated by the Director of Airworthiness (Training).

The Heads of offices of various field offices will monitor and ensure that their officers are
trained on all topics included herein and relieve the officers for the training courses
whenever they are detailed for training.
Regional offices may organize training on some topics at their end using the resources
available in their respective regions. External help from the airlines and various
organizations such as oil companies, NDT firms, manufacturers etc. may be sought for
specialized training. Such training courses must be coordinated with the Hqrs. to enable
participation of officers from other field offices and Hqrs.
Headquarters shall nominate newly recruited officers to undergo training on subjects
listed in para 3. Such officers when nominated shall be relieved from the respective
offices to attend the course. There will be examination at the end of each course. All
officers attending the course shall attend this course without fail. The minimum qualifying
marks in such examination will be 70%.
Course completion certificate shall be given to officers completing the training courses
successfully. Regional / Sub-regional offices shall maintain a separate file for each
individual officers containing details of training undergone by the concerned officer. The
concerned officer shall submit a copy of such certificates to the Head of office who in turn
will ensure that the training details are forwarded to Headquarters immediately for
updating centralized training records.
For Type training within the country, the Director of Airworthiness of the region
controlling the training organization conducting the type course may nominate officers
working under his jurisdiction without the approval of Hdqrs. The officers from outside
the region will however be nominated by Headquarters. It shall be the responsibility of
the respective head of office to ensure that the nominated officers are relieved to attend
the course.
For Type training outside the country, Headquarters will nominate officer(s) to undergo
training either at manufactures facility or any other DGCA recognized agency, as per the
need and requirement.

2.3

2.4

2.5

2.6

2.7

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TRAINING COURSES

3.1

The training courses are divided into the following categories.

A.

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Centralized Training Courses

Initial Training Course
Refresher Training Course
Specialized Training Course
Type Training Course

B.

Field Training
Periodic Training on special topics
Discussions on surveillance and audit feedbacks
Field trips.

3.2

Initial Training Course

Initial training is provided to newly recruited officers of Airworthiness Directorate, at the
level of Airworthiness Officers and Assistant Director of Airworthiness. The following
topics will be covered which have been divided into following modules, each of
approximately one week duration:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
(xii)
(xiii)
(xiv)

Airworthiness Procedures Manual

Enforcement Manual
Regulations
Human Factors
General Engineering
Basic Airframe & Systems
Basic Engines
Electrical systems
Instruments
Radio Navigation and Communication
Computer application
Dangerous goods
Aviation fuel quality control
Bomb threat inspection

3.2.1 Airworthiness Procedures Manual - MODULE 1

3.2.2 Enforcement Manual - MODULE 2
3.2.3 Air Regulations (Air Law)- MODULE 3

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Aircraft Act, and the Aircraft Rules, 1937. Civil Aviation Requirements, Aeronautical
Information Circular (relating to airworthiness, Advisory circulars and AME Notices
issued by DGCA.

Regulations- ICAO Annexes, ICAO Documents, FARs, EASA regulations, BCARs, FAA
ACs, TSOs, NOTAMs, AIP, AICs.

Privileges and responsibilities of the various categories of License and approved

persons.

Mandatory documents like Certificate of Registration, Certificate of Airworthiness,

Flight Manual, and Export Certificate of Airworthiness.

Various documents/certificates issued to establish airworthiness of Aircraft parts.

Various logbooks required to be maintained for Aircraft, Method of maintaining the

logbook. Procedure for making entries in logbooks; Journey logbook, Technical
logbook etc.

Use of schedules, its certification, preservation. Stores: bonded and Quarantine

stores, storage of various aeronautical products including rubber goods, variou8s
fluids.

Various terms such as Certificate of Flight Release, Certificate of Maintenance,

Approved Certificates.

Conditions under which Aircraft is required to be test flown; Certificate to be issued

by AME for test flight. Circumstances under which C of A is suspended.

Ferry Flight, MEL, CDL.

Minimum equipments, instruments required for various types of operation.

Modification, concessions, Airworthiness Directive, Service Bulletins.

Approval of Organizations in various categories, Documents required to be carried on

board. Issue of Type Approval. Registration markings.

3.2.4 Aircraft General Engineering & Maintenance Practices - MODULE 4

Procedure of jacking, leveling and mooring of aircraft.

Maintenance and handling of equipment used in the maintenance of aircraft.

Safety and fire precautions to be observed during maintenance, refueling and

defueling of aircraft.

Colour coding, symbols or other markings to identify fluid systems pipelines, rubber
parts and other aircraft systems of aircraft.

Various Aircraft manuals, ATA system of classification, inspection schedules time limit.

Workshop Practices.

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Material, parts and use of hand tools, simple machine tools and precision measuring
instruments.

Identification, terminology, correct use and inspection of aircraft bolts, nuts, rivets,
screws and locking devices of British and American systems.

The interpretation of engineering drawings including symbols.

Various types of gears and bearings, their use and common defects.

Various forms and threads used in British and American systems.

Various types of threads, drills, tapes, reamers.

Hardness testing machines and various types of hardness numbers.

Various types of Aircraft cables and swaging procedures used.

Aircraft Metallurgy

Commonly used ferrous, nonferrous and composite materials, their identification,

properties, heat treatment processes, testing and their application in aircraft industry.

Various types of corrosion, its cause and protection.

The hot oil and chalk, dye-penetrant and fluorescent and magnetic particle
techniques and the subsequent inspection of the parts.

The X-ray, Ultrasonic and eddy current inspections.

Arc welding gas welding, brazing and soldering.

Avionics subjects Electrical, Instrument and Radio

Electrical terminology and components used in AC/DC circuitry, Ohms law, Kirchhoffs
law and their application, Principle of Electromagnetic Induction and their application.
Various methods of voltage regulation. Principle of operation of electrical test
equipment.

Batteries and their maintenance.

Principle of operation of aircraft and engine instruments.

Various types of diodes/triodes/transistors and their function.

Conversion from decimal to binary system and vice-versa. Symbols used in logic gates.

Elementary computers, their applications.

Identify the bands of frequency spectrum their use and propagation characteristics.]

Aircraft and Engine.

The functions of the major aircraft components and types of propulsion systems used
in aircraft industry.

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The terms lift, drag, angle of attack, stall.

Principle of four-stroke cycle and Braytons cycle as applied to piston engines and jet
engines.

Basic Airframe & Systems - MODULE 5

Effect of various alloying elements used in steel, properties and their use.

Heat treatment of steel and aluminum

Surface hardening processes used on aircraft metals.

Welding techniques such as gas welding, arc welding, electric welding etc.

Identification and physical characteristics of commonly used composite materials,

plastic sealants and rubbers and their inspection and repair.

Metal/fabric materials used in aircraft structure; the types of defects associated with
them; inspection for deterioration, and methods of rectification and re protection;
procedures for testing the soundness of these materials. Doping process.

Various methods used for removal of corrosion from common aircraft metals and
methods employed to prevent corrosion.

Types of wood and glue and their characteristics, general defects, tests, inspection
and repair.

Cables, chains and sprockets.

Use of hardness testing machines, various types of hardness no. and surfaces finishes.

Aerodynamics

The characteristics of the subsonic airflow and the various terms used therein.

The characteristics of the aero foils.

Forces acting on the Aircraft during all phases of flight, Aircraft Stability and Control.

The effect of altitude, weight, changes of engine power on performance of the

aircraft.

The characteristics of the subsonic, transonic airflow and the various terms used
therein.

Characteristics of the aerofoil used for subsonic and transonic flights.

Forces acting on the Aircraft during all phases of flight.

Aircraft stability and Control.

The effect of altitude, weight, changes of engine power on performance of the

aircraft.

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Various types of high lift and drag devices, their operation, vortex generators,
boundary layer fences etc.

Sweepback wing: High incidence tail plane; aerodynamic loading; super stall; load
factors; aquaplaning; fly by wire concept.

Aircraft Structures

General understanding of the various types of structures used in Aircraft construction,

Station Nos.

Such terms as damage tolerance, aging aircraft, SSID.

Fail-safe and safe-life concept.

Various types of methods used on tubular structure, semi-monocoque fuselage,

method of attachment of wing to the fuselage; permanent and semi-permanent
joints, their inspection and repair.

Aircraft Systems
Function, maintenance and inspection of the following:

Structure and structural components constructed from metal, glass fiber, glass
reinforced plastic, vinyl, Perspex.

Furnishing materials, points, surface finishes and associated materials.

Elementary flying controls; hydraulics; pneumatics; landing gear; brakes; nose wheel
steering; ice and rain protection; fire detection and protection, warning and
extinguishing; oxygen; air-conditioning and pressurization systems; wheels; tyres;
brakes; antiskid. Function, maintenance and inspection of the following:

Structure and structural components constructed from metal, glass fiber, glass
reinforced plastic, vinyl, Perspex.

Furnishing materials, paints, surface finishes and associated materials.

Elementary flight controls including power operated / assisted fight controls;

hydraulics; pneumatics, landing gear; brakes; nose wheel steering; wheels; tyres;
antiskid; ice and rain protection; fire detection and protection, warning and
extinguishing; oxygen; air-conditioning and pressurization systems; life saving
equipment including inflatable slides, dinghies and rafts.

Windows, doors and emergency exists.

Aircraft Instruments and Equipments

The procedures of replacement and in-situ operational tests of all instruments (except
the engine related instruments) and equipments (except where the use of special test
instrument / equipment is required.

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Construction of various types of Direct Reading Compass, various related terms used
in electricity / magnetism, and compass swing precautions and procedures.

Inspection of Aircraft

Minor defects their reporting, investigation and methods of rectification and repair of
minor defects, rigging of aircraft, periodical inspection necessary to check the
serviceability of the Aircraft, preparation of a brief report with the help of sketches if
necessary in case of damage to the Aircraft. Symmetry check, balancing of control
surfaces; duplicate inspection.

Various inspections such as heavy landing, lightening strike, overweight landing,

abnormal flight loads etc.; Familiarity of the structural manuals, various types of
repairs given by the manufacturer therein; incorporation of alternate/equivalent
materials; raising up of modifications, repair schemes to the aircraft during overhaul.

Terms related to aircraft weighing, preparation / precautions for weighting,

preparation of weight schedule, calculation of center of gravity.

Minor defects and various methods of rectification and repair of minor defects,
rigging of aircraft, periodical inspection necessary to check the serviceability of the
Aircraft, inspection of the Aircraft after heavy landing, lightening strike and abnormal
flight loads, preparation of a brief report with the help of sketches if necessary in case
of damage to the Aircraft of terms related to aircraft weighting,
preparation/precaution and method of weighting the aircraft.

Duplicate inspection of control systems.

Airframe (Helicopters)

The various terms used in helicopter construction and the functioning of each
component part of the Helicopter.

Aerodynamics and theory of flight of the helicopter and theory of flight controls.

Preparation of a brief report, illustrated by sketches if necessary describing the

replacements required in the event of damage, defect or wear.

The inspection and checks for alignment after assembly of the helicopter structural
components.

The correction of faults experienced in flight with particular reference to rigging and
control settings and the inspection during and after the adjustment of flying controls.

General maintenance (including equipment) and minor repairs.

The assembly of helicopter structure, with reference to the assembly and functioning
of the rotors including transmission.

Function, maintenance and inspection of helicopter structure and structural

components, doors and windows; flying control systems and servo units; transmission

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systems including main rotor head and balancing and tracking of main and tail rotor
blades; gear boxes; freewheel units; main rotor brakes, shafts and couplings, electric,
hydraulic, pneumatic and fuel systems; landing gear (including shock struts and
retracting devices) wheels, tyres, brakes, ice and rain protection systems; fire warning
and extinguishing systems etc.

3.2.6

Inspection and checks required after heavy landings, lightening strikes and abnormal
flight loads.

Periodic inspections necessary to check the serviceability of life saving and safety
equipment.

Principles of operation, function, testing and calibration to determine serviceability of

pressure, gyroscopic, simple A.C. and D.C. operated instruments, pitot systems and
automatic pilots.

Precautions taken during airframe maintenance, jacking, towing, braking, ground

deicing, supplying ground power refueling and de-fuelling etc.

Procedure and precautions necessary to avoid deterioration of airframe and

associated equipment when the helicopter is out of use for extended periods.

Basic Engines - MODULE 6

Piston Engine Theory and construction

Thermodynamic laws related to internal combustion engines. Heat engines

The Otto cycle and the relationship between volume, temperature and pressure.

Terms used in the theory of piston engines and calculations of parameters from the
given data.

Various efficiencies involved in internal combustion engines.

Differences between two stroke and four stroke engines.

The function, construction, classification and material of the various parts and
accessories of the engine including the induction, exhaust, cooling systems and engine
mounting.

A general understanding of the propeller terms.

Purpose and functioning of all parts of a constant speed, variable pitch and feathering
propeller and their associated control system components.

Various factors affecting the engine performance.

Engine fire detection and protection systems.

Engine Fuel and oil System

The principle of operation and constructional features of carburetors.

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The constructional features and function of components of engine fuel system.

Types, characteristics of aviation fuel, common sources of contamination and

methods to prevent such contamination. Method of checking for contamination.

Types, characteristics of lubricants used in piston engine oil system. Contamination of

oil and its identification.

Various components of oil system.

Ignition and starting System.

Principle of operation, constructional features and function of magnetos and ignition

system components, Magneto timing procedure.

Principle of operation, constructional features and function of various types of engine

starters.

Engine Instruments

Principle of operation of the engine instruments, the replacement and in-situ

operational tests thereof.

Supercharged System

Principle of operation, constructional features and function of various types of

supercharged and its related components/parts.

Engine Maintenance

Trouble shooting of minor defects and methods of their rectification; rigging of engine
controls; periodical inspections necessary to check the serviceability of the engine;
inspection after propeller strike.

Engine starting; ground run-up; adjustment and checking of the performance of the
engine and its components including systems; Top overhaul procedure and engine oncondition maintenance.

NDT techniques as applicable to engine parts.

Engine preservation and de-preservation procedures.

Turbine Engines and Variable Pitch Propellers

Gas Turbine Engine Theory and construction

Thermodynamics laws related to gas turbine engines.

Otto Cycle and Braytons Cycle and the relationship between volume, temperature
and pressure.

Terms used in the theory of gas turbine engines and calculations of parameters from
the given data.

Advantages and disadvantages of various types of gas turbine engines.

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Function, construction, classification and material of the various parts and accessories
of the engine including the induction, exhaust, cooling systems, thrust augmentation
and engine mounting, anti-icing of engine.

Various factors affecting the engine performance.

Condition monitoring and performance monitoring of gas turbine engines.

The engine fire detection and protection systems.

Engine Fuel and Oil system

Principle of operation and constructional features of fuel control units.

Constructional features, function of the components of engine fuel control

system/metering system.

Types,. Characteristics of aviation fuel, common sources of contamination and

methods to prevent such contamination. Method to check contamination with
precautions.

Types characteristics of lubricants used in gas turbine engine lubrication system.

Identification of contaminants with interference drawn.

Function of various components of lubrication system.

Ignition and starting system

Principle of operation, constructional features and function of ignition system

components. Types of ignition; flame propagation.

Constructional features and function of various types of engine starters.

Engine Instruments

Principle of operation of the engine instruments, and replacement and in-situ

operational tests thereof.

Power Augmentation System

Principle of operation and function of various types of power augmentation devices.

Propeller

A general understanding of the propeller terms.

Function of all parts of a constant speed, variable pitch and feathering propeller and
their associated control system components.

Thrust Reversers

Constructional features and function of various types of thrust reversers and their
related components.

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Auxiliary power unit

Purpose, constructional features of compressors, combustion chambers and turbine

arrangement; speed and load control; limiting factors; fire protection and indication;
its operational features.

Bleed Control System

Terms related to bleeding of air from the engine; compressor surge; compressor line;
compressor stall; Bleed loads and condition under which bleed is tapped.

Air Oil system

The air oil system used on a typical gas turbine engine.

Engine Maintenance

Trouble shooting of minor defects and methods of their rectification; rigging of engine
controls and field adjustments of fuel control unit; periodical inspections necessary to
check the serviceability of the engine; special inspection schedules; duplicate
inspection of engine controls.

Engine starting; ground run-up; trimming; and checking of the performance of the
engine and its components including systems.

Engine preservation and de-preservation procedures.

Piston Engines

General Requirements

The layout of the overhaul workshop including Engine test-bed.

Use of workshop inspection aids, including NDT equipments; factors and limitations
effecting the choice of equipment and methods of inspection used.

Care, use and checking for accuracy of special tools used in overhaul of the engine.

Metallurgy

Effect of various alloying elements in steel; Properties and use of Alloyed Steel.

Heat treatment of steel and Aluminum.

Surface hardening processes used on engine parts.

Workshop processes, welding and protective treatments.

Materials used in engine construction; Procedures for testing the soundness of these
materials.

Methods of assessment and removal of corrosion including treatment and re

protection.

Inspection and Repair

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Preparation of inspection reports prior to repair/overhaul.

Preparing the engine for complete overhaul/inspection; procedure of dismantling the

engine.

Repair, reconditioning, adjustment and assembly of major components; inspection

before during and after the repair / reconditioning of the components.

Repair, inspection and testing of oil heat exchanger units, fuel and oil systems and
engine control systems.

Procedure for final inspection of the engine after overhaul / major repair.

Various methods of engine testing (dynamometer etc.); the procedure of testing the
engine after complete overhaul and monitoring its performance with the help of
graphs / curves.

3.2.7 Electrical Systems - MODULE 7

Electrical Theory

Ohms law, Kirchhoffs laws and Electromagnetic Induction; their applicability in the
aircraft industry.

Alternating Current and Calculation of Instantaneous value, RMS value, frequency and
amplitude from the given data; star and delta connections and calculation of power in
three phase system.

Series and parallel resonance of AC circuits and their use; calculation of resonant
frequency of a circuit from a given information; effect of change in the frequency on
the impedance, current and phase angle.

Composition, performance (stability and tolerance) and limitations of the fixed

resistors (carbon composition, carbon film, wire wound and metallic film) and
description of various types of variable resistors (wire wound, carbon film,
thermistors and voltage dependent resistors and varistors).

The resistor colour codes, value and tolerance, and the system of preferred values
and wattage ratings.

The construction, principles of operation, application and colour coding of various

types of capacitors.

Circuit Controlling and Current Protection Devices.

Aircraft Batteries

Construction and principle of operation of lead acid and Nickel Cadmium batteries,
composition of electrolytes and plates.

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Effect of temperature of capacity, specific gravity, electrolyte receptivity, charger and

discharger rates; effect of specific gravity on freezing temperature and resistivity of
electrolytes.

Methods of charging of batteries; precautions and procedures and during charging

mixing and neutralization of electrolytes; importance of ventilation of battery
compartments.

Inspection to determine conditions and serviceability of batteries; common battery

defects and their rectification.

Generators and Motors

Construction, principle of operation and characteristics of DC and AC Generators and

Motors.

Construction, principles of operation of voltage regulators; and paralleling of

generators.

Functional tests, adjustments and trouble shooting of generators and motors.

Speed control and reversing the direction of motors.

Servomechanisms and amplifiers

Construction and principles of autotransformers, single and three phase transformers

Construction and principles of operation of saturable reactors and magnetic

amplifiers; bias; phase sensitive half wave and inputs and outputs, polarity sensitive
inputs and outputs, push pull outputs and effects of stage gains and cascading on time
response.

Construction, principle and operation of servo-motors and rate generators; system

response to displacement (position) and rate (velocity) command signals; purpose of
pull-up and rate feedback signals; causes of hunting and methods of damping;
troubleshooting of servomechanism.

Test Equipment: Construction, principle of operation, use and precautions to be

observed for aircraft test equipments.

Bonding and Screening: Purpose of bonding and shielding and difference between the
two, precaution, methods employed; minimum acceptable standards for insulation
and bonding; and testing.

Aircraft wiring system; procedure of laying of electrical cables and precautions to be

taken thereof.

Electronics: Basic principles of thermionic, properties of semiconductor materials.

Symbols, operation and anode characteristics of vacuum and gas-filled tubes; their
construction and application.

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Construction symbols, doping process, operation, application and characteristics of

PNP and NPN transistors; comparison with vacuum tubes.

Use and theory of oscillators and multi vibrators.

Symbols, truth tables and equivalent circuits for logic gates.

Terms, operation and application of flip-flop logic.

The terms used, basic operation, interfacing of the major components of a Computer.

Operation, use and types of Medium Scale Integration (MSI) Devices.

Types and operation of displays (LED, Liquid crystal etc.)

CRTs and its application; functions performed and overall operation of a

microprocessor.

Handling of microelectronic circuit devices (Electrostatic Sensitive Devices (ESD).

Aircraft system

Principle of operation, inspection and trouble shooting of aircraft gallery equipment,

aircraft lights, and electrical components and indicating circuits for Landing Gear, Flap
System and Air-conditioning system etc.

Operation and inspection of Aircraft Fire and Smoke Detection and Protection system.

Power Distribution

Of electrical power distribution systems, the operation and construction of static

inverters, rotary inverters and transformer rectifier units.

3.2.8 Aircraft Instruments - Module 8

Terminology and Conversion

General Instrument terminology; conversions of measuring units from one system to

another.

General Concepts

Atmosphere, fundamentals of electricity.

Principle of operation and characteristics of DC and AC Generators and Motors; and

speed control and reversing the direction of motors.

Principle of operation of transformers and amplifiers.

Construction, principle of operation of servomotors and rate generators and system

response to displacement (position) and rate (velocity) command signals; purpose of
pull-up and feedback signals; causes of hunting and methods of damping;
troubleshooting of servo-mechanisms.

Basic principle of thermionic and properties of semi-conductor materials.

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Symbols, truth tables and equivalent circuits for logic gates.

The terms used, basic operation and interfacing of major components of computer.

Types and operation of displays (LED, Liquid Crystal etc.)

CRTs and its application.

Functions performed and overall operation of a microprocessor.

Handling of microelectronic circuit devices (Electrostatic Sensitive Devices (ESD)

General understanding of the terms relating to Theory of Flight: Longitudinal Axis,

Lateral Axis and Vertical Axes Yawing, Rolling, Pitching, Azimuth Heading, Course,
Side-slip, skidding, Coordinated turn, Stability, angle of attack, chord, stall, lift, drag,
thrust. General purpose and action of primary control surfaces, trim tabs and wing
flaps.

Principle of operation, construction and characteristics of pressure sensitive and

temperature sensitive elements.

Principle of operation, constructional features and characteristics of Gyroscopes.

Aircraft Instruments and systems.

Principle of operation and construction; of procedures of replacement, field

maintenance, functional testing and trouble shooting of:

Altimeters, Airspeed Indicators, Vertical Speed Indicators, pitot heads, pitot static
lines, static selectors and moisture traps;

Air Driven Gyros, Artificial Horizons and Turn and Bank Indicators;

Venturi tubes, vacuum pumps, relief valves, regulators, check valves and filters;

Turn and Bank indicators operated by direct gauges;

Capillary tubes type pressure and temperature gauges;

Position Indicators operated by Direct Current;

Fluid Quantity Indicators operated by direct current and Capacitors;

Wheat stone bridge; ratio meter and thermocouple type temperature Indicators;

Three Phase engine rpm indicators and synchroscopes;

Centrifugal governor type and magnetic drag-cup type engine rpm indicators;

Direct reading and remote reading compasses;

AC operated gyro instruments;

AC synchro instruments.

Autopilot System

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Function and operation of components in a typical Autopilot system; responses of the

system in flight and during functional checks on ground.

Oxygen system

Function, layout and features of components of typical oxygen system; and of the
replacement procedures and safety precautions to be observed.

Inertial Navigation System.

Principle of operation and function of the components of Inertial Navigation system.

Satellite Communication

Elementary principle of satellite Communication and its application to aircraft.

3.2.9 Radio Navigation & Communication Systems - Module 9

Application and identification of electrical cables used in Aircraft radio installation

crimping and soldering techniques, bonding continuity and insulation test.

Alternating Current and calculation of Instantaneous value, RMS value, frequency and
amplitude from the given data; star and delta connections and calculation of power in
three-phase system.

Series and parallel resonance of AC circuits and their use; calculation of resonant
frequency of a circuit from a given information; effect of change in the frequency on
the impedance, current and phase angle.

Composition, performance (stability and tolerance) and limitations of the fixed

resistors (carbon composition, carbon film, wire wound and metallic film) and
description of various types of variable resistors (wire wound, carbon film,
thermistors and voltage dependent resistors and varistors).

Construction and functioning of small AC and DC motors and generators.

Series and parallel circuits, filters, impedance matching circuits, resonance, series and
parallel resonant circuits, Q factor, Bandwidth.

AC and DC measuring instruments

Thermionic emission; constructional features, application, limitations and functioning

of thermionic valves.

Materials, application and properties of semi-conductors.

Construction symbols, doping process, operation, application and characteristics of

PNP and NPN transistors; comparison with vacuum tubes.

Construction, symbols, operation and anode characteristics of vacuum and gas-filled

tubes; their construction and application.

Construction and principles of autotransformers, single and three phase transformers

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Construction and principles of operation of saturable reactors and magnetic

amplifiers; bias; phase sensitive half wave and inputs and outputs, polarity sensitive
inputs and outputs, push-pull outputs and effects of stage gains and cascading on
time response.

Use and theory of oscillators and multivibrators.

Symbols, truth tables and equivalent circuits for logic gates.

Terms, operation and application of Flip Flop logic.

Terms used, basic operation, interfacing of the major components of a computer.

Operation, use and types of medium Scale Integration (MSI) Devices.

Types and operation of displays (LED, Liquid Crystal etc.)

CRTs and its application in aviation.

Functions performed and overall operation of a microprocessor.

Handling of microelectronic circuit devices (Electrostatic Sensitive Devices (ESD)

Electrical power distribution systems, the operation and construction of static

inverters, rotary inverters and transformer rectifier units.

Modulation and demodulation, amplitude, frequency and phase modulation, AM and

FM receivers, transmitter, superhetrodyne principle; balanced modulator.

Radio frequency transmission lines, coaxial cables, current and voltage distribution,
impedance of lines, standing waves, standing wave ratio, matching, tuning stubs,
wave guides, attenuation in wave-guides, resonant cavities.

Interference caused by electrical and ignition system to radio apparatus, methods of

minimizing or suppressing such interference, bonding and screening.

Identification, use, propagation characteristics and identification of the band

spectrum.

Terms connected with, construction and identification for various types of antennas;
the voltage and current distribution along antenna of various length; characteristics of
ground planes.

Very high frequency (VHF) and high frequency (HF) airborne communications;
frequency bands allocation; the methods of propagation and the ranges expected,
both day and night; calculation of approximate ranges of communication (line of
sight) with given data.

Performance levels expected and specifications of typical airborne HF and VHF

communication systems; the principle of operation, installation practices and
procedures, functioning of the operating controls and indications and maintenance of
typical HF and VHF communication transceivers.

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Theory of operation, performance level and specifications of an Audio Integration

System.

Working principles and testing of Lead Acid and Nickel Cadmium batteries.

Method, purpose, chemical combination, flux used, tinning for Soldering.

Bonding and Screening.

Terms used, principle, operation, characteristics, installation and maintenance;

Automatic Direction Finder (ADF) Systems.

Very High Frequency (VHF) Navigation Systems

Omni Directional range System

Instrument Landing systems

Weather Radar systems

Microwave Devices

Air Traffic Control (ATC) Transponder system

Very Low Frequency (VLF) Navigation Systems

Omega Navigation system.

Radio altimeter systems

Cockpit Voice Recorder

Distance Measuring Equipment

Doppler Navigation system.

Microwave Landing System

Ground Proximity Working System.

Emergency Locator Transmitters

Principle of Satellite communication and its application to aircraft.

Installation and Compensation of Direct Reading Compass.

General Principles of magnetism, magnetic materials and permanent magnets,

polarity and strength of bar magnets, the earth as a magnet; the magnetic meridian
and its relationship to the geographic meridian.

General principles of construction for typical Aircraft direct reading compasses,

including the magnet system, damping liquid, verge ring and markings, lubber line,
grid wires, shock absorbing suspension and corrector box the inspection necessary for
the detection of common defects that may arise in use.

Procedure and points to be observed during installation of the compass in aircraft.

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Precautions to be observed in the choice of site for, and the preparation of a

Swinging base checking the base by means of a landing compass.

Compensation of compasses in the aircraft, including the observation of deviations,

the calculations and adjustments necessary for corrections for co-efficient A, B and C,
the procedure to be followed after then corrections are made and the preparation of
deviation cards and graphs.

Use of landing compass for checking the compasses in Aircraft.

Installation and Compensation of Remote Reading Compass.

General principles of construction of remote-reading aircraft compasses, the

principles of operation and functioning of the particular type for which the application
is made and the inspection of the components parts necessary, prior to installation in
the aircraft.

Installation and the correct positioning of the remote reading compass in the aircraft,
including the component and accessories; points to be observed and the procedure
adopted before adjustments are made.

The methods and procedure adopted for the compensation of the remote-reading
compass in the aircraft, the adjustments to be made to the master compass, the
master indicator etc. in order to ensure correct function.

3.2.10 Computer Applications - Module 10

The aim of the course is to enable the officers to be self reliant in the usage of
computers. The course will be conducted in association with the NIC. The course shall
be conducted by the respective regional offices for their officers. At least the
following topics will be covered.

Computer fundamental, hardware and software concepts.

Terminologies used computers related application

DOS, Windows, UNIX, LINUX and other environments.

Office 2007 or equivalent application software/ suits graphs, data base management
system.

Usage of Inter/Intranet.

Note: The course content for the following modules will be decided depending on the type of
operations in each region.
3.2.11 Dangerous Goods - MODULE 11
3.2.12 Aviation Fuel Quality Control - MODULE 13
3.2.13 Bomb Threat Inspection - MODULE 14

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REFRESHER TRAINING
All officers of Airworthiness Directorate shall undergo periodic refresher training at DGCA
Headquarters or other regional office at least once in TWO years and each refresher
training will be for a minimum of two days duration. The head of office shall also
complement the periodical recurrent training by way of meetings/Seminars/In-house
lectures/ workshops every month to disseminate the necessary information to all
Airworthiness officers so as to update their skills and knowledge. Broadly, the following
topics will be discussed in the periodic recurrent training.

3.4

Latest development and changes in Regulations.

Changes in the Airworthiness Procedures Manual
Technical advancement in the various fields of civil aviation.
Issues relevant to standardization of procedures at various field offices.
Approval/Renewal of AMOs/POAs including foreign organizations.
Approval of Aircraft Maintenance Programme, MEL etc.
Approval/Acceptance of MOE/CAME/AMP/ /POE/MTOE etc.
Good/Bad maintenance Practices.
Audits and surveillance

SPECIALIZED TRAINING
All officers will be given specialized training on the following miscellaneous topics. Each
training will be of an adequate duration to cover the subject in depth with regard to the
responsibility of airworthiness officers. Regional field Offices in association with the Hqrs
may conduct some courses. Hqrs. shall update the following list of courses as and when
required, to cater to the requirements. All offices may send their feedback and
suggestions to the Director of Airworthiness (Training), Headquarters.

NDT
Aircraft Design Concepts
Boroscopy
Welding and issue of C of C
Production Processes
Spot checks, Surveillance Checks, use of checklists for various inspections
Modifications and Structural repairs
Human Performance and Limitations and maintenance lapses
Special operations (RVSM, ETOPs, etc.)
Engine condition and trend Monitoring
Occurrence reporting / investigation
Reliability Concepts and Statistical Analysis of Defects
Renewal of Pilots Licenses
Weight & Balance

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3.6

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TYPE TRAINING

It shall be the endeavor of each Head of Field office that officers have been trained on
all types of aircraft operating in his region. Whenever a new type of aircraft is
inducted into operations in his region, he shall ensure that the officers entrusted with
the responsibility of overseeing regulatory control have been trained on the type of
aircraft.

All officers shall undergo at least the following type training courses at the airlines
facilities or at manufacturers facilities in their respective streams of specialization:

Mechanical Stream. Two air frames courses and one engine course of a large
transport aircraft or two engine courses and one airframe course.

Avionics Stream. At least two sub-streams (electrical instrument and radio) covering
at least two large transport aircraft.

All officers undergoing training on the above type aircraft shall take examinations and
shall qualify the examinations with the required pass percentage of marks.

PERFORMANCE COURSE
All officers shall undergo at least one aeroplane or helicopter performance course. The
objective of this course is to acquire knowledge of operational capability of the aircraft it
will help the officers in assessing the performance of aircraft after routine test flights.

3.7

PRESERVATION OF OFFICERS TRAINING RECORDS

To ensure systematic and comprehensive training of airworthiness officers it is necessary
to maintain individual file for each officer for maintaining the training records. The
training File records must be reviewed and updated at regular intervals. Record of all 'On
Job Training' imparted to an officer shall also be maintained in the training File.

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CHAPTER 4
REGIONAL/ SUB-REGIONAL OFFICES Coordination & Monitoring
1.

Jurisdiction of Airworthiness Offices

1.1

Keeping in view the vast geographical location and increase in the aviation activities
in some regions, the jurisdiction of Regional/ Sub-Regional Airworthiness Offices
are defined as follows; it is imperative that all regional and Sub -Regional Offices
shall follow these instructions. Sub-Regional Airworthiness offices, as usual will
report to their respective Regional Directors of Airworthiness on all technical and
administrative matters while carrying out the control under the powers delegated
to them by the Central Government and by DGCA.

1.2

Matters requiring urgent attention shall be referred to Headquarters by subRegional Airworthiness Offices under intimation to their Regional Offices.

1.3

Airworthiness Directorate apart from offices at Headquarters and Central

Examination Office comprises of 14 Regional and Sub-Regional offices spread all
over the country. This consists of 5 Regional offices located at Bangalore, Delhi,
Mumbai, Kolkata and Chennai and 9 sub regional offices located at Bhopal,
Bhubaneswar, Cochin, Guwahati, Hyderabad, Kanpur, Lucknow, Patiala and Patna.
The jurisdiction of theses offices is tabulated below:

DAW
Delhi

DAW
Mumbai

Southern
Region

Eastern
Region

Northern
Region

Regional
Office

Western
Region

Region

DAW
Kolkata

Sub-Regional
Office

DDAW Lucknow
DDAW Kanpur
ADAW Patiala

Delhi NCR (including Meerut & Aligarh), Haryana,

Jammu & Kashmir, Himachal Pradesh, Uttaranchal
and Rajasthan and Chandigarh
Uttar Pradesh except Meerut & Aligarh
Kanpur
Punjab
Maharashtra, Goa, Daman & Diu and Gujarat

DDAW Bhopal

Madhya Pradesh and Chhattisgarh

DDAW

Arunachal Pradesh, Meghalaya, Mizoram, Nagaland,

A&N Island, Sikkim, W. Bengal and Jamshedpur
Orissa

Bhubaneswar

DDAW Patna
ADAW Guwahati
DAW Bangalore
DAW
Chennai

Jurisdiction

Bihar, Jharkhand (except Jamshedpur)

Assam
Karnataka including Hosur (T.N.)
Tamil Nadu except Hosur
DDAW Hyderabad Andhra Pradesh
ADAW Cochin
Kerala & Lakshadweep Island

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1.4

Director of Airworthiness/In charge of the regions would function within the

powers delegated to them by the Central Government and by the DGCA as
reflected in various notifications.

1.5

The Regional Airworthiness Offices will also decide and dispose of the cases
referred to them by the Sub-Regional Airworthiness Offices. However, matters
that may have repercussions in other regions should be referred to the
Headquarters. The heads of Regional Airworthiness Offices shall also carry out
periodic visits to the Sub-Regional Offices to assess their performance and give
necessarily guidance for their smooth functioning. They will also hold meetings
with the heads of Sub-Regional offices at least once a year.

2.

Monthly News Letter

2.1

Regional and sub-regional airworthiness offices are engaged in performance of

functions entrusted to them by Government's statutory orders. These offices
perform various functions and are engaged in several other activities to enhance
airworthiness standards of aircraft and its components, ensuring adequacy of
infrastructure of approved firms, quality of technical manpower etc. In addition,
these offices carry out the planned surveillance activities related to airworthiness
and operations of aircraft.

2.2

MNL also helps in assessing the performance of individual officers about the
quantum and quality of work done in the form of spot checks, investigations and
contributions made in enhancing airworthiness standards. It is also a vital tool for
assessing manpower requirements of various offices and wherever necessary, to
augment the same in different regions.

2.3

It is necessary that the work carried out by the field offices is projected to the
Headquarters. A Monthly News Letter (MNL) which depicts the entire area of
activities for the month in which our offices are engaged shall be sent to
Headquarters by the 10 th of the following month; however an executive summary
on the activities of the month must reach the headquarters latest by 4 th of the
month. Copy of performa of the MNL is enclosed as Annexure I.

2.4

MNL shall be in two parts. Part-I shall cover information pertaining to delay
analysis, reporting all incidents accidents and investigations carried out by the
office, number of examinations conducted, licenses issued/renewed etc. The
contents of Part-I should be as per format prescribed by the headquarters. While
giving the requisite information especially in the case of delay analysis, use of
pie/ bar-charts may be followed. While forwarding the reports on incidents,
reference of correspondence between Headquarters and regions should be
highlighted. As regards information on spot checks, it should be noted that exact

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number of spot checks carried out should be specified. Wherever deficiencies

have been observed, details of deficiencies, name of the operator, and name of
the officer who carried out spot checks along with action taken to rectify the
deficiencies should be given. It is needless to say that the name of the officer who
carried out spot checks, detected weak areas of operators, violation of
requirements should be hi-lighted.
2.5

2.6

Part-II shall cover details on the routine surveillance of the approved

organizations as per the planned annual surveillance programme in the hangers,
overhaul shops, stores etc. Every regional, sub-regional office is required to draw
up monthly surveillance programme so that all, the activities of the operators are
thoroughly covered and such programme should be forwarded to Headquarters in
the first week of January of every year. While carrying out the surveillance, it is
essential that the standard check lists issued by Headquarters or customized
check lists available with office should be used as guidance. Thereafter, one copy
of the check list duly filled up should be enclosed in the MNL along with copy of
each NCR form raised in respect of the surveillance findings. Also the names of
the officers who have done the surveillance checks should be given due
importance. MNL as per prescribed performa should reach Headquarters not later
than 10 th of every month for the activities carried out in the previous month.
MNL should be forwarded by the heads of the regional airworthiness offices in
the form of D.O. letter addressed to the Director of Airworthiness , headquarters.
In case, head of office is either on tour or on leave, the next senior most officer
shall sign the D.O. letter. Forwarding of MNL under the signature of the head of
office implies that he has gone through the contents of MNL.

3.

Annual Inspection by Headquarters

3.1

Every Regional Airworthiness Office will be visited by senior officers of the

Airworthiness Directorate from Headquarters from time to time. This inspection
would cover the assessment of the working of the Airworthiness office s vis--vis
Aircraft Rules, Civil Aviation Requirements, Airworthiness Procedures Manual,
Enforcement Manual and observance/compliance of Regulations/ CARs by the
Operators/Approved Organizations in the respective regions.

3.2

A similar inspection of the Sub-Regional Airworthiness offices will be carried out

by a senior officer(s) of Regional Airworthiness Offices.

3.3

A 15-days notice will be given to each office before the visit. Regional and Sub Regional Airworthiness offices shall keep their records updated at all times so as
to enable the visiting officers to complete their task in the shortest possible time.
Depending upon the quantum of work in the regional offices in terms of number
of operators in the region and the number of officers attached to a particular

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Airworthiness Office, the inspection visit may last between 1 to 4 days.

3.4

The purpose of the visit is not to find faults with the Regional or sub -Regional
Airworthiness Offices, but to ensure that headquarters' instructions and
requirements are being meticulously observed and enforced on the operators and
approved organizations. In case there is any practical difficulty in complying with
these instructions/requirements, the same would be sorted out during such visits.

3.5

The composition of the inspection team shall be decided by the Headquarters

depending upon the availability of the officers. Regional/ Sub-Regional
Airworthiness Officers should avail of this opportunity to discuss all the issues
including administrative issues with the visiting team from headquarters so that
that these could be resolved to their satisfaction.

3.6

Check list for Inspection is placed as annexure II.

4.

Controlling Officers Conference

4.1

To review the activities of regional and sub-regional offices, Airworthiness

Directorate at Headquarters will hold an annual conference. The conference will
be attended by Heads of the Regional/ Sub-regional offices and shall be held at
the Headquarters, preferably a day after the annual meet of Quality Managers of
Scheduled and Non-scheduled operators, so that regional heads could also
participate in the meet. In general it should be organized within one year + two
months from the previous meeting.

4.2

All officers participating in the meeting are encouraged to bring to the meeting
any technical, administration, welfare or any other issue on behalf of their
respective offices.
Headquarters will issue minutes of the meeting (Record of Discussion) with in two
weeks and follow up on further action on amendment of documents as required
by the decisions arrived at.

4.3

5.

Visit o f D G C A a n d o t h e r s e n i o r o f f i c e r s

5.1

The Director General and other Senior Officers of headquarters visit various
stations from time to time. Sometimes these officers transit through these
stations. It is imperative that Head of Regional/Sub-regional office along with his
Senior Officer(s) receive these officers at airport and extend all cooperation to
them. It must also be ensured that Senior Officers of other discipline /
directorates are received with due respect and help extended to them, when
asked for, provided the office has been intimated of their visit.

5.2

Officers often visit other regions as part of audit team appointed by the
Headquarters or to carry out various other official functions such as inspections,

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AME/ Pilot examination etc. It must be ensured that before starting official work,
they inform the Head of Regional office of the purpose of their visit and if
possible, pay a courtesy call to the office. All officers must adhere to these basic
norms.
6.

Safety and Security of office premises

6.1

Regional and Sub-Regional offices are entrusted with variety of responsibilities,

the records held in all airworthiness offices are therefore vital and are to be
preserved for a long time. All the Regional and Sub-Regional offices are therefore
required to take effective measures to protect these documents from damage
due to environment, fire hazard, tampering of records etc.

6.2

All offices should procure adequate number of portable/hand held fire

extinguishers. Such fire extinguishers can be of dry chemical/carbon dioxide/
water type. Such fire extinguishers should be located at strategic locations in the
office building so that in case of exigencies, these fire extinguishers are easily
accessible to the officers and staff for use. These fire extinguishers should be kept
serviceable at all times.

6.3

All officers and staff shall be adequately trained in using these fire extinguishers.
The services of Airport Fire Services may be utilized where possible. A
contingency/ emergency plan including the emergency telephone numbers shall
also be displayed at prominent location in the office.

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ANNEXURE-I

MONTHLY NEWS LETTER FOR THE MONTH OF __________________

PART - I
A.

Mechanical delays to schedule services

Name of
operator

B.

Accidents

Reg. No./
Type of aircraft

ALTP (A)

SCPL

Incidents

IFSD

P/L

F/L

E/L

Bird hit

Others

Place of occurrence &

Flight No.

Operator

Description in
details

CPL

CHPL

PPL

FRTOL

IR

AFIR

FIR (A)

Renewal / Endorsement of AME Licenses

Name of Operator

F.

Service T/O per delay

Service T/O per
during the month
delay during last 6
months

Renewal of pilot licenses

Cat. of
License

E.

No. of
service T/O

Details of point 'B' above

Sl.
No

D.

Total No.
of delays

Statistics of A/C incident, accident, IFSD, P/L etc.

Operator

C.

Type of
Aircraft

Renewal

Endorsement

Issue/ Renewal Of Authorizations / Approvals/COC

No. of Authorization issued/
Renewed

No. of Approvals Issued/

Renewed

No. of C of C Issued/
Renewed

GPL

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G.

Issue/ renewal of C of A
S. No.

H.

Owner/ Operator

Nomenclature/
Part No.

Date

Cat.

Approved TBO/
Hrs. done

Action Plan
adopted

Reference to head
quarters

Name of Officer

Spot check details

Scope of Approval

Validity

Action Taken

Name of Q.M./ QCM/ CI

Category

Validity

Remarks

VVIP Movement
Date

M.

Remarks

Renewal of Approval of Organization

Organisation

L.

Validity

Approval of Organization
Organization

K.

Type of A/C

(i) Total No. of Spot Checks carried out

(ii) Details of discrepancies observed in spot checks/Surveillance checks
Operator

J.

Reg. No.

Life Development Program of Major Components

Operator

I.

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Name of VVIP

Destination of VVIP

Name of Officer(s)

Bomb Threat Inspection:

Name of Operator

Date

A/C Type

Flt. No.

Sector

Details

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N.

Manufacturing Activities
Name of Firm

O.

Nomenclature

Remarks, if any

Organisation

Licence Details

Reason in brief

Hqrs. Ref.

Meetings/Seminars/ In-house Work-shop etc.

Date

Q.

Manufacturing Activity

Disciplinary action taken against erring personnel

Name of Person

P.

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Subject

Organised by

Lectures given by

Remarks

Training of Officers
Name of Officer

Type of Trg.

Period of Trg.

Organised by

PART-II
DETAILS OF SURVEILLANCE CHECKS
Name of Firm

Date

Name of
Officers

No. of Deficiency
sheets raised

Details of
Findings

Action taken,
if any

Copy of completed check list should be attached

Date: ________________

Signature of Officer: ______________

Designation

: _______________

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Annexure-II

Checklist for Inspection of Regional / Sub-Regional Airworthiness Office

Name of the Office
Location
Name of the Head of the Office
Name & Designation of the Inspecting Officer
Date(s) of Inspection

:
:
:
:
:

S/N

Aspects to be inspected

1.

Check for continued availability of Internet/ Intra-net facility

to the office.
Check whether all the officers of the office are able to access
Internet especially DGCA web site for updating of DGCA
documents such as Aircraft Rules, CARs, AAC, Surveillance
checklist etc.
Check that whenever a new requirement / revised requirement
such as amendment to Aircraft Rules, CAR, AAC etc. is issued, it
is properly discussed in the office preferably by means of
meeting/workshop on the subject.
Check the procedure of implementation of the new / revised
requirement by the office including the feedback received from
the operator.
Check the procedure of carrying out the spot checks. Check
whether spot checks are planned ones or not.

2.

3.

4.

5.
6.

Check that during the spot checks availability/ implementation

of the new / revised requirement by the DGCA is ensured at the
operators end.
7. Check whether surveillance program as planned by the office
during the beginning of the year is being adhered to.
Note: At times some surveillance planned for one particular
month may be carried out during subsequent months due to
some reasons but the area of surveillance planned for must
have been carried out.
8. Check whether CA-2001 forms/ Deficiency reporting form to
Form 6 are raised for shortcomings observed during
surveillance inspections. Also, check how many cases are open /
closed.
9. Check what action is taken by the office in case discrepancies
observed during surveillance and intimated by CA-2001 form /
Deficiency reporting form to Form 6 are not closed within a
reasonable time by the operator.
10. Check whether all the officers of the office are able to access
DGCA website through Internet to access ICAO Annexes and
Guidance Materials.

Remarks

Signature/Initial

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11. Check the procedure of updating of DGCA mandatory

modification records by the office whenever the same is issued
or revised. Also, check the procedure of intimating to the
operators.
12. Check the procedure of ensuring compliance of DGCA
mandatory modification, whenever the same is issued or
revised including the feedback from the operators.
13. Check the technical library of the office for availability of all the
technical manuals in respect of the aircrafts under the
jurisdiction of the office including the procedure of updating of
the technical manuals.
14. Check the procedure for renewal of AME licenses including the
receipt of application and the process of renewal.
15. Check that all the AME License files are kept in a secured place
and the area shall have restricted entry for concerned persons
only.
16. Check the procedure of C of A renewal. It shall be ensured that
standard check list is being followed meticulously and the
records are maintained properly in the individual aircraft file(s).
17. Check the procedure for review of the ARA records. It shall be
ensured that records are maintained properly in the individual
aircraft file(s).
18. Check that office transport(s) is maintained well and is in good
operating condition to facilitate movement of officers for
technical duties.
19. Check for any difficulty faced by the office regarding
administrative and / or financial matters including approvals /
sanctions.

Date: ________________

Signature of Officer: ______________

Designation

: _______________

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CHAPTER 1
REGISTRATION AND DE-REGISTRATION OF AIRCRAFT
1

Introduction

1.1. This chapter lays down the recommended procedures to be followed by the
Airworthiness officers for registration and de-registration of aircraft.
1.2. The applicable references concerned with issue and renewal of C of R are:
Act / Rule
CAR
ICAO
Forms
Checklists
Fee

5, 30, 31-37A
Section 2, Series F Part I
Annex 7
CA 28 as application form
C of R Check List
As per Rule 35

2. Registration of aircraft
2.1. Eligibility
2.1.1. The aircraft shall have an Type Certificate as per the acceptable design codes given
in Subpart B of CAR 21. For Micro light aircraft and Powered hang Gliders not
conforming to these standards may also be registered subject to compliance of
applicable requirements laid down in CAR Section 2 Series F. The Type Certificate
for an aircraft brought in the country for the first time is required to be accepted
by AED, DGCA.
2.1.2. An aircraft may be registered in either of the following two categories, namely
Category 'A' where the aircraft is wholly owned either;
a) by citizens of India; or
by a company or corporation registered and having its principal place of
business within India or
b) by the Central Government or any State Government or any company or
corporation owned or controlled by either of the said Governments; or
c)
by a company or corporation registered elsewhere than in India, provided
that such company or corporation has given the said aircraft on lease to any
d) person mentioned in para 3.1(i), (ii) and (iii) above; and
2.1.3. Category 'B' where the aircraft is wholly owned either;
a) by persons resident in or carrying on business in India, who are not citizens of
India; or
b) by a company or corporation with a base elsewhere than in India.

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2.1.4. The aircraft confirms to all the requirements published by the DGCA in regard to
communications, navigation and surveillance equipment, safety and emergency
equipment on board as per CAR Section 2 Series I and Section 8 Series O.
2.2.

Registration Process

2.2.1. For registration of an aircraft, an application shall be made to the DGCA on Form
CA-28. The form is available as an appendix to the CAR Section 2 Series F part-I and
also in DGCA website under the caption FORMS. A copy is also placed as
Appendix 2 to this Chapter.
2.2.2. Upon receipt of the application form and the respective documents, the
concerned airworthiness officer(s) shall scrutinize/evaluate the form for its
completeness and the following documents.
2.2.3. The following enclosures shall be scrutinized along with the fully completed
application form;
a) Copy of Type Certificate for an a/c to be registered for the first time;
b) Copy of Type Acceptance from AED, for an a/c to be registered for the first
time;
c)
Customs clearance certificate / bill of entry of the aircraft;
d) Certificate of deregistration from the previous registering authority;
e) Evidence to the effect that the aircraft has been purchased or wholly owned
by the applicant. For this purpose, a copy of invoice shall be accepted;
f)
For aircraft purchased from a previous owner, an affidavit as required;
g) In case the aircraft is taken on lease, a copy of the lease agreement;
h) In case the aircraft is owned by a company or corporation, a document of
Registration of the company and the names, addresses and nationalities of
the Directors;
i)
A copy of the import license issued by Director General Foreign Trade or
Permission for import issued by the Ministry of Civil Aviation/ DGCA;
j)
Where the aircraft is imported for private use, it will be registered in the
name of the person or company to whom the import license has been issued;
k) In cases where the aircraft has been mortgaged/hypothecated, the owner/
operators consent for the same and the papers to this effect. Such a
mortgage/ hypothecation shall be endorsed on the Certificate of
Registration;
l)
Fee for registration as prescribed in Rule 35 paid by DD payable to Pay and
Accounts Officer, MCA, DGCA, New Delhi.
2.2.4. In case of any deficiency, the applicant shall be intimated in writing and failure to
provide the above documents will invalidate the application;

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2.2.5. For aircraft imported under Temporary Certificate of Registration, the Short-term
Certificate of Registration shall be issued only after receipt of copy of deregistration and transfer of title to the operator. .
2.2.6. The aircraft shall not be registered if:
The aircraft is registered in another State;
There is any doubt about the eligibility of registration of the aircraft;
It would not be in the public interest to register the aircraft.
2.2.7. If the application form is complete and meets all the requirements laid down AI (I)
section of the Airworthiness Directorate shall issue a registration number and
Certificate of Registration and the same shall be recorded in the aircraft register;
and computer records updated in the CARIS and DGCA website.
2.2.8. As required by Rule 36, a register of civil aircraft is maintained at the Airworthiness
Directorate of DGCA Headquarters, which is open to inspection by members of
public during office hours. The register contains all the information contained in
the individual C of Rs as required by Rule 30.
2.3.

Certificate of Registration

2.3.1 The Certificate of Registration shall be issued in the standard format as given in
Appendix 1.
2.3.2 The registration number shall be allocated as per order in the register in the
format, VT-XXX, where VT is the designated Nationality Mark for India and XXX
stands for letters of registration mark issued by DGCA to a particular aircraft.
2.3.3 Registration markings shall not be allotted which might be confused with
International Code of Signals, especially:
a) Registration beginning with the letter Q
b) Registrations SOS, XXX, PAN and TTT
2.3.4 A copy of C of R shall be filed appropriately in the a/c file.
2.4.

Validity and making changes to the Certificate of Registration

2.4.1 A certificate of registration shall be of unlimited period if the a/c is out rightly
purchased by the owner. In the case of leased a/c, the period of validity of
Certificate of Registration shall be restricted to the date of expiry of lease
agreement.
2.4.2 A certificate of registration shall become void when there is a change of ownership
of the aircraft. The certificate should be changed accordingly to reflect the changes
in accordance with rule 30B.

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3.

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Aircraft imported by air

3.1. If an application is made for the registration of an aircraft before it is imported in

India, for the purpose of bringing the aircraft by air, a temporary Certificate of
Registration may be granted under the provision of Rules 30 and 31 and this CAR to
the new owner of the aircraft.
3.2. The temporary Certificate of Registration will be valid only until the first landing at a
customs aerodrome in India.
3.3. The temporary Certificate of Registration shall be surrendered by the owner or his
representative to the DGCA along with the application for registration of the aircraft.
4.

Recommendation to the WPC for Issue of Aeromobile Licence.

For the operation of an aircraft an aero mobile station license shall be required for
which an application submitted by the operator/owner may be forwarded with the
recommendation to the Wireless Advisor, Ministry of Communications, along with
DD of requisite fee.

5.

Intimation of Registration to State of Design

If the registered aircraft is first of its type imported into the country the DGCA shall
intimate the "State of Design" that it has registered this particular type of aircraft in
India.

6.

Change of ownership

6.1. If an aircraft is sold to another person or company, or ceases to be owned by the

owner indicated on its Certificate of Registration, the registered owner shall
forthwith notify this fact to the DGCA in accordance with Rule 33 of the Aircraft
Rules.
6.2. The new owner of the aircraft previously registered in India shall forthwith inform
the DGCA of the fact of this change of ownership and shall make an application on
form CA-28 for registration of the aircraft in their name.
6.3. In addition, the application shall be accompanied by an affidavit duly authenticated
by a Notary Public/ Oath Commissioner from the old owner confirming his
ownership and also indicating that he has sold it to the new owner and has received
the sale proceeds in full.
7.

De-registration/Cancellation of aircraft registration

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7.1

Application for de-registration /cancellation of aircraft registration shall be made by

the registered owner of the aircraft.

7.2

The registration shall be cancelled if the aircraft has been permanently withdrawn
from service or when the registered owner wish to cancel the registration for any
of the reasons reflected in Aircraft Rule 30/

7.3

It shall be ensured that the registered owner return the Certificate of registration
before cancellation of the registration.

7.4

The de-registration /cancellation of the aircraft registration shall be informed to

the owner through a letter with an endorsement to the concerned regional office
so as make cancellation endorsement in the aircraft records maintained in the
regional offices. A copy shall also be forwarded to the Directorate of Air transport
for affecting necessary entries in the AOP. WPC and ISTRAC/ISRO shall also be
intimated about the cancellation.

7.5

The aircraft register, CARIS and website shall be updated accordingly.

Note: While applying the provision of 7.2 above, it should be noted that if an
aircraft is declared by the owner as beyond economic repair, it does not mean that
it is permanently withdrawn from service.

8.

Issue of duplicate Certificate of Registration

At times, requests are received from Operators for issuance of duplicate
Certificate of Registration due to originals having been lost, misplaced or
mutilated. When a certificate is lost or misplaced, the owner/operator should
apply to regional/sub-regional Airworthiness Office along with an
(a) affidavit;
(b) FIR lodged with police; and
(c) applicable fees.
Note:
i) Fees shall be charged only when the original certificate have been lost/
misplaced.
ii) No fees shall be charged when the certificate is mutilated or no space is
available for making further entries.

9.

Check List
Check List for issue of C of R is placed as Appendix 2 to this Chapter.

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Appendix 1

FORM CA 27 (REV. 1997)

Cert. No. :
Category : A/B

Reg. Marking:

GOVERNMENT OF INDIA
DIRECTORATE GENERAL OF CIVIL AVIATION
OPP. SAFDARJUNG AIRPORT, NEW DELHI-110003
CERTIFICATE OF REGISTRATION
Nationality &
Registration Marking

Manufacturer and manufacturer's Aircraft

Designation of aircraft
Serial No.

Year of
Manufacture

VTName of Owner(s)
Address
Nationality
Name of Lessor(s)
Address
Nationality
Name of operator
Address
Nationality
Usual Station
Validity of Lease

Validity of Registration

Signatures

It is certified that the above described aircraft has been duly entered in the register of India
with effect from ..accordance with the Convention on International Civil Aviation
dated 7th Dec, 1944 and with the Aircraft Act, 1934 and rules made there under.

Date of Issue:
New Delhi :

__________________
Authorized Signatory

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Appendix 2

Checklist for issue of Certificate of Registration (C of R)

Applicant/ Operator:
Registration No.:
Aircraft type :
MSN :
1. Documents to be submitted along with Submitted If No, the
application
reason thereof.
2.

Latest CA28 (Appendix A)

Yes/No

3.

Import license from DGFT/NOC issued

by MCA/DGCA.

Yes/No

4.

Document indicating the weight of the

aircraft (AFM pages etc)

Yes/No

5.

Requisite Fee (as per the weight of the Yes/No

aircraft)
Up to 15000 kg submit Rs.20000
only,
if the weight of the aircraft is more
than 15000 kg use the formula given
below:(Wt -15000) X 5+20000 = Fee to be
deposited for C of R.
Pl note Wt. to be rounded off to next
higher thousand for ex. 73200 kg to
be taken as 74000 kg.

6.

If only short term C of R is requested

then 25% of 20000 or 25% of
amount calculated as per formula
shall be deposited.
Custom Clearance/ Bill of entry
Yes/No

7.

Invoice

Yes/No

8.

If the aircraft acquired on outright

purchase an Affidavit / Notarised
document from previous owner
indicating that he has received full sale
proceeds and has No- objection in
registering the aircraft in the name of
new owner.
OR

Yes/No

Signature

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9.

If the aircraft is acquired under Lease

agreement, a copy of agreement along
with No binding certificate address
to DGCA and signed by the persons
signing the lease document.
List of Board of Directors with their Yes/No
names, nationality and address.

10. Document indicating that the company Yes/No

is registered.
11. Certificate indicating Consent of
Bank/Owner/Lessor if hypothecation /
mortgage of aircraft is requested

Yes/No

12. De-registration/Non registration

certificate

Yes/No

13. Letter of authorization from owner for Yes/No

submission of application.

Page 8 of 8

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CHAPTER 2
CERTIFICATE OF AIRWORTHINESS
1.

Introduction

1.1

Rule 15 requires that no aircraft (other than a micro light aircraft) shall be flown
unless the following conditions are complied with, namely - the aircraft shall be
certified as airworthy and maintained in airworthy condition; all terms and conditions
on which C of A was issued shall be duly complied with; the aircraft shall carry on
board its C of A and any other certificates prescribed by the rules; the aircraft shall be
fitted with and shall have in working order such instruments and equipment as are
prescribed for an aircraft of that class or description. The rule provides that within the
close vicinity of an aerodrome or the place of its departure, the aircraft may be flown
without a valid C of A for the purpose of test.

1.2 The Certificate of Airworthiness is issued to a complete aircraft indicating that the
particular aircraft meets the requirement of type design and is in a safe condition
for flight. Inspection of aircraft and issue of C of A ensures that the aircraft is
airworthy and safe for flight.
2.

References
Aircraft Rule
CAR
ICAO
Fee

15, 50, 50A, 51, 52, 53, 53A, 54 and 55

Section 2, Series F part III
Annex 8, Chapter 3
Rule 62

3.

Procedure

3.1

The detailed procedure for issuing and renewal of C of A is explained in CAR Section 2
Series F Part-III. Once the aircraft has been registered in India, the application for C of A
(Form CA-25) should be carefully scrutinized at Headquarters for the following:

3.1.1 Valid C of R
3.1.2 Receipt of fees, as applicable
3.1.3 Type Certificate for new type of aircraft (not applicable for Micro light aircraft for
which a permit to Fly is issued in lieu of C of A) to confirm that the aircraft meets the
design criteria
3.1.4 Type Acceptance by AED for new type of aircraft
3.1.5 Availability of the Export C of A
3.1.6 The following technical literatures (two sets) in case the type of aircraft is being
imported into the country for the first time:
- Aircraft Flight Manual

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- Aircraft and Engine maintenance manual

- MPD
- MMEL
- W&B document
- Type certificate and TCDS and LOPA.
Note. Relevant pages of Flight Manual/ Pilot Operating Hand book shall be used for
ascertaining MTOW, flight crew composition and any operating limitations.
3.2

Partially filled C of A is issued by DGCA Headquarters to the Regional/Sub-Regional

Airworthiness Offices, where the a/c is normally based. The RO/SRO shall carry out
necessary inspection of the a/c and detailed scrutiny of documents for issuance
of C of A and assigning the applicable validity. It may be noted that the C of A is
issued by Regional/Sub-Regional Airworthiness Offices after full inspection and
scrutiny, and not on the basis of Export C of A of the aircraft.

3.3

In case of a new aircraft imported via fly way for the first time into the country under
temporary registration in accordance with Rule 32, the short term C of A will be issued
by DGCA Hqrs with validity till the first landing at the customs aerodrome. After
regular registration, the aircraft may be issued with a ferry flight permission to fly to
main base where regular C of A may be granted by the Regional/Sub-Regional
Airworthiness Offices. If necessary, officers from main base may carry out the
inspection at the custom aerodrome to issue regular C of A.

3.4 An aircraft imported in the crates will have to be assembled by an appropriately

licensed engineer, test flown by a pilot having minimum experience requirements as
laid down in CAR Section-2 Series T part II.
3.5 It is also necessary that the aircrafts corrected weight and CG is determined. Rule 58
requires that the weight schedule prepared should be either displayed or carried on
board. The weight schedule could be prepared on the basis of the manufacturers
document after computing the changed weight after fitting additional equipment etc.
However, where such information is not available, the aircraft will be required to be
weighed and the CG and empty weight will have to be determined.
3.6

The operator applying for issue of C of A has to submit an inspection report by

appropriately licensed AME/approved persons certifying that the aircraft is
(i) airworthy and meets all the requirements currently in vogue for issue of C of A;
(ii) certify that all work carried out on the aircraft including major repairs,
modifications etc. have been carried out by licensed/approved persons and the
various test reports/certificates are available for inspection of the Airworthiness
Officers;
(iii) certify that the ADs, as applicable to the aircraft up to the date of inspection, have
been complied with; (iv) certify that the checks/scheduled inspection associated

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with the C of A issue of the particular aircraft have been carried out satisfactorily;
(v) the aircraft has been test flown where applicable, and the result of the test flight
is satisfactory; (vi) that the Flight Manual is up-to-date, and (viii) necessary
documents to be carried on board in accordance with CAR X VII are available.
3.7

The regional Airworthiness Officer will carry out inspection of the aircraft to the extent
possible to judge the standard of work performed.

3.8

Various log books, Flight Manual and other Maintenance documents shall be
scrutinized to ascertain the condition of the aircraft. Physical inspection of the aircraft
should be carried out to ensure that there was no damage during the flight, the aircraft
flight was satisfactory and no major defects were reported during the flight. A list of
ADs and mandatory modifications as applicable to the particular aircraft shall be
scrutinized to ensure that all ADs, modifications/repairs and the safety requirement for
the aircraft have been complied with.
Note: Normally the compliance of mandatory airworthiness directives is ensured since
last renewal of C of A. However, where a change in owner, operator, or the MRO is
involved, the AW officers may ask for compliance of previous ADs, CPCP, SSIP etc.

3.9 Issue of certificate of airworthiness for aircraft manufactured in India.

For an aircraft for which India is the State of design and manufacture the type
certificate will be issued by the AED, DGCA. Once a type certificate is issued inspection
of the aircraft during the manufacturing stages to ensure conformity with the drawings
will be carried out by the Airworthiness officers. The stages at which the inspection will
be carried out will be determined in consultation with the Quality Manager of the
organization.
4.

Detailed Inspection guidelines

4.1 For large transport aircraft maintained on the basis of equalized checks, physical
inspection for renewal of C of A may not linked with C of A renewal. Such aircraft are
inspected by Regional/Sub-Regional Airworthiness Offices during routine maintenance,
major checks etc., throughout the year so that at the time of renewal of C of A, a
detailed inspection is not required and the officer authorized can renew the C of A
depending on the various certificates issued by the Quality Manager / the authorized
person of the airline. For this purpose it will be necessary that the RO maintains a
record of the observations made during routine visits, spot checks and major
inspection of the aircraft in the hangars etc. If this method is followed, a sufficient
number of checks could build up confidence in the officers for renewing the C of A and
hence a detailed inspection of the aircraft at the time of renewal may not be required.

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Head of Regional/Sub-Regional Airworthiness Offices should ensure that sufficient

number of inspections were carried out and recorded.
4.2

Light aircraft could be inspected in two or three stages depending on convenience and
also the confidence built up by the Regional/Sub-Regional Airworthiness Offices with
the engineering setup of the particular operator. Each aircraft should be inspected
whenever it is under major Inspection. During inspection it must be ensured, that
no unauthorized modifications have been carried out. Modifications which have been
approved and have been carried out must be in accordance with the appropriate
manuals.

4.3

The Rate of Climb of the aircraft, where applicable, observed during test flight should
be compared with previous Rate of climb value. In case of deterioration in
performance, the causes should be investigated and if necessary, a reference should be
made to the manufacturer under intimation to Hqrs.

4.4

During C of A renewal, an applicable inspection as per the maintenance programme

approved by the Regional/Sub-Regional Airworthiness Offices is to be carried out on
the aircraft. Additionally, a C of A renewal schedule may be prepared to include
items such as Retraction of Landing Gear, functioning of flight controls/ flaps,
condition of placards, ELT check, generation of warnings on various cockpit
equipment, and condition of all safety equipment, operation of emergency
equipment and lights etc.

4.5

During C of A check, the annual inspection on CVR and FDR, where applicable, must be
carried out in accordance with the CARs on these equipment.

4.6 It must also be ensured that time expired components are not reinstalled on the
aircraft without having been overhauled/repaired. Operators store should be
checked at regular intervals to see that the components in the stores, particularly in
the bonded area are only approved, type certified and proper records are available of
such components.
4.7

Log books should be thoroughly checked for any entry regarding damage to the aircraft
during the operation in the year. It is emphasized that any overwriting should clearly
indicate the previous entry.

4.8

Inspection should be carried out in the area of landing gear attachment, wing
attachments and tail area to see if there is any evidence of heavy landing or accident. It
should also be ensured from the records that the operator has been carrying out

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regular checks of the aircraft during the year. All schedules due have been timely
carried out and certified. For reciprocating engine aircraft, records of engine overhaul,
compression check, oil consumption, fuel uplift, and aircraft defect register etc. shall be
scrutinized with a view to observe any abnormality.
4.9

Special care should be given to major repairs having been carried out on the aircraft to
ensure that the repairs are in accordance with the approved data have been carried
out by competent persons and in an approved manner using approved materials.
Where repairs have been carried out inspection panels should be opened and inside of
the repairs thoroughly inspection in case there is doubt.

4.10 Communication Radio/and Navigation checks should be carried out in the presence of
the officers to ensure correct functioning and satisfactory operation.
4.11 During the course of inspection of an aircraft for issue/renewal of C of A there is a
probability that an operator is not able to comply with all the requirements applicable
to the aircraft at the time of issue/renewal of C of A. The C of A shall not be renewed
in case an AD or modification/ repairs affecting safety has not been complied with.
Any other item of emergency like first aid kit, fire extinguishers, life jackets, life
vests, escape slides have to be on board and no relaxations should be granted in such
cases. However, certain requirements which may not affect the safety immediately for
which the operator has got a genuine difficulty in complying with due to nonavailability of spares, any special tool not available, the C of A may be renewed
for which the operator should be intimated in writing that these requirements
must be complied with within a definite time limit. Heads of Regional/Sub-Regional
Airworthiness Offices may grant such relaxations up to 45 days provided the operator
has been able to show that he has placed the order for the spares and they have
not arrived or there are certain circumstances beyond his control. Weighing of aircraft
could also be deferred where the facility for weighing is not readily available or the
weighing scales are not calibrated or serviceable. This requirement could also be
given a time limit for compliance but should not exceed three months. However,
where there is a doubt that the CG has shifted appreciably due to some major
modification, replacement of part, change of engine etc., no relaxation should be
granted and the aircraft has to be weighed and CG determined before the C of A could
be issued.
5

Re-built aircraft
There may be occasions when an operator rebuilds an aircraft based on the availability
of a major component, viz. fuselage etc. Such a part could have been purchased by the

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operator either from the insurance company or from another operator. After installing
the airworthy parts procured either from abroad or from other approved agencies
in India these aircraft can be again made serviceable. Where an aircraft has been
built with a fuselage already available, it will be essential that the constructors
serial number of the fuselage which was entered earlier against another registration
number allotted should again be re-allotted to the aircraft. With the consent of the
operator a new registration number could be allotted to such an aircraft clearly
indicating that the earlier constructors number has not been allotted to this aircraft.
In case an operator desires he can get the earlier constructor number cancelled
and re-allot his own number in this regard.
6

Validity of C of A
As per Rule 50, the C of A shall be valid for period as indicated on the C of A.
CAR F part III stipulates the validity as follows:
Aircraft Age
Validity
Up to 5 Years
5 years

Above 5 years & up to 8 Years

till the aircraft attains age of 10 years

Above 8 years and up to 18

2 Years

Years Between 18 & 19 Years

19 years and above

till the aircraft attains age of 20 years

1 Year

Conditions for continued validity of C of A

7.1 The continued validity of the C of A shall be subject to the for the aircraft wherein
the following shall be ensured:
1. all due maintenance specified in the applicable maintenance programme have
been completed;
2. all Airworthiness Directives have been complied with; any modifications and
repairs carried out conform to the applicable regulations;
3. each discrepancy recorded in the technical log has been actioned and certified;
4. all applicable releases to service have been completed and certified;
5. all components lives are within the limits laid down in the applicable
maintenance programme;
6. weight and balance data in the aircraft logbook is accurate and within the
limitations of the aircraft type certificate;
7. the flight manual is current version for the aircraft;
8. all documents and safety equipment on board are updated and in proper
condition;
9. a general condition inspection of the aircraft is performed with satisfactory
results.

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8.

Officers Authorized to Issue/Renew C of A

8.1

An Initial C of A (partially completed) in respect of an aircraft will be issued by the

DGCA Headquarters while registering the aircraft. However, subsequent renewal will
be done by the officers authorized by the Ministry under the delegation of powers (SO
726E) and under no circumstances it will be signed by an officiating officer or an officer
looking after the current duties of higher rank.

8.2

Powers delegation for Issue/Renewal of Certificate of Airworthiness :

ISSUE

(Only at
Hqrs)

RENEWAL

All Up Weight of > 15000 kg

Dy. Director of Airworthiness and above

All Up Weight up to 15000 kg

Assistant Director of Airworthiness and

above

All Up Weight up to 2000 kg

Airworthiness Officer and above

All Up Weight up to 15000 kg

All Up Weight > 15000 Kg

8.3

Assistant Director of Airworthiness and

above
Dy. Director of Airworthiness and above

The office file on the renewal of C of A should be completed in all respect and shall
contain all necessary papers such as application for renewal, enclosures of the work
performed on the aircraft and certificates issued by the operator and the MRO, filled
up check lists etc. etc. On completion of the work, the file must be submitted to the
head of the regional office / Sub regional office for his information. The aircraft files are
liable to be produced to the Inquiry Officers/ Court of Inquiries in case of accident.
Pages should be correctly marked and all the receipts, issues placed in the correct
order. Wherever any relaxation etc. has been granted it should be communicated in
writing.
Note: It must be ensured that C of Renewal records are maintained on original file and
not on part file. In the event file is located at other regional office, it must be
ensured that prior to renewal of C of A the file is available in the office where C of A is
being renewed.

8.4

Head of Regional Office should ensure that verbal concessions and permissions may
not be resorted to. Where the operator specifically requests for a dispensation from a
requirement, the same may be considered and if feasible, granted in writing and
acknowledgement obtained from the operators for record.

8.5 A report on the C of A renewal shall be sent to the Hqrs. as per the existing Performa
immediately after the C of A is renewed.

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Suspension of Certificate of Airworthiness and its revalidation

9.1 Aircraft Rule 55 lays down conditions under which the C of A stands suspended or
deemed to be suspended. The rule also clearly indicates how to get the suspended C of
A revalidated. In general, the certificate stands suspended or cancelled when the
aircraft suffers major damage, unapproved modifications/repairs have been carried out
and life expired components continue to remain on the aircraft. In such cases the
certificate is automatically validated after the above deficiencies are removed and
certified by an AME.
9.2

After an accident it is a normal practice that the C of A is endorsed indicating that this
has been suspended as a result of the accident. Revalidation of the certificate in such
cases will be done only after the aircraft is properly repaired; required inspection for
renewal of C of A is carried out by an appropriately licensed AME.

9.3

In case an operator applies for a full term C of A, he will pay the required fees also and
comply with all the requirements normally required for renewal of C of A. However, the
operator may get the C of A re-validated for the remaining period which could be done
after an inspection by an authorized officer.

9.4

C of A shall deem to be suspended in case the ARC has expired / invalid as per CAR M.

10

Ferry Flight
Where the C of A is suspended or deemed to be suspended for any reason, ferry flight
permission can be granted to take the aircraft back where the repair facilities are
available. However, such ferry flight shall be permitted without any passengers with
the minimum crew required for the flight as mentioned in the Flight Manual and the
maintenance or repair which is considered essential has been carried out for the
purpose of ferry flight. Such permission can be granted by Director/ Deputy Director of
Airworthiness of the station. In cases where the C of A has lapsed, the permission
for ferry flight will be granted by the Director of Airworthiness. Where the C of A is
actually suspended or deemed to be suspended such permission may be granted by
an officer of the rank of Deputy Director of Airworthiness in the Regional Office.
Reference should be made to the CAR Section 2 Series F Part VII for special flight
permits and the procedure given therein should be followed.

11

Replacement/issue of Duplicate of C of A

11.1 C of A would need to be replaced under the following circumstances:

(i) When there is no place on the certificate for renewal;
(ii) When in poor state due to normal wear and handling;
(iii) When the original is lost.

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11.2 Upon requests from Operators for issuance of a duplicate Certificate of Airworthiness
due to originals having been lost, misplaced or mutilated along with an
(a) affidavit and
(b) FIR lodged with police
(c) applicable fees
The officers empowered to renew the Certificate of airworthiness (Including at
regional/sub regional offices) may issue the duplicate Certificate of Airworthiness.
Whilst doing so, they will endorse the word Duplicate on the respective C of A. A
copy of the same should also be forwarded to Headquarters stating the reasons
necessitating its issue for record purposes.
Note :
i)
ii)

12

Fees (10 % of the original issue fees) shall be charged only when the original
certificate have been lost/ misplaced.
No fees shall be charged when the certificate is mutilated or no space is
available for making further entries.

Check Lists for Issue and Renewal are placed as Appendix I and II.

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APPENDIX I
Checklist for issue of Certificate of Airworthiness (C of A)
Applicant/Operator:
Registration No: VT-

Aircraft type:

S. No

Submitted Remarks Signature

Documents to be submitted along with application

1.

CA25

Yes/No

2.

Documents indicating Weight of the aircraft (AFM pages etc)

Yes/No

3.

Requisite Fee (as per the weight of the aircraft)

Up to 1000 kg submit Rs.20,000 only,
If the weight of the aircraft is more than 1000kg, use the
formula given below:Fee = (Wt - 1000) + 20000

Yes/No

4.
5.

Note:
Weight to be rounded off to next higher thousand e.g. 73,200
Kg to be taken as 74000Kg.
If short term C of A is requested a fee equivalent to issue of
partially filled C of A will be charged.
Details of equipment, systems and instruments installed on aircraft.
CVR, FDR and ELT may be highlighted.

Yes/No
Yes/No

6.

Application for Noise certificate along with document indicating

noise levels of the aircraft as required in Appendix.
Export C of A

7.

Erection certificate (if aircraft imported in dismantled condition)

Yes/No

8.

Flight test report (if aircraft imported in dismantled condition)

Yes/No

9.

If short term C of A is requested a certificate should be given that all

relevant CARs, ADs and special requirements have been complied
with.
Standard C of A

Yes/No

If the C of A is requested for a new type of aircraft (introduced in the

country for the first time) then the application should be made along
with following documents:
Design approval issued by FAA/EASA or any other regulatory
authority
Type certificate & Data sheet
Export C of A issued within 60 days of submission of application
MMEL
Customized weight & balance manual
Soft copies of mandatory modifications for new type of aircraft/
engine/ propeller

Yes/No

10.
11.

Date: ___________

MSN:

Yes/No

Yes/No

Signature_______________

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Note 1. The above check list is for issue of partially filled C of A. For issue of complete C of A the officers may
use the existing check list as per DGCA.STD.DOC/CL/28.
Note 2. Following to be checked before submission of application:1.
CA-25 Appendix A, Appendix B and Appendix G are duly filled and signed by the owner/
authorized representative and name and designation is clearly mentioned further no item shall be
left unattended, if not applicable please write NA. Appendix B&G preferably be signed by a licensed
AME.
2.
Export C of A shall clearly indicate MSN, Type and Date of manufacture of aircraft.
3.
Erection certificate shall be signed by licensed AME in relevant category.
4.
Flight test report shall also give status of avionics systems installed on the aircraft.
5.
A detailed calculation of the fee should be submitted on a separate paper, the fee drafts should
be deposited at the DGCA gate and a stamp indicating the amount shall be received on forwarding
letter etc.
6.
Documents indicating the weight of the aircraft should also indicate serial no of the aircraft.
7.
Validity of C of A shall start from the date of physical inspection of aircraft and not from the date of the
export C of A.

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APPENDIX II
CHECK LIST FOR RENEWAL OF CERTIFICATE OF AIRWORTHINESS
CHECK LIST FOR ISSUE/EXTENSION OF C of A and AIRWORTHINESS REVIEW CERTIFICATE
(Aeroplane)
PART I
1. AIRCRAFT DETAILS

1.1 Registration Mark: VT-

Type/Model: ______________________________ MSN:____________

1.2 C of A Number: _____ Accepted TCDS No.________________________Issue/Rev./date:____________

Category: Private Aerial Work Public Transport (Passenger Cargo ) Special
1.3 Total hours flown since C of A issue: ______________ Flight Cycles: _________Landings:__________
1.4 Reference No. of last ARC issue: _____________________ Date of last ARC issue: _______________
Hours flown since last ARC issue: _________________ Flight Cycles: ________Landings:___________
1.5 Type of Engine: _______________________________ Number fitted: __________
1.6 Maintenance Schedule/Program* Reference No.: ____________________ Issue:______Rev.:________
1.7 Airplane Flight Manual/Pilot Operating Handbook*
Reference: __________________amended standard: ________________Approved by: _____________
1.8 The aircraft was last weighed on ____________________________
1.9 Aircraft tested to acceptable Manufacturers Flight Test Data Ref./Date: _______________________
(IF APPLICABLE)
2. REPORT AND CERTIFICATION

2.1

A full documented review of the aircraft records have been carried out by the undersigned and
it is confirmed that:

a)

the airframe, engine and propeller flying hours and associated flight cycles have been properly
recorded, and;
the flight manual is applicable to the aircraft configuration and reflects the latest revision
status, and;
all the maintenance due on the aircraft according to the approved maintenance program has
been carried out, and;
all known defects have been corrected or, when applicable, carried forward in a controlled
manner, and;
all applicable airworthiness directives have been applied and properly registered, and;

b)
c)
d)
e)

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f)

all service life limited components installed on the aircraft are properly identified, registered
and have not exceeded their approved service life limit, and;
g) the current mass and balance statement reflects the configuration of the aircraft and is
valid, All the weight growth during the period has been recorded and included, if applicable.
The applicable Load & Trim Sheet is prepared and approved as per latest weight schedule of
the aircraft, and;
h) the aircraft complies with the latest revision of its type design as included in the latest TCDS
rev. No. ________, Dated__________approved by _____________.
2.2
a)
b)
c)
d)
e)
f)
2.3

A physical survey of the aircraft has been carried out by the undersigned and it is confirmed
that::
all required markings and placards are properly installed, and;
the aircraft complies with its approved flight manual, and;
the aircraft is installed with ELT 406 and the same has been registered with ISRO for
monitoring, and;
the aircraft configuration complies with the approved documentation, and;
no evident defect can be found that has not been addressed according to M.A.404, and;
no inconsistencies can be found between the aircraft and the paragraph 1of documented
review of records (Part II).
I hereby certify that based on the satisfactory/unsatisfactory* result of my investigation, an
Airworthiness Review Certificate is issued/not issued* by the undersigned.

ARC No. ____ (Form 15a/15b*) valid for 12 months w.e.f. ______ up to and including _____

DGCA Officers signature/stamp/date:

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PART II DOCUMENT REVIEW
1.

Aircraft Log Books

Sat

Item
1.1

Airframe hours recorded

1.2

Airframe cycles recorded:

1.3

Date of last entry made:

1.4

Type of last schedule maintenance check recorded: _____

1.5

1.6

1.7

1.8

1.9

Last schedule maintenance inspection:

Date performed:

Date recorded:

_______

Reference of the Airworthiness Flight Test:

Date performed:

Date recorded:

Last Airworthiness Review Certificate (ARC):

Date performed:

Date recorded:

Last Compass Swing:

Date performed:

Date recorded:

Last Weight and Balance:

Date performed:

Date recorded:

Copy of manufacturer statement of date of aircraft manufacture (first C of

A issue). Record:
1.10

Aircraft Date of Manufacture:

C of A for Export issue date :
C of A for Export reference :

1.11
1.12

Ensure accomplished ADs are recorded in the Aircraft Log Book.

Are modification recorded in the aircraft logbook?
If not, where are they recorded?

1.13

Ensure logbook stamp impressions are legible.

1.14

Request authorization holders list from Quality Manager. Review list of

authorized technical record staff. Ensure list is up-to-date and controlled
by Quality Manager. Ensure security of records.

1.15

Check stamps and signatures in logbook are as shown on approved

authorization holders list and as approved by Quality Manager/DGCA.

Unsat

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2.

Airworthiness Directives compliance record

Item

Sat

2.1

Record includes list of all ADs applicable to the aircraft.

2.2

Record includes date/hours/cycles of AD compliance.

2.3

Method of compliance and reference to AD compliance documents

correctly referenced.

2.4

Record date/hours/cycles of next required AD action (if recurring

AD).

Unsat

For non-applicable ADs, ensure that reasons is clearly indicated,

acceptable methods are:
N/A by aircraft type referenced in AD/SB
2.5

N/A by installed part/component (list parts/components installed)

N/A by engine type referenced in AD
N/A, STC not accomplished/applicable SB
N/A, different A/C weight

3.

Airworthiness Directives accomplishment record

Item

Sat

3.1

Review sample of compliance records (task

cards/reports, maintenance programs, etc.)

cards,

3.2

Correct reference of accomplishment records in logbooks.

3.3

Storage and security of record.

3.4

Records include references to ADs and SBs/ASBs.

3.5

Items are correctly recorded certified/stamped and dated.

3.6

CRS are issued for work performed.

3.7

Review records for CPCP programme.

inspection

Unsat

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4.

Records of DGCA Mandatory Modification requirements.

Item

5.

Sat

Unsat

Engine Log Books

Item
Ensure copy of engine Airworthiness Release Certificate available in
Log Book.
Record date of manufacture
No. 1

______

No. 3

No. 2
No. 4

Record date of export

No. 1

No. 2

No. 3

No. 4

Record Airworthiness Release Certificate reference

No. 1

No. 2

No. 3

No. 4

Record engine serial numbers:

Pos No. 1
5.2

Unsat

All DGCA Mandatory Modification requirements are complied with

satisfactorily and recorded. Requirements for record entry should be
similar

4.1

5.1

Sat

Pos No. 2
Pos No. 3
Pos No. 4
Record log book engine hours:

5.3
No 1: ____

No. 2:

No. 3:

No 4:

No. 3:

No 4:

Record log book engine cycles:

5.4
No 1: _____ No. 2:

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Item

Sat
Date last entry made in engine log book:
No. 1

5.5

No. 2
No. 3
No. 4
Last shop visit type/reason:
No. 1

5.6

No. 2
No. 3
No. 4
Date of last shop visit. Correctly recorded data shall be in log book:
No. 1

5.7

No. 2
No. 3
No. 4

5.8

ADs and SB accomplished at last shop visit recorded.

Date of Last engine overhaul. Correctly recorded data shall be in log
book:
No. 1

5.9

No. 2
No. 3
No. 4

5.10

ADs and SB accomplished at last engine overhaul recorded.

Date last life limited parts list updated and recorded in engine log book:
No. 1

5.11

No. 2
No. 3
No. 4

5.12

Review list of concessions recorded in engine logbook. Ensure any time

limitations are not exceeded.

5.13

Ensure accomplished engine ADs are recorded in the engine logbook.

5.14

Check stamps and signatures in logbook are as shown on approved

authorization holders list and as approved by Quality Manager/QCAA.

Unsat

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Item
5.15

6.

Unsat

Sat

Unsat

Sat

Unsat

Review engines module list and records.

Modifications and Repair records

Item
6.1

All repairs and modifications are recorded and correctly identified in the
aircraft/engine/modification log book (as appropriate).

6.2

All repair data are properly approved IAW CAR 21 or other equivalent
international requirements.

6.3

All modifications are properly approved. Ensure modifications are

recorded by Title and document reference. Ensure DGCA approval
references (if required) are quoted on documents.

6.4

Documents used for the authorization of repairs or modifications are to

current DGCA approved procedures.

6.5

Required Certification (CRS) after a repair or modification.

6.6

Modifications and/or repair are performed to approved data and

drawings required under CAR 21 or other equivalent international
requirements.

6.7

Modifications and/or repairs are performed by approved organizations

with an approved class and rating for the type of work undertaken.

6.8

Minor modifications are approved IAW CAR 21.

7.

Sat

Component history cards and records

Item
7.1

Cards and records are up-to-date.

7.2

SBs, ASBs, ADs and mandatory requirements are recorded.

7.3

Life limited components are identified on each card/record.

7.4

Correct documentations (serviceable labels, tags, etc.) are available for

each component record.

7.5

Check a sample of component labels and tags for completeness and

accuracy of information and authorized certification.

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8.

Technical Logs/Maintenance Logs/Journey Logs

Item
8.1

Correct recording of defects and rectifications, Ensure each defect is

correctly certified.

8.2

Correct recording of removed and installed parts. Ensure correct

recording of P/Ns, S/Ns, and Approved Release Notes.

8.3

Correct deferred defect procedure. Ensure MEL references are always

quoted (when required).

8.4

MEL limitations. Ensure defects are cleared within the limitations of the
MEL.

8.5

Correct recording of flight details, landings, take-offs, and crew

certification.

8.6

Each journey log/technical log page is certified by the pilot-in-command

prior to departure.

8.7

A maintenance release/transit check is correctly signed prior to each

flight. Daily checks and other checks certified.

8.8

Fuel and oil data are correctly recorded and certified.

8.9

When no defects are recorded, ensure a statement to that effect is

entered by the pilot-in-command.

9.

Sat

Unsat

Sat

Unsat

Record Storage
Item
9.1

Ensure records are stored in a safe way with regard to fire, flood, insects
and theft.

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10.
Item

11.

Findings
Findings

Comments

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PART III AIRCRAFT PHYSICAL SURVEY

1. Aircraft Registration :
2. Aircraft Type/Model :
3. Serial Number :
4. Date of survey :
Location

5. Registered Owner/Operator*:
6. Name of responsible CAMO:
7.

Name of CAR 145 Maintenance Organisation:

8. Aircraft status during Survey: Main Base

Line Station

Heavy Maintenance

11. Aircraft surveyed for:

issue of ARC

Hangar

Light Maintenance

Extension of ARC

Extension of C of A
12. Survey Comments:
General Airframe:

General Powerplant:

Suitability of Facilities for work on progress:

Ramp

issue of C of A

issue of Export C of A

Transit

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PART IV: AIRCRAFT PHYSICAL SURVEY DETAIL

Note: Accompany a CAR 145 AME/ CRS Signatory during this part of aircraft physical
survey.
INTERIOR INSPECTION
Examine the C of A and C of R certificates to ensure the following:

Item
1.

Both certificates are current and valid

2.

Both certificates contain the same model, serial, and registration numbers

3.

Last ARC is current

Sat.

Unsat.

Sat.

Unsat.

Flight Deck Inspection

Item
1.

Inspect the following

a.
Instrument security and range markings
b.
Windows (delamination, scratches, crazing, and general visibility)
c.
Emergency equipment
d.
Seal on medical kit (if located on flight deck)
e.
Seat belts and shoulder harnesses (Technical Standard Order making,
metal to metal latching, and general condition)
f.
Aircraft configuration conforms to approved documents
g.
Dent and Buckle Chart is maintained and is on-board.
2.

Check the following in the cockpit:

a.
Interphone system select Comm 1 and Comm2 to ensure systems are
working,
b.
Test the TCAS & EGPWS system on Test Mode,
c.
Test the ELT for operation and recording of signal in the portable tester for
ELT 406,
d.
VHF communication/ VOR system for operation,
e.
HF system for operation including SELCAL check,
f.
WX Radar system for operation (TEST MODE ONLY),
g.
Operational test of CVR including all the four channels,
h.
Crew seat including the jump seat, if installed, to ensure the seat is
serviceable and that seat belt and shoulder harnesses are available.
3.

Documents on board: (indicate N/A if not applicable)

Check condition and presence of:

Check condition and presence of:
C of R

Aircraft Station License

ARC

C of A

Flight Manual

Tech. Log

Certificate of Insurance

Noise Certificate

MEL

A.O.C.

Wt. & Bal. Report

CRS

OPS. MANUAL

Cabin Crew Manual

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Cabin Inspection. Inspect the cabin, to include the following

Item

Sat.

1. Lavatory to ensure the following:

(a)
(b)
(c)

Smoke detection system is installed

No Smoking placards are posted
Ashtrays are available outside the lavatory

2. Flight attendants seats, to include

(a)
retract

Pulling the jump seat down to ensure seats in the path of the exits

(b)
Inspecting seat belts for Technical standard Order marking, metal to
metal latching and general condition
3. Cabin emergency equipment, to include the following:
(a)

Flight attendant flashlight holder

(b)
Slide containers, to ensure containers are properly marked for content. Check
for last inspection date and pressure of slide inflation bottle if visible.
(c)

Medical kit (if not checked on flight deck).

(d)

First aid kit (seal and security)

(e)

Emergency oxygen for proper pressure and security.

(f)

Megaphone(s), if installed, for security and general condition.

(g)

Fire extinguishers for security, pressure, seal, and date of last inspection.

(h)

Life raft storage markings (if raft is required)

(i)

Emergency briefing cards (random sample)

(j)

General conditions of emergency floor path lighting system

(k)

Placement of all Emergency Exit signs

(l)

Presence and legibility of Emergency Exit operation instructions

(m)

Placarding for location of all emergency equipment

(n)

Life preservers (vests)

4. Passenger seats, to ensure the following:

(a)

Seats adjacent to emergency exits do not block exit path

(b)

Seats are secure in seat track (random sample)

(c)

Fasten Seat Belt indications are in view from all seats

(d)
Seat belts have metal-to-metal latches and are in good condition (random
sample)
5. Galleys/service centers, to include:
(a)

Trash bin lids for fit

(b)

Storage compartment restraints

Unsat.

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Item
(c)

Sat.

Unsat.

Sat.

Unsat.

Sat

Unsat

Galley supply storage

6. Overhead baggage compartment for the following:

(a)

Weight restriction placards, if applicable

(b)

Proper latching of the doors, when applicable

Inspect the Cargo Compartment

Item
1.

Ensure the following:

(a)

Cargo compartment fire protection is appropriate for its classification

(b)
Cargo liner is free from tears and/or punctures. If these are noted, inspect
structure behind liner for damage, e.g. stringers, circumferential, etc. Ensure sealing
tape is proper type and in good condition.
(c)

Cargo door is free of fluid leaks and structural damage

(d)

Fuselage door structure and sill are free of damage

(e)

Smoke detectors are in satisfactory condition

(f)

Lighting is operable and protective grills are installed

(g)

Cargo flooring is free from structural or other damage

(h)
Pallet positions/compartments are placarded for position identification and
weight limitation.
2.

Inspect pallet system, if applicable. Ensure the following

(a)
(b)
(c)

Ball mats are serviceable, e.g., no broken or missing balls

Forward, aft, and side restraints are serviceable
Roller assemblies are secure and have no missing or broken rollers

3.

Ensure the 9G forward restraint net is serviceable, if applicable.

4.

Ensure that cargo restraints for bulk loaded cargo are adequate

5.

Inspect fire extinguishers for inspection due dates and pressure

EXTERIOR INSPECTION
Inspect the landing gear and wheel well areas for the following:

Item
1.
Any indication of wear, chafing lines, chafing wires, cracks, dents, or other
damage
2.

Structural integrity of gear and doors (cracks, dents, or other damage)

3.

Hydraulic leaks (gear struts, actuators, steering valves, etc)

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4.

Tire condition

5.

Tire pressure (if pressure indicators are installed)

6.

Wheel installation and safety locking devices

7.

Wear, line security, leaks and installation of brakes

8.

Corrosion

Inspect the fuselage and pylons, to include the following:

Item

Sat

1.

Structure for cracks, corrosion, dents, or other damage

2.

Fasteners (loose, improper, missing)

3.

Radome for general condition

4.

Pitot tubes for general condition

5.

Static ports (cleanliness and obstructions)

6.

Stall warning devices and other sensors

7.

Antennas (security and indications of corrosion)

8.

Lavatory servicing areas (evidence of fresh blue water streaks)

9.
Cargo compartments for integrity of fire-protective liners (no holes or
unapproved tape used for repairs)
10.

Emergency exit identification/markings

11.

Registration marking (legibility)

12.

Installation of manufacturers data plate & owners name plate

13.

All lights (general condition, broken lenses, etc)

Unsat

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Inspect the wings and pylons to include the following:

Item
1.

Structure for cracks, corrosion, dents or other damage

2.

Leading edge (dents and/or damage in line with engine inlets)

3.

Registration marking (legibility)

Sat

Unsat

Sat

Unsat

Sat

Unsat

4.
Leading edge devices (when extended, check for actuator leaks, general
condition of lines, wires and plumbing)
5.

All lights (general condition, broken lenses etc)

6.

Flaps (cracks, corrosion, dents, and delamination)

7.

Flap wells (general condition of lines, wires and plumbing)

8.

Static Dischargers/wicks: Check for condition and number missing

9.

Ailerons and aileron tabs (cracks, corrosion, dents, delamination)

10.
Access door, inspection panels, and blowout panels (missing, loose, or
improperly secured)

Inspect the engines, to include the following:

Item
1.

Intake for fan blade damage and oil leaks

2.

Ring cowl for missing or loose fasteners

3.

Cowling doors for security and proper fit

4.

Lower cowling for evidence of fluid leaks

5.

Exhaust for turbine and tailpipe damage, and evidence of fluids

6.

Reverser doors for stowage and security, and evidence of leaks

7.

Access doors for security

Inspect the propellers, if installed, for the following:

Item
1.

Leading edge of propeller for cracks, dents, and other damage

2.

De-icer boots for signs of deterioration and security

3.

Spinners for security, cracks, and evidence of fluid leaks

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Inspect the empennage, to include the following

Item

Sat

1.

Leading edge for dents

2.

All lights (general condition, broken lenses, etc.)

3.

Missing static discharge eliminators

4.

Elevator, rudder, and tabs (cracks, corrosion, dents, and delamination)

5.

Elevator and rudder power unit for evidence of hydraulic leaks

Findings
Item

Comments

Findings

Unsat

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CHECK LIST FOR FOR ISSUE/EXTENSION OF C of A and AIRWORTHINESS

REVIEW CERTIFICATE ( Helicopter)
PART I
1. AIRCRAFT DETAILS
1.1 Registration Mark: VT1.2

Type/Model: _________________________ MSN: ____________

C of A Number: _____ Accepted TCDS No. ________________________Issue/Rev./date: ___________

Category: Private Aerial Work Public Transport (Passenger Cargo ) Special

1.3 Total hours flown since C of A issue: ___________ Flight Cycles: ____________Landings:__________
1.4 Reference No. of last ARC issue: _____________________ Date of last ARC issue: __________________
Hours flown since last ARC issue: _________________ Flight Cycles: __________Landings:___________
1.5 Type of Engine: _______________________________ Number fitted: __________
1.6 Maintenance Schedule/Program* Reference No.: ____________ Issue: _______Rev.:________
1.7 Airplane Flight Manual/Pilot Operating Handbook*
Reference: __________________ amended standard: _________________ Approved by: _____________
1.8 The aircraft was last weighed on ____________________________
1.9 Aircraft tested to acceptable Manufacturers Flight Test Data Ref./Date: _____________

(IF APPLICABLE)

2.

REPORT AND CERTIFICATION

2.1

A full documented review of the aircraft records have been carried out by the undersigned and it is
confirmed that:
a)
b)
c)
d)
e)
f)
g)

the airframe and engine flying hours and associated flight cycles have been properly recorded,
and;
the flight manual is applicable to the aircraft configuration and reflects the latest revision
status, and;
all the maintenance due on the aircraft according to the approved maintenance program has
been carried out, and;
all known defects have been corrected or, when applicable, carried forward in a controlled
manner, and;
all applicable airworthiness directives have been applied and properly registered, and;
all service life limited components installed on the aircraft are properly identified, registered
and have not exceeded their approved service life limit, and;
the current mass and balance statement reflects the configuration of the aircraft and is valid,
All the weight growth during the period has been recorded and included, if applicable. The

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h)

2.3
a)
b)
c)
d)
e)
f)

2.4

applicable Load & Trim Sheet is prepared and approved as per latest weight schedule of the
aircraft, and;
the aircraft complies with the latest revision of its type design as included in the latest TCDS
rev. No. _______________, Dated ___________________approved by ________________
A physical survey of the aircraft has been carried out by the undersigned and it is confirmed
that::
all required markings and placards are properly installed, and;
the aircraft complies with its approved flight manual, and;
the aircraft is installed with ELT 406 and the same has been registered with ISRO for
monitoring, and;
the aircraft configuration complies with the approved documentation, and;
no evident defect can be found that has not been addressed according to M.A.404, and;
no inconsistencies can be found between the aircraft and the paragraph 1 of documented
review of records (Part II).
I hereby certify that based on the satisfactory/unsatisfactory* result of my investigation, an
Airworthiness Review Certificate is issued/not issued* by the undersigned.

ARC No. _______ (Form 15a/15b*) valid for 12 months w.e.f. ________ up to and including ________.

DGCA Officers signature/stamp/date:

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PART II DOCUMENT REVIEW

12.

Aircraft Log Books

Item

Sat

1.1

Airframe hours recorded

1.2
1.3
1.4

Airframe cycles recorded:

Date of last entry made:
Type of last schedule maintenance check recorded:___________
Last schedule maintenance inspection:
Date performed:
Date recorded:
________
Reference of the Airworthiness Flight Test:
Date performed:
Date recorded:
Last Airworthiness Review Certificate (ARC):
Date performed:
Date recorded:
Last Compass Swing:
Date performed:
Date recorded:
Last Weight and Balance:
Date performed:
Date recorded:
Copy of manufacturer statement of date of aircraft manufacture (first C
of A issue). Record:
Aircraft Date of Manufacture:
C of A for Export issue date :
C of A for Export reference :
Ensure accomplished ADs are recorded in the Aircraft Log Book.
Are modification recorded in the aircraft logbook?
If not, where are they recorded?
Ensure logbook stamp impressions are legible.
Request authorization holders list from Quality Manager. Review list of
authorized technical record staff. Ensure list is up-to-date and controlled
by Quality Manager. Ensure security of records.
Check stamps and signatures in logbook are as shown on approved
authorization holders list and as approved by Quality Manager/DGCA.

1.5
1.6
1.7
1.8
1.9

1.10

1.11
1.12
1.13
1.14
1.15
13.

Unsat

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14.

Airworthiness Directives compliance record

Item
2.1

Record includes list of all ADs applicable to the aircraft.

2.2

Record includes date/hours/cycles of AD compliance.

2.3

Method of compliance and reference to AD compliance documents

correctly referenced.

2.4

Record date/hours/cycles of next required AD action (if recurring AD).

Sat

Unsat

Sat

Unsat

For non-applicable ADs, ensure that reasons is clearly indicated,

acceptable methods are:
2.5

N/A by aircraft type referenced in AD/SB

N/A by installed part/component (list parts/components installed)
N/A by engine type referenced in AD
N/A, STC not accomplished/applicable SB
N/A, different A/C weight

15. Airworthiness Directives accomplishment record

Item
3.1

Review sample of compliance records (task cards, inspection

cards/reports, maintenance programs, etc.)

3.2

Correct reference of accomplishment records in logbooks.

3.3

Storage and security of record.

3.4

Records include references to ADs and SBs/ASBs.

3.5

Items are correctly recorded certified/stamped and dated.

3.6

CRS are issued for work performed.

3.7

Review records for CPCP programme.

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16. Records of DGCA Mandatory Modification requirements.

Item

4.1

Sat

Unsat

Sat

Unsat

All DGCA Mandatory Modification requirements are complied with

satisfactorily and recorded. Requirements for record entry should be
similar

17. Engine Log Books

Item
Ensure copy of engine Airworthiness Release Certificate available in
Log Book.
Record date of manufacture
No. 1

______

No. 2

5.1
Record date of export
No. 1

No. 2

Record Airworthiness Release Certificate reference

No. 1

No. 2

Record engine serial numbers:

5.2

Pos No. 1
Pos No. 2

Record log book engine hours:

5.3
No 1:

No. 2:

_____

Record log book engine cycles:

5.4
No 1:

No. 2:

_____

Date last entry made in engine log book:

5.5

No. 1
No. 2

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Item

Sat
Last shop visit type/reason:

5.6

No. 1
No. 2
Date of last shop visit. Correctly recorded data shall be in log book:

5.7

No. 1
No. 2

5.8

ADs and SB accomplished at last shop visit recorded.

Date of Last engine overhaul. Correctly recorded data shall be in log
book:

5.9

No. 1
No. 2

5.10

ADs and SB accomplished at last engine overhaul recorded.

Date last life limited parts list updated and recorded in engine log book:

5.11

No. 1
No. 2

5.12

Review list of concessions recorded in engine logbook. Ensure any time

limitations are not exceeded.

5.13

Ensure accomplished engine ADs are recorded in the engine logbook.

5.14

Check stamps and signatures in logbook are as shown on approved

authorization holders list and as approved by Quality Manager/DGCA.

5.15

Review engines module list and records.

Unsat

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Item

Sat

Unsat

Sat

Unsat

Record Rotor Blades Serial Numbers/TSN/TSI/TBO:

Main P/N:
S/N: ___________ TSN ___________ TSI __________TBO _______
S/N: ___________ TSN ___________ TSI __________TBO _______
S/N: ___________ TSN ___________ TSI __________TBO _______
5.16

S/N: ___________ TSN ___________ TSI __________TBO _______

Tail P/N:
S/N: ___________ TSN ___________ TNE __________
S/N: ___________ TSN ___________ TNE __________
S/N: ___________ TSN ___________ TNE __________
S/N: ___________ TSN ___________ TNE __________

18. Modifications and Repair records

Item
6.1

All repairs and modifications are recorded and correctly identified in the
aircraft/engine/modification log book (as appropriate).

6.2

All repair data are properly approved IAW CAR 21 or other equivalent
international requirements.

6.3

All modifications are properly approved. Ensure modifications are

recorded by Title and document reference. Ensure DGCA approval
references (if required) are quoted on documents.

6.4

Documents used for the authorization of repairs or modifications are to

current DGCA approved procedures.

6.5

Required Certification (CRS) after a repair or modification.

6.6

Modifications and/or repair are performed to approved data and

drawings required under CAR 21 or other equivalent international
requirements.

6.7

Modifications and/or repairs are performed by approved organizations

with an approved class and rating for the type of work undertaken.

6.8

Minor modifications are approved IAW CAR 21.

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19. Component history cards and records
Item
7.1

Cards and records are up-to-date.

7.2

SBs, ASBs, ADs and mandatory requirements are recorded.

7.3

Life limited components are identified on each card/record.

7.4

Correct documentations (serviceable labels, tags, etc.) are available for

each component record.

7.5

Check a sample of component labels and tags for completeness and

accuracy of information and authorized certification.

20.

8.2
8.3
8.4
8.5
8.6
8.7
8.8
8.9

Unsat

Sat

Unsat

Technical Logs/Maintenance Logs/Journey Logs

Item
8.1

Sat

Correct recording of defects and rectifications, Ensure each defect is

correctly certified.
Correct recording of removed and installed parts. Ensure correct
recording of P/Ns, S/Ns, and Approved Release Notes.
Correct deferred defect procedure. Ensure MEL references are always
quoted (when required).
MEL limitations. Ensure defects are cleared within the limitations of the
MEL.
Correct recording of flight details, landings, take-offs, and crew
certification.
Each journey log/technical log page is certified by the pilot-in-command
prior to departure.
A maintenance release/transit check is correctly signed prior to each
flight. Daily checks and other checks certified.
Fuel and oil data are correctly recorded and certified.
When no defects are recorded, ensure a statement to that effect is
entered by the pilot-in-command.

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21. Record Storage

Item
9.1

Sat
Ensure records are stored in a safe way with regard to fire, flood,
insects and theft.

22. Findings
Item

23. Comments

Findings

Unsat

AIRWORTHINESS PROCEDURES MANUAL

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PART III AIRCRAFT PHYSICAL SURVEY

1. Aircraft Registration :
2. Aircraft Type/Model :
3. Serial Number:
4. Date of survey:
Location :
5. Registered Owner/Operator*:
6. Name of responsible CAMO:
7. Name of CAR 145 Maintenance Organisation:
8. Aircraft status during Survey:

Main Base

Line Station

Heavy Maintenance
10.

Aircraft surveyed for

issue of ARC

Survey Comments:

General Airframe:

General Powerplant:

Suitability of Facilities for work on progress:

Ramp

Transit

Light Maintenance
Extension of ARC

Extension of C of A
12.

Hangar

issue of C of A

issue of Export C of A

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PART IV: AIRCRAFT PHYSICAL SURVEY DETAIL

Note: Accompany a CAR 145 AME/ CRS Signatory during this part of aircraft physical survey.
INTERIOR INSPECTION
Examine the C of A and C of R certificates to ensure the following:

Item
6.

Both certificates are current and valid

7.

Both certificates contain the same model, serial, and registration

numbers

8.

Last ARC is current

Sat.

Unsat.

Sat.

Unsat.

Flight Deck Inspections

Item
1.

Inspect the following

h.
i.
j.
k.
l.
m.

2.

Instrument security and range markings

Windows (delamination, scratches, crazing, and general visibility)
Emergency equipment
Seal on medical kit (if located on flight deck)
Seat belts and shoulder harnesses (Technical Standard Order
making, metal to metal latching, and general condition)
Aircraft configuration conforms to approved documents.

Check the following in the cockpit:

i.
j.
k.
l.
m.
n.
o.

Interphone system select Comm 1 and Comm2 to ensure

systems are working,
Test the TCAS & GPWS system, as applicable, on Test
Mode,
Test the ELT for operation and recording of signal in the
portable tester for ELT 406,
VHF communication/ VOR system for operation,
WX Radar system for operation (TEST MODE ONLY),
Operational test of CVR including all the four channels,
Crew seat including the jump seat, if installed, to ensure the
seat is serviceable and that seat belt and shoulder
harnesses are available.

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3.

Documents on board: (indicate N/A if not applicable)

Check condition and presence of:
C of R

Aircraft Station License

C of A

Flight Manual

Certificate of Insurance

Noise Certificate

A.O.C.

Wt. & Bal. Report

OPS. MANUAL

Cabin Crew Manual

ARC
Tech. Log
MEL
CRS

Fuselage Inspection
Item
9.

Ensure there is an established helicopter corrosion control program.

Refer to helicopter corrosion control guide.

10.

Ensure replacement of all finite life components have been completed

IAW published operating limitations.

11.

Ensure that overhaul of all components have been completed IAW

published overhaul periods

12.

Ensure that the helicopter have been lubricated and serviced as required

13.

Review Special Inspections and applicable inspections carried out.

14.

Examine all inspection windows and sight glasses for cracking, crazing,
and discoloration. If any of these conditions are present, the part must
be removed and replaced prior to returning helicopter for service.
Service Instruction (SI)

15.

Compliance with all inspections and test requirements of all installed

kits.

Sat

Unsat

Sat

Unsat

Fuselage Nose Section

Item
16.

Pitot tubes and static ports for visible obstruction and damage

17.

Nose doors for damage, corrosion, security of attachment, and for

missing or damaged twist fasteners, seal for condition.

18.

Fuselage:

19.

a.

Forward fuselage area structure and skin for damage, corrosion,

cleanliness, and damage to protective finish.

b.

Avionics and electrical compartment for water entrapment.

Battery installation:

a.

Battery and external connections for security, corrosion, and

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condition.
b.

Battery vent and drain tubes unobstructed.

c.

Check battery mounts for corrosion and service battery in

accordance with battery manufacturers recommendation.

20.

Electrical equipment for condition, corrosion, and security

21.

Avionics equipment for condition and security

22.

Avionics equipment for condition and security

23.

Windshield wiper arms and blades for serviceability and security

24.

Remote hydraulic filter bypass indicator-check for bypass indication

25.

Antennas for condition and security.

26.

Crew doors (and surrounding structure) for damage, corrosion, and

proper operation, emergency release pins for security.

Fuselage Cabin Section

Item

Sat

27.

Fuselage structure and compartments for condition, corrosion, water

entrapment, and damage to protective finish

28.

Fuselage underside for evidence of fuel and hydraulic fluid leakage.

29.

Visually inspect fuel samples for contamination,

30.

Landing gear

a.
b.
c.
d.
e.
f.
g.
h.
i.

Forward crosstube and cap fittings for condition, corrosion, and

security of attachment.
Aft crosstube, cap fittings, and wear strips for condition, corrosion,
and security of attachment.
Aft crosstube support beam for wear, cracks, damage, corrosion,
and security of attachment.
Skid tubes and skid shoes for condition, corrosion, and security of
attachment.
Fuselage supports for wear, damage, and security of attachment.
If installed, forward crosstube crew step fittings for corrosion,
damage, and security in area of attachment.
Tail skid for deformation and security of attachment.
Emergency float reservoir pressure indicator for proper charge
indication (if installed).
Floats for proper stowage and condition (if installed).

Unsat

AIRWORTHINESS PROCEDURES MANUAL

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31.

Landing light and searchlight for condition and security

32.

Antennas for damage, cleanliness, and security.

33.

Passenger/cargo doors (and surrounding structure) for damage,

corrosion, and proper operation. Window seals for condition.

34.

Crew seats:

a.
b.
c.
d.
35.

Passenger seats:

a.
b.
c.
36.

Seats for condition and security.

Cushions and backs for cleanliness, excessive deterioration, and
tears.
Passenger seat restraint assemblies for condition, security, and
proper operation.

Instruments:

a.
b.
c.
d.
37.

Seats for condition, security, and proper operation.

Cushions and backs for cleanliness, excessive deterioration, and
tears.
Crew seat restraint assemblies for condition, security, and proper
operation.
Crew seat attenuator for compression; inspect witness line. If line
is not visible, repair attenuator assembly.

Instrument panel for cleanliness.

All instrument, placards, decals, and markings for appearance and
legibility.
Check magnetic compass for condition and security.
All compass cards for validity.

Avionics and electrical equipment:

a.
b.
c.
d.

e.
f.
g.

Pedestal mounted avionics/electrical equipment for condition,

cleanliness, and security.
Overhead console for condition, cleanliness, and security.
All instrument lights, integrally lit panels, secondary lights, and map
lights for serviceability.
All caution and warning lights for proper operation by using master
caution, fire test, and baggage compartment smoke detector press
to test functions.
Landing and search lights for condition and security.
Navigation and anti-collision lights for collision and security.
Operationally check cabin heater system, bleed air shutoff, and line
check valve.

38.

Portable fire extinguishers for condition, mounting, and valid inspection

certificate.

39.

Miscellaneous furnishings (map and data case, first aid kit, and
emergency equipment) for condition and security.

40.

Main rotor transmission:

a.
b.

Proper oil level.

External oil filter for bypass indication.

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c.
d.
41.

Cases for damage, corrosion, condition, and evidence of leakage.

Accessories for condition, corrosion, damage, and security of
attachment.

Flight control tubes for condition, corrosion, and security.

Fuselage Aft Cabin Left and Right Side

Item
42.

Avionics/electrical and heater compartment doors for condition and

security of attachment. Latches for proper operation.

43.

Fuselage structure:

a.

Avionics/electrical and heater compartments for evidence of water

entrapment.

b.

Engine decks for condition and evidence of delamination.

44.

Avionics and electrical equipment for security and condition

45.

Heater compartment for cleanliness, condition, and security of heating

system components, wiring, ducts and supports. Structure for damage
and corrosion (including connections and fasteners).
Tail rotor hydraulic actuator and hoses for leakage, corrosion, and
security.
Tail rotor control tubes for condition, corrosion, and security

46.
47.
48.
49.
50.
51.

Sat

Unsat

Sat

Unsat

Engine compartment fire extinguisher containers for proper charge,

condition, and mounting.
Engine and reduction gearbox mounts for loose bearings and security.
Engine firewalls, air intake ducts, and plenum for cracks, distortion,
missing rivets, broken spot welds, and deteriorating seals or gaskets
Engine cowling for missing fasteners and cracks. Latches for proper
operation.

Fuselage Aft/Tail boom Attachment

Item
52.

Tail boom structure:

a.
b.

Exterior structure for condition, damage, and corrosion.

Baggage compartment interior for condition and cleanliness.

53.

Baggage compartment door for damage, proper operation, and security.

54.

Driveshaft and intermediate gearbox covers for damage and security.

55.

Tail boom mounted avionics antennas for condition and security

56.

Tail rotor hub and blade assembly:

a.

b.
57.

Tail rotor blades for condition of bond lines, cracks, corrosion,

leading edge erosion, damage, security, and cleanliness. Clean
blades are required to maintain enhanced visibility for safety.
Tail rotor hub for security, corrosion, and condition.

Tail skid for deformation and security of attachment.

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Cabin Roof
Item

Sat

58.

Cabin structure and cowlings/fairings for condition.

59.
60.

Transmission and transmission oil lines for condition, corrosion, and

leaks.
Main rotor blades for condition, damage, and security.

61.

Main rotor hub:

a.
62.

Main rotor controls:

a.
b.
63.

Inspect hub assembly for condition, corrosion, and security, paying

particular attention to the integrity of sealing.
Visually inspect swashplate and support assembly, and collective
lever for condition and security.
Visually inspect hub and sleeve assembly for condition and
security.

Main rotor mast:

a.
b.

Inspect mast assembly for security, corrosion, and mechanical

damage.
Inspect for evidence of oil leaks at mast bearing cap.

Findings
Item

Comments

Findings

Unsat

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CHAPTER 3
APPROVAL OF MAINTENANCE ORGANISATION CAR 145
1.

Scope (145. B.01)

This chapter describes the administrative procedures which the Airworthiness
Directorate officers shall follow when exercising their tasks and responsibilities
regarding issuance, continuation, change, suspension or revocation of CAR-145
maintenance organization approvals.

2.

DGCA Role (145. B.10)

2.1

General
Rule 133B of the Aircraft Rules 1937 stipulates that organisations engaged in
the maintenance of aircraft and aircraft components shall be approved by
DGCA. The Airworthiness Directorate has been vested with the responsibilities for
the issuance, continuation, change, suspension or revocation of a maintenance
approval.

2.2

Resources
The approval will be processed by Regional Airworthiness office for Indian
Organisation and by DGCA Hdqrs. for Foreign organizations. A team of at least
two officers of Airworthiness Directorate should associate with the
approval/variation of maintenance organization.

3.

Qualification and training

Head of the Regional Office shall ensure that the officers involved in CAR-145
organisation approvals must:
(a) Be appropriately qualified and have all necessary knowledge, experience
and training to perform their allocated tasks.
(b) have received training/continuation training on CAR-145whererelevant, including
its intended meaning and standard.

4.

Procedures
The following procedures shall be followed:

(a)

For organization located in India, the Director of Airworthiness of the regional

office is delegated with the authority to grant approval to organisations. In his
absence, Director of Airworthiness (Hdqrs) and above are also delegated with the
authority to grant approval to organizations.

(b)

For organization located outside India, Director of Airworthiness (Hdqrs) and

above are delegated with the authority to grant approval to organizations.

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(c)

The steps involved in the approval of an organisation are as follows and would
involve filling up of CA Form 6 - Approval Recommendation Report.

(d)

The approval process should normally be completed within six months.

(i)

(ii)

Initial procedure:
a) Receipt of application along with fees (refer Rule133C and other
Instructions).
b) Introductory meeting with the applicant. The applicant may be asked to
give a presentation on his organisation. Discussion and acceptance of
Accountable Manager and post holders.
Detailed examination of the application (Approximately 2 months);
a) Scrutiny of the MOE and the parawise compliance report.
Intimation of deficiencies, if any.
b) Inspection of the organisation to confirm the facilities as per proposed
MOE and information provided in the compliance report in terms of
facility, personnel, planning and records etc.
c) Intimation of deficiencies and confirmation of corrected findings and reinspection, if required.
d) Submission of report on file to DAW.
e) Approval of MOE and post holders.
f) Issue of approval and intimation to Hdqrs.

5.

Organizations located in countries outside India (145.B.15)

Applications of foreign firms seeking approval under CAR 145 are dealt with by DGCA
Headquarters. Such applications shall be accompanied by the following:
(i)

Letter of Intent from the Indian operator desirous of using the facility.

(ii) FAA/EASA and Local Authority approval.

(iii) Recent audit findings from the above mentioned authorities and internal audit
report.
(iv) Resolution of the audit findings.
(v) Work done on similar scope in the last three years.
(vi) MOE & Capability List.
(vii) Fees.
Upon satisfactory scrutiny the case file shall be submitted by AWO/ADAW to DDAW and
DAW. Check lists including Form-6 in this regard shall be used. Thereafter, approvals of
the firm may be issued by DGCA Hdqrs. The investigation and continued oversight of
the approval may be carried out by specific teams appointed by DGCA Hdqrs.

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Initial approval (145.B.20)

6.1 Provided the requirements of 145.A.30 (a) and (b) are complied with, the RAO shall
formally indicate its acceptance of the personnel, specified in 145.A.30 (a) and (b), to
the applicant in writing after examining their knowledge, background and satisfactory
experience related to aircraft or component maintenance and working knowledge of
CAR 145.
(i)

(ii)

(iii)

Formally indicated by the DGCA in writing means that the CA Form 4 should be used
for this activity. With the exception of the accountable manager, a CA Form 4 should
be completed for each person nominated to hold a position as required by 145.A.30
(b).
Formal indication of acceptance should be by use of the CA Form 4 or in the case of
the Accountable Manager via approval of the Maintenance Organisation Exposition
containing the Accountable Managers commitment statement.
The DGCA/RAO may reject an accountable manager where there is clear
evidence that they previously held a senior position in any approved Organisation
and abused that position by not complying with the particular CAR requirements.

6.2 The officers of Airworthiness Directorate shall verify that the procedures specified in
the maintenance organization exposition comply with CAR-145 and verify that the
accountable manager signs the commitment statement. The review of the
Exposition including verification of the procedures as detailed therein shall be done as
per Part 3 of CA Form 6.
6.3 The RAO shall verify that the organisation is in compliance with the requirements of
CAR-145. For this purpose, the following procedure may be adopted while
auditing the organisation for grant/ variation of approval:
(i) For a large organization, one large team audit or a short series of small team audits
may be carried out.
(ii) It is recommended that the audit is carried out on a product line type basis in
that, for example, in the case of an organisation with Airbus A310 and A320
ratings, the audit be concentrated on one type only for a full compliance check
and dependent upon the result, the second type may only require a sample
check against those activities seen to be weak on compliance for the first type.
(iii) The officers of AWD should always ensure that they are accompanied
throughout the audit by a senior technical member of the organisation.
Normally this is the quality manager. The reason for being accompanied is to
ensure the organisation is fully aware of any findings during the audit.
6.4 The RAO shall inform the senior technical member of the organisation at the end of
the audit visit on all findings made during the audit.

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6.5 A meeting with the accountable manager shall be convened at least once during the
initial approval process to ensure that he/she fully understands the significance of the
approval and the reason for signing the exposition commitment of the organisation to
compliance with the procedures specified in the exposition.
6.6 All findings must be confirmed in writing to the organisation.
(i) The audit report form should be the CA Form 6. The officers of AWD should inform
the head of the office of the findings made during the audit who shall in turn inform
the same to the Quality Manager for necessary corrective action.
(ii) A quality review of the CA Form 6 audit report form should be carried out by the
head of the office. The review should take into account the relevant paragraphs of
CAR-145, the categorization of finding levels and the closure action taken.
Satisfactory review of the audit form should be indicated by a signature on the
audit form.
6.7 The officers of Airworthiness Directorate shall record all findings, closure actions
(actions required to close a finding) and recommendations.
(i) The reports should include the date each finding was cleared together
with reference to the RAO report or letter that confirmed the clearance.
(ii) There may be occasions when officers of AWD may find situations in the applicant's
organisation on which he/she is unsure about compliance. In this case, the
organisation should be informed about possible non-compliance at the time and
the fact that the situation will be reviewed within the Airworthiness Directorate
before a decision is made. If the decision is a finding of being in compliance then a
verbal confirmation to the organisation will suffice.
(iii) Findings should be recorded on the audit report form with a provisional
categorization as a level 1 or 2. Subsequent to the audit visit that identified the
particular findings, Airworthiness officers should review the provisional finding
levels, adjusting them if necessary and change the categorization from provisional
to confirmed.
(iv) All findings should be confirmed in writing to the applicant organisation within
2 weeks of the audit visit.
6.8 For initial approval all findings must be corrected before the approval can be issued.
7.

Issue of approval (145.B.25)

7.1 The Director of Airworthiness shall formally approve the exposition and issue to the
applicant a Form 3 approval certificate, which includes the approval ratings. The
certificate of approval shall only be issued when the organization is in compliance
with CAR-145.

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(i) The approval will be based only upon the organizational capability (including any
associated sub-contractors) relative to CAR-145 and not limited by reference to
FAA/ EASA type certificated products. For example, if the organization is capable of
maintaining within the limitation of CAR -145 the Boeing 737-200 series aircraft the
approval schedule should state A1 Boeing 737-200 series and not Boeing737-2H6
which is a particular airline designator for one of many -200 series.
(ii) The approval of the exposition shall be intimated in writing. The following pages
shall be stamped and signed:
(a)
(b)
(c)
(d)
(e)
(f)

List of effective pages.

Scope of activities (at each site if applicable).
List of nominated persons (Including Accountable Manager).
Facility details (at each site if applicable).
Scope of Quality System.
Authorization System

7.2 The conditions of the approval shall be indicated on the Form 3 approval certificate.
The validity of the CAR -145 approval will be for a period not exceeding one year.
7.3 The reference number shall be included on the Form- 3 approval certificate. The
numeric sequence should be unique to the particular approved maintenance
organisation.
7.4 For organizations having multiple locations, the approval shall be issued by the DAW
of the main base. In such cases the airworthiness office at the sub base location may
carry out the inspection and forward the recommendations. The periodic renewal also
may be carried out by the RAO on receipt of recommendations of the airworthiness
office at the sub base location. The oversight functions, however lies with the
region/sub region where the activity is based.
7.5 Fees: For grant of approvals, or changes to the approval ratings by inclusion of additional
type of Aircraft (aircraft and engine combination) on the Certificate of approval,
fees shall be charged in accordance with Rule 133C. For renewal of approvals 50
percent of the grant of approval fees shall be charged in accordance with Rule 133C.
RAOs must ensure that a correct fee is charged with regard to number of employees in
an organisation as required by Rule 133C.
Note: A certificate may be obtained from the Accountable Manager regarding number of
employees for the purpose of Fee to be levied.
8.

Continuation of an approval (145.B.30)

The continuation of an approval shall be monitored in accordance with the
applicable initial approval process under 145.B.20. In addition:

8.1 The office shall maintain and update a program listing the approved
maintenance organisations under its supervision, the dates when audit visits are

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due and when such visits were carried out. Credit may be claimed by the officers of
AWD for specific item audits completed during the preceding 11 months period (i.e.,
each item of CA form 6 may be deferred by 11 months from the due date of the
same item, if the previous results were satisfactory) subject to following four
conditions:
(i) the specific item audit should be the same as that required by CAR-145 latest
amendment;
(ii) there should be satisfactory evidence on record that such specific item audits were
carried out and that all corrective actions have been taken;
(iii) the officers of AWD should be satisfied that there is no reason to believe standards
have deteriorated in respect of those specific item audits being granted a back
credit; and
(iv) the specific item audit being granted a back credit should be audited not later
than 23 months after the last audit of the item.
8.2 Each organization must be completely reviewed (audited) by RAOs for compliance
with CAR-145 at periods not exceeding 12 months.
(i)
Where it has been decided that a series of audit visits are necessary to arrive at a
complete audit of an organisation, the program will indicate which aspects of the
approval will be covered on each visit.
(ii) It is recommended that part of an audit concentrates on two ongoing aspects of
the CAR-145 approval, namely the organisations internal self monitoring
quality reports produced by the quality monitoring personnel to
determine if the organization is identifying and correcting its problems and
secondly the number of concessions granted by the quality manager.
(iii) At the successful conclusion of the audit including approval of the exposition, an
audit report form will be completed by the auditing officer including all recorded
findings, closure actions and recommendation. A CA Form 6 should be used for
this activity.
(iv)
In the case of line stations a sampling program based upon number of line
stations and complexity may be adopted.
8.3 A meeting with the accountable manager shall be convened at least once every 12
months to ensure he/she remains informed of significant issues arising during audits
and to ensure he/she fully understands the significance of the approval.
9.

Changes (145.B.35)

9.1 RAOs shall receive application from the organisation of any proposed change as
listed in 145.A.85.
9.2 RAOs shall comply with the applicable elements of the initial process paragraphs for
any change to the organisation.

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9.3 RAO may prescribe the conditions under which organisation may operate during
such changes unless it determines that the approval should be suspended.
9.4 To have adequate control over any changes to the management personnel specified
in 145.A.30 (a) and (b) will require an amendment to the exposition.
(a) Changes to the CAR-145 approvals include the following:
(b) Name change
(c) Address change
(d) Approval scope and rating
(e) New base facility
The applicable part/s of the CA Form-6 should be used for the change.
10.

Maintenance Organization Exposition (MOE) amendments (145. B.40)

10.1 The officers of Airworthiness Directorate shall verify that the procedures specified in
the exposition are in compliance with CAR-145 before formally notifying the
approved organization of the approval.
10.2 A simple exposition status sheet should be maintained which contains information
on when an amendment was received by RAO and when it was approved.
10.3 The organization should submit each exposition amendment to the RAO for approval.
On being satisfied that the amendment meets the requirement of CAR 145, an
approval to the same shall be indicated in writing and with intimation to DGCA Hdqrs.
11. Admonition, Warning, Revocation, suspension and limitation of approval (145.B.45)
The procedure as laid down in sub rule 10 of Rule 133B and instructions issued by DGCA
Hdqrs from time to time shall be followed in order to:
(a) suspend an approval on reasonable grounds in the case of potential safety
threat; or
(b) admonish, warn, suspend, revoke or limit the approval granted to a person
or organization pursuant to 145.B.50.
Note: Enforcement action shall be taken as per the detail procedure(s) given in the
Enforcement Manual.
12. Findings (145.B.50)
(a) When during audits or by other means evidence is found showing noncompliance with the requirements of CAR- 145, the following actions shall be
taken:
(i)

For level 1 findings, immediate action shall be taken to revoke, limit or

suspend in whole or in part, depending upon the extent of the level 1 finding, the
maintenance organisation approval, until successful corrective action has been
taken by the organization. In practical terms a level 1 finding is where a

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significant non-compliance with CAR-145 is found.

The following are examples of level 1 finding:
Failure to gain access to the organisation during normal operating hours of
the organisation in accordance with 145.A.90 (2) after two written requests.
If the calibration control of equipment as specified in 45.A.40 (b) had
previously broken down on a particular type product line such that most
calibrated equipment was suspect from that time then that would be a
level 1 finding.
Note: A complete product line is defined as all the aircraft, engine or component
of a particular type.
For a level 1 finding it may be necessary for officers of Airworthiness
Directorate to ensure that further maintenance and re-certification of all
affected products is accomplished, dependent upon the nature of the finding.
(ii)

For level 2 findings, the corrective action period granted must be appropriate to
the nature of the finding but in any case initially must not be more than
three months. In certain circumstances and subject to the nature of the
finding the three month period may be extended subject to a satisfactory
corrective action plan agreed. In practical terms where an officer of AWD
finds a non-compliance with CAR -145 against one product, it is deemed to be a
level 2 finding. The following are example level 2 findings:
One time use of a component without any serviceable
The training documents of the certifying staff are not completed.

(b)

tag.

Action shall be taken to suspend in whole or part the approval in case of failure
to comply within the timescale granted.
(i)

Where the organisation has not implemented the necessary corrective action
within the stipulated period, necessary action shall be taken in line with
requirements/guidelines as stipulated in the enforcement manual/
enforcement circular.

13. Record-keeping (145.B.55)

13.1 Records of approval of an organisation shall be retained for an adequate period
that allows adequate traceability of the process to issue, continue, change,
suspend or revoke each individual organization approval.
(i)
The records shall include as a minimum:
(a) the application for an organisation approval, including the continuation
thereof.
(b) the continued oversight program including all audit records.
(c) the organisation approval certificate including any change thereto.

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AIRWORTHINESS PROCEDURES MANUAL

(d) a copy of the audit program listing the dates when audits are due and
when audits were carried out.
(e) copies of all formal correspondence including Form 4 or equivalent.
(f) details of any exemption and enforcement action(s).
(g) any other regulatory authority audit report forms.
(h) maintenance organization expositions.
(iii)
(iv)
(v)

(vi)

(vii)

The minimum retention period for the above records shall be four years except
(c) & (h), which should be retained permanently.
Either a paper or computer system or any combination of both may be used
subject to appropriate controls.
The record-keeping system should ensure that all records are accessible
whenever needed within a reasonable time. These records should be organized
in a consistent way throughout (chronological, alphabetical order, etc.).
Copies of policy letters should also be retained in separate folders for future
reference.
All records containing sensitive data regarding applicants or organizations
should be stored in a secure manner with controlled access to ensure
confidentiality of this kind of data.
All computer hardware used to ensure data backup should be stored in a
different location from that containing the working data in an environment that
ensures they remain in good condition. When hardware or software changes
take place special care should be taken to ensure that all necessary data
continues to be accessible at least through the full period as specified above.

14. Exemptions (145.B.60)

All requests pertaining to exemptions shall be forwarded to DGCA Hqrs with
recommendation of the RAO alongwith supporting documents.

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Appendix- I
CA Form 04
DIRECTORATE GENERAL OF CIVIL AVIATION
Details of Management Personnel required to be accepted
as specified in CAR
:

--------------------------------

1.

Name

--------------------------------

2.

Position

--------------------------------

3. Qualifications relevant to the item (2) position

--------------------------------

4.

: --------------------------------

Work experience relevant to the item (2) position

Signature: ............................................................................... Date: ....................................

On completion, please send this form under confidential cover to the DGCA

DGCA USE ONLY

Name, Designation and signature of DGCA Official accepting this person:
Signature:______________________
Date:_______________________
Name :_________________________ Office : ______________________

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Appendix II
CA FORM -06
CAR-145 APPROVAL RECOMMENDATION REPORT
Part 1: General
Name of organisation

: -----------------------------------------------------------------

Approval reference

: -----------------------------------------------------------------

Requested approval rating/

: -----------------------------------------------------------------

Form 3 dated*

: -----------------------------------------------------------------

FAA FAR 145 Cert No. (If app.)

: ------------------------------------------------------------------

Address of Facility Audited

: -----------------------------------------------------------------

Period covered under Audit

: From : ________________ To : _________________

Date(s) of Audit

: ------------------------------------------------------------------

Audit reference(s)

: ------------------------------------------------------------------

Persons interviewed

: ------------------------------------------------------------------

DGCA Official(s)

: ------------------------------------------------------------------

Names

: -----------------------------------------------------------------

Signature(s)

: -----------------------------------------------------------------

DGCA office:
Date of Form 6 part 1 completion:
*delete where applicable

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CAR-145 APPROVAL RECOMMENDATION REPORT

Part 2: CAR -145 Compliance Audit Review
The five columns may be labelled and used as necessary to record the approval class &/or
product line reviewed. Against each column used of the following CAR-145 sub-paragraphs
please either tick ( the box if satisfied with compliance or cross (X) the box if not satisfied
with compliance and specify the reference of the Part 4 finding next to the box or enter N/A
where an item is not applicable or N/R when applicable but not reviewed.
Para

Subject

145.25

Facilities

145.30

Personnel

145.35

Certifying staff

145.40

Equipment,
etc

145.42

Acceptance
Components

145.45

Maintenance Data

145.47

Production Planning

145.50

Certification
Maintenance

145.55

Maintenance
Records

145.60

Occurrence
Reporting

145.65

Procedures & quality

145.70

145.75
145.80

Tools,
of

of

See Part 3

Privileges of AMO
Limitations on AMO

145.85

Changes to AMO

145.90

Continued Validity

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CA FORM 6
CAR --145 APPROVAL RECOMMENDATION REPORT
PART 3: Compliance with 145.A.70 Maintenance organisation exposition
Please either tick () the box if satisfied with compliance; or if not satisfied with compliance and
specify the reference of the Part 4 finding; or enter N/A where an item is not applicable; or N/R
when applicable but not reviewed.

Part 1 Management
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
1.11

Corporate commitment by the accountable manager

Safety and Quality Policy.

Management personnel.
Duties and responsibilities of the management personnel.
Management Organisation Chart.
List of Certifying staff (Note: a separate document may be referenced).
Manpower resources.
General description of the facilities at each address intended to be approved.
Organisations intended scope of work.
Notification procedure to the DGCA regarding changes to the organisation's activities /
approval / location / personnel
Exposition amendment procedures.

Part 2 Maintenance Procedures

2.1

Supplier evaluation and subcontract control procedure.

2.2
2.3

Acceptance/inspection of aircraft components and material from outside contractors.

Storage, tagging, and release of aircraft components and material to aircraft maintenance.

2.4

Acceptance of tools and equipment.

2.5

Calibration of tools and equipment

2.6
2.7
2.8

Use of tooling and equipment by staff (including alternate tools).

Cleanliness standards of maintenance facilities.
Maintenance instructions and relationship to aircraft/aircraft
manufacturer s instructions including updating and availability to staff

component

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2.9

Repair procedure.

2.10
2.11
2.12
2.13

Aircraft maintenance programme compliance

Airworthiness Directives procedure
Optional modification procedure.
Maintenance documentation in use and completion of same.

2.14
2.15
2.16
2.17
2.18

Technical record control.

Rectification of defects arising during base maintenance
Release to service procedure
Records for the operator.
Reporting of defects to the DGCA /Operator/Manufacturer

2.19 Return of defective aircraft components to store.

2.20 Defective components to outside contractors
2.21 Control of computer maintenance record systems
2.22 Control of man-hour planning versus scheduled maintenance work.
2.23 Control of critical tasks.
2.24 Reference to specific maintenance procedures.
2.25 Procedures to detect and rectify maintenance errors.
2.26 Shift / task handover procedures.
2.27 Procedures for notification of maintenance data inaccuracies and ambiguities to the type
certificate holder.
2.28 Production planning procedures
Part L2 : Additional Line Maintenance Procedures
L2.1
L2.2
L2.3
L2.4
L2.5
L2.6
L2.7

Line maintenance control of aircraft components, tools, equipment, etc.

Line maintenance procedures related to servicing/fuelling/de-icing
Line maintenance control of defects and repetitive defects
Line procedure for completion of technical log
Line procedure for pooled parts and loan parts
Line procedure for return of defective parts removed from aircraft
Line procedure for control of critical tasks

Part 3 Quality System Procedures

3.1

Quality audit of organisation procedures.

3.2
3.3
3.4

Quality audit of aircraft

Quality audit remedial action procedure.
Certifying staff qualification and training procedure.

3.5

Certifying staff records.

3.6

Quality audit personnel

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3.7
3.8

Qualifying inspectors.
Qualifying mechanics

3.9

Aircraft / aircraft component maintenance tasks exemption process control.

3.10
3.11

Concession control for deviation from organisation's procedures.

Qualification procedure for specialised activities such as NDT, welding etc.

3.12
3.13

Control of manufacturers' and other maintenance working teams

Human Factors training procedure

3.14

Competence assessment of personnel

Part 4
4.1
4.2
4.3

Contracted operators
Operator procedures/paperwork
Operator record completion

Part 5
Appendices
5.1 Sample Documents

5.3

List of Line maintenance locations

5.2 List of sub-contractors

5.4

List of CAR-145 organizations

Date of Form 6 part 3 completion:

MOE Reference:

MOE Amendment:

DGCA official(s):

Signature(s):

DGCA office:

Date of Form 6 part 3 completion:

Part 4: Findings CAR-145 Compliance status

Each level 1 and 2 finding should be recorded whether it has been rectified or not and
should be identified by a simple cross reference to the Part 2 requirement. All nonrectified findings should be copied in writing to the organisation for the necessary
corrective action.
Part 2 or 3

Audit reference(s):

Level

Corrective action

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reference

Findings
Date Due

Date Closed

Reference

Part 5: CAR-145 Approval or continued approval or change recommendation*

Name of organization:
Approval reference:
Audit reference(s):

The following CAR -145 scope of approval is recommended for this organization. Or, it
is recommended that the CAR-145 scope of approval specified in CA Form 3
referenced.be continued
Name of recommending DGCA Officer :
Signature of recommending DGCA Officer :
DGCA office

Date of recommendation

Form 6 review (quality check) :

Date:

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CA Form 2

APPLICATION FOR INITIAL GRANT/RENEWAL/VARIATION

1. Registered name of the applicant : ________________________
2. Trading name (if different)

: ________________________

3. Address requiring approval

: ________________________

4. Tel :_________________ Fax _____________ E-mail __________

5. Scope of CAR 145 Approval relevant to this application

: _______________

6. Position and name of the (proposed*) Accountable Manager : _______________

7. Signature of the proposed* Accountable Manager
8. Place

___________________

9. Date

___________________

:_______________

10. Fees as per Rule 133C of the Aircraft Rules : ________________

Note (1) : A note giving the address (es) to which the Form(s) should be sent.
Note (2) : An optional note to give information on any fees payable.
*Applicable only in the case of a new CAR-145 Applicant.

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SCOPE OF CAR 145 APPROVAL

CLASS
Aircraft

Engines

RATING

LIMITATION

BASE

A1.
Aeroplanes/ Quote aeroplane/airship type
airships above 5700
Kg
A2
Aeroplanes/ Quote aeroplane/airship
manufacturer or group or type
airships
A3 Helicopters
Quote helicopter manufacturer or
group or type
A4 Aircraft other
Quote aircraft type or group
than A1, A2 or A3
B1 Turbine
Quote engine type
B2 Piston
Quote engine type
Quote engine manufacturer or group or type Quote
B3 APU
engine manufacturer or type

Components
C1 Air Cond & Press
Other Than
C2 Auto Flight
Complete
Engines/APUs C3 Com and Nav
C4 Doors - Hatches
C5 Electrical Power
C6 Equipment
C7 Engine - APU
C8 Flight Controls
C9 Fuel - Airframe
C10 Helicopter Rotors
C 11 Helicopter Transmission
C12 Hydraulic
C 13 Instruments
C14 Landing Gear
C15 Oxygen
C16 Propellers
C17 Pneumatic

Quote aircraft type or aircraft

manufacturer or component
manufacturer or the particular
component and or cross refer to a
capability list in the exposition.

LINE

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1. Specialized
Services

C 18 Protection - Ice
/rain
C19 Windows
C20 Structures
D1 Non destructive Quote particular NDT method
inspection

With reference to the above scope of approval and item 5 on page 1, please complete in the
following example style, but relevant to your organization.
A1 Base & Line Boeing 737-200

B2 Lycoming Piston

A2 Base Piper PA34

B3 Garrett GTCP85

A2 Base & Line Cessna Piston Twins

C2 SFENA

A3 Bell 206/212

C4 Boeing 747

B1 CFM 56

D1 Eddy Current

There may be any number of types/manufacturers, etc. listed against each rating.

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CHAPTER 3A
ISSUE/VARIATION/RENEWAL OF APPROVAL OF CONTINUING AIRWORTHINESS
MANAGEMENT ORGANISATION (CAMO)
1.

Introduction:

1.1 This chapter describes the administrative and technical procedures which the officers of
Regional/ Sub-regional Airworthiness offices should follow when entrusted with the tasks and
responsibilities for grant of initial approval, variation in the extent (scope) of approval, renewal
and oversight of Continuing Airworthiness Management Organization (CAMO).
1.2 Heads of Regional/ Sub-regional airworthiness offices should ensure that the officers involved
in the above tasks have practical experience and expertise in the application of safety
standards, relevant parts of the implementing rules & regulations, policy matters etc.
1.3 For organisation located in India, the Director of Airworthiness of the Regional office is
delegated with the authority to grant approval to organizations. In his absence, Director of
Airworthiness (Hqrs) and above are also delegated with the authority to grant approval to
organizations.
1.4 For organisation located outside India, Director of Airworthiness (Hqrs) and above are
delegated with the authority to grant approval.
1.5 This Procedure should be read in conjunction with the relevant requirements and respective
acceptable means of compliance, as stipulated in CAR-M. When the acceptable means of
compliance of CAR-M are complied with, the related requirements of CAR-M shall be
considered as met.
2.

Initial Approval Process:

2.1 The management personnel including the nominated accountable manager of the prospective
organization shall meet the heads of Regional/ Sub-regional Airworthiness Office and discuss in
details their intention and preparation regarding approval process.
2.2 Submission of application:
2.2.1 The Accountable Manager shall submit application for initial/ variation of approval on CA Form
2 (Appendix-I) along with requisite fees as per Rule 133C (Appendix-IV) and the following
documents:

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a) Draft Continuing Airworthiness Management Exposition(CAME) as per the format given in

the CAR-M;
b) Para wise compliance statement of all the relevant sub-parts including Sub part G of CARM along with necessary evidences/ documents;
c) CA Form-4 and resume, in respect of the nominated post holders including Airworthiness
Review Staff (if applicable), in a sealed cover;
d) Draft aircraft maintenance programme (s) as applicable;
e) Minimum Equipment List (if applicable);
f) Aircraft technical Log;
g) A statement regarding no. of employees (for the purpose of levying fees as per Rule 133C);
h) Where appropriate the technical parts of the maintenance contracts between the operator
and CAR-145/ Sub-part F approved maintenance organization ( refer Appendix XI to AMC
to MA 708(C)) ;
i) Where appropriate the technical parts of the CAM contracts between the operator and
approved CAMO/ Person/ any other organization, as permitted in CAR-M (refer Appendix I).
j) Where applicable the relevant technical part of contract for sub contracted tasks alongwith
the applicable procedures of the sub contracted organisation.
NOTE: DGCA should not expect the documents listed above to be submitted in a completed state with
the initial application for grant or change (variation) since each may require approval in its own right
and may be subject to amendment as a result of DGCA assessment during the technical investigations
(scrutiny). Draft documents should be submitted at the earliest opportunity so that investigation of
the application can begin. Grant or change cannot be achieved until DGCA is in possession of
completed documents.
2.2.2 Fees:
For grant of approvals, or variation in the approval by inclusion of additional type of aircraft on
the Certificate of Approval (CA Form 14), fees shall be charged in accordance with Rule 133C.
For renewal of approvals 50% of the grant of approval fess shall be charged in accordance with
Rule 133C.
RAO/ Sub-RAO must ensure that correct fees are charged with regard to number of employees
in the organization as stipulated in Rule 133C.
2.3 Processing of Application:
On receipt of the application, the Head of Regional/ Sub-regional Airworthiness office shall
assign the task of processing the application to a dealing officer. The assigned officer shall hold
a meeting with the applicant to determine that applicant/ organisation has personnel with the
appropriate knowledge of relevant rules & regulations. Necessary guidance should be provided
in respect of man power and facility requirements in the preliminary meeting.

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2.4 Scrutiny of application & draft manual/ exposition:

The officer(s) assigned with the above task shall scrutinize the application, draft manual/
exposition/ CAR compliance statement etc. within a period of six months from the date of
application. Deficiencies, if any observed during the scrutiny should be intimated to the
applicant in writing. The applicant shall take necessary corrective action accordingly and submit
an action taken report (ATR) against each observation/ finding.
2.5 Inspection/ Audit of the organisation:
Upon satisfied with the action taken report (ATR) as mentioned in para 2.4, the Officer(s)
assigned with the task of approval shall discuss the same with Director of Airworthiness/ Head
of Sub-regional office and plan for inspection/ audit of the facility of the applicant. The Director
of Airworthiness/ Head of Sub-regional office shall constitute a team to carry out such
inspection/ audit.
Discrepancy, if any found during the inspection/ audit shall be intimated to the applicant in
writing. The applicant shall take necessary corrective action accordingly and submit an action
taken report (ATR) against each observation/ finding.
NOTE: In case the organisation is based under the jurisdiction of Sub-regional Airworthiness
office, the Head of that office shall apprise the same to the Director of Airworthiness of the
concerned regional airworthiness office of the foregoing activities and upon closing all the
findings as stated in para 2.4 & 2.5, shall forward the recommendation along with three copies
each of CAME and CA Form-4 in respect of the nominated post holders for issuance of initial
approval.
2.6 Initial Approval:
2.6.1 Provided the requirements of M.A.706 are complied with, the RAO shall formally indicate its
acceptance of the personnel, specified in CA Form-4 (Appendix-II) and CAME to the applicant in
writing after examining their knowledge, background and experience related to CAR-M.
(i) Formally indicated by the DGCA in writing means that the CA Form 4 should be used for this
activity. With the exception of the accountable manager, a CA Form 4 should be completed
for each person nominated to hold a position as required by CAR-M.
(ii) The acceptance of the accountable manager shall be via approval of the CAME containing
the signed commitment statement of the accountable manager.
(iii) The DGCA/ RAO may reject an accountable manager where there is clear evidence that they
previously held a senior position in any approved organisation and abused that position by
not complying with the particular CAR requirements.

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2.6.2 The officers of the Regional/ Sub-regional Airworthiness office shall verify that the procedures
specified in the CAME comply with CAR-M and verify that the accountable manager signs the
commitment statement. The review of the CAME including verification of the procedures as
detailed therein shall be done as per Part 3 of CA Form 13 (Appendix-III).
2.6.3 The RAO/ Sub-RAO shall verify that the organisation is in compliance with the requirements of
CAR-M. For this purpose, the following procedure may be adopted while auditing the
organisation for grant of approval:
(i) For a large organisation, one large team audit or a short series of small team audits may be
carried out.
(ii) The auditing officer(s) should always ensure that they are accompanied throughout the audit
by a senior technical member of the organisation. Normally this is Quality Manager. The
reason for being accompanied is to ensure that organisation is fully aware of any findings
during the audit.
2.6.4 The RAO/ Sub-RAO shall inform the Accountable Manager/ senior technical member of the
organisation at the end of the audit visit on all findings made during the audit.
2.6.5 All findings must be confirmed in writing to the organisation.
(i) The audit report form should be the CA Form 13 (Appendix-III). The officer(s) of the RAO/
Sub-RAO should discuss the findings made during the audit with the Director of
Airworthiness/ Deputy Director of Airworthiness before intimating the same to the
applicant.
(ii) A quality review of the CA Form 13 (audit report form) should be carried out by the head of
office. The review should take into account the relevant paragraphs of CAR-M, the
categorization of finding levels and the closure action taken. Satisfactory review of the
audit form should be indicated by the signature on the audit form.
NOTE: The findings that are corrected/ resolved by the organisation to the satisfaction of the
auditor(s) during the ensuing audit, the same may be considered as closed and not
required to be intimated in writing to the organisation.
2.6.6 The officer(s) of RAO/ Sub-RAO shall record all findings, closure actions (actions required to
close a finding) and recommendations.
(i) The reports should include the date each finding was cleared together with reference to
the RAO/ Sub-RAO report or letter that confirmed the clearance.

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(ii) There may be occasions when officers of RAO/ Sub-RAO may find situations in the
applicants organisation on which it is unsure about compliance. In this case, the
organisation should be informed about possible non-compliance at the time and the fact
that the situation will be reviewed within the Airworthiness Directorate before a decision is
made. If the decision is a finding of being in compliance then a verbal confirmation to the
organisation will suffice.
(iii) Findings should be recorded on the audit report form with a provisional categorization as
a level 1 or 2. Subsequent to the audit visit that identified the particular findings,
airworthiness officers should review the provisional finding levels, adjusting them if
necessary and change the categorization from provisional to confirm.
(iv) For initial approval all findings must be corrected before the approval can be issued.
2.6.7 The Director of Airworthiness shall issue to the applicant a CA Form 14 (Approval Certificate)
(Appendix V & VII for CAMO without AOC and Appendix VI & VII for CAMO which holds AOC).
The certificate of approval shall only be issued when the organisation is in compliance with
CAR-M. The CAME shall be approved by an officer not below the rank of Deputy Director of
Airworthiness after obtaining approval of Director of Airworthiness and such approval shall be
intimated in writing. The following pages shall be approved:
(a) Cover page; and
(b) List of Effective Pages (LEP);
2.6.8 The conditions of the approval shall be indicated on the CA Form 14 (Approval Certificate). The
validity of the Continuing Airworthiness Management Organisation approval will be for a
period not exceeding one year.
2.6.9 The reference number shall be included on the CA Form 14 (Approval Certificate). The numeric
sequence should be unique to the particular approved CAMO, e.g. DDG (NR)/ M.G. 001. In case
an organization is in the process of obtaining initial AOC, CA Form-14 in respect of such
organization shall be initially issued without AOC reference number. All such organization,
upon obtaining the AOC, shall re-submit the CA Form-14 along with the copy of AOC as issued
by DGCA Hqrs, to the concerned regional office for reflecting the AOC number on the approval
certificate.
2.6.10 The address at which Air Operator Certificate is issued/ to be issued, the same address should
be mentioned on the approval certificate. However, in case, the applicant has set-up CAMO
facility other than the address on AOC, then this address should be reflected on the approval
certificate and both the addresses should also be reflected in the CAME.
In case where a CAMO manages aircraft at different locations, the airworthiness office located
at other locations may carry out the inspection and forward the recommendations to the
concerned Regional Office, where the organisation has applied for initial/ variation of

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approval. The periodic renewal also may be carried out by the concerned RAO on receipt of
recommendations of the airworthiness office, as applicable. The oversight functions, however
lies with the RAO/ Sub-RAO where the activity is based.
3.

Variation in the scope of Approval:

In case of variation in the scope of existing approval including change in approved location, the
procedure remains the same as followed for initial approval process. In this case the approved
organization shall submit the relevant Part/ Chapter/ pages that affects the proposed variation
of CAME and revised LEP along with the application.
In case of change in approved location, a detailed plan for keeping the approval valid during the
interim / transition period shall also be submitted.

4.

Continuation (Renewal) of an approval:

4.1 For continuation of approval the accountable manager shall submit application on CA Form 2
along with requisite fees and the following documents at least 30 days before expiry of the
approval:
(i) Copy of Approval Schedule (CA Form 14);
(ii) Copy of latest AOC & its validity (for AOC holders); and
(iii) Original Validity Schedule.
(iv) Internal audit summary & closure actions of the findings since last renewal;
4.2 An officer not below the rank of Deputy Director of Airworthiness at RAO/ Sub-RAO may renew
the validity of the approval, upon satisfying the followings:
(i) No enforcement action is pending against the organisation or its post holders including
accountable manager;
(ii) No open Deficiency Report Form (CA-2001) since last renewal;
(iii) No change in the approval certificate of the organisation;
(vi) Closure actions of the internal audit findings of the CAMO are satisfactory;
(vii) No adverse entry in the AOC (as applicable);
(viii) Validity of AOC.
After renewal of approval by DDAW (RAO), the same should be submitted on file to DAW for
information and further updating the records.
4.3 In case there is any change/ correction in CA Form 14 (Approval Certificate/ Approval Schedule/
Validity Schedule), the DAW shall renew the validity of approval and the necessary changes/
correction.

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4.4 The concerned RAO/ Sub-RAO shall intimate DGCA Hqrs regarding grant of approval of CAMO
including variation along with a copy of CA Form 14 (approval certificate & validity schedule).
In case of renewal of approval of CAMO, a consolidated statement (including a soft copy) on
renewal shall also be forwarded to DGCA Hqrs within 15 days of such renewal. The statement of
renewal of approval of CAMO shall include at least the followings:
(a)
(b)
(c)
(d)
(e)
(f)

Name of the CAMO,

Approval number,
Date of initial approval,
AOC number (if applicable),
Type of aircraft managed,
Validity

4.5 The officer(s) entrusted with the responsibility of approval/ renewal process may use the
checklist as given in Appendix-VIII.
5.

Continued Oversight of the approved organization:

Every Continuing Airworthiness Management Organisation shall be audited at least once a year
as per Safety Oversight Programme published by DGCA Hqrs. In addition to this regional/ subregional officers are expected to carry out spot checks to ensure the effectiveness of the quality
audits (internal audit) carried out by the respective organizations.
When an operator sub-contracts continuing airworthiness management tasks, the respective
sub-contracted organizations may also be audited by the RAO/ Sub-RAO to ensure they fully
comply with M.A. Subpart G requirements/ contractual obligations. For these audits, DGCA
auditing officer(s) should always ensure that he/ she is accompanied throughout the audit by a
senior technical member of the operator. All findings should be sent to and corrected by the
operator.

6.

Enforcement actions:
In case of enforcement action such as revocation, suspension and limitation of an approval, if
any, DGCA shall suspend an approval on reasonable grounds in the case of potential safety
threat, or suspend, revoke or limit an approval pursuant to M.B. 705 i.e.
(a)

When during audits or by other means evidence is found showing non-compliance to the
CAR-M requirement, DGCA shall take following actions:
(1) For level 1 findings, immediate action shall be taken by DGCA to revoke, limit or
suspend in whole or in part, depending upon the extent of the level 1 finding, the
CAMO approval, until successfully corrective action has been taken by the
organisation.

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(2) For level 2 findings, DGCA shall grant a corrective action period appropriate to the
nature of the finding that shall bot more than 30 days. In certain circumstances, at the
end of this first period, and subject to the nature of the finding, DGCA Regional office
may extend the 30 days period by 15 days subject to a satisfactory corrective action
plan.
(b)

Action shall be taken by DGCA to suspend in whole or part the approval in case of failure
to comply within the timescale granted by DGCA.

The above should be dealt with as per the procedure detailed in the Enforcement Procedures
Manual.
7.

Record Keeping:

7.1
(a)

In case of computer based record keeping system, the system should ensure that all
records are accessible whenever needed within a reasonable time. These records should
be organized in a consistent way through out DGCA (chronological, alphabetical order,
etc.)

(b)

All records containing sensitive data regarding applicants or organizations should be

stored in a secure manner with controlled access to ensure confidentiality of this kind of
data.

(c)

All computer hardware used to ensure data backup should be stored in a different
location from that containing the working data in an environment that ensures they
remain in good condition. When hardware or software changes takes place special care
should be taken that all necessary data continues to be accessible at least through the full
period specified below:

7.2 The records for the CAR-M Subpart G approved organization (CAMO file) shall include as a
minimum:
1. The application for an organization approval;
2. The organization approval certificate including any changes;
3. A copy of the audit programme listing the dates when audits are due and when audits were
carried out;
4. Continued oversight records including all audit records;
5. Copies of all relevant correspondence;
6. Details of any exemption and enforcement actions;
7. Any report relating to the oversight of the organisation;
8. Organisation exposition and amendments;

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9. Copy of any other document directly approved by DGCA.

The retention period of the above records shall be at least four years. The documents furnished
at point 3, 4, and 6 may be kept in the surveillance folder of the respective organization. All
records specified above shall be made available upon request by DGCA headquarters.
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Appendix-I
CA Form 2
Application for
DGCA
CAR-M

Initial grant*

Subpart F Approval*

Change*

Subpart G Approval*

Renewal*

1. Registered name of applicant:

2. Trading name (if different) :
3. Address requiring approval :

4. Tel . Fax..E-mail.
5. Scope of approval relevant to this application : see page 2 for possibilities in the case of a Subpart
F approval:

6. Position and name of the (proposed*)

Accountable Manager :.

7. Signature of the (proposed*)

Accountable Manager:..
8. Place:
9. Date:.

Note(1) : A note giving the address(es) to which the forms should be sent.
Note(2): An optional note to give information on any fees payable.
*delete as applicable

CA Form 2F

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Appendix-II
CA Form 4
DIRECTORATE GENERAL OF CIVIL AVIATION
Details of Management Personnel required
To be accepted as specified in CAR ______________________
1. Name:

2. Position:

3. Qualifications relevant to the item (2) position:

4. Work experience relevant to the item (2) position:

Signature. Date.
On completion, please send this form under confidential cover to the DGCA
________________________________________________________________________________
DGCA USE ONLY
Name, Designation and signature of DGCA Official accepting this person:

Signature:_____________________ Date:________________

Name: ________________________ Office:______________

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Appendix-III
M.A. SUB PART G APPROVAL RECOMMENDATION REPORT

CA FORM 13

Part 1 : General
Name of the organization:

Approval Reference:
Requested approval rating/
CA Form 14 or AOC dated* :
Other approval held (If applicable):

Address of facility audited:

Audit period: from ____________ to ___________

Date(s) of audit(s):____________________

Audit reference(s):

Persons interviewed:

DGCA surveyor:

DGCA Office:

Signature(s):

Date of Form 13 Part 1 completion:

*Delete wherever applicable

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M.A. SUB PART G APPROVAL RECOMMENDATION REPORT

CA FORM 13

Part 2: M.A. Subpart G Compliance Audit Review

The five columns may be labeled & used as necessary to record the approval product line or facility, including
subcontractors, reviewed. Against each column used of the following M.A. Subpart G, sub paragraphs please
either tick ( ) the box of satisfied with compliance or cross (X) the box if not satisfied with compliance and specify
the reference of the part 4 finding next to the box or enter N/A where an item is not applicable, or N/R when
applicable but not reviewed.

Para

Subject

M.A 703

Extent of approval

M.A 704

See Part 3

M.A 705

Facilities

M.A 706

Personnel requirements

M.A 707

M.A 302

Airworthiness review
staff
Continuing Airworthiness
management
AOC holder
subcontracting
Maintenance Programme

M.A 303

Airworthiness Directives

M.A 304

Modifications and Repair

M.A 305

Records

M.A 306

Technical log

M.A 709

Documentation

M.A 710

Airworthiness review

M.A 711
M.A 712

Privileges of the
organisation
Quality system

M.A 713

Changes

M.A 714

Record keeping

M.A 708
M.A 201

DGCA Surveyor(s)
Signature(s):
DGCA Office:

Date of Form 13 Part 2 completion:

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M.A. SUB PART G APPROVAL RECOMMENDATION REPORT

CA FORM 13

Part 3: Compliance with M.A. Subpart G Continuing Airworthiness Management Exposition

(CAME)
Please either ( ) the box if satisfied with compliance or if not satisfied with compliance and specify the
reference of the part 4 finding, or enter N/A where an item is not applicable or N/R when applicable but
not reviewed.
Part 0 General Organisation:
0.1

Corporate commitment by the accountable manager

0.2

General information

0.3

Management personnel

0.4

Management organisation chart

0.5

Notification procedure to the DGCA regarding changes to the organisations activities/ approval/
location/ personnel
Exposition amendment procedure

0.6

Part 1 Continuing airworthiness management procedures:

1.1
1.2

Aircraft technical log utilization and MEL application (commercial air transport). Aircraft continuing
airworthiness record system utilization (non-commercial air transport)
Aircraft maintenance programmes-development, amendment and approval

1.3

Time and continuing airworthiness records, responsibilities, retention, access.

1.4

Accomplishment and control of airworthiness directives

1.5

Analysis of the effectiveness of the maintenance programme(s).

1.6

Non mandatory modification embodiment policy.

1.7

Major modification standards

1.8

Defect reports

1.9

Engineering activities

1.10

Reliability programme

1.11

Pre-flight inspection

1.12

Aircraft weighing

1.13

Check flight procedures

M.A. SUB PART G APPROVAL RECOMMENDATION REPORT

CA FORM 13

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Part 3: Compliance with M.A. Subpart G Continuing Airworthiness management Exposition

(CAME)
Part 2 Quality System:
2.1
Continuing airworthiness quality policy, plan and audits procedures
2.2

Monitoring of continuing airworthiness

2.3

Monitoring of the effectiveness of the maintenance programme(s)

2.4

Monitoring that all maintenance are carried out by an appropriate maintenance organisation.

2.5

Monitoring that all contracted maintenance is carried out in accordance with the contract, including
sub-contractor used by the maintenance organisation.
Quality Audit Personnel

2.6

Part 3 Contracted maintenance:

3.1
Maintenance contractor selection procedure
3.2

Detailed list of maintenance contractors

3.3

Quality audit of aircraft.

Part 4 Airworthiness review Procedures:

4.1
4.2
4.3
4.4
4.5
4.6
4.7

Airworthiness review staff

Review of aircraft records
Physical survey
Additional procedures for recommendations to DGCA for the import of aircraft.
Recommendations to DGCA for the issue of Airworthiness Review Certificate.
Issuance of airworthiness review certificates
Airworthiness review records, responsibilities, retention and access.

Part 5 Appendices:
5.1
5.2
5.3
5.4

Sample of all documents used

List of sub-contractors
List of maintenance locations
List of CAR-145 or M.A. Subpart F organizations

Date of Form 13 Part 3 completion:

CAME Reference:

CAME Amendment:

DGCA Audit Staff:

Signature(s):

DGCA Authority Office:

Date of Form 13 Part 3 completion:

M.A. SUB PART G APPROVAL RECOMMENDATION REPORT

CA FORM 13

Part 4: Findings regarding M.A. Subpart G compliance status

Each level 1 and 2 finding should be recorded whether it has been rectified or not and should be identified by a

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simple cross reference to the Part 2 requirement. All non-rectified findings should be copied in writing to the
organization for the necessary corrective action.
Part
2 or 3
ref.

Audit reference(s) :
Findings

L
E
V
E
L

Corrective action
Date Due

Date
Closed

Reference

M.A. SUB PART G APPROVAL RECOMMENDATION REPORT

Part 5 : M.A. Subpart G approval or continued approval or change recommendation

Name of organisation :
Approval Reference :

CA FORM 13

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Audit reference(s) :
The following M.A. Subpart G scope of approval is recommended for this organisation:

Or, it is recommended that the M.A. Subpart G scope of approval specified in CA Form 14 referenced
.. be continued.

Name of recommending DGCA surveyor :

DGCA office :

Date of recommendation :

Form 13 review (quality check):

CA Form 13

Date :

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Appendix-IV
Rule 133C of Aircraft Rules 1937
133C. Fees- (1) The following fee shall be payable for any inspection, examination or test to be
conducted for grant of approval under rule 133B, in respect of an organisation
having (i)
(ii)
(iii)

Fifty employees
: Rs 25,000/More than fifty and upto two hundred employees : Rs 50,000/More than 200 employees
: Rs 1, 00,000/-

(2)

The fee for renewal of approval under rule 133B shall be fifty percent of the fee
payable under sub-rule (1).

(3)

No fee shall be charged from an organisation or person under this rule for
storage, distribution and supply of aircraft fuel, lubricants and similar other
products intended to be used for its own aircraft.

(4)

The fee shall be paid by Demand Draft drawn in favour of the Pay and
Accounts office, Director General of Civil Aviation, Ministry of Civil Aviation,
New Delhi.

[Inserted by GSR No. 578 dated 8-5-1980 and

Substituted by (i) GSR No. 485(E) dated 7-6-1985,
(ii) GSR No. 181(E) dated 20-03-2006,
(iii)GSR No. 813(E) dated 21-11-2008, and
(iv)GSR No. 101(E) 19-02-2009]

NOTE: Officer entrusted with the task of initial/ variation/ renewal of approval shall ensure that
fees are charged as per latest Rule 133C.

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Appendix-V

(For CAMO other than AOC Holder)

Directorate General of Civil Aviation

India
CONTINUING AIRWORTHINESS MANAGEMENT ORGANISATION
APPROVAL CERTIFICATE
Reference : XX M.G. XXX
Pursuant to DGCA Regulations for the time being in force and subject to the condition specified below, the
DGCA hereby certifies:

[COMPANY NAME AND ADDRESS]

As a continuing airworthiness management organisatyion in compliance with CAR-M, Section A, Subpart G
approved to manage the continuing airworthiness of the aircraft listed in the attached schedule of approval and
to issue recommendations or airworthiness review cetificates after an airworthiness review as specified in point
M.A. 710 of CAR-M when stipulated.
CONDITIONS
1.This approval is limited to that specified in the scope of approval section of the approved continuing
airworthiness management exposition as referred to in CAR-M, Section A, Subpart G.
2. This approval requires compliance with the procedures specified in the CAR-M approved continuing
airworthiness management exposition.
3. This approval is valid whilst the approved continuing airworthiness management organisation remains in
compliance with CAR-M.
4. Subject to compliance with the conditions 1 to 3 above, this approval shall remain valid as specified in the
validity schedule, unless the approval has previously been surrendered, superseded, suspended or revoked.

Date of original issue: .

Signed: .
Date of this revision: ..Revision No: .
For the DGCA: ..
Page 1 of 2

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CONTINUING AIRWORTHINESS MANAGEMENT ORGANISATION

APPROVAL SCHEDULE
Reference : XX. MG. XXX
Organisation : [COMPANY NAME AND ADDRESS]

Aircraft type, series, group

Airworthiness review authorised

Organisation(s) working under quality system

[YES/ NO]

This approval Schedule is limited to that specified in the scope of approval contained in CAR-M, section A,
Subpart G approved Continuing Airworthiness Management Exposition section .
Continuing Airworthiness Management Exposition Reference
Date of original issue:
Signed: .
Date of this revision: Revision No.:
For DGCA:
Page 2 of 2

CA Form 14

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Appendix-VI

(For CAMO that holds AOC)

Directorate General of Civil Aviation

India
CONTINUING AIRWORTHINESS MANAGEMENT ORGANISATION
APPROVAL CERTIFICATE
Reference : XX M.G. XXX (ref AOC XX XXXX)
Pursuant to DGCA Regulations for the time being in force and subject to the condition specified below, the
DGCA hereby certifies:
[COMPANY NAME AND ADDRESS]
As a continuing airworthiness management organisatyion in compliance with CAR-M, Section A, Subpart G
approved to manage the continuing airworthiness of the aircraft listed in the attached schedule of approval and
to issue recommendations or airworthiness review cetificates after an airworthiness review as specified in point
M.A. 710 of CAR-M when stipulated.
CONDITIONS
1.This approval is limited to that specified in the scope of approval section of the approved continuing
airworthiness management exposition as referred to in CAR-M, Section A, Subpart G.
2.This approval requires compliance with the procedures specified in the CAR-M approved continuing
airworthiness management exposition.
3. This approval is valid whilst the approved continuing airworthiness management organisation remains in
compliance with CAR-M.
4. This approval does not constitute an authorization to operate the types of aircraft referred in paragraph 1.
The authorization to operate the aircraft is the Air Operator Certificate (AOC).
5. Where the continuing airworthiness management organisation contracts under its Quality System the service
of an/ several organisation(s), this approval remains valid subject to such organisation(s) fulfilling applicable
contractual obligations.
6. Termination, suspension or revocation of the AOC automatically invalidates the present approval in relation
to the aircraft registrations specified in the AOC, unless otherwise explicitly stated by the competent authority.
7. Subject to compliance with the previous conditions, this approval shall remain valid as specified in the validity
schedule, unless the approval has previously been surrendered, superseded, suspended or revoked.
Date of original issue: .
Signed: .
Date of this revision: ..Revision No: .
For the DGCA: ..
Page 1 of 2

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CONTINUING AIRWORTHINESS MANAGEMENT ORGANISATION

APPROVAL SCHEDULE
Reference : XX. MG. XXX (Ref AOC XX XXXX)
Organisation : [COMPANY NAME AND ADDRESS]

Aircraft type, series, group

Airworthiness review authorised

Organisation(s) working under quality system

[YES/ NO]

This approval Schedule is limited to that specified in the scope of approval contained in CAR-M, section A,
Subpart G approved Continuing Airworthiness Management Exposition section .
Continuing Airworthiness Management Exposition Reference
Date of original issue:
Signed: .

SEAL

Date of this revision: Revision No.:

For DGCA:
Page 2 of 2

CA Form 14

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Appendix-VII

DIRECTORATE GENERAL OF CIVIL AVIATION

INDIA
VALIDITY SCHEDULE
Organization: [Name and Address of Organisation]
Reference : XX. M.G. XXX (AOC Ref: XX XXXX)
VALIDITY

FROM

SIGNATURE OF
AUTHORISED PERSON
WITH STAMP

REMARKS (if any)

TO

Date of original issue:

Signed: .
SEAL

Date of this revision: Revision No.:

For DGCA:

Appendix-VIII

Internal Checklist
(To be used by RAO/ Sub-RAO)

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Initial / Variation/ Renewal of Approval of Subpart G Organisation (CAMO)

PART-1
Registered Name of the Applicant:
Trading Name (if different):
Address Requiring approval:
Telephone No.
Fax No.
Email address:
Website details, if any
Extent of Approval sought:
(Type of Aircraft to be managed)

Name & Position of Accountable Manager

Contact details of Accountable Manager

Name of Quality Manager:

Contact details of Quality Manager:

Name of Continuing Airworthiness Manager:

Contact details of Continuing Airworthiness
Manager:
Date of Application:

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PART-2
Observation
S/N

Applicability

Document(s) Requirement
Sat

Unsat

N/A

1.

Receipt of application in CA Form 2F as given in CAR-M

I, V & R

2.

Receipt of requisite fees (as per Rule 133C)

(fees for renewal of approval is 50% of fees of initial approval)

I, V & R

3.

Submission of copy of Approval Schedule.

V&R

(In the case of any change/ variation in the Approval Schedule is required,
original approval Schedule should be submitted)
4.

Validity Schedule (in original)

5.

Submission of following documents:

(a)

Draft Continuing Airworthiness Management Exposition (CAME)/

amendments to CAME.
Draft Aircraft Maintenance programme (s)- Aircraft Type wise/ amendments
to AMP (if applicable).

(b)
(c)
(d)

Draft Aircraft technical log

Draft Minimum Equipment List (MEL)/ amendments to MEL (if applicable).

I&V
I&V
I&V
I&V

(e)

The technical specification of the maintenance contracts between the

organisation and CAR-145/ Sub-part F maintenance organisation (if
applicable)

I&V

(f)

The technical specification of the CAM contracts between the organisation

and approved CAMO/ Person/ any other organisation (if applicable)

I&V

(g)

CA Form 4 for the following post holders alongwith their Resumes

(i) Continuing Airworthiness Manager (CAM);

(ii) Quality Manager;
(iii) Airworthiness Review Staff(s) (if applicable)
(h)

6.

Intimation regarding base & line maintenance and details of contracted

maintenance which is in addition to that provided in response to M.A.
201(h)2 or M.A.708(c).
Meeting with Accountable Manager with DAW.

Abbreviation: I- Initial Approval, V- Variation in approval & R- Renewal of approval

I&V

I&V

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PART-3
S/N

Observation
Requirement
Sat

1.

Whether the format and the contents of the Continuing

Airworthiness Management Exposition (CAME) are consistent with
the requirements of CAR-M?
(Refer M.A. 704, AMC M.A. 704 & Appendix V to AMC M.A. 704)

2.

Whether contents of the commitment statement of the accountable

manager in the CAME is consistent with the format given in CAR-M
and is signed by the Accountable Manager?
(Refer AMC M.A. 704 & Appendix V to AMC M.A. 704)

3.

Whether the format and the contents of the Aircraft Maintenance

Programme (AMP) is consistent with the requirements of the
following documents:
(a) CAR-M;
(b) MPD/ relevant Chapters of Maintenance manuals such as
Chapter 4, 5, 12 etc.
(c) Engine maintenance manual;
(d) Component maintenance manual (as applicable);
(e) Regulatory requirements stipulated in various parts of CAR
(Section 2 Airworthiness);
(f) Applicable Airworthiness Directives/ Service Bulletins/ DGCA
mandatory modifications etc.
(Refer Appendix-I to AMC M.A. 302 & 301(b)

4.

Whether the format and the contents of the Aircraft Technical Log is
consistent with the requirements of CAR-M & CAR (Section-2) Series
X Part-VI?

5.

Whether the nominated post holders (CAM, QM, ARS etc.) meet the
requirements of CAR-M?
[Refer AMC M.A. 706 (4) and M.A. 707 (a) & AMC M.A. 707(a) & AMC
M.A. 707(a)]

6.

Whether the technical specifications of maintenance contract are as

per the requirements of CAR-M?
[Refer Appendix-XI to AMC M.A. 708 (c)]

7.

Whether the technical specifications of CAM contract are as per the

requirements of CAR-M?
[Refer Appendix-I to CAR-M and M.A. 201(h).1]

Unsat

Not
Applicable

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Name and Signature of the Officer:

Remarks of the Group Head (DDAW):

Name and Signature of the Group Head DDAW:

Comments of DAW :

Approved / Not Approved

Signature of the DAW

(
)
Director of Airworthiness
Date: _______________

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CHAPTER 3B
ISSUE / VARIATION / RENEWAL OF APPROVAL OF CAR M - SUBPART F MAINTENANCE
ORGANISATION
1

Introduction:

1.1 This chapter describes the administrative and technical procedures which the officers of
Regional/ Sub-regional Airworthiness offices should follow when entrusted with the tasks and
responsibilities regarding approval, variation in the extent (scope) of approval, renewal and
oversight of Subpart F maintenance organisation.
1.2 Heads of Regional/ Sub-regional airworthiness offices should ensure that the officers involved
in the above tasks have practical experience and expertise in the application of safety
standards, relevant parts of the implementing rules & regulations, policy matters etc.
1.3 For organisation located in India, the Director of Airworthiness of the Regional office is
delegated with the authority to grant approval to organizations. In his absence, Director of
Airworthiness (Hqrs) and above are also delegated with the authority to grant approval to
organizations.
1.4 For organisation located outside India, Director of Airworthiness (Hqrs) and above are
delegated with the authority to grant approval.
1.5 This Procedure should be read in conjunction with the relevant requirements and respective
acceptable means of compliances, as stipulated in CAR-M. When the acceptable means of
compliance of CAR-M are complied with, the related requirements of CAR-M shall be
considered as met.
2

Initial Approval Process:

2.1 The management personnel including the nominated accountable manager of the prospective
organization shall meet the heads of Regional/ Sub-regional Airworthiness Office and discuss in
details their intention and preparation regarding approval process.
2.2 Submission of application:
2.2.1 The Accountable Manager shall submit application for initial/ variation of approval on CA Form
2 (Appendix-I) along with requisite fees as per Rule 133C (Appendix-IV) and the following
documents:

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a) Draft Maintenance Organisation Manual (MOM) as per the format given in the CAR-M;
b) Para wise compliance statement of Sub part F of CAR-M along with necessary evidences/
documents;
c) CA Form-4 and resume, in respect of the nominated post holders in a sealed cover;
d) A statement regarding no. of employees (for the purpose of levying fees as per Rule 133C);
NOTE: DGCA should not expect the documents listed above to be submitted in a completed
state with the initial application for grant or change (variation) since each may require approval
in its own right and may be subject to amendment as a result of DGCA assessment during the
technical investigations (scrutiny). Draft documents should be submitted at the earliest
opportunity so that investigation of the application can begin. Grant or change cannot be
achieved until DGCA is in possession of completed documents.
2.2.2 Fees:
For grant of approvals, or variation in the approval by inclusion of additional type of aircraft/
Engine/ Components on the Certificate of Approval (CA Form 3), fees shall be charged in
accordance with Rule 133C. For renewal of approvals 50% of the grant of approval fess shall be
charged.
RAO/ Sub-RAO must ensure that correct fees are levied with regard to number of employees in
the organization as stipulated in Rule 133C.
2.3 Processing of Application:
On receipt of the application, the Head of Regional/ Sub-regional Airworthiness office shall
assign the task of processing the application to a dealing officer identified in the office order.
The assigned officer shall hold a meeting with the applicant to determine that applicant/
organisation has personnel with the appropriate knowledge of relevant rules & regulations.
Necessary guidance should be provided in respect of man power and facility requirements in
the preliminary meeting.
2.4 Scrutiny of application & draft manual/ exposition:
The officer(s) assigned with the above task shall scrutinize the application, draft manual, CAR
compliance statement etc. within a period of three months from the date of application.
Deficiencies, if any observed during the scrutiny should be intimated to the applicant in writing.
The applicant shall take necessary corrective action accordingly and submit an action taken
report (ATR) against each observation/ finding.
2.5 Inspection/ Audit of the organisation:
Upon satisfied with the action taken report (ATR) as mentioned in para 2.4, the Officer(s)
assigned with the task of approval shall discuss the same with Director of Airworthiness/ Head

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of Sub-regional office and plan for inspection/ audit of the facility of the applicant. The Director
of Airworthiness/ Head of Sub-regional office shall constitute a team to carry out such
inspection/ audit.
Discrepancy, if any found during the inspection/ audit shall be intimated to the applicant in
writing. The applicant shall take necessary corrective action accordingly and submit an action
taken report (ATR) against each observation/ finding.
NOTE: In case the organisation is based under the jurisdiction of Sub-regional Airworthiness
office, the Head of that office shall apprise the same to the Director of Airworthiness of the
concerned regional airworthiness office of the foregoing activities and upon closing all the
findings as stated in para 2.4 & 2.5, shall forward the recommendation along with three copies
each of MOM and CA Form-4 in respect of the nominated post holders for issuance of initial
approval.
2.6 Initial Approval:
2.6.1 Provided the requirements of M.A.606 (c) are complied with, the RAO shall formally indicate its
acceptance of the personnel, specified in CA Form-4 (Appendix-II) and MOM to the applicant in
writing after examining their knowledge, background and experience related to CAR-M.
(i) Formally indicated by the DGCA in writing means that the CA Form 4 should be used for this
activity. With the exception of the accountable manager, a CA Form 4 should be completed
for each person nominated to hold a position as required by CAR-M.
(ii) The acceptance of the accountable manager shall be via approval of the MOM containing
the signed commitment statement of the accountable manager.
(iii) The DGCA/ RAO may reject an accountable manager where there is clear evidence that they
previously held a senior position in any approved organisation and abused that position by
not complying with the particular CAR requirements.
2.6.2 The officers of the Regional/ Sub-regional Airworthiness office shall verify that the procedures
specified in the MOM comply with CAR-M and verify that the accountable manager signs the
commitment statement. The review of the MOM including verification of the procedures as
detailed therein shall be done as per Part 3 of CA Form 6F (Appendix-III).
2.6.3 The RAO/ Sub-RAO shall verify that the organisation is in compliance with the requirements of
CAR-M. For this purpose, the following procedure may be adopted while auditing the
organisation for grant of approval:
(i) For a large organisation, one large team audit or a short series of small team audits may be
carried out.

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(ii) The audit may be carried out on a product line type basis, For example, in the case of an
organisation with Socata TB 20 and Piper PA 28 ratings, the audit is concentrated on one
type only for a full compliance check. Dependent upon the result, the second type may only
require a sample check that should at least cover the activities identified as weak for the
first type.
(iii) The auditing officer(s) should always ensure that they are accompanied throughout the
audit by a senior technical member of the organisation. Normally this is Quality Manager/
Quality Monitor. The reason for being accompanied is to ensure that organisation is fully
aware of any findings during the audit.
2.6.4 The RAO/ Sub-RAO shall inform the accountable manager/ senior technical member of the
organisation at the end of the audit visit on all findings made during the audit.
2.6.5 All findings must be confirmed in writing to the organisation within two weeks of the audit
visit.
(i) The audit report form should be the CA Form 6F (Appendix-III). The officer(s) of the RAO/
Sub-RAO should discuss the findings made during the audit with the Director of
Airworthiness/ Head of Office before intimating the same to the applicant.
(ii) A quality review of the CA Form 6F audit report form should be carried out by the Director
of Airworthiness/ Head of office. The review should take into account the relevant
paragraphs of M.A. Subpart F, the categorization of finding levels and the closure action
taken. Satisfactory review of the audit form should be indicated by the signature on the
audit form by Director of Airworthiness/ Head of Office of SRAO.
(iii) There may be occasions when officers of RAO/ Sub-RAO may find situations in the
applicants organisation on which it is unsure about compliance. In this case, the
organisation should be informed about possible non-compliance at the time and the fact
that the situation will be reviewed within the Airworthiness Directorate before a decision is
made. If the review concludes that there is no finding then a verbal confirmation to the
organisation will suffice.
NOTE: The findings that are corrected/ resolved by the organisation to the satisfaction of the
auditor(s) during the ensuing audit, the same may be considered as closed and not
required to be intimated in writing to the organisation.
2.6.6 The officer(s) of RAO/ Sub-RAO shall record all findings, closure actions (actions required to
close a finding) and recommendations.

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(i) The reports should include the date each finding was cleared together with reference to the
RAO/ Sub-RAO report or letter that confirmed the clearance.
(ii) Findings should be recorded on the audit report form with a provisional categorization as a
level 1 or 2. Subsequent to the audit visit that identified the particular findings,
airworthiness officers should review the provisional finding levels, adjusting them if
necessary and change the categorization from provisional to confirm.
(iii) For initial/ variation of approval all findings must be corrected before the approval can be
issued.
(iv) The approval should be based upon the organizational capability relative to M.A. Subpart F
compliance and not limited by reference to individual DGCA certificated products. For
example, if the organisation is capable of maintaining within the limitation of M.A. Subpart
F the Cessna 100 series aircraft the approval schedule should state A2 Cessna 100 series and
not Cessna 172 RG which is a particular designator for one of many Cessna 100 series.
2.6.7 The Director of Airworthiness shall issue to the applicant a CA Form 3 (Approval Certificate)
(Appendix V & VI). The certificate of approval shall only be issued when the organisation is in
compliance with CAR-M. The MOM shall be approved by an officer not below the rank of
Deputy Director of Airworthiness and such approval shall be intimated in writing. The following
pages shall be approved:
(a) Cover page;
(b) List of Effective Pages (LEP);
2.6.8 The conditions of the approval shall be indicated on the CA Form 3 (Approval Certificate). The
validity of the Continuing Airworthiness Management Organisation approval will be for a
period not exceeding one year.
2.6.9 The reference number shall be included on the CA Form 3 (Approval Certificate). The numeric
sequence should be unique to the particular approved maintenance organization, e.g. DDG
(NR)/ M.F. 001.
2.6.10 In case where a maintenance organisation maintains aircraft at different locations, the
airworthiness office located at other locations may carry out the inspection and forward the
recommendations to the concerned Regional Office, where the organisation has applied for
initial/ variation of approval. The periodic renewal also may be carried out by the concerned
RAO on receipt of recommendations of the airworthiness office, as applicable. The oversight
functions, however lies with the RAO/ Sub-RAO where the activity is based.

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Variation in the scope of Approval:

In case of variation (including change of approved location) in the scope of existing approval,
the procedure remains the same as followed for initial approval process. In this case the
approved organization shall submit the relevant Part/ Chapter/ pages that affect the proposed
variation of MOM along with revised LEP along with the application.

4
4.1

Continuation (Renewal) of an approval:

For continuation of approval the accountable manager shall submit application on CA Form 2
along with requisite fees and the following documents at least 30 days before expiry of the
approval:
(i) Copy of Approval Schedule (CA Form 3); and
(ii) Original Validity Schedule.
(iii) Summary of Internal audit/ Organisational Review & closure actions of findings since last
renewal;

4.2

An officer not below the rank of Deputy Director of Airworthiness at RAO/ Sub-RAO may renew
the validity of the approval, upon satisfying the followings:
(i) No enforcement action is pending against the organisation or its post holders including
accountable manager;
(ii) No open Deficiency Report Form (CA-2001) since last renewal;
(iii) No change in the approval certificate of the organisation;
(iv) Closure actions of the internal audit findings of the AMO are satisfactory;
After renewal of approval by DDAW (RAO), the same should be submitted on file to DAW for
information and further updating the records

4.3

In case there is any change/ correction in CA Form 3 (Approval Certificate/ Approval Schedule/
Validity Schedule), the DAW shall renew the validity of approval and the necessary changes/
correction.

4.4

In case of renewal of approval of organisation, a consolidated statement (including a soft copy)

on renewal shall also be forwarded to DGCA Hqrs within 15 days of such renewal. The
statement of renewal of approval of organisation shall include at least the followings:
(a)
Name of the AMO,
(b)
Approval number,
(c)
Date of initial approval,
(d)
Type of aircraft maintained,

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Validity

4.5

The officer(s) entrusted with the responsibility of approval/ renewal process may use the
checklist as given in Appendix-VII.

Continued Oversight of the approved organization:

5.1

Every maintenance organisation shall be audited at least once a year as per Safety Oversight
Programme published by DGCA Hqrs. In addition to this, regional/ sub-regional officers are
expected to carry out spot checks to ensure the effectiveness of the quality audits (internal
audit)/ organizational review carried out by the respective organizations.

5.2

When a maintenance organisation sub-contracts maintenance tasks to another organisation(s),

the respective sub-contracted organizations may also be audited by the RAO/ Sub-RAO to
ensure they fully comply with M.A. Subpart G requirements/ contractual obligations. For these
audits, DGCA auditing officer(s) should always ensure that he/ she is accompanied throughout
the audit by a senior technical member of the Subpart F maintenance organisation. All findings
should be sent to and corrected by the Subpart F maintenance organisation.

5.3

It is recommended that part of an audit concentrates on the organizations internal audit/ self
monitoring reports produced by the organizational review to determine if the organisation is
identifying and correcting its problem.

5.4

Credit may be claimed by DGCA auditor(s)/ surveyor(s) for specific item audits completed
during the preceding 11 months period subject to the following conditions:
(a) The specific item audit should be the same as that required by M.A. Subpart F latest
amendment, and
(b) There should be satisfactory evidence on record that such specific item audits were carried
out and that all corrective actions have been taken, and
(c) DGCA auditor(s)/ surveyor(s) should be satisfied that there is no reason to believe standards
have deteriorated in respect of those specific item audits being granted a back credit;
(d) The specific item audit being granted a back credit should be audited not later than 24
months after the last audit of the item.

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Changes:

6.1

DGCA shall comply with the applicable elements of the initial approval for any change to the
organisation notified in accordance with point M.A. 617.

6.2

DGCA may prescribe the conditions under which the approved maintenance organisation may
operate during such changes, unless it determines that the approval should be suspended due
to the nature or the extent of the changes.

6.3

For any change to the maintenance organisation manual:

6.4

Enforcement actions: In case of enforcement action such as revocation, suspension and

limitation of an approval, if any, DGCA shall suspend an approval on reasonable grounds in the
case of potential safety threat, or suspend, revoke or limit an approval pursuant to M.B. 705
i.e.
(a) When during audits or by other means evidence is found showing non-compliance to the
CAR-M requirement, DGCA shall take following actions:
(1) For level 1 findings, immediate action shall be taken by DGCA to revoke, limit or suspend
in whole or in part, depending upon the extent of the level 1 finding, the CAMO
approval, until successfully corrective action has been taken by the organisation.
(2) For level 2 findings, DGCA shall grant a corrective action period appropriate to the
nature of the finding that shall not more than 30 days. In certain circumstances, at the
end of this first period, and subject to the nature of the finding, DGCA Regional office
may extend the 30 days period by 15 days subject to a satisfactory corrective action
plan.
(b) Action shall be taken by DGCA to suspend in whole or part the approval in case of failure to
comply within the timescale granted by DGCA.
The above should be dealt with as per the procedure detailed in the Enforcement Procedures
Manual.

7
Record Keeping:
7.1
(a) In case of computer based record keeping system, the system should ensure that all records
are accessible whenever needed within a reasonable time. These records should be
organized in a consistent way through out DGCA (chronological, alphabetical order, etc.)
(b) All records containing sensitive data regarding applicants or organizations should be stored
in a secure manner with controlled access to ensure confidentiality of this kind of data.

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(c) All computer hardware used to ensure data backup should be stored in a different location
from that containing the working data in an environment that ensures they remain in good
condition. When hardware or software changes takes place special care should be taken
that all necessary data continues to be accessible at least through the full period specified
below:
7.2 The records for the CAR-M Subpart F approved organization shall include as a minimum:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)

The application for an organization approval;

The organization approval certificate including any changes;
A copy of the audit programme listing the dates when audits are due and when audits
were carried out;
Continued oversight records including all audit records;
Copies of all relevant correspondence;
Details of any exemption and enforcement actions;
Any report relating to the oversight of the organisation;
Organisation manual and amendments;
Copy of any other document directly approved by DGCA.

The retention period of the above records shall be at least four years. The documents
furnished at point 3, 4, and 6 may be kept in the surveillance folder of the respective
organisation. All records specified above shall be made available upon request by DGCA
headquarters.
-----

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Appendix-I
CA Form 2
Application for
DGCA
CAR-M

Initial grant*

Subpart F Approval*

Change*

Subpart G Approval*

Renewal*

1. Registered name of applicant:

2. Trading name (if different) :
3. Address requiring approval :
4. Tel . Fax..E-mail.
5. Scope of approval relevant to this application :
(see page 2 for possibilities in the case of a Subpart F approval):
6. Position and name of the (proposed*) Accountable Manager .
7. Signature of the (proposed*) Accountable Manager:..
8. Place:
9. Date:.
Note(1) : A note giving the address(es) to which the forms should be sent.
Note(2): An optional note to give information on any fees payable.
*delete as applicable

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AIRWORTHINESS PROCEDURES MANUAL

SCOPE OF SUBPART- F APPROVAL

CA Form 2 Page 1 of 2
CLASS

AIRCRAFT

ENGINES

COMPONENTS
OTHER THAN
COMPLETE
ENGINES OR
APUs

RATING
A2. Aeroplanes/ Airships
5700 Kg and below
A3.Helicopters
A4.Aircraft other than
A1, A2 or A3
B1 Turbine
B2 Piston
B3 APU
C1 Air Cond & Press
C2 Auto Flight
C3 Comms and Nav
C4 Doors- Hatches
C5 Electrical Power
C6 Equipment
C7 Engine-APU
C8 Flight Controls
C9 Fuel-Airframe
C10 Helicopter-Rotors
C11 Helicopter-Trans
C12 Hydraulic
C13 Instruments
C14 Landing gear
C15 Oxygen
C16 Propellers
C17 Pneumatic
C 18 Protection - ice/rain/fire
C19 Windows
C20 Structures
D1 Non Destructive Insp.

LIMITATION
Quote aeroplane/ airship manufacturer or group
or type
Quote helicopter manufacturer or group or type
Quote aircraft type or group
Quote engine type
Quote engine manufacturer or group or type
Quote engine manufacturer or type

Quote aircraft type or aircraft manufacturer or

component manufacturer or the particular
component and or cross refer to a capability list in
the MOM

SPECIALISED
Quote particular NDT method
SERVICES
With reference to the above scope of approval and item 5 on page 1, please complete in the
following example style, but relevant to your organisation.
A2 Piper PA34
A2 Cessna Piston Twins
A3 Bell 47
B1 Turbomeca Artoust

B2 Lycoming piston
B3 Garrett CTCP85
C2 SFENA
C4 Socata TB 20
D1 Eddy Current

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Appendix-II
CA Form 4
DIRECTORATE GENERAL OF CIVIL AVIATION
Details of Management Personnel required To be accepted as specified in CAR :
1. Name

: ______________________________

2. Position

: ______________________________

3. Qualifications relevant to the item (2) position: ______________________________

4. Work experience relevant to the item (2) position: ______________________________

Signature. Date.

On completion, please send this form under confidential cover to the DGCA____________

FOR DGCA USE ONLY

Name, Designation and signature of DGCA Official accepting this person:

Signature:_____________________ Date:________________

Name: ________________________ Office:______________

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Appendix-III

M.A. SUB PART F APPROVAL RECOMMENDATION REPORT

CA FORM 6F

Part 1 : General
Name of the organization

: __________________________________

Approval Reference

: __________________________________

Requested approval rating/

Form 3 dated* :

: __________________________________

Other approval held (If applicable) : __________________________________

Address of facility audited

: __________________________________

Audit period

: from ____________ to ___________

Date(s) of audit(s)

:____________________

Audit reference(s):

Persons interviewed:

DGCA surveyor:

DGCA Office:

Signature(s):

Date of Form 6F Part 1 completion:

*Delete wherever applicable

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M.A. SUB PART F APPROVAL RECOMMENDATION REPORT

CA FORM 6F

Part 2: M.A. Sub part F Compliance Audit Review

The five columns may be labeled & used as necessary to record the approval product line or facility,
including subcontractors, reviewed. Against each column used of the following M.A. Sub part F, sub
paragraphs please either tick ( ) the box of satisfied with compliance or cross (X) the box if not
satisfied with compliance and specify the reference of the part 4 finding next to the box or enter
N/A where an item is not applicable, or N/R when applicable but not reviewed.
Para
Subject
M.A 603 Extent of approval
M.A 604 See Part 3
M.A 605 Facilities
M.A 606 Personnel
requirements
M.A 607 Certifying staff
M.A 608 Equipment & tools
M.A 609 Maintenance data
M.A 610 Maintenance work
orders
M.A 611 Maintenance
standards
M.A 612 Aircraft CRS
M.A 613 Component CRS
M.A 614 Continuing
airworthiness records
M.A 615 Privileges of the
organization
M.A 616 Organisational review
M.A 617 Changes
DGCA Surveyor(s)
Signature(s):
DGCA Office:

Date of Form 6F Part 2 completion:

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CA FORM 6F

Part 3: Compliance with M.A. Subpart F maintenance organization manual (MOM)

The five columns may be labeled & used as necessary to record the approval product line or facility,
including subcontractors, reviewed. Against each column used of the following M.A. Sub part F, sub
paragraphs please either tick ( ) the box of satisfied with compliance or cross (X) the box if not
satisfied with compliance and specify the reference of the part 4 finding next to the box or enter N/A
where an item is not applicable, or N/R when applicable but not reviewed.
Part A General:
1.1

Table of content

1.2

List of effective pages

1.3

Record of amendments

1.4

Amendment procedure

1.5

Distribution

1.6

Accountable managers statement

Part B Description:
2.1

Organisations scope of work

2.2

General presentation of the organization

2.3

Name and title of management personnel

2.4

Organization chart

2.5

Certifying staff

2.6

Personnel

2.7

General description of facility

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Tools, equipment and material

2.9

Maintenance data

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Part 3: Compliance with M.A. Subpart F maintenance organization manual (MOM)

Part C General Procedures:
3.1

Organisational review

3.2

Training

3.3

Contracting

3.4

One time authorizations

Part D Working Procedures:

4.1

Work order acceptance

4.2

Preparation and issue of work package

4.3

Logistics

4.4

Execution

4.5

Release to service certifying staff

4.6

Release to service supervision

4.7

Release to service certificate of release to service

4.8
4.9
4.10
4.11
Part E Appendices:

Records
Special procedure
Occurrence reporting
Management of indirect approval of the manual

5.1
5.2
5.3

Sample of all documents used

List of sub-contractors
List of maintenance locations

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5.4

List of CAR-145 or M.A. Subpart F organisations

Date of Form 6F Part 3 completion:

MOM reference:
DGCA audit staff:
DGCA Office:

MOM amendment:
Signature(s):
Date of Form 6F Part 3 completion:

M.A. SUB PART F APPROVAL RECOMMENDATION REPORT

CA FORM 6F

Part 4: Findings regarding M.A. Subpart F compliance status

Each level 1 and 2 finding should be recorded whether it has been rectified or not and should be
identified by a simple cross reference to the Part 2 requirement. All non-rectified findings should be
copied in writing to the organization for the necessary corrective action.
Part
2 or 3
ref.

Audit reference(s) : Findings

L
E
V
E
L

Date Due

Corrective action
Date
Reference
Closed

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CA FORM 6F

Part 5 : M.A. Subpart F approval or continued approval or change recommendation

Name of Organisation: __________________________________

Approval reference: __________________________________

Audit reference(s) : __________________________________
The following M.A. Subpart F scope of approval is recommended for this organisation:

Or, it is recommended that the M.A. Subpart F scope of approval specified in CA Form 3 referenced
.be continued.

Name of the recommending DGCA surveyor :

Signature of recommending DGCA surveyor :

DGCA office :

Date of recommendation :

Form 6F review (quality check) :

Date:

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Appendix-IV
Rule 133C of Aircraft Rules 1937
133C. Fees- (1) The following fee shall be payable for any inspection, examination or test to be
conducted for grant of approval under rule 133B, in respect of an organisation
having (i)
(ii)
(iii)

Fifty employees
: Rs 25,000/More than fifty and upto two hundred employees : Rs 50,000/More than 200 employees
: Rs 1, 00,000/-

(2)
fee

The fee for renewal of approval under rule 133B shall be fifty percent of the
payable under sub-rule (1).

(3)

No fee shall be charged from an organisation or person under this rule for
storage, distribution and supply of aircraft fuel, lubricants and similar other
products intended to be used for its own aircraft.

(4)

The fee shall be paid by Demand Draft drawn in favour of the Pay and Accounts
office, Director General of Civil Aviation, Ministry of Civil Aviation, New Delhi.

[Inserted by GSR No. 578 dated 8-5-1980 and

Substituted by (i) GSR No. 485(E) dated 7-6-1985,
(ii) GSR No. 181(E) dated 20-03-2006,
(iii)GSR No. 813(E) dated 21-11-2008, and
(iv)GSR No. 101(E) 19-02-2009]

NOTE: Officer entrusted with the task of initial/ variation/ renewal of approval shall ensure that
fees are charged as per latest Rule 133C.

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Appendix-V
Page 1 of 2

Directorate General of Civil Aviation

India
APPROVAL CERTIFICATE
REFERENCE
Pursuant to DGCA Regulations for the time being in force and subject to the conditions specified
below, DGCA hereby certifies

[COMPANY NAME] MAINTENANCE ORGANISATION

As amaintenance organisation as refered to in CAR-M Section A Subpart F approved to maintain the

products listed in the attached approval schedule and issue related certificates to service using the
above reference
CONDITIONS:
1. This approval is limited to that specified in the scope of approval section of the approved
maintenance organisation manual, and
2. This approval requires compliance with the procedures specified in the approved maintenance
organization manual, and
3. This approval is valid whilst the approved maintenance organization remains in compliance with
CAR-M.
4. Subject to compliance with the foregoing conditions, this approval shall remain valid unless the
approval has previously been surrendered, superseded, suspended or revoked.

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Date of Issue: .. Signed: .

Date of attached Schedule of Approval: .. For the DGCA
CA Form 3

Page 2 of 2
APPROVAL SCHEDULE

Organisation Name:

[COMPANY NAME] MAINTENANCE ORGANISATION

Reference:

CLASS
AIRCRAFT

ENGINES

RATING
A2: Aeroplanes

LIMITATION

A3: Single engine Helicopters

B1 : Turbine
C1: Air Cond & Press
C2: Auto Flight
C5: Electrical Power

COMPONENTS OTHER THAN

COMPLETE ENGINES OR APUs

C6: Equipment
C7: Engine-APU
C16: Propellers

SPECIALISED SERVICES

D1: Non-Destructive Inspection

This approval schedule is limited to those products and activities specified in the scope of approval
section contained in CAR-M Section A Subpart F approved maintenance organisation manual.

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Reference: .

Date of Issue:

Signed:
For DGCA
CA Form 3
Appendix-VI

DIRECTORATE GENERAL OF CIVIL AVIATION

INDIA
VALIDITY SCHEDULE
Organization: [Name and Address of Organisation]
Reference: XX. M.F. XXX
VALIDITY

FROM

SIGNATURE OF
AUTHORISED PERSON WITH
STAMP
TO

REMARKS (if any)

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Date of original issue:

Signed: .
SEAL
Date of this revision: Revision No.:
For DGCA:

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Appendix-VII
Internal Checklist
Initial/ Variation/ Renewal of Approval of Subpart F Maintenance Organisation
PART-1
Registered Name of the Applicant
Trading Name (if different)
Address Requiring approval
Telephone No.
Fax No.
Email address:
Website details, if any
Extent of Approval sought:

Name & Position of Accountable Manager

Contact details of Accountable Manager

Name of Quality Manager

Contact details of Quality Manager

Name of Maintenance Manager

Contact details of Maintenance Manager

Date of Application

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PART-2
Observation
S/N

Applicability

Document(s) Requirement
Sat

Unsat N/A

1.

Receipt of application in CA Form 2 as given in CAR-M

I, V & R

2.

Receipt of requisite fees (as per Rule 133C)

(fees for renewal of approval is 50% of fees of initial
approval)

I, V & R

3.

Submission of copy of Approval Schedule.

V&R

(In the case of any change/ variation in the Approval

Schedule is required, original approval Schedule should be
submitted)
4.

Validity Sheet (in original)

5.

Submission of following documents:

(a) Draft Maintenance Organisation Manual (MOM)/ relevant

amendments to MOM including amended LEP.

I&V

(b) Para wise compliance report of CAR-M Subpart F and

relevant supporting documents (as applicable).

I&V

(c)

CA Form-4 for the nominated post holders (as applicable)

(i) Aircraft Maintenance Manager;

(ii) Workshop Manager;
(iii) Quality Manager/ Quality Monitor;
(d) Compliance status of CA-2001 (Open/ Close Summary)

(e) Internal Audit Report/ Organisational Review with details of

deficiency & corrective action taken (last one year)

6.

Meeting with Accountable Manager

Accountable Manager with Head of office.

(proposed)/

Abbreviation: I- Initial Approval, V- Variation in approval & R- Renewal of approval

I&V

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PART-3
Observation
S/N

Requirement
YES

1.

NO

N/A

Whether the application (CA Form-2) is complete in all respect?

Whether requisite fees submitted?

2.

Whether the format and the contents of the Maintenance

Organisation Manual are consistent with the requirements of CARM and the extent of approval sought?
(Refer Appendix-IV to AMC 604 & Part-3 of CA Form-6F)

3.

Whether contents of the commitment statement of the accountable

manager in the MOM is consistent with the format given in CAR-M
and is signed by the Accountable Manager?

4.

Whether Para wise compliance report of CAR-M Subpart F and

relevant supporting documents are satisfactory?

5.

Whether the CA Form-4 in respect of nominated post holder is

complete in all respect?

6.

Whether the nominated post holders meet the requirements?

[Refer AMC M.A. 606 (c)]?
Whether all findings have been intimated to the organisation and
are closed?
(Refer Part-4 of CA Form 6F)
Whether the CA Form 6F (Approval Recommendation Report) is
complete in all respect?

7.

8.

Date:

Name and Signature of the

Officer:

Remarks of the Group Head (DDAW)

: Recommended/ Not Recommended

Name and Signature of the Group Head DDAW

Comments of DAW

: Approved / Not Approved

Signature of the DAW & Date

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CHAPTER 4
AIR OPERATOR CERTIFICATION PROCEDURE (Airworthiness Aspects)
1.

Introduction
In accordance with the provisions of Rule 134 of the Aircraft Rules, 1937 no persons shall
operate an air transport service to, within and from India without permission of the
Central Government. The authority to grant the permission has been delegated by the
government to DGCA. Accordingly, permits for operating the following types of air
transport services are presently issued by DGCA to applicants who meet the laid down
requirements for the specific type of air transport service:
A.
B.
C.
D.

Scheduled Air Transport Service (Passenger)

Scheduled Air Transport Service (Cargo)
Non- Scheduled Air Transport Service (Passenger)
Non- Scheduled Air Transport Service (Cargo)

These permits are equivalent to the Air Operator's Certificate required to be granted by
ICAO member States in accordance with the provisions of Annex 6. Permits for any other
special type of operation can be granted subject to the applicant showing satisfactory
capability to undertake the type of operations.
2.

References
Act / Rule
CAR
ICAO
Circular
Fee

3.

134
Section 3, Series C part I to V, O part II,IV,X,XI,XII,XIII and CAR 145
Annex 6, 5th Edition
ATAC1 of 2009
As per Rule 62, 133C

Procedures
The Air Transport Advisory Circular (ATAC 1 of 2009) explains the procedure followed for
grant of the permits and the various requirements which an applicant has to fulfil for
obtaining the permit. The issuance of a permit shall be dependent upon the applicant
demonstrating an adequate Organisation, method of control and supervision of flight
operations, training programme and maintenance arrangements consistent with the
nature and extent of the operations specified. On compliance of the requirements, the
applicant would be issued a permit, setting forth the operational authorisation and
limitations to carry out the specified commercial air transport and special operations.
The procedure for grant of Air Operator's Permit is outlined in the following Steps:

Application for grant of initial No Objection Certificate (NOC).

Actions required to be taken by initial NOC holder.
Application for permission for import/acquisition of aircraft.

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Actions to be taken after import/acquisition of aircraft.

Issue of Air Operator's permit.

Application for the grant of initial no objection certificate

3.1.1 (NOC is granted by Airport Transport Directorate after Acquisition Committee in the
MOCA clears the case). No Airworthiness action is required at this moment.
3.1.2 The applicant submits a written application to the Ministry of Civil Aviation for grant of No
Objection Certificate for import/acquisition of aircraft. The request would be considered
by the Standing Committee. The Ministry of Civil Aviation would inform the applicant
about the decision of the Ministry. The permission in proper format shall be issued by
DGCA. The permission for import/acquisition of the aircraft shall normally be valid for a
period of one year. This permission may be extended by 3 months with prior approval of
the competent authority. However, where the aircraft proposed to be imported is a new
one with a definite delivery schedule, the validity of import permission will be in
accordance with the delivery schedule.
3.1.3 The applicant is required to ensure that before import of the aircraft, all the DGCA
mandatory modifications are complied with and that no major checks are due within one
year/300 flight hours including those applicable to aging aircraft, if any. Operator must
ensure that Component history is obtained while acquiring the aircraft and the maximum
age of the aircraft does not exceed as per the permissible age stipulated in CAR F Part XX.
3.1.4 The applicant must ensure that the permission for import/acquisition of the aircraft is
valid till the date of arrival of aircraft in the country. In case the NOC expires, the applicant
may apply for grant of the NOC to Ministry of Civil Aviation. No Airworthiness action is
required at this stage.
3.2

Preparatory steps required to be taken by the initial NOC holders

3.2.1 The preparation for developing the capability to operate the services commences after
grant of initial NOC to the applicant. While completion of some of the under mentioned
actions may be possible only after acquisition of the aircraft, the applicant should initiate
and complete actions to the extent possible before acquisition of the aircraft is permitted.
3.3

Maintenance Management Personnel Required

3.3.1 A sound and effective management structure is essential and it is particularly important
that the operational management should be properly qualified and should have proper
status in the organization to ensure safety of operations. It is, therefore, essential that the
applicant has adequate management personnel in its operations and that these personnel
are competent and qualified in the respective areas and should be employed on full time
basis in the following or equivalent positions (maintenance):

Chief Executive Officer/ Accountable Manger

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Director of Engineering/Chief Engineer

Quality Assurance Manager

3.3.2 The duties and responsibilities of the managers and senior executives must be clearly
defined in writing and chains of responsibility firmly established. While the number of
persons required will vary with the size and the complexity of the operations, the
applicant must satisfy the DGCA that the organization structure is adequate and properly
matched to the operating network and commitments. The names, qualifications and
experience of the aforesaid management personnel shall be submitted to DGCA. The
positions held by these personnel in the Organisation shall be indicated in the applicant's
MCM/MOE.
3.4

Preparation of the Policy Documents.

3.4.1 The rules and regulations promulgated by the DGCA provide a framework of positive
control and guidance. It should however, be recognized that it is not feasible or desirable
to cover every conceivable operational detail in the rules and regulations. The operators
should, therefore, develop their own instructions for the guidance of personnel on the
details essential for the conduct of the operation. This helps to facilitate the development
of operating standards and techniques best suited to particular circumstances and
conditions of operation. On these principles the operator should lay down all its policies
regarding operation, maintenance and training in the following documents for the type of
aircraft proposed:
a)
b)
c)
d)
e)
f)
g)
3.5

CAME/ MOE
Training Manual (for Scheduled Operations only)
Maintenance Procedures Manual including the various periodic Inspection
Schedules and Special Inspection Schedules.
Minimum Equipment List and Configuration Deviation List
Component Overhaul and Storage Limitations (COSL)
Security Manual

Recruitment and Training of Personnel

3.5.1 The applicant should recruit and start training of adequate number of the following
categories of personnel on the type of aircraft proposed to be acquired:
a)
b)

Aircraft Maintenance Engineers

Any other category of personnel required for the operations

3.5.2 The training programme for each category of engineering personnel should be developed
by the operators based upon the background of the trainees. Prior DGCA approval is not
required if the training is conducted at institutes approved/acceptable to DGCA. Institutes
approved under FAR/EASA 147 are accepted. For institutes not covered by Part 147, DGCA
approval of the training programme is necessary.

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Setting up of Maintenance Facilities

3.6.1 On receipt of initial NOC, the applicant may set up the basic maintenance facilities for the
aircraft type to be operated in accordance with CAR-145 and CAR Section 2 Series O. The
salient actions in this regard are as given below:
a)

The operator shall ensure that the normal maintenance of his aircraft is done at a
CAR 145 approved maintenance organization. If required, the operator may set up
his own maintenance facility for approval under CAR 145, or outsource to an
existing CAR145 AMO.

b)

The applicant/operator should nominate suitable persons as Quality Manager as

per MCM/MOE of the organisation who shall be responsible for complying with
the laid down requirements and adhering to quality procedures as approved in
these manuals.

c)

If the operator has his own approved maintenance facility, the maintenance
planning and technical services aspects should be a part of the organization. In
case, however, the maintenance is outsourced, the operator still must have
adequate organization to ensure that mandatory airworthiness information and
directives are complied with and proper maintenance activities are undertaken
when due.

d)

The operators maintenance planning department should be adequately staffed

with technical officers to perform the following functions:

Delay, defect and engineering incident investigation and analysis

Reliability analysis, engine performance monitoring and component life control
Compliance of Service Bulletins, modifications, inspection schedules,
maintenance of technical records, issue of technical circulars and distribution
of technical data.

The technical staff required to perform the above functions should be trained
adequately on the quality control functions and on aircraft type.
e)

The operator shall prepare a Maintenance Control Manual for his organization.
This manual should describe the engineering quality procedures and the
maintenance system to be followed by the operator as per the guidelines given in
Series O part II,IV/CAR 145. The manual should be submitted to the concerned
Regional/Sub-regional Airworthiness Office for approval. The MCM shall be
approved by RAO after scrutiny and ensuring that it meets the operators
maintenance requirements. A guidance for the operators on the contents of the
MCM has been provided in AAC 2/09.

f)

The operator shall prepare maintenance programme document which will list the
periodic maintenance inspection schedules including special inspection schedules

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for the aircraft, COSL and other checks on the aircraft not specified by aircraft
manufacturers but made mandatory by regulations. This may include
microbiological tests of fuels, annual inspections for C of A, flight data recorders
and other special equipment. The maintenance programme shall be scrutinized by
the RAO to confirm that it conforms to MPD/ AMM. Where maintenance
programme has been already approved for the operators of same type of aircraft,
the same may be adopted with necessary modifications, if required, for any
differences in the aircraft configuration with the approval of the RAO/SRO.
3.6.2 Readouts of Cockpit Voice Recorder (CVR) and Flight Data Recorder (FDR) are extensively
used for safety oversight and monitoring health of operations. The operators
arrangements for flight recorder monitoring are to be approved by Regional Air Safety
Office. The operator may develop their own facilities or make arrangement with some
DGCA approved agency (by AS Dte) to prepare the readout as and when required.
3.7

The operator shall set up an environment controlled bonded store, which should be
equipped with suitable racks, stands and bins for storing aircraft spares and notables.
Suitable person(s) should be approved as Stores Inspectors. The operator should
demonstrate to RAO the system to ensure that the life limited items do not remain in the
stores on expiry of their fixed life. The store shall be equipped with adequate quantity of
spares, notables and consumables including spare CVR and FDR. However, necessary
agreement with the manufacturer/supplier of aircraft may be made for supply of spares
along with the aircraft.

3.8

The operator shall identify and procure all the tools and equipments required for each
maintenance inspection schedule to be performed on the aircraft and its engine. Similarly,
special tools required for inspection shall be identified and procurement action taken so
that the tools are received by the time the aircraft is acquired.

3.9

The operator shall procure up-to-date copies of the specific aircraft related maintenance
documents including Aircraft Flight Manual, Maintenance Planning Document,
Maintenance Manual, Illustrated Parts Catalogue, Structural Repair Manual, Wiring
Diagram Manual and Weight and Balance Manual, MMEL and other documents, as laid
down in CAR-145. The operator shall procure copies of all applicable Airworthiness
Directives, Service Bulletins and DGCA mandatory modifications. The operator should also
be on the mailing list of the aircraft and engine manufacturers for prompt receipt of
modifications, Service Bulletins, Service Letters etc.

3.10

Ensuring suitability of aircraft:

(a)

The Airworthiness Directorate shall examine the aircraft details to ascertain that the
aircraft meets the criteria in respect of:

maximum permissible age,

number of cycles/hours logged and

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Type Certification requirements as specified in CAR Section 2 Series 'F' Part XX for
import of aircraft.

This requirement is not applicable to aircraft acquired from domestic sources and which
have been maintained in accordance with DGCA approved procedures unless some special
conditions are imposed on the aircraft. The aircraft imported for the purpose shall be of
the type design which is approved under Federal Aviation Administration (European
Aviation Safety Agency (EASA), Civil Aviation Authority of United Kingdom (CAA, UK) or
any other authority acceptable to DGCA.
(b)

The aircraft shall be fitted with the equipments in accordance with Civil Aviation
Requirements Section 2 Series 'I' and Series 'O'. The AWD should check the information
about the compliance of Airworthiness Directives, Modifications, and Service Bulletins.
While entering in any agreement for leasing the aircraft, the applicant must make it clear
in the lease agreement that the aircraft after registration in India shall be maintained in
accordance with the Indian rules, regulations, procedures and any conditions specified by
DGCA and there shall be no binding or limitation of any kind in this regard in the lease
agreement. A copy of the lease agreement duly signed shall also be submitted to DGCA
(DAW, Headquarters).

(c)

Before attending the review meeting for the assessment of state of preparedness of the
applicant to operate air transport services, the financial or operational lease of the aircraft
should be examined by the AWD Hqrs, particularly with regard to transfer/delegation of
any regulatory functions to India as the state of operator.

(d)

Wherever activities have been outsourced to other organizations, or where use of

facilities of other organizations is envisaged, the operator must be asked to provide
contractual documents. These contracts must be thoroughly scrutinized by AWD to
ensure that the all eventualities are covered and the basic responsibility of providing
proper maintenance remains with the operator.

3.11

Review Meeting to Assess State of Preparedness

In order to examine the state of preparedness to commence operations, the Air Transport
Directorate organises a review meeting at DGCA Headquarters with the Chief Executive,
senior managers in charge of Engineering, Operations and Commercial and the concerned
DGCA officers at headquarters and Regional Airworthiness Office. The Regional/Subregional airworthiness office shall keep the DGCA Headquarters fully informed of the
preparatory steps taken. Minutes of the meeting, summarising the steps remaining to be
taken by the operator are circulated to the regional office.

3.12

Inspection of Applicant's Facilities and Compliance Report from RO.

RO/SRO should continuously monitor the progress made by the operator in fulfilling the
requirements and development of infrastructure facilities and systems by the applicant. It
must be ensured that for matters other than the maintenance of aircraft, all

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correspondence will be made with the operator, and not with the AMO. officer/ SRO shall
carry out inspection of the facilities and submit report to headquarters on the following.
a)
b)
c)
d)
3.13

Parawise Compliance of CAR Section 3 Series C part II or III as applicable.

Arrangements made by the applicant for major maintenance and other maintenance
related tasks.
Valid C of A of the aircraft.
Names of engineers and approval holders with details of endorsements

Proving Flights:
The applicant may be required to conduct proving flights to demonstrate the maturity of
his total package. Proving flights may be conducted in all respects as if they were revenue
services. AWD officers may associate with the proving flights to confirm maintenance
arrangements at destination and in general, line maintenance procedures.

3.14

Demonstrations
The officers of AWD may be required to associate with any demonstrations which may be
required to complete the process of issuance of AOP. These include demonstration of
flight despatch, load and trim preparation, emergency drills such as fire drill, evacuation
drill, slide chute deployment, ETOPS approval procedures etc.

4.

Issue of air operator's permit

4.1

This is the final stage to ensure that the applicant has acquired the capability required to
operate the services proposed in the application. At this stage, all necessary maintenance
manpower, systems, infrastructure, equipment, tools, aircraft spares etc. shall be in place.
In case deficiencies are noted (such as depletion of manpower since the review when it
was found satisfactory), the same must be brought to the notice of AT Dte. with a copy to
AWD Hqrs.

5.

Enhancement of facilities commensurate with activities.

When the fleet size grows, the operator must demonstrate that the operator shall his
maintenance organization has sufficient number of engineers and other personnel to
maintain the additional aircraft. The operator shall also have to expand the Quality
Control and Flight Safety Cells as the fleet size grows so that these vital functions are
discharged satisfactorily. The AWD officers should make a comment on this capability of
the AMO in the periodic surveillance reports.

6.

Continuing surveillance of the operator

6.1

The RO/SRO shall exercise continuing surveillance of the operators to ensure safety in
operations. The applicant is also required to conduct his own surveillance inspections and
safety audits.

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6.2

The maintenance areas to be covered in surveillance activities shall include at least a reevaluation of the operator's organization, facilities, equipment, aircraft maintenance,
safety precautions, checking of personal records, training, company manuals, and
compliance with the provisions of the Permit etc.

6.3

In the initial stages of operation, the operator shall be monitored for any irregular
procedures and evidence of inadequate facilities and equipment. The emphasis of the
surveillance and inspection programme by DGCA officers is to confirm that the methods
or systems the operator intended to use to ensure compliance with the applicable
regulations are being followed and are effective in achievement of safety objectives.

6.4

When in the course of operator's surveillance, deficiencies are observed, prompt

corrective action shall be initiated by the operator to correct the deficiencies within a
specified time. If the operator fails or is unable to meet or maintain the required
standards, the operator's privileges may be temporarily or permanently withdrawn or
restricted.

6.5

The AWD must ensure that the nominated post holders are available with the operator
and the AMO, and that internal audit/ quality assurance system functions satisfactorily.

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CHAPTER 5
PRODUCTION ORGANISATION APPROVAL
1. Scope (21.B.5)
Rule 133B provides for approval of an organization engaged in manufacture of an aircraft /
component / item of equipment or part and CAR 21 Subpart G stipulates the requirements to
be fulfilled by an organization desirous of seeking such approval. This chapter describes the
administrative procedures which the Airworthiness Directorate officers shall follow when
exercising their task and responsibility concerned with the issuance, maintenance, amendments,
suspension and revocation of certificates, approvals and authorizations referred in CAR 21Sub
Part G.
2. Obligations of DGCA (21.B.20)
The Airworthiness Directorate of DGCA has been vested with the responsibility for
implementation of CAR 21 Section A Subpart F, G, H, I and P.

the

3. Requirements for DGCA (21.B.25)

3.1 Resources:
1.

The number of staff deputed for approval of the Production organization shall be
sufficient to perform the allocated tasks.

2.

The Head of Regional office shall nominate a production organization approval team
for each applicant or holder of a production organization approval to conduct all
relevant tasks related to the Production Organization Approval as per CAR 21 Subpart
G.

3.2 Qualification and training:

All staff shall be appropriately qualified and have sufficient knowledge, experience and
training to perform their allocated task.
4. Acceptance of Application
4.1

Applications made in accordance with CAR 21 for Production Organization Approval shall
be assigned to an officer not below the rank of Dy. Director of Airworthiness. Form 50
shall be used for new applications and Form 51 shall be used by POA holders for
applications for change to their approval.

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4.2

The officer concerned will scrutinize the applications for correctness and
completeness. Where incorrect or incomplete information is supplied, it shall be notified
to the applicant by a letter detailing the omissions and errors within Five (05) working
days from the date of receipt of the application.

4.3

Upon receipt of correct application, the officer concerned shall make a first check
on eligibility according to CAR 21 subpart G Para 21.133 and will determine how to
proceed with the application. When eligibility has been fully assessed, within 05 working
days time the officer concerned will inform the applicant, whether the application is
accepted or not. The eligible organization shall be informed of the planned technical
investigation with the tentative time frames.

4.4

A file shall be opened in the name of the organisation and applicable fees shall be
realized from the organization. In case of refusal of an application, the officer concerned
shall notify in writing to the applicant together with the reasons thereof, including a
reference to the provisions for appeal. In such case the fees collected shall be returned.

5. DETERMINATION OF THE POA TEAM

5.1

After eligibility has been assessed and once principle acceptance is given, the
regional office shall establish an appropriate Investigation team and if required in
consultation with the Headquarters (Airworthiness Directorate). Officers from other
Regional Offices having necessary competence and previously accumulated experience
may be involved while constituting the Investigation team. The Director of Airworthiness
will nominate a team leader and members to carry out the investigation process. The
composition and size of the basic investigation team may consist of a Team Leader to
manage and lead the approval Team and if required, one or more in number. The size of
the team may vary depending upon:
(a)
(b)
(c)
(d)

5.2

Size of the applicant organization;

Complexity of the organization approval applied for;
Number of sites covered by the approval;
Nature of the services to be covered by the organization and its direct impact to
aviation safety.

Officers not forming part of the investigation team may participate in the
investigation as an observer, for acquiring on job training. For specific technical
investigations the basic team can call for assistance from appropriate technical experts
from the industry but not from the same organisation. Cost of hiring such technical
experts shall be borne by the applicant.

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6. Investigation Procedure for Initial Organization Approval (21.B.220)

The investigation process will be performed according to Section B of CAR 21 and its associated
Acceptable Means of Compliance (AMC) / Guidance Material (GM) and this procedure. Findings
made during the investigation process will be handled by the Team Leader in accordance with
CAR 21 and its associated AMCs/ GMs. The Team Leader shall perform sufficient investigation
activity for an applicant or holder of a production organization approval to justify
recommendation for the issuance / amendment of such approval. The approval process shall
consist of at least the following elements/stages.
6.1

Acceptance of Nominated Post Holders

The nominated post holders shall be examined by the Team leader and accepted by
Director of Airworthiness within 05 days from the date of receipt of request of
acceptance of Post Holders The formal intimation regarding acceptance of post holders
shall be communicated to the applicant with advice to submit the Production
Organization Exposition, Procedure Manuals, Departmental Manuals including
subcontractors quality plan for acceptance. In case, any nominated post Holder is found
not suitable, the applicant shall be intimated with the reason of non acceptance.

6.2

Evaluation of Documentation (POE, Procedure Manuals, Departmental Manuals etc)

The POE and the associate Quality System shall be evaluated by the team leader in
accordance with Annexure VI. The detailed scrutiny of POE, associated procedure
manuals and Quality Systems shall be completed within 50 working days from date of
receipt of such manuals. If found satisfactory, the team leader shall recommend the same
to Director of Airworthiness for necessary Approval/Acceptance. The formal intimation of
acceptance shall be communicated to the applicant. In case any amendments in the draft
manuals are considered necessary, the same shall be intimated to the applicant.

6.3

Acceptance of Training Program as per approved POE and associated Quality System/
Procedure Manuals
The Team leader shall evaluate the training program for the personnel involved in the
Production Organization manufacturing process submitted by the applicant. The above
evaluation shall be completed within 10 days from the date of submission of the
proposed Training program. Formal acceptance of the Training program after necessary
amendments in consultation with the concerned Quality Manager shall be communicated
to the applicant.

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6.4

Acceptance of Customized Internal Audit Checklists

The customized audit checklist prepared in comparison with the requirements of
approved POE , procedures , Departmental manuals and Quality System shall be
evaluated by and accepted by the Team Leader within 10 working days from the date of
submission of the Checklists after required amendments, if considered necessary in
consultation with Quality Manager.

6.5

Evaluation and Acceptance of Internal Audit Report

The Evaluation and Acceptance of internal audit report submitted by the applicant shall
be completed within 05 working days from the date of submission of the report. If any
clarification is required the same shall be sought from the Quality Manager.

6.6

Acceptance of CAR Compliance Report

The Evaluation and Acceptance of CAR Compliance Report submitted by the applicant
shall be completed within 05 working days from the date of submission of the report. If
any clarification is required the same shall be sought from the Quality Manager.

6.7

Auditing
The Team Leader shall inform the organization for Inspection plan by the DGCA Team
within 10 working days after acceptance of CAR compliance report
Subsequently audit team shall carry out physical verification of availability of necessary
organizational infrastructure in terms of suitable accommodation, manufacturing facility,
competent manpower and adherence to the documented quality system. During
the inspection of the production organization, Annexure VI may be used for
verification purpose. The inspection process shall be completed within 25 working days
from the date of receipt of CAR compliance report.

6.8

Findings (21.B.225)
During the audit or by any other means, if any objective evidence is found by the
investigation team showing non compliance with the applicable requirements of Section
A of CAR 21 , the same shall be classified in accordance with CAR 21.A .158(a) and
recorded on the form 56. The discrepancies noted shall be communicated to the
Quality Manager for appropriate corrective and preventive action.

6.9

Follow up of corrective action

Upon receipt of the action taken report, the audit team members shall assess the action
taken for its adequacy and acceptance. The acceptance of the action taken shall be

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authenticated on the CA form 2001. The audit team members may carry out follow up
inspection, If considered necessary.
If the organization fails to comply the above discrepancies, the same may be
communicated to the applicant and a copy to Headquarters.
6.10

Recommendation for issuance of approval

When the full investigation for compliance of the applicant with CAR 21 has been
satisfactorily determined, the following documents shall be put up to the Director of
Airworthiness of the concerned regional office for necessary approval of the Production
Organization.
(a)

The completed DGCA form 56 (all 5 sections). Wherever possible the phone and
fax number and email address of the organisation shall be provided. (Completed
and signed by the Team Leader and all Team Members);

(b)

Notes of the final POA Team meeting with the applicant including
recommendations
and significant findings together with appropriate
conclusions and corrective actions;
The Approved Production Organization Exposition.
Accepted Form 4.
Consistency of the Form 50 with the Form 56 and the Production Organization
Exposition;
The continued surveillance plan by the Regional Office /Sub regional Office.

(c)
(d)
(e)
(f)

Note: In case the investigation team has been constituted without an officer from
the concerned Region / Subregion, a member nominated by the team leader shall
review the documents.
The DAW of the region concerned shall countersign the form 56 when satisfied with the
review of paragraph 6.10 (a) to (f) and having assured that records will be maintained.
The DAW shall also verify that the continued surveillance plan covers all elements of the
Quality System. The Head of the Regional Office shall notify Headquarters of any major
delays, serious problems or rejection of key staff members of the applicant during the
investigation process.
6.11

Issuing the Organization Approval Certificate (21.B.230)

The investigation team leader shall prepare the Form 55 and submit to DAW of the
concerned Region along with countersigned form 56 (all parts). When satisfied with the
above recommendation package the DAW shall sign the DGCA Form 55 approval

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certificate. The approval shall be issued for a duration not exceeding one year and valid
till 31st December of that calendar year.
The DAW will forward the original signed DGCA Form 55 to the organisation with a copy
to the Sub-regional office (if applicable) and Headquarters.
6.12

Record keeping (21.B.260)

The DAW will establish a system to maintain records of all documents generated and
received during the approval process and the subsequent continued surveillance
process. The DGCA Form 56, copy of the form 55 and the continued surveillance plan
shall be retained under the allocated DGCA approval number. Specific reference will be
made to the next date that the form 56 recommendation is due. Designated Officer of
Headquarters will update the approvals database with the above information. The DAW
of the Region will maintain a register of all Organisation Approvals issued by the region in
accordance with CAR 21 giving the following details:
(a) Approval number
(b) Name of organisation
(c) Address
(d) Scope of approval

6.13

Changes within the Approved Production Organization (21.B.240)

6.13.1 Any proposed significant changes as listed in CAR 21A.147 or CAR 21A.148 and its
AMC shall be processed by the respective Regional / Sub regional offices
and investigated. All significant changes as detailed in the above referred CARs
require a form 51. The Sub regional offices shall forward a copy of all form 51s to
the DAW of the Region for processing in accordance with paragraph 4 of
this chapter (application acceptance process). The application for a change
should include the relevant fees. The Sub regional office will confirm receipt of
payment to the DAW of the Region. The Team Leader will determine the extent of
any subsequent review according to the extent of proposed changes to the
Organization and/or its Exposition and shall carry out necessary actions.
6.13.2 The Sub regional offices shall inform the DAW of the Region of all cases where the
organization wishes to operate in accordance with CAR21A.147 (b). When the
investigation for the change has been satisfactorily completed, the dealing officer
of the Regional/Sub Regional office shall carry out a review of any applicable
documents detailed in paragraph 6.1 and 6.2 pertaining to the change. When a
change to the certificate is required, paragraph 6.2- to 4.11 shall be used.

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Production without POA

Cases pertaining to grant of permission to organizations for manufacturing product,
part and appliance shall be dealt in line with this chapter and in accordance with
CAR 21 Subpart F.

6.15

Production organizations not covered in CAR 21 shall be approved in line with CAR section
2 Series F part XIV.

7. Continued Surveillance (21.B.235)

7.1

A continued surveillance plan shall be developed by a nominated field officer taking into
consideration follow up of corrective actions and acceptance by the DAW of the Region
as per CAR 21 Sub Part G and its associated AMC&GM and records on part 2 to the DGCA
form 56. The continued surveillance plan shall cover entire area of activity of the
organization and shall be communicated to the organization by the designated Team
Leader.

7.2

The Team Leader assigned to perform the continued surveillance will process all findings
and notify the DAW of the Region who will inform Headquarters immediately regarding
any Level 1 finding made against the POA holder along with details of action taken by the
office. In case of a Level 1 finding the DAW of the Region will review the finding and take
appropriate action. The findings shall also be communicated to the concerned
organization for taking necessary rectification action within the specified time limit.

8. Continued Validity
8.1

The continuation of approval shall be monitored in accordance with the continued

surveillance plan.
DGCA form 56 (Part 1-5) recommendation must be completed at least every 24 months.
Officer assigned with the responsibility of overseeing the activities of the organization
concerned must carry out a quality review of the form 56 and countersign the form. The
designated officer shall submit / forward the form 56 to the Head of the Regional
Airworthiness office (Not below the rank of DDAW) for continuation of the approval
every 12 months along with the completed surveillance plan. Where the
recommendation for continuation of the approval certificate is accepted, Director of
Airworthiness shall notify the approved production organization and DGCA Headquarters.
Designated officer of Headquarters shall update the approvals database with all the
relevant information.

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Any negative decision by the Regional/Sub Regional Office shall be taken in

consultation with Headquarters. The approval holder will be notified by letter and copy to
the DAW of the region (if applicable) / Headquarters (Airworthiness Directorate),
detailing the suspension or revocation of the POA by the Head of the concerned office.
The letter will specify the reference to the provisions for appeal by the POA holder.
In extenuating circumstances the 12 month audit cycle period may be extended by the
Regional / sub-regional office concerned with approval of Headquarters. This is subject to
verification by other means that the systems are functioning within the POA holders
organization.

9. Production Organization Exposition (POE) Amendments

The Organization should submit each proposed amendment to POE to the concerned Regional
office / sub regional office for approval. The designated field officer shall examine the proposed
amendments and on being satisfied that the amendments meet the current requirements of CAR
21 and approval shall be intimated in writing to the organization.

10. Additional Provisions

10.1

Reporting System
10.1.1 CAR 21A.3 (b) and 21A.165 (f) detail the Production Organization Approval holders
responsibilities regarding reporting to DGCA. The Regional / Sub-Regional Offices
shall process the reports in association with the Aeronautical Engineering Division
at DGCA Headquarters. The form and manner for such reports shall be as laid
down in the organizations procedures as contained in the Production
Organisation Exposition of the POA holder.

10.2

Panel of Experts
10.2.1 A Panel of Experts (PE) which comprises specialists with extensive technical
knowledge and experience necessary for approval of production organizations as
established by DGCA.
10.2.2 The PE specialists shall advise on technical certification principles and technical
interpretation of the implementing rules of the Basic Regulation, technical
standardization and technical training ensuring appropriate technical certification
knowledge within DGCA. They may also act as team members, provided there is

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no conflict of interest. In such cases they shall abstain from participating in the
deliberations of the PE. The Government of India rules on the subject shall be
applicable to the PE.
10.3

Resolution of Disagreements
10.3.1 Every effort shall be made to resolve all kind of disagreements concerning issues
between DGCA and the Approval Holder/Applicant at the lowest possible level.
The investigation team will be the primary decision maker in the process under
the supervision of its team leader. The DAW of the Region shall have the ability
and power to take the first decisions to the largest possible extent. If the Approval
Holder/ Applicant do not agree with the Investigating Team decision, the Head of
the office as a first step, and the DAW of the region, will try to reach a mutually
acceptable resolution. If an agreement still cannot be reached, the matter will be
brought to the Airworthiness Directorate at Headquarters who will take a decision
thereto. If further escalation is necessary the final decision will be made by the
DGCA following consultation with the panel of experts. In this case the Applicant
shall have the right to be heard by the PE. The opinion of the PE will be
communicated to the Applicant together with the final decision.

10.4

Involvement of the Legal Service

10.4.1 The DAW (Headquarters) may consult the Directorate of Information and
Regulation of DGCA at the earliest possible stage;
(a)

(b)

(c)
(d)

Before the adoption of a negative decision taken during the approval process
which is subject to appeal according to Indian Aircraft Rules, 1937 Rule no. 3B or
this internal working procedure;
when an applicant or certificate holder requests that a disagreement be
formally handled and the DAW (Headquarters) should consult the Directorate of
Information and Regulation of DGCA at the earliest possible stage;
When there is a disagreement with the applicant or certificate holder on a
significant decision affecting the result of the approval process;
In any other case when deemed necessary.

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11. Limitation, Suspension and Revocation (21.B.245)

11.1

A Production Organization Approval shall be limited, suspended or revoked by the DGCA

if the certificate becomes invalid under the conditions specified in CAR-21, or fails to
comply with the DGCA fees and charges Regulation.

11.2

The DAW of the regional office shall notify the holder of a Production Organization
Approval in writing about this suspension or revocation including the reasons thereof and
the right to appeal against this decision.

11.3

An enforcement action must be taken in accordance with Sub rule (10) of Rule 133B
and the Enforcement Manual.

12. Communication and Publication

Significant decisions affecting the result of the approval procedure shall be
communicated by DGCA to the applicant in writing. The status of approval shall be updated in
the DGCA website by DAW (Headquarters).
13. Confidentiality of Documents
All documents and information received and held by DGCA related to the approval
procedure which originates from the Approval Holder/Applicant or a third party shall not be
made public without the consent of the Approval Holder/Applicant.

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ANNEXURE - I
Application for Production Organization Approval under CAR 21, Subpart G

Form CA-50

DGCA
1. Registered name and address of the organization.
2. Trade name (if different):
3. Locations for which the approval is applied for:
4. Brief summary of proposed activities at the item 3 addresses
a) General
b) Scope of approval
c) Nature of privileges
5. Description of organisation
6. Links/arrangements with design approval holder(s) /
design organization(s) where different from 1.
7. Approximate number of staff engaged or intended
to be engaged in the activities
8. Position and name of the accountable manager
Date :

Signature of
Accountable Manager

Note :
1.
Applicants for Production Organization Approval (POA) under CAR 21, Subpart G, will be charged as
follows for issue of POA:
(i)
50 employees: Rs.25, 000/(ii)
> 50 and up to 200 employees: Rs.50, 000/(iii)
> than 200 employees: Rs.1, 00,000/2.
The fees for renewal of POA shall be fifty percent of that of the new POA as above.
3.
Completion Instructions
Block 1:

The name of the organization must be entered as stated in the register of the Indian Companies
Registration Office. For the initial application a copy of the entry in the register of the Indian
Companies Registration Office must be provided to the DGCA.

Block 2:

State the trade name by which the organization is known to the public if different from the
information given in Block 1. The use of a logo may be indicated in this Block.

Block 3:

State all locations for which the approval is applied for. Only those locations must be stated that
are directly under the control of the legal entity stated in Block 1.

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Block 4:

This Block must include further details of the activities under the approval for the addresses
indicated in Block 4. The Block General must include overall information, while the Block Scope
of approval must address the scope of work and products/categories following t he principles
laid down in the GM 21.151. The Block nature of privileges must indicate the requested
privileges as defined in 21.163(b)-(d). For an application for renewal state N/A.

Block 5:

This Block must state a summary of the organization with reference to the outline of the
production organization exposition, including the organizational structure, functions and
responsibilities. The nomination of the responsible managers in accordance with

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ANNEXURE II
Application for significant changes or variation of scope and terms of
Production Organization Approval under CAR 21, Subpart G

Form CA - 51

DGCA
1.

Name and address of the POA holder:

2.

Approval reference number:

3.

Locations for which changes in the terms of approval

are requested:

4. Brief summary of proposed changes to the activities

at the item 3 addresses
a) General:

b) Scope of approval:

c) Nature of privileges:

5. Description of organizational changes:

6. Position and name of the accountable manager or
nominee:
Signature of
Accountable Manager

Date :
Filling Instructions
Block 1:

The name must be entered as written on the current approval certificate. Where a change in the name is to be
announced state the old name and address here, while using Block 5 for the information about the new name and
address. The change of name and/or address must be supported by evidence, e.g. by a copy of the entry in the register
of commerce.

Block 2:

State the current approval reference number.

Block 3:

State the locations for which changes in the terms of approval are requested or state N/A if no change is to be
anticipated here.

Block 4:

This Block must include further details for the variation of the scope of approval for the addresses indicated in Block 3.
The Block General must include overall information for the change (including changes e.g. in workforce, facilities
etc.), while the Block Scope of approval must address the change in the scope of work and products/categories

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following the principles laid down in the GM 21A.151. The Block nature of privileges must indicate a change in the
privileges as defined in 21A.163(b)-(d). State N/A if no change is anticipated here.
Block 5:

This Block must state the changes to the organisation as defined in the current production organisation exposition,
including changes the organisational structure, functions and responsibilities. This Block must therefore also be used to
indicate a change in the accountable manager in accordance with 21A.145(c)(1) or a change in the nomination of the
responsible managers in accordance with 21A.145(c)(2). A change in the nomination of responsible managers must be
accompanied by the corresponding CA Form 4. State N/A if no change is anticipated here.

Block 6:

State the position and name of the accountable manager here. Where there is a change in the nomination of the
accountable manager, the information must refer to the nominee for this position. State N/A if no change is
anticipated here.

In case of an application for a change of the accountable manager the CA Form 51 must be signed by the new nominee for this position. In
all other cases the CA Form 51 must be signed by the accountable manager.

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ANNEXURE III
Form CA - 55

POA Certificate of Approval - Sheet A

DGCA
APPROVAL CERTIFICATE
Reference: DGCA.G.XXXX
Pursuant to the Indian Regulations in force and subject to the conditions specified below,
DGCA hereby certifies
Company Name & Address
as a
PRODUCTION ORGANISATION
approved according to Car 21, Subpart G
CONDITIONS:
1. The approval is limited to that specified in the enclosed Terms of Approval; and
2. This approval requires compliance with the procedures specified in the Production
Organization Exposition; and
3. This approval is valid whilst the approved production organization remains in compliance
with Car 21, Subpart G.

Date of original issue:

Date of this issue:

Signed
:
For DGCA :

POA Certificate of Approval - Sheet B

DGCA
Terms of Approval
TA: DGCA.G.XXXX
This document is part of Production Organization Approval Number DGCA.G.XXXX issued to
Company name :
Section 1. SCOPE OF WORK:
PRODUCTION OF

PRODUCTS / CATEGORIES

For details and limitations refer to the Production Organization Exposition,

Section 2. LOCATIONS:
Section 3. PRIVILEGES:
The Production Organization is entitled to exercise, within its Terms of Approval and in accordance with
the procedures of its Production Organization Exposition, the privileges set forth in 21.163. Subject to
the following:
Prior to approval of the design of the product a Form CA-1 may be issued only for conformity purposes.
A Statement of Conformity may not be issued for a non approved aircraft.
Maintenance may be performed, until compliance with maintenance regulations is required, in
accordance with the Production Organization Exposition Section xxx.

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ANNEXURE - IV
FORM 21 -56

DIRECTORATE GENERAL OF CIVIL AVIATION

Part 1 of 5
Page 1 of 1

RECOMMENDATION REPORT IN SUPPORT OF CAR-21 SUBPART G APPROVAL ISSUE/

RENEWAL / CONTINUATION / VARIATION
PART 1 : BASIC DETAILS OF THE ASSESSMENT
Name of the Organization

Approval Reference

Address(es) of the facilities surveyed

Main CAR-21 Subpart G activities at facilities surveyed

Date (s) of survey

Names and positions of the organizations

Senior Management attended during survey

Name of DGCA officer

Office

Form 21-56 completion date

Note : If it is determined that recommendation for issue/renewal/continuation/variation of

Approval cannot be made because of non-compliance with CAR-21 Subpart G, the reasons for
non-compliance need to be identified in PART 4 of the report. A copy of PART 1 and PART 4,
or at least the information included in these parts, must be given to the organization to
ensure that the organization, in failing to obtain CAR-21 Subpart G Approval, even if only
temporarily, has the same information as is on the files of the DGCA.

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FORM 21 -56

DIRECTORATE GENERAL OF CIVIL AVIATION

Part 2 of 5

Page 1 of 7

RECOMMENDATION REPORT IN SUPPORT OF CAR-21 SUBPART G AIONPPROVAL

ISSUE/ RENEWAL/ CONTINUATION/ VARIATION
CAR 21 SUBPART G COMPLIANCE
Name of the organization :
Approval of organization

Approval Reference

Survey reference

Note A : This form has been complied according to those paragraphs of CAR 21 Subpart G which are relevant
to an organization trying to demonstrate
compliance
Note B : The right hand part of each box must be completed with one of three indicators:
1. A tick () which means compliance.
2. NR which means the requirement is Not Relevant to the activity at the address surveyed (the
reason for NR should be stated in PART 4 of the report, unless the reason is obvious).
3.
A number relating to a comment which must be recorded in PART 4 of the
report.
CAR 21.33 Eligibility
The DGCA will only accept an application for a production organization approval if (a)

The DGCA agrees that, for a defined scope of work, such an approval is appropriate for the
purpose of showing conformity with a specific design; and

(b)

The applicant holds or has applied for an approval of such a design, or the applicant has a
suitable arrangement with the applicant for or holder of an approval of such a design which ensures
satisfactory co-ordination between production and design or possess design data obtained through
a license agreement.

CAR 21.134 Application

Each application for a Production Organization Approval must be made in a form and manner
acceptable to the DGCA, and must include an outline of the information required by CAR 21.143
and the Terms of Approval requested to be issued under CAR 21.151.
CAR 21.139 Quality System
(a)
The production organization shall demonstrate that it has established and can maintain a quality
system. The quality system must be documented. This quality system shall be such as to enable the
organization to ensure that each product, part or appliance produced by the organization or by its partners,
or supplied from or subcontracted to outside parties, conforms to the applicable design data and is
incondition for safe operation, and thus exercise the privileges set for in CAR 21.163.

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(b)

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FORM 21 - 56
Part 2 of 5
Page 2 of 7

The quality system must include:

(1) As applicable within the scope of approval, control procedures for those elements shown
below;
and

a) ____ Document issue, approval or change.

b) ____Vendor and sub-contractor assessment, audit and control
c) ____Verification that incoming products, parts, materials, and equipment, including
items supplied new or used by buyers of products, are as specified in the applicable design
data.
d) ____Identification and traceability
e) ____Manufacturing processes
f) ____Inspection and testing, including production flight tests.
g) ____Calibration of tools, jigs and test equipment
h) ____ Non-conforming item control
i) ____Airworthiness co-ordination with the applicant/holder of a design approval
j) ____Records completion and retention
k) ____Personnel competence and qualification
l) ____Issue of airworthiness certifications
m) ____Handling, storage and packing
n) ____Internal quality audits and resulting corrective actins
o) ____Work within the Terms of Approval performed at any location other than the approved
facilities.
p) ____Work carried out after completion of production but prior to delivery, to maintain
the aircraft in a condition for safe operation

Note: The control procedures need to include specific provisions for any critical parts.

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FORM 21 -56

DIRECTORATE GENERAL OF CIVIL AVIATION

Part 2 of 5

Page 3 of 7

(2) An independent quality assurance function to monitor compliance with, and adequacy of, the
documented procedures of the quality system. This monitoring must include a feedback system to
the person or group of persons specified in CAR 21.145(c)(2) and ultimately to the manager
specified in CAR 21.145(c)(1) to ensure, as necessary, corrective action.

CAR 21.143 Expositions

(a)

The organization must furnish to the DGCA a production organization Exposition providing the
information listed in Appendix A to CAR 21 (see part 3 of this Form)

(b)

The Production Organization Exposition must be amended as necessary to remain an up-to-date

description of the organization, and copies of amendments must be supplied to the DGCA

CAR 21.145 Approval requirements

The production organization must show, on the basis of the information submitted in accordance with CAR
21.143, that(a)

General
The facilities, working conditions, equipment and tools, processes and associated materials,
personnel numbers and competence, and general organization are adequate to discharge
responsibilities under CAR 21.165

(b)

Data
(1)
The production organization is in receipt of all necessary airworthiness data from the holder
of or applicant for the approval of the Type Design, as appropriate to determine conformity
with the applicable design data.

(2)

The production organization has a procedure to ensure that airworthiness data are correctly
incorporated in its production data.

(3)

The above data are kept up to date and made available to all personnel who need access to
such data to perform their duties.

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FORM 21 -56

DIRECTORATE GENERAL OF CIVIL AVIATION

Part 2 of 5

Page 4 of 7

SURVEY REFERENCE:
CAR 21.145 Approval Requirements (contd)
(c)

(d)

Organization
(1)

A manager accountable to the DGCA, has been nominated, with responsibility within the
organization to ensure that all production is performed to the required standards and that the
production organization is continuously in compliance with the data and procedures identified
in the Exposition.

(2)

A manager or group of managers has been nominated to ensure that the organization is in
compliance with the requirements of this Subpart, and are identified, together with the
extent of their authority. In this respect such person(s) must ultimately be responsible to the
manager identified in sub-paragraph (c)(1) of this paragraph. The knowledge, background and
experience of the managers nominated must be appropriate to discharge their
responsibilities.

(3)

Staff at all levels have been given appropriate authority to be able to discharge their allocated
responsibilities and that there is full and effective co-ordination within the production
organization is respect of airworthiness matters.

Certifying Staff
(1) Certifying Staff has been defined as those personnel who are authorized by the production
organization and the DGCA to sign the documents issued under CAR 21.163 under the scope or
terms of the approval. The knowledge, background, and experience of the certifying staff must
be appropriate to discharge their allocated responsibilities.
(2) The production organization maintains a record of all certifying staff which must include
details of their authorization.

(3)

Certifying staff are provided with evidence of the scope of their authorization.

CAR 21.147 Changes to the Approved Production Organization

(a)

After the issue of a Production Organization Approval, each change to the approved production
organization that is significant to the showing of conformity or to the airworthiness of the product,
part or appliance, particularly changes to the quality system, must be approved by the DGCA. A
proposal for such a change must be notified as soon as practical and the production organization
must show, as far as possible before the implementation of the change, to the satisfaction of the
DGCA that it will continue to comply with requirements of this Subpart G.

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FORM 21 -56

DIRECTORATE GENERAL OF CIVIL AVIATION

Part 2 of 5

Page 5 of 7

SURVEY REFERENCE:
CAR 21.147 Changes to the Approved Production Organization
(b)

The DGCA may prescribe the conditions under which a Subpart G approved production organization
may operate during such changes unless the DGCA determines that the approval should be suspended.

CAR 21.148 Changes in location

A change in the location of the manufacturing facilities of the approved production organization
must be regarded as a change of significance to the organization which must therefore comply with
CAR 21.147

CAR 21.149 Transferability

Except for a change in ownership, which must be regarded as a change of significance, and must
therefore comply with CAR 21.147, a Production Organization Approval is not transferable.

CAR 21.151 Terms of approval

Terms of approval are issued as part of a Production Organization Approval. The Terms of Approval
identify the scope of work, the products and/or the categories of parts and appliances for which the
holder is entitled to exercise the privileges defined in CAR 21.163.
CAR 21.153 Changes to the terms of approval
Application for a change to the Terms of Approval must be made in a form and manner acceptable to
the DGCA. The applicant must comply with the applicable requirements of this Subpart G.
CAR 21.157 Investigations
Each applicant for or holder of a Production Organization Approval shall make arrangements that
allow the DGCA to make any investigations, including investigations of partners and/or subcontractors, necessary to determine compliance with the applicable requirements of this Subpart G.
CAR 21.163 Privileges
The holder of a Production Organization Approval may, within his Terms of Approval issued under
CAR21.135
(a)

In the case of complete aircraft and upon presentation of a Statement of Conformity, obtain an
aircraft certificate of airworthiness, Standard or Export.

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FORM 21 -56

DIRECTORATE GENERAL OF CIVIL AVIATION

Part 2 of 5

Page 6 of 7

SURVEY REFERENCE:
(b)

In the case of other products, parts or appliances issue Authorised Release Certificates (DGCA Form
21-1) without further showing.

(c)

Maintain a new aircraft that he has produced and issue a certificate of release to service in respect
of that maintenance.

CAR 21.165 Responsibilities of Holder

The holder of a Production Organization Approval shall
(a)

Ensure that the production organization Exposition furnished in accordance with CAR 21.143 and the
documents to which it refers, are used as basic working documents within the Organization.

(b)

Maintain the production organization in conformity with the data and procedures approved for the
Production Organization Approval.

(c)

Determine that each completed aircraft conforms to the type design and is in condition for safe
operation prior to submitting Statements of Conformity to the DGCA or
- Determine that other products, parts or appliances are completed and conform to the approved
design data and are in condition for safe operation before issuing DGCA Form 21-1 to certify
airworthiness, or
- Determine that other products, parts or appliances conform to the applicable data before issuing
DGCA Form 21-1 as a conformity Certificate

(d)

Record all details of work carried out in a form acceptable to the DGCA

(e)

(1)

Report to the holder of the Type Certificate or Design Approval , all cases where products,
parts or appliances have been released by the production organization and subsequently
identified to have deviations from the applicable design data, and investigate with the holder of
the Type Certificate or Design Approval to identify those deviations which could lead to an
unsafe condition

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FORM 21 -56

DIRECTORATE GENERAL OF CIVIL AVIATION

Part 2 of 5

Page 7 of 7

SURVEY REFERENCE:
(2)

Report to the DGCA, the deviations identified according to sub-paragraph (e)(1) of this
paragraph. Such reports must be made in a form and manner acceptable to the DGCA
according to CAR 21.3(b)(2).

(3)

Where the Production Organization Approval holder is acting as a supplier to another

production organization, report also to that other organization

(f)

Provide assistance to the holder of the Type Certificate or Design Approval in dealing with any
continuing airworthiness actions that are related to the products, parts or appliances that have been
produced.

(g)

Institute an archiving system incorporating requirements to its partners, suppliers and subcontractors, ensuring conservation of the data used to justify conformity of the products, parts or
appliances, to be held at the disposal of the DGCA and to be retained in order to provide the
information necessary to ensure the continuing airworthiness of the products, parts or appliances.

(h)

Where, under his Terms of Approval, he issues a certificate of release to service, determine that
each completed aircraft has been subjected to the necessary maintenance and is in condition for
safe operation, prior to issuing the certificate.

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FORM 21 -56

DIRECTORATE GENERAL OF CIVIL AVIATION

Part 3 of 5

Page 1 of
1

RECOMMENDATION REPORT IN SUPPORT OF CAR-21 SUBPART G ISSUE / RENEWAL / CONTINUATION /

VARIATION
CAR-21 SUBPART G EXPOSITION COMPLIANCE
Name of the Organization
:
Approval
of
organization
:
Approval Reference
:
Survey reference
:
Note A: Each box must be completed with of three indicators:
1. a tick () which means of compliance.
2. NR which means the requirement is NOT RELEVANT to the activity at the address surveyed. (The reason for
NR should be stated in PART 4 of the report, unless the reason is obvious)
3. a number relating to a comment which must be recorded in PART 4 of the report.
Note B: The exposition may be complied in any subject order as long as all applicable subjects are covered.
Note C:

If the organization holds another CAR approval requiring an exposition or handbook it is acceptable to use this
index as a supplement to the existing exposition or handbook and to cross-refer each subject to the position in
the existing exposition or handbook.

Production Organization Exposition:

Revision Status:
(Content as required by CAR 21.143(a)-Appendix A to CAR-21)
(a)

A statement signed by the accountable manager confirming that the production organization
exposition and any associated manuals which define the approved organizations compliance with this
Subpart will be complied with at all times.

(b)

The title(s) and names of managers accepted by the DGCA in accordance with CAR 21.145(c)(2)

(c)

The duties and responsibilities of the manager(s) as required by CAR 21.145(c)(3) including matters on
which they may deal directly with the DGCA on behalf of the Organization

(d)

An organizational chart showing associated chains of responsibility of the managers as required by

CAR 21.145 (c) (1) and (c)(2)

(e)

A list of certifying staff.

[Note: a separate document may be referenced]

(f)

A general description of man-power-resources

(g)

A general description of the facilities located at each address specified in the production
organizations certificate of approval

(h)

A general description of the production organizations scope of work relevant to the Terms of
Approval

(i)

The procedure for the notification of Organizational changes to the DGCA

(j)

The amendment procedure for the production organization exposition

(k)

A description of the quality system and the procedures as required by CAR 21.139(b)(1)

(l)

A list of those outside parties referred to in CAR 21.139(a) [Note: a separate document may be referenced]

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FORM 21 -56

DIRECTORATE GENERAL OF CIVIL AVIATION

Part 4 of 5

Page 1 of 1

RECOMMENDATION REPORT IN SUPPORT OF CAR-21 SUBPART G APPROVAL ISSUE / RENEWAL /

CONTINUATION / VARIATION
FINDINGS ON CAR-21 SUBPART G (COMPLIANCE STATUS)
Name
of
the
Approval
Reference
Survey reference

:
:

Organization

Note A: Each finding must be identified by number and the number must cross-refer to the same number in a box in Part 2 or 3 of the
CAR-21 Subpart G Survey Report. Note B: As stated in Part 1 any comments recorded in this Part should be copied to the organization
surveyed together with Part1.

No

Finding

NAME & SIGNATURE OF SURVEYOR :

Date :

Level

Outstanding
Action

Clearance
Date

Rep Ref

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FORM 21 -56

DIRECTORATE GENERAL OF CIVIL AVIATION

Part 5 of 5

Page 1 of 1

RECOMMENDATION REPORT IN SUPPORT OF CAR-21 SUBPART G APPROVAL ISSUE / RENEWAL /

CONTINUATION / VARIATION

CAR 21 SUBPART G APPROVAL RECOMMENDATION

Name of the Organization

Approval Reference

Survey Reference

Recommendation for issue / renewal / variation of approval:

The following CAR-21 Subpart G Terms of approval are recommended for the above organization at
the address (es) specified in Part 1 of this report:

Or
Recommendation for continuation of existing approval:
It is recommended that the CAR-21 Subpart G Terms of Approval identified in DGCA Form 21-55
referenced
be continued.

Name of DGCA Officer making recommendation :

Signature of the DGCA Officer

DGCA Regional Office

Date

:
:

ANNEXURE- V

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Check List for Contents of Production Organization Exposition

Name of the Organization :
Contact Person & Phone No.:
POE Title & reference
:
Reviewing Officer & Date of Review:
Document Identification and reference:
Name of the organization and Address:
PART I

PART II

Statement signed by the Accountable Manager confirming the compliance with the CAR and other
regulations -Counter signature.
list of title(s) and names of managers accepted by the DGCA in accordance with CAR 21.145(c)(2).
Duties and responsibilities of the manager(s) as required by CAR 21.145 (c)(3) including the authority and
co-ordination with its various departments and design organization.
Organizational chart indicating the chain of responsibility of the managers as required by CAR 21.145(c)(1)
and (c)(2) is available. Check whether all responsible managers directly report to Accountable Manager or
have direct access to him.
List of certifying staff. ( Not to include inspection personnel)
Manpower resource requirement anr training requirements described in the manual including the
manner of compliance with the same.
General description of the facilities located at each address specified in the production organizations
certificate of approval covered in the Manual. Check that the manual describe the facilities and
equipment at each location.
Terms of Approval is specified for each scope of work being carried out.
Procedure for the notification of Organizational changes to the DGCA is described
Accountable Manager
Responsible Managers
Facility & Location
Scope of work
Amendment procedures for the POE and occasions for amendment
Check for any changes in organization. Is the chart updated & same is communicated and prior to
notifying changes to POE , acceptance of the changes by DGCA had been obtained. `
Check that the procedures and periodicity / situation requiring amendment to the POE & QS are
explained.
Check whether holders of this manual keep their copies up to date with approved amendments.
Description of the quality system and the procedures are relevant to the scope of approval as required by
CAR 21.139(b)(1).
Check that the function of independent Quality Assurance System described.
Availability of list of outside parties as referred in CAR 21.139(a).
Check that the manual contain/cross refers to the list of sub-contractors / outside parties and bought out
item suppliers and products supplied by them.

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Document control

Classification of documents, originator/ issue, distribution / control requirements / procedures are

defined in the quality system

Document preparation, review and approval procedure

Procedure for distribution of document

Procedure for confirming the action taken by the recipient of the document-in addition to normal action,
check updation of training syllabus if applicable.

Dissemination of information to personnel concerned ( in each case )

Release of Standard of Preparation

Release of design data and control procedures

Preparation and upkeep of manufacturing document and process sheets/ inspection standards

List of document released by the department & distribution list in respect of each document.

Maintenance of master copy, identification of control copy / reference.

Procedure to communicate error / ambiguity noted in the manufacturing document to the approving
authority

Check for the Stamping of obsolete copies and retention by originating department for future reference.

Removal and destruction of obsolete documents and maintenance of evidence

Requirement for periodical review of the documents have been established

Availability of copies of all the documents (Internal / External documents ) at one location
Quality
Engineering
Vendors and sub contractor assessment audit and control stores
Vendor

Vendors classification and their evaluation criteria have been established

Vendor assessment forms & audit report are available and approved
Vendors monitoring & control criteria had been established
Approved Vendors list and products that can be procured are maintained
Documents to be supplied and packing requirements have been identified
Procedure to notify the deficiency noted in the supplied item have been established.

Sub contract

Organizations Quality standards/ plan for each type of work had been established and organizations are
audited against the standard

Quality plan specifies the infrastructure, drawings & materials equipment, quality control measures,
manufacturing procedure and documentation, inspection and certification requirements, personnel
competence, record to be delivered / retained, Archiving, handling and packing requirements,

Issue & withdrawal of drawings & specifications control -Vendors/Sub-contractors

Requirement of approval of subcontractor including first article inspection have been established
Sub contractor approval procedures have been established.

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Subcontractor monitoring requirements / procedure have been established -Subcontractor rating based
on quality of the parts, deviations, rejection and audit findings ( excluding commercial aspects and
delivery schedule )
Inspection requirements of subcontractor manufactured items have been established
Inspection requirements after receipt of the part from sub-contractor and experience requirements of
personnel engaged in the activity
Procedure to deal with non-conformances / deviations noted have been established
Contract made with the sub-contractor provides for investigation by DGCA staff

Verification of incoming products, parts, materials, and equipment

Acceptance criteria for Vendors supplied items have been established ( Matrix form of by way of grouping
) -Raw material, std parts, bought out items etc.

Inspection requirements after receipt of the part from sub-contractor ( Matrix form of by way of grouping
)

Procedure to deal with non-conformances / deviations noted during receipt have been established

Competency of personnel inspecting Vendors supplied items have been established

Competency of personnel inspecting sub-contractor supplied items have been established

Identification and traceability

Identification requirements with respect to the design standard have been established during all stages of
manufacturing

Process of traceability with respect to design data, material source, manufacturing document, personnel
involved in manufacturing / inspection and machine and tools used have been established

Flow chart explaining identification method adopted has been depicted.

Manufacturing process

Configuration control procedure is documented.

General manufacturing procedure, documents used for manufacture and purpose have been established.
Check whether the manual describe the procedures used to perform the work.
Check whether the manual identify the standards observed in the performance of work.
Working environment for each type of activity had been defined
Requirements and procedure for maintenance of manufacturing facilities have been established
Inspection and testing including production test flight

Inspection requirements of the product from the raw material stage onwards to finished product have
been defined along with the standards to be followed

Check whether the manual describe the method used to ensure that authorized personnel adopt an
acceptable method to indicate adherence to the manufacturing and inspection requirements.
Calibration of Tools, jigs and test equipment

Acceptance procedure for each category of tools /equipment / gauges have been established

Check whether calibration standards, inspection and maintenance requirements for tools, equipment and
instruments have been established

Maintenance of master list of tools / equipment / gauges / instruments and monitoring of calibration and
inspection status have been established.

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Rework / rejection criteria for tools / gauges have been established.

Calibration and maintenance records upkeep procedure is defined
Control procedures to avoid issuance / use of tools / equipment / gauges not conforming to standards for
use during manufacture and inspection

Non-conforming item control

Identification of nonconformance items and extent of deviation

Recording and classification of non-conformances
Classification of deviations & Procedure to deal with non conformance
Analysis of non-conformances and preventive action
Notifying the Airworthiness authorities regarding the manufacturing defects

Airworthiness co-ordination with the applicant /holder of design approval

Release of design data and changes to the product

Referral procedure to design organization / approved designers with respect to manufacturing problems /
defects.
Note: -Spot disposition by approved designer without proper analysis of snag not acceptable
Disposal procedure of manufacturing problems / defects by the design organization / approved designers
and follow up action.
Collection of in-service failures, malfunction / defects by manufacturing organization and notification to
the Type Design approval holder
Analysis and investigation of failures, malfunction / defects.
Notification of solutions to the aircraft operators / product users
Procedure to deal with non conformances noted on sub-contracted ( Including design) items

Record completion and retention

Location wise documents used

Procedure to confirm completion of manufacturing / established procedure
Periodicity of retention of completed manufacturing / inspection documents
Procedure to identify / archive and access control
Minimum standards for storage area of manufacturing documents
Computerized document retention procedure and backup system

Personnel competence and qualification

Requirements for approval of various group of post holders, inspection and certifying personnel in terms
of education, experience, medical standards, training, on job training and assessment procedure

Identification of approved personnel

Duties and responsibilities for approved personnel

Monitoring of standard of work of personnel and renewal of approval

Record keeping of details of approved personnel

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Issue of Airworthiness certification

Certification requirements during various stages of manufacturing have been defined

Procedure for identification of certification status of the part / item have been established
Requirements for issuance of Airworthiness certification
Procedure to issue Authorized Release certificate and Aircraft statement of conformity have been
established.

Handling, storage and packing

Packing requirements for each group of materials, components of aircraft have been established
Storage conditions for various types of materials and aircraft components have been established
Handling requirements of materials and component during all stages of manufacturing and at stores have
been defined.
Note: the above procedures should include sub-contract / vendor supplied items also.

Internal Quality Audit and resulting corrective actions

Quality audit plan for the entire organization, sub-contractors and Vendors has been documented
Elaborate audit check list for each functional aspect (with cross reference to the requirement / standards
/ procedure of the organization) have been prepared and cross referred in the document.
Qualification , Experience, training, on job training requirement, assessment and approval procedure of
auditing personnel have been defined.
Procedure to use audit check list, recording on non-conformances, classification of non-conformances
and communicating to responsible personnel have been documented.
Assessment of deficiencies for root cause and Manner of communicating corrective action by responsible
managers
Acceptance of corrective / preventive action by the Manger responsible for quality assurance
Procedure to maintain statistics of area wise non-conformances. Review of non-conformances by the
Accountable manager
Procedure to communicate findings of internal audit to the Airworthiness Authorities
System to implement various regulatory requirements including CAR

Work within the Terms of Approval performed at locations other than the approved facility

Details of work carried out at other location

Requirements of the organization for the outside facility
Management and administration of applicable elements of Quality system at the remote location

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Work carried out after completion of production but prior to delivery, to maintain the aircraft in a condition for
safe operation

Extent of maintenance work required to be performed

Release of work scope of maintenance

Accomplishment of maintenance work and certification

Aircraft / Component Release to service procedures.

Recording of defects and rectification of defects

Maintenance of Aircraft records

Monitoring of maintenance programme

Accomplishment of modifications & service bulletins and certification

Requirements for approval of maintenance and certifying personnel in terms of education, experience,
medical standards, training, on job training and assessment procedure
The Organizations Procedure should be a tamper proof close loop system providing traceability ( Personnel,
equipment and Literature / document ) at all stages. The procedure should address the following aspects:
What should be done?
When should the procedure be used?
Where should the procedure be used ?
Why should you follow the procedure ?
Who should follow the procedure ?
How the work should be performed ?
The Procedure should require generating evidence to indicate that documented procedure had been followed.
Provide cross reference to appropriate document with para number.

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Chapter 6
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CHAPTER 6
APPROVAL OF MINIMUM EQUIPMENT LIST (MEL)
1.

Introduction
Sub-rule (5) of rule 60 of the Aircraft Rules, 1937 inter-alia states that no aircraft shall
be released for flight with defects/ damage unless these are covered in the approved
list of deficiencies (MEL). CAR Section 2 Series B Part I requires approval of MEL for
Scheduled, Non-scheduled and General Aviation operators on the basis of
Manufacturers Master Minimum Equipment List (MMEL) approved by DGCA / EASA/
FAA.
This chapter lays down the guideline for approval of the MEL by DGCA.

2.

Procedure

2.1

It is to emphasise that the MEL is an operators document and not an AMOs

document. All correspondence for the MEL approval should therefore be made with
the operator.

2.2

The operator is required to prepare the MEL based on the MMEL and shall submit the
same to the concerned RAO. The RAO shall scrutinize the MEL on the basis of the
MMEL ensuring the following:
(a)

The MEL is based on the MMEL. It shall be ensured that the MMEL has all the
latest revisions approved by FAA/EASA/ DGCA. The first page of the MEL should
indicate the Revision No. and date of the MMEL revision to which it has been
updated.

(b)

The Preamble of the MEL document shall contain the requirement that the
defect will be rectified within a time frame as defined for each category of
defect/ un-serviceability.

(c)

The regulatory requirements referred to in the MMEL such as TCAS, GPWS, CVR,
DFDR etc. should be included based on the relevant requirements in the CAR. A
list of such MEL items shall be obtained from the Operators Continuing
Airworthiness Manager.

(d)

The Operators Continuing Airworthiness Manager shall certify that the MEL has
been prepared in consultation with the operations department. A similar
certificate shall be given while applying for each amendment of the MEL.

(e)

The MEL shall include all the maintenance and operational procedures given by
the manufacturer in Despatch and Deviation Procedures Guide (DDPG)/
Operations procedures.

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(f)

It shall be ensured by RAO that the MEL is not less restrictive than the MMEL.

(g)

For items not included in the MMEL, but forming part of the MEL, due
justification for the same shall be provided by the operator.

(h)

After scrutiny, by RAO, it shall be submitted to the assigned FOI on file for
further scrutiny of the MEL from operational angle. A copy of the latest MMEL
shall also be provided to the assigned FOI. The MEL cases, where the operator
is based in a sub regional office shall, after thorough scrutiny from the
airworthiness angle be forwarded to RAO for scrutiny by FOI.

(i)

Any deficiency noticed during scrutiny either by Airworthiness or FOI shall be

referred to the operator by the RAO for corrective action.
On being satisfied that the proposed MEL meets the MMEL and DGCA
regulatory provisions from maintenance and operational aspects, the MEL shall
be approved by the Regional Office under intimation to the DGCA Headquarters
(Attn. Airworthiness Directorate).

3.

MEL Revisions
The procedure as given above for approval of MEL shall also be followed for approval
of any revision/amendment to the MEL by the RO/SRO.

4.

Status of MMEL

4.1

A link for the MMEL approved by the EASA and FAA has been provided on the DGCAs
website (http://dgca.nic.in). RAO may obtain updated/latest copies of the MMEL from
the site.

4.2

It will be primarily operators responsibility that an updated and approved MEL is on

board each aircraft. This may be checked by Airworthiness officers during spot checks
and surveillance.

5.

General

5.1

Scheduled operators are required to maintain a record month wise of all the defects
carried forward under MEL and analyze the same to determine if facilities at line
stations require strengthening to minimize MEL release. Results of such analysis are
required to be notified to the concerned RAOs every month. RAOs are required to
ensure that these reports are received every month. All other operators are, however,
required to maintain a record of all releases under MEL. The records may be checked
by officers of the RAO as and when they visit the premises of these operators.

5.3

When MEL has been invoked and could not be revoked within the time period
stipulated for a particular category due to unavoidable circumstances, the Quality

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Manager in extreme exigencies may approach RAO which in turn shall forward such
request with proper justification and recommendation to Hqrs.
6.

Maintenance of MEL/MMEL
RAOs shall maintain approved MELs and updated copies of MMEL for those aircraft for
which manufacturers have issued MMELs. Upon receipt of revision status of MMEL,
RAOs shall ensure that operators under their jurisdiction revise the MEL for aircraft
operated by them accordingly and follow the procedure given in item 3 for approval.

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AIRWORTHINESS PROCEDURES MANUAL

CHAPTER 7
AIRWORTHINESS DIRECTIVES
1.

INTRODUCTION

1.1 CAR Section-2, Series-M, Part-I, lays down the requirements for issuance of Airworthiness
Directives issued by the State of Design as mandatory for aircraft, components and items
of equipment for civil aircraft registered in India, by DGCA Headquarters.
1.2 It may be noted that responsibility for compliance of all Airworthiness Directives, Service
Bulletins, Service Instructions, Service Letters where applicable lies with the operator.
However, the Regional/Sub-Regional Offices must ensure that the Airworthiness
Directives declared mandatory are complied by the operators. All ADs issued by state of
design must be complied by operators.
1.3 Where maintenance of aircraft and/or compliance with the ADs has been outsourced, the
operator must have adequate organizational staff to ensure that all maintenance and ADs
are complied with as and when due. Maintenance of such compliance records shall also
be the responsibility of the operator.
1.4 The purpose of issuing ADs by the State of Design is to intimate changes/ modifications in
the aeronautical products for safety, product improvement, better performance etc.
These are generally based on the operational feedback given to the manufacturers by the
concerned operators. ADs Alert / Mandatory Service Bulletins shall be considered
mandatory unless notified otherwise by the headquarters. At times service experience
reveals that a type certified product has to be modified for its continued airworthiness. In
such cases, the Airworthiness Authority of the country of origin, based on the
recommendations of the manufacturer as well as their own recommendations based on
the findings made during Reliability Analysis /incident/ accident investigations, declare the
AD/SB as mandatory.
2.

PROCEDURE

2.1 For declaring the ADs as mandatory, Airworthiness Directorate at DGCA headquarters
shall visit the websites of regulatory authorities of the State of Design in respect of all
aircraft, engine, components, items of equipment for all types of aircraft registered in

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India. The ADs will be reviewed for its applicability and /or effectivity prior to declaring
these as mandatory. The applicable ADs will be given a new number and the same shall be
intimated to the regional offices with a reference to the downloaded AD. The regional
Offices / sub-regional offices will in turn intimate the operators under their jurisdiction
and ensure compliance of these ADs during scrutiny of ARCs, C of A issue / renewal and
during routine spot check/ surveillance checks / audits. Normally ADs declared by the
state of design will be the criteria for it being declared mandatory. At present ads issued
by FAA of USA and EASA of EU are considered for declaring ads as mandatory
modifications.
3.

GENERAL

3.1 All the ADs issued by the respective regulatory bodies of the State of Design shall be
deemed to be mandatory. The compliance of routine Service Bulletins which are mostly
for product improvement are left to the operator.
3.2 The operator should have a mechanism whereby they should get all the continuing
airworthiness information for their aircraft, components and items of equipment. These
include all applicable ADs, Service Bulletins, Service Letters etc. for the type of aircraft,
engine or the components and should review it at regular intervals to implement the
same in-service. Such procedures should be reflected in the operators expositions
(CAME/MOE/EPM/MCM etc.). Though, it is not mandatory for the Airworthiness Officers
to attend such review meetings but it will enhance their information about the problems
faced by operator and will ensure that procedures are followed in a regular manner.
3.3 Operators exposition should also indicate the line of responsibility for compliance of the
mandatory ADs. The procedure should include a proper intimation system to the
maintenance/ line engineers for compliance and also a feedback of compliance. The
system should include action, if any task cards are to be revised, spares or kits to be
ordered, any call outs to be issued to maintenance personnel or crew, any amendments
to AFM or other documents is envisaged etc. The work of this analysis is performed by
technical services department and may include actions by stores, line/ base maintenance,
planning, records sections etc. The feedback system should, after ensuring necessary
actions have been taken, enable the task to be completed and filed.
3.4 Regional Airworthiness officers are required to scrutinize the major defects in an aircraft,
engine and its components. In cases of defects which may jeopardize the safety of the

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aircraft, headquarters should be informed without delay so that the matter can be
pursued with the manufacturers/ airworthiness authorities of the country of
manufacture. At the same time, operator should also be advised to take up the matter
with the concerned manufacturer. Based on the recommendations and findings,
airworthiness directive / inspection on the aircraft/ engine/ accessory will be issued.
3.5 In general, Airworthiness Directives issued by FAA and EASA will be declared mandatory
by DGCA Headquarters and Regional/ Sub-Regional offices will be intimated accordingly.
However, in case of Alert / Emergency AD issued by the State of Design, immediate
intimation by e- mail / telephone shall be provided to the Regional/ sub-regional Offices
where such aircraft are based.
3.6 In case of a new type of aircraft being introduced in the country, a current AD list for the
aircraft shall be obtained and this list will form the basis for declaring ADs for new type of
aircraft as mandatory.
3.7 Each operator should ensure the compliance of the ADs in respect of aircraft, engine and
component within the time stipulated therein. In case of any difficulty arising in complying
with the ADs, the operator may apply for an extension to the Regional Office, which will
forward the same to headquarters with their recommendations.
3.8 Each operator is required to submit a consolidated list of applicable ADs at the time of
issue/ renewal of Certificate of Airworthiness/ARC. Airworthiness Officers shall ensure
that these have been DULY complied with. Normally Airworthiness Officers should check
compliance of all continuing airworthiness information issued since last renewal of C of A/
issue of ARC, however, when an old aircraft has been inducted into the region for
operation, the airworthiness officers may satisfy themselves from the previous records
that all previously issued ADs have been complied with and appropriate records are
available with the operator.
3.9 In case inaccurate or incomplete entries have been made in the records for compliance of
various modifications, or where there is sufficient reason to believe that a false entry has
been made, the officer carrying out the inspection should bring this to the notice of Head
of the office who may carry out verification of compliance by getting the aircraft/ engine /
item of equipment dismantled, up to the extent possible, or any other action as deemed
fit. Such items which require periodic inspections should be included in the applicable task
cards or maintenance schedules.

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3.10 It should be noted that non-compliance of an AD will render the C of A invalid. This fact
should be brought to the notice of the operator and in case of not receiving any request
for extension or the compliance status of a mandatory modification within the stipulated
time; the regional airworthiness office should intimate the operator in writing that the C
of A of the aircraft is deemed to be suspended.
3.11 It is the responsibility of operators in the interest of the safety of the aircraft that
modifications and inspections issued by DGCA are complied with.
3.12 Airworthiness officers are also required to carry out spot checks and, where possible,
physically check the aircraft during major checks for compliance of the modifications.
They should also ensure the compliance of various procedures laid down in the exposition
of the operator for the implementation of the continuing airworthiness information
system.

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CHAPTER 8
AIRCRAFT NOISE CERTIFICATION
1.

Introduction:

1.1

CAR 21 Section I has laid down procedures for:

i.
ii.

1.2

Issuance of noise certificates for the aircraft designed and produced in the country; and
Issuance/ validation of a noise certificate for aircraft registered and operated in
the country.
CAR Section 2 Series F Part III requires an application to be made for issuance of a Noise
Certificate along with the application of Certificate of Airworthiness.

1.3

Standards for noise certification of an aircraft are given in ICAO Annex 16 Volume I.

1.4

This chapter provides guidance and procedures for the issue of noise certificates for the aircraft
designed and produced in the country as well as for aircraft registered and operated in the
country

2.

References :

3.

Procedures for issue of noise certificate for aircraft designed and manufactured in India:

3.1
3.1.1

CAR 21 Subpart B and I

CAR Section 2 Series F Part III
ICAO Annex 16 Volume I

Prototype Aircraft
The basis for noise certification of the aircraft designed and developed in India shall be in
accordance with compliance with CAR 21.18 and ICAO Annex 16 Volume I.
3.1.2 The noise certification for the aircraft designed and manufactured in India will be issued by
DGCA (AED).
3.1.3 Application received for issuance of a noise certificate (Form as per Appendix I) shall be
assessed and shall include:
a) A statement of conformity issued by the authorized person who holds position in
manufacturing organization and countersigned by the DGCA showing compliance to
the requirements of Annex 16 Volume I as amended from time to time.
b) The noise information determined in accordance with the applicable noise
requirements. This information shall be included in the flight manual, when a flight
manual is required by the applicable airworthiness code for the particular aircraft.

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Note: The statements referred to in sub paragraphs (a) and (b) shall be issued not more
than 60 days before the presentation of aircraft for issue of noise certificate, unless
otherwise agreed.
3.1.4 The basis of noise certification shall be included in the Type Certificate Data Sheet
(TCDS) and the Airplane Flight Manual of the particular aircraft giving the following details:
a)
Information to be included in the Type Certificate Data Sheet (TCDS)
Manufacturer and manufacturers designation of aircraft.
Engine manufacturer, type and model.
Propeller Manufacturer, type and model for propeller-driven aeroplanes.
Maximum take-off mass in kilograms
Maximum landing mass, in kilograms, for certificates issued under Chapters
2, 3, 4, 5 and 12 of Annex 16 Volume I.
Additional modifications incorporated for the purpose of compliance with
the applicable noise certification Standards.
Reference of the Chapter and Section of the Annex 16 Volume I, according to
which the aircraft was certificated and corresponding noise levels.
b)
Information to be included in the Airplane Flight Manual (AFM)
Information as included in the TCDS; and
Manufacturers Serial Number of the aircraft
The height above the runway at which thrust/power is reduced following full
thrust/power take-off.
Note: A note shall be added stating that the thrust/ power cutback height relates to
the noise certification procedures and is not intended for use in normal operation.
3.2
Series Aircraft
3.2.1 The basis for noise certification of the aircraft manufactured in India shall be in
accordance with compliance with CAR 21.18 and ICAO Annex 16 Volume I.
3.2.2 Application received for issuance of a noise certificate (Form as per Appendix I) shall be
assessed and shall include:
a) A statement of conformity issued by the authorized person who holds responsible
position in manufacturing organization and countersigned by the DGCA showing
compliance to the requirements of Annex 16 Volume I as amended from time to time.
b) The noise information determined in accordance with the applicable noise requirements.
This information shall be included in the flight manual, when a flight manual is
required by the applicable airworthiness code for the particular aircraft.
Note: The statements referred to in sub paragraphs (a) and (b) shall be issued not more
than 60 days before the presentation of aircraft for issue of noise certificate, unless otherwise
agreed.

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3.2.3 Concerned Regional Airworthiness Office will issue noise certificate based on the noise
certification given in the TCDS of the aircraft without re-measurement of noise levels for
the individual aircraft subject to the condition that there is no change in the original
configuration of the aircraft based on which was initial noise certification was granted
for the prototype aircraft.
3.2.4 In case of change of configuration or any modification/ change, which may affect noise
characteristics of the aircraft would require re-certification of noise levels and the
concerned regional office shall inform the applicant to apply for noise recertification. The
procedure for noise re-certification shall remain the same as for issue of noise certification.
3.2.5 The format of the Noise Certificate is given in Appendix II. The noise certificate will be
issued by an officer delegated the authority of issue of Certificate of Airworthiness for
the type of aircraft.
4.

Procedure for issue/ revalidation of Noise certificate for used aircraft:

4.1

The basis for noise certification of the aircraft operated in India shall be in
accordance with compliance with CAR 21.18 and ICAO Annex 16 Volume I.
Application received for issuance of a noise certificate (Form as per Appendix I) shall be
assessed and shall include:

4.2

(i)

4.3

4.4

The noise information determined in accordance with the applicable noise

requirements. This information shall be included in the flight manual, when a flight
manual is required by the applicable airworthiness code for the particular
aircraft.
Concerned Regional Airworthiness Office will issue/ revalidate noise certificate for used
aircraft based on satisfactory evidence that the aircraft complies with requirements which
are at least equal to the applicable standards specified in the ICAO Annex 16 Volume I. For
this purpose, noise certificate granted by other Contracting States may be accepted
provided that the requirements under which such certificate was issued are at least
equal to the applicable standards specified in the ICAO Annex 16 Volume I.
The format of the Noise Certificate is given in Appendix II. The noise certificate will be
issued by an officer delegated the authority of issue/ renewal of Certificate of
Airworthiness for the type of aircraft.

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5.

Duration and continued validity of Noise Certificate

5.1

The noise certificate shall be for an unlimited duration and shall remain valid subject
to:
a) compliance with the applicable type-design, environmental protection and continuing
airworthiness requirements; and
b) aircraft remaining on the register; and
c) the type-certificate under which it is issued remains valid.

5.2

On change of ownership of the aircraft, the noise certificate shall be transferred together
with the aircraft.

6.

Suspension and revocation of a noise certificate

6.1

Upon evidence that some of the condition specified in para 4.1 are not met; the noise
certificate may be suspended or revoked.

6.2

A notice of notice of suspension or revocation of a noise certificate shall be issued

stating the reasons for suspension and revocation.

7.

Record keeping

7.1

Concerned Regional/ Sub-Regional Airworthiness /AED office shall keep records that
allow adequate traceability of the process to issue, maintain, amend, suspend or
revoke each individual noise certificate.

7.2

The records maintained shall include:

a) The documents provided by the applicant;
b) A copy of the certificate including amendments.
c) The records shall be archived for a minimum retention period of six years after the
registration.

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Annexure I

Application for Issue of Noise Certificate

GOVERNMENT OF INDIA
DIRECTORATE GENERAL OF CIVIL AVIATION
1. PARTICULARS REGARDING THE APPLICANT
1.1 Name
Phone:
Fax:

Form CA 2006-1

1.2 Address for communication

e-mail:

2.
PARTICULARS REGARDING THE AIRCRAFT
2.1 Aircraft Registration:

2.2 Aircraft manufacturer:

2.3 Aircraft model:

2.4 Aircraft Serial number:

2.5 Date of manufacture:

2.6 Flight Manual reference:

2.7 Maximum take-off mass:

2.8 Maximum landing mass:

2.9 Engine manufacturer:

2.10 Engine model:

2.11 Engine serial number:

2.12 Noise certification Standards:

2.13 Additional modification incorporated if any for the purpose of compliance with the
applicable noise certification Standards:
2.15 Lateral/ full-power 2.16 Approach
2.17 Flyover noise 2.18 Over flight
2.19 Takenoise level:
level:
noise level:
off noise
noise level:
level:
2.20 ATTACHED DOCUMENTS (as required) (See CAR 21.204)
I hereby certify that the particulars provided in this application are true in every respect. It is
further certified that the aircraft has been maintained as per manufacturers recommendations
and no modification has been carried out which may degrade the noise level while flying.
Date:
Title:
Signature:
Record of Action (For DGCA Use Only)
2. REMARKS: (Examination of the application and the supporting documents for evaluation of
eligibility) Attach additional sheets, if required.
3. INSPECTION OF AIRCRAFT: (if carried out)
Date of Inspection:
Inspecting Officer:
Noise Certificate No.: (issued)

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NOISE CERTIFICATE
Appendix II
GOVERNMENT OF INDIA
OFFICE OF DIRECTOR GENERAL OF CIVIL AVIATION

Certificate No. :

TECHNICAL CENTRE, OPP SAFDARJANG

AIRPORT, NEW DELHI 110 003
1. Nationality &
Registration Marks:

kg.

2.Manufacturer & Manufacturers

designation of aircraft:

3. Aircraft Serial No.:

4. Engine:
5. Propeller Type:
Type:
Model:
Model:
6. Maximum Take-off
7. Maximum landing mass: 8. Noise certification Standards:
Mass:
kg.
9Additional modification incorporated for the purpose of compliance with the applicable noise
certification Standards:
10 Lateral/ full-power
noise level:

11 Approach
noise level:

12.

Flyover
noise level:

13.

Over-flight
noise
level:

14.

Take-off
noise
level:

Remarks:
15.

This noise certificate is issued pursuant to Volume I of Annex 16 to the Convention on

International Civil Aviation, in respect of the above mentioned aircraft, which is
considered to comply with the indicated noise Standard when maintained and
operated in accordance with the relevant requirements and operating limitations.
17.

16.

Date of issue:

Signature:
Name:
Designation/Seal:

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CHAPTER 9
SURVEILLANCE / AUDIT OF APPROVED ORGANIZATION
1.

Introduction:

1.1 DGCA has approved a number of organizations under various categories under Rule 133B.
These organizations are engaged in design, manufacture, maintenance, Continuing
airworthiness Management, testing, fuel storage and distribution, and training. It is
DGCAs responsibility that these organizations, once approved, continue to function in
compliance with the approval standards and are not allowed to degrade from their initial
level of approval. To fulfill this responsibility, surveillance/ audit of approved
organizations is required to be carried out by RO/SROs at least once in a year.
a. Surveillance is inspection of an approved facility or part thereof, carried out at regular
intervals by the Airworthiness offices, to ensure adherence to the laid down
requirements by approved organizations for continued approval of DGCA. By
definition, Surveillance is the monitoring of behaviour. Systems surveillance is the
process of monitoring the behaviour of people, objects or processes within systems,
for conformity to expected or desired norms. Although the word surveillance in
French literally means "watching over", the term is often used for all forms of
observation or monitoring. The word surveillance is commonly used to describe
observation from a distance. In the present context, surveillance may be defined as an
oversight carried out by DGCA and includes Planned Audits and Spot Checks. It is the
examination and testing of systems including sampling of products, and gathering of
evidence, data, information and intelligence.
b. Special Audits are based on safety intelligence and are planned in addition to
Scheduled Audits. Special Audits do not necessarily mean that the Auditee is unfit to
remain in the aviation industry; however, there may be reasons for the additional
scrutiny.
1.2 Spot Checks are product inspections carried out through random checks to observe
processes, and/or inspect aircraft, documents, and records. Spot Checks are designed to
gather information on particular facets of the aviation industry and are usually carried out
independently of an audit. If a spot check is likely to take more than half a day, then a
special audit may be more appropriate.

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Procedure
The process of surveillance will consist of the following elements:
- Planning
- Preparation
- Conduct
- Reporting
- Finalization
- Follow-up Monitoring and improvement

2.1 Planning
(i) It is desired that all the aviation activities of the approved organization are subjected to
surveillance inspection at least once a year. A comprehensive surveillance programme
has been prepared with inputs from all RO/SROs. It has been attempted that all areas
of a manufacture, maintenance, Continuing airworthiness Management, fuel storage
and distribution, and training organization CAR 145 approved maintenance
organization are covered by surveillance. Officers Airworthiness Directorate are
required to keep a note of their assignments and ensure that the assignments are fully
discharged.
(ii) Regional/Sub-regional offices shall prepare an organization-wise calendar of
surveillance activity and provide the same to DGCA Hqrs at the end of year for
preparation of DGCA annual surveillance program for the forthcoming year. The annual
surveillance program will be published in the DGCA website. The surveillance
programme of the entire year may be intimated to the respective organizations with
the proposed dates advising them to carry out their internal audits of the respective
areas, prior to the proposed surveillance inspections.
2.2 Preparation
It is imperative that the surveillance is carried out by teams consisting of at least two
members, the senior being the team leader as per the annual surveillance plan. Due to
certain exigency, deviation from the annual surveillance program may be permitted by
head of the office and the reason to be reflected in the monthly surveillance report. The
teams may comprise of DDAW and ADAW/ AWO or ADAW and AWO. Contracted
consultants may be used as member of Audit team in place of regular officer.
(i) The team should start preparing for the surveillance activity a few days in advance.
The following should be studied:
- Internal audit report of the concerned activity;
- Relevant regulation or other applicable standards;
- Company Expositions and other departmental manuals ;
- Approved documents like Maintenance Programme, MEL, Technical log etc. as
required;

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- All maintenance data

- Previous surveillance findings and action taken information. This may be in the form
of completed/closed audit finding forms or file correspondence.
- Customized checklist etc.
(ii) The QCM/QM/Post holders of the approved organisation may be associated with the
inspection. This is done to enable the organization to provide any clarifications on the
spot and to ensure that the findings are immediately known to the organization.
(iii) During the preparation stage, the Lead Auditor and the Auditors should determine the
depth of sampling required to verify each system. For example where history
indicates that an Organization has adequate systems, a small sampling may be
sufficient to confirm that the situation has not changed. Where history indicates
recurring problems with a system, a greater level of sampling would be appropriate.
2.3 Conduct of Surveillance
(i) The surveillance should be objective, without any bias, with a view to detect any
weakness and deficiency in the practice and procedure followed by the organisation
in the light of the requirements laid down by DGCA/ manufacturer and should be
used as a tool for enhancing airworthiness/ safety standards.
(ii) Prior to commencement of the surveillance, a briefing meeting be held, explaining the
purpose and scope of the surveillance. Open issues of the previous audits,
organizations internal audit findings and corrective actions may also be discussed
during the briefing.
(iii) Inspections will sample the organizations activities. Investigation should be to a depth
that will enable a judgment to be made on the ability of the organizations systems to
deliver a safe and compliant outcome. The method to follow is to determine how
well the organisation accomplishes the process being assessed. To do this, the team
should seek to ascertain whether or not the organizations processes are:
- Managed by a suitable and qualified person and department;
- Supported by policies and procedures (written or informal) that are sufficiently
detailed, and are understood;
- Supported by adequate infrastructure;
- Compliant with legislation;
- Put into practice and achieve their objectives;
- Controlled;
- Measured, reviewed and improved;
- Interfaced effectively with other persons and departments.

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(iv) As the officers are always in the public eye, they are expected to exercise good
judgment and professional behavior at all times while on and off duty. It is imperative
that all the officers be sensitive to the responsibilities and demands of their positions
and be objective and impartial while performing their duties. Officers must conduct
themselves while on-duty or off-duty in a manner that will not cause the public to
question their reliability and trustworthiness in carrying out their responsibilities.
(v) To facilitate comprehensive surveillance / audit, a compilation of checklists covering
most of the engineering related aspects/areas of Organizations approved/ seeking
approval in different Categories by DGCA have been supplied to all officers of
Airworthiness Directorate. This checklist shall be used while carrying out surveillance
/ audit, as per the program drawn out so that the surveillance is comprehensive and
meaningful. The contents of checklists are to be treated as general guidance of DGCA
requiring adherence by approved organizations. The officer may use relevant
regulations, approved organization policy(ies), maintenance data etc. for reference
whenever check lists are found not adequate to cover activities of the organization.
2.4 Collecting Evidence
Evidence is collected during the conduct of an audit with relevant information recorded in
the Audit Worksheet to support the final audit findings. It should be obtained with the
knowledge of the Auditee and verified for correctness and completeness. Evidence
includes:
Oral evidence record date, time, details of conversation on Audit Worksheet;
Notes taken during an audit;
Documents sighted during the audit reference the document and page numbers;
Copies of documents and records verified where necessary for correctness and
completeness.
Photographs (record time, date, place and photographer on worksheet);
Video recordings (record time, date, place and video operator on worksheet); and
Physical evidence such as original document, records or defective parts.

2.5 Discontinuing an Audit

The decision to discontinue an audit must be made by the relevant Head of the Office.
However, in threatening situations, an individual Auditor may discontinue an audit. In
such an event, the Lead Auditor and Head of the Office must be informed at the earliest
opportunity. Events that may prevent an audit continuing include:
The safety of the audit team is at risk;
The objective of the audit becomes unattainable due to access limitations;
Hindrance, harassment or aggressive behavior of the Auditee;

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Non-availability of Auditees key staff; or

Enforcement action is assessed as being more appropriate to discontinuing an audit,
Airworthiness officers must draw the Auditees attention to the delegation of powers
under Aircraft Rules 1937 read with the Government of India then Ministry of Civil
Aviation and Tourism Notification No.: S.O. 727(E) dated the 4th October 1994.

2.6 Finalization
While pointing out the deficiencies, it is important to note that the relevant Regulations /
Standards/Requirements /Expositions /Procedure manual/circulars should be clearly spelt
out. Where deficiencies are not covered by these documents, the same may be treated as
suggestion for improvement. If such deficiencies are serious in nature affecting
safety/airworthiness it should be brought to the notice of Headquarters immediately for
laying down the standards/ requirements if necessary. However, they should be firm in
their decision for upholding rules & regulations/ requirements. Surveillance records must
be kept in a clear manner and provide a chronological history of surveillance activities and
events.
2.7 Reporting
On completion of the surveillance, the deficiencies observed by the inspecting officers
should be listed and discussed in a debriefing meeting with Accountable Manager and/or
relevant Post holder(s) After final discussion, deficiencies noticed shall be listed on
Deficiency Reporting Form, which will have a unique number. For example:
[DRF/ WR/yyyy/Name of the Org. /Issue No. dated dd/mm/yy].
2.8 Deficiency Reporting Form (Form CA-2001)
For every deficiency observed, a deficiency reporting forms (DRF) will be made. If the
organisation has already taken necessary rectification action to the satisfaction of
Airworthiness Office before the de-briefing meeting the same need not be listed in the
DRF. The findings may be classified as Level l and Level 2. For categorization of level of
findings guideline given in AAC no. 2 of 2011 shall be followed.
Resolution of deficiencies observed during surveillance shall be dealt in line with
guidelines as given in Enforcement Circular No. 1/2009. To ensure continued
airworthiness of an operator's fleet during a strike or labour dispute or called by the
personnel of an approved organization, special emphasis shall be placed on the activities
of the organization. A copy of DRF is placed as Annexure.

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2.9 Monitoring
(i) Audit teams must monitor on time receipt of compliance report.
(ii) The audit team leader will review the compliance action and if satisfied may close the
DRF for level-2 findings. However for level-1 findings the DRF to be closed by Head of
the office after discussing the compliance action with audit team leader.
(iii) At Headquarters, a review of surveillance activities of various RO/SROs is taken by the
Director General every month. In the review meeting, the surveillance activities of
various offices for the previous month are discussed.
3.

General

3.1 Authorization Cards for Airworthiness Officers: Authorization cards have been provided to
all officers who need to have access to any place for carrying out any functions of
inspection of aircraft or documents under rule 156 of the Indian Aircraft Rules 1937.
Officers are advised to carry the updated and valid card for carrying out any inspection.
3.2 In case the activities of the organization are being performed continuously round the
clock due to shortage of personnel, our officers should be deployed on shift duties for
effective surveillance, as deemed necessary. It will be the responsibility of the
Regional/sub-Regional office to determine the extent and locations, where additional
surveillance is needed and to make necessary arrangements to depute his officers
accordingly.
3.3 Under no Circumstances Airworthiness Officers shall not express opinions on strike or
labour dispute and issues involved, nor shall any such opinions be expressed in public or
press.
3.4 A report shall be forwarded to Headquarters giving the extent of the operator's plan of
action to comply the regulations during such contingencies. Headquarters should also be
kept informed of any serious deficiencies noticed along with the details of action taken by
the Regional Offices.
4.

Surveillance of Leased Aircraft

4.1 Civil Aviation Requirements, Section 3, Series C part-I lays down the criteria for leasing of
aircraft by Indian Operators.
4.1.1 Indian operator takes a foreign registered aircraft on lease, charter or any similar
arrangement from a person holding AOC issued by another contracting State;
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4.1.3 Indian operator borrows an aircraft on lease from another Indian operator, (for domestic
or international operations).
4.2 While the administrative permissions, including process for permission from Ministry of
Civil Aviation, for leasing of the aircraft is handled by the Air Transport Directorate, the
Airworthiness Directorate shall carry out the surveillance of leased aircraft as long as the
aircraft is operated under AOP issued by DGCA.
4.3 For leased aircraft as per para 4.1.1 and 4.1.2, the surveillance will cover airworthiness
aspects in accordance with the ramp inspection check list. The bilateral agreement under
Article 83 bis of ICAO convention, if signed between the DGCA and State of Operator may
also be examined to define the scope of inspection in each case.
4.4 For aircraft on leased operations as per para 4.1.2, Airworthiness officers will be deputed,
at least once in six month, for carrying out inspections of maintenance facilities where the
aircraft will normally be based in the State of Operator. The CAA of the State of Operator
shall be kept informed of such inspections and local CAA may also be co-opted to
participate in such inspections.

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AIRWORTHINESS PROCEDURES MANUAL

ANNEXURE
GOVERNMENT OF INDIA
DIRECTORATE GENERAL OF CIVIL AVIATION
OFFICE OF THE DIRECTOR OF AIRWORTHINESS
XXXXXXXXXXXXXXXXXX
DEFICIENCY REPORTING FORM (FORM-2001)
1. NAME OF THE
ORGANISATION

2. REFERENCE NO.

3. ISSUE DATE

4. AREA OF
SURVEILLANCE:

5. NAME OF THE RESPONSIBLE MANAGER / QCM

6. DATE OF AUDIT

7. NON-CONFORMITY / DEFICIENCY DETAILS :

8. LEVEL OF FINDING

9. CAR / DOC REFERENCE

11. NAMES OF THE

AUDITOR & TEAM
LEADER

12. SIGNATURE OF THE TEAM LEADER

10. ENCLOSURES

13.
DATE

14. TARGET DATE

RESPONSE OF THE ORGANISATION

15. ROOT CAUSE OF THE DEFICIENCY

16. CORRECTIVE ACTION DETAILS & NUMBER OF ATTACHMENT PAGES

17. NAME OF THE

RESPONSIBLE
MANAGER

18. SIGNATURE OF THE RESPONSIBLE MANAGER

19. DATE

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21. SIGNATURE OF THE QCM

22. DATE

23. COMMENTS OF THE AUDITOR WITH REFERENCE TO THE ACTION TAKEN

24. FINAL REMARKS OF THE TEAM LEADER / HEAD OF THE OFFICE IN CASE OF LEVEL ONE FINDING
( Open / Closed )

25. NAME

26. SIGNATURE OF THE TEAM LEADER / HEAD OF THE

OFFICE IN CASE OF LEVEL ONE FINDING

28. DATE

Instructions:
14. Closure Due Date: Level I - 7 days extendable upto 21 days depending on complexity, Level II - Three months
extendable
upto
six
months,
Level
III
within
reasonable
time
limit
Extension of time limit is not automatic and specific approval of DGCA is required in each case
15. Root cause for non-compliance : Select appropriate reason(s) 1. Lack of organisation's policy / Requirements
2. Lack of documented system / procedure 3. Existing system / procedure ineffective 4. Non-compliance to the
Regulatory / organisation's requirement 5.Inadequate infrastructure 6.Inadequate manpower, 7.Lack of training
/ Responsibility not defined, 8.Personnel non adherence to the requirement
16. Action taken - Corrective action and preventive action should be
separately described
1 If a documented policy/procedure/requirement of the organisation is already in place or a new procedure /
instruction had been issued, attach a copy of the same ( Relevant portion/section only)
2. Whenever a new procedure / instruction / circular is issued, a signed copy of read and sign form should also be
attached
3. For personnel violations enclose the individuals explanation
4. For repeated non-conformance enclose the comments of Accountable Manager along with the action taken.
5. Action taken report should reach the Airworthiness office in advance so as to provide the organisation
reasonable time to complete the corrective and preventive action by the due date, in case the initial action is not
accepted by the auditor.
6. The action taken report need not be submitted with partial closure of a finding or futuristic compliance action
plan, as the same is not acceptable

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CHAPTER 10
ENFORCEMENT ACTIONS
1.

INTRODUCTION

1.1

Rule 61 of Aircraft Rules, 1937 empowers DGCA to grant licence/ approvals/

authorisations for inspection and certification to such persons who are engaged in
maintenance of aircraft/ engine/ aircraft components or item of equipment. Licence
is also issued to Flight Engineers in accordance with Section 'X' of Schedule-II of
Aircraft Rules, 1937. The Airworthiness Directorate of DGCA is vested with the
responsibility of carrying out spot checks/ surveillance to ensure that the
maintenance is carried out in accordance with Aircraft Rules, Civil Aviation
Requirements, various directives issued by DGCA from time to time and
manufacturer's requirements so that safety is not compromised. While carrying out
surveillance, spot checks, if violation of any requirements which could affect safety is
observed, necessary action is required to be taken by DGCA against the erring
personnel as a deterrent to obviate recurrence of similar violation.

1.2

Sub-rule (15) of Rule 61 states that the Central Government may after such inquiry
as it may deem fit and after giving a reasonable opportunity of being heard, cancel,
suspend or endorse any licence, approval or certificate of competency granted
under this rule where it is satisfied that a) The applicant had used unfair or fraudulent means during the qualification
process; or
(b) The holder has obtained the certification privileges by adopting fraudulent
means; or
(c) The holder has failed to carry out required maintenance resulting from own
inspection combined with failure to report such fact to the organisation or
person for whom the maintenance was intended to be carried out; or
(d) The holder has performed work or granted a certificate in respect of work
which has not been performed in a careful and competent manner or was
responsible in any manner that compromised airworthiness of the aircraft; or
(e) The holder has signed a certificate in respect of any matter in contravention of
this rule; or
(f) The holder has issued a certificate of release to service knowing that the
maintenance specified on the certificate of release to service has not been
carried out or without verifying that such maintenance has been carried out; or
(g) The holder has falsified the maintenance records; or
(h) The holder has carried out maintenance or has issued a certificate of release to
service while under the influence of alcohol or any other intoxicating or any
psychoactive substance; or

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It is undesirable for any other reason that the holder should continue to
exercise his privileges granted under this rule.

Further, Sub-rule (10) of Rule 133B of the Aircraft Rules, 1937 states that without
prejudice to the provisions of any rules, the Director General may, after giving a
show cause notice to an organisation or a person and after making such inquiry as
he may deem fit, cancel, suspend or endorse any authorisation or approval or issue a
warning, or an admonition to the Organisation or the person, where he is satisfied
that:(a) the conditions stipulated by the Director General under this rule or under the
civil airworthiness requirements are not being complied with;
(b) the organisation or the person has performed work or granted a certificate in
respect of work which has not been performed in a careful or competent
manner or has performed work beyond the scope of it or his approval or failed
to make proper entries and log books thereof or for any other reason
considered by the Director General as sufficient to cancel, suspend or endorse
an authorisation or approval granted under this rule or to issue a warning or an
admonition.

1.4

This chapter details the procedure to be followed for taking disciplinary action so as
to ensure that proper legal procedure is followed and DGCA actions stand the
scrutiny of any Court of Law.

2.

PROCEDURE

2.1

Any prima-facie violation of DGCA requirements/ manufacturers instructions

committed by a licensed Aircraft Maintenance Engineer/ Flight Engineer/ authorised
or approved person detected during spot checks/ surveillance/ shall be investigated
by the concerned Regional/ Sub-regional Airworthiness office. Usually the
operators/organisations also investigate the lapses and takes action against their
erring employees. Notwithstanding such investigation by the operator
/organisations, independent investigation should also be carried out by the
concerned office by an officer not below the rank- of Asstt. Director of
Airworthiness. The officer is required to carry out the investigation in a careful and
diligent manner so that his views are not influenced by any means such as
investigation report of the operator, personal relationship etc.

2.2

Upon completion, the investigating officer shall prepare and submit a detailed
investigation report along with supporting evidence/ documents. The report
submitted by the investigation officer should be submitted to the Head of office.
The report should always be submitted on file with proper file noting. The Head of
office should decide whether punitive action is warranted against erring person,
depending on the nature of lapses/ violation of rules etc.

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2.3

If punitive action is required for the lapses in accordance with Sub-rule (15) of Rule
61/ 133B of Rule I937, the concerned person shall be issued with a show cause
notice in the form of a memorandum. The memorandum should be issued under the
signature of an officer not below the rank of Dy. Director of Airworthiness. A copy of
the investigation report seeking his explanation for which he has been considered
blameworthy shall be enclosed along with the memorandum. While issuing, the
memorandum, a reasonable period of time of not less than ten days shall be given
to the erring, person to forward his explanation. Upon receipt of the explanation of
the erring person the Head of office shall forward the case to the Headquarters.
While forwarding the case to Headquarters, the complete details of the case
including the circumstances of the event, the lapses of the personnel/ organisation,
details of rules, requirement, procedures which have been violated should be
furnished. The comments/recommendation of the RAO, if any on the reply to showcause notice may also be forwarded to Hqrs. 2.4 At Headquarters, the case
forwarded by the regional/ sub-regional office will be examined and a decision will
be taken on the action to be taken against the erring person/organisation. This
decision will be communicated to the respective office for necessary action.

3.

CONTENTS OF MEMORANDUM
The following information shall be reflected in the memorandum:
a)

b)
c)

d)

4.

Background of the occurrence in which the erring person is found

blameworthy detected during spot check, surveillance or routine inspection
and may relate to inadequate/improper maintenance action, improper
certification or any action resulting in accidents, incidents including ground
incidents, delays/cancellation attributable to the concerned person's actions.
Brief reason for blaming the erring person and the details of rules, regulations
or procedures which have been violated.
Applicable rule of the Aircraft Rules, 1937 (Sub-rule (15) of Rule 61 or Sub-rule
(10) of Rule 133B, as the case may be, in light of which the memorandum is
issued).
Time period to offer comments to the memorandum by the erring personnel
and also action of concerned airworthiness office in case the erring person fails
to offer his comments.

Enforcement Manual
Notwithstanding the above all enforcement actions shall be in compliment to the
relevant chapters of the DGCA Enforcement Manual.

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GOVERNMENT OF INDIA
DIRECTORATE GENERAL OF CIVIL AVIATION
OFFICE OF THE DIRECTOR OF AIRWORHINESS XXXXXXX
File No..
Dated
MEMORANDUM
During a spot check carried out by the representatives of this office on Boeing 737XXX aircraft on XX.XX.XX (Date), it was observed that the fuel manifold installed on APU Sl.
No. XXXX had some unauthorized repair carried out on it.
The above matter was investigated thoroughly and from the records, it was found
that the last installation of the APU fuel manifold and its certification was carried out by Sh.
XXXXX holder of AME license No. XXXX on XX.XX.XX (Date). Such repair was not carried out
in accordance with Chapter 49 of AMM. It was also found that the AME was not approved
to carry out the repair. Sh. XXXXX is therefore considered blameworthy under Rule 61 for
having violated the provision of the Aircraft Maintenance Manual for wrongly carrying out
an unapproved repair in a perfunctory. He is also considered blameworthy under Sub-rule
(14) (c) of Rule 61 for wrongly certifying repair for which he is not approved.
Now, therefore, in accordance with Sub-rule 14 of 61 of the Aircraft Rules, 1937, Sh.
XXXXX hereby issued this memorandum to explain why action should not be taken against
him for carrying out and certifying unauthorised repair stated above.
Sh. XXXXX is hereby advised to offer his comments in this memorandum which must
reach this office within XXX days from the date of issue of this memorandum, failing which
it will be assumed that he has no comments to offer and action will be taken against him as
permitted under the Aircraft Rules, 1937.
A copy of the investigation report is enclosed for reference.

Authorised Signatory
with designation
Encl: Investigation report.
Sh. XXXXX
AME licence No. XXXX
M/s. XYZ Airways
XXXXXX Airport,
XXXXXX (City).

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CHAPTER 12
PROCEDURES FOR CONDUCTING EXAMINATIONS BY REGIONAL/ SUB-REGIONAL DGCA OFFICES

1.

INTRODUCTION

1.1

Central Examination Organisation (CEO), office of the Director General of Civil

Aviation, East Block III, Level III, R K Puram, New Delhi-110066, is responsible for
conducting examinations (online/written/oral) for issue and extension of licences for
Pilots, Aircraft Maintenance Engineers (AMEs), Flight Engineers (FEs), Flight
Dispatchers, Flight Instructor Rating (FIR), Assistant Flight Instructor Rating (AFIR) and
Foreign Aircrew Temporary Authorizations (FATA) etc.

1.2

These examinations are regularly conducted all over the country and therefore require
necessary association of regional and sub-regional offices. These offices are
responsible for arranging the required logistics such as examination venues,
manpower including supervisors, invigilators and examination materials etc for
smooth conduct of examinations in fair manner in the area of their jurisdiction.

1.3

The examinations are conducted as per the schedule and in accordance with
instructions/guidelines published on the DGCA website, the DGCA may instruct to
conduct additional examinations if the need for the same is felt necessary. The
examination schedule shall be declared by CEO and the same will be published on
DGCA website well in advance to give adequate time to the regional and sub-regional
offices and the candidates to prepare for the forth coming examinations.

1.4

This chapter details the duties, responsibilities along with the procedures to be
followed by regional and sub-regional offices for conduction of examinations.

2.

PROCEDURES TO BE FOLLOWED BY REGIONAL AND SUB-REGIONAL OFFICES FOR

CONDUCTION OF EXAMINATIONS

2.1. The procedures, instructions / guidelines can be modified by CEO as per the new
scenarios / challenges faced by the offices during examinations; therefore it is very
important that DGCA offices are well aware of these procedures before conducting
the examination. Following paragraphs explains the designations, duties,
responsibilities and procedures etc to be followed by the regional and sub-regional
DGCA offices for conduction of examinations. The examinations are broadly divided
into conventional written examinations and computer based online examinations.

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WRITTEN EXAMINATIONS
2.2.1 Each examination centre shall be under the charge of a Superintendent of
Examination, who shall be responsible in all respects for ensuring compliance with
the instructions contained herein and those issued by CEO from time to time for
conducting examinations at their respective centre.
2.2.2 The Head of the office or nominated officer (depending upon the available officers
strength) will act as Superintendent of Examination and he should plan and assign
the duties and responsibilities to the officers and staff for conduction of examinations.
2.2.3 The following officers may act as Superintendent of Examination:-.
Director of Airworthiness,
Deputy Director of Airworthiness (in charge),
Assistant Director of Airworthiness (in charge),
Senior most Officer deputed by regional / sub-regional offices where there is no DGCA
office.
2.2.4 In case of non-availability of the above listed officers due to any reasons, the duties of
Superintendent of Examination shall be transferred to the next available senior most
Officer and an official order may be issued for such delegation of duties under
intimation to Director of Airworthiness (CEO).
2.3

DUTIES AND RESPONSIBILITIES OF SUPERINTENDENT OF EXAMINATION

2.3.1 On receipt of the Pre Exam analysis from the Central Examination Organisation
regarding the number of candidates appearing at the respective centres, the
Superintendent of Examination shall finalize the examination venue(s) well in
advance and inform the same to CEO at the earliest preferably via E-mail. The
examination venue(s) should have examination hall(s) which are well ventilated and
illuminated and should be easily approachable by public transport available in the
city. The seating arrangements should have enough space to avoid adoption of any
unfair practice during the examination.
2.3.2 The Superintendent of Examination may supervise / invigilate the examination
himself or may nominate adequate number of supervisor(s) / invigilator(s) for
smooth conduction of examination. In case if there is only one officer at any centre,
he shall bear full responsibility for conducting the examination.
2.3.3 The Superintendent of Examination shall nominate supervisor(s) and
invigilator(s) by issuing an office order indicating the assigned duties and
responsibilities of upcoming examination. There should be at least one supervisor

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and one invigilator for 30 candidates or less and one additional Invigilator for every
15 or less candidates.
2.3.4 The Superintendent of Examination should ensure that the nominated
supervisor(s) shall always be gazetted officer(s) of DGCA and non-gazetted
staff/officials or industry personnel may be deployed as invigilator(s) to assist the
supervisor(s) for smooth conduction of examination, if required. While selecting the
industry personnel preference may be given to the persons with good integrity.
These personnel may be briefed about the procedures of conduction of the
examination.
2.3.5 Superintendent of Examination should ensure that at least one invigilator is
available in each room if examination is conducted in more than one room.
2.3.6 On receipt of the sealed envelopes containing question papers and other
examination material, the receipt of envelopes and its condition of seals should be
checked and acknowledged immediately to the Director of Airworthiness (CEO) by
the telephone and followed by an E-mail.
2.3.7 If the sealed envelopes are wrapped with cloth then only the outer clothing may be
removed to check the conditions of the sealed envelopes.
2.3.8 The details of the question papers as mentioned on the envelope label, without
breaking opening of the envelop seals, should be checked with the candidates
attendance list and any short-fall / discrepancy observed shall be informed to the
Director of Airworthiness (CEO) immediately.
2.3.9 The sealed envelopes containing the question papers should be kept under the safe
custody by the Superintendent of Examination till handed over to supervisors
before the commencement of the examination. He shall take necessary actions to
maintain secrecy of question papers and sanctity of examinations. Any discrepancy
reported / observed should be brought to the notice of Director of Airworthiness
(CEO) immediately.
2.3.10 The Superintendent of Examination in consultation with Director of Airworthiness
(CEO), shall take actions as deemed fit during unforeseen circumstances regarding
conduction of examination in their respective centre.
2.3.11 If use of any kind of unfair means is reported / observed, a report of such incident
(giving full details) shall be forwarded to Director of Airworthiness (CEO) by the
telephone followed by a detailed report.

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2.3.12 On completion of examination, all the sealed envelopes (marked CONFIDENTIAL)

containing the used and unused question papers, used OMR sheets, invigilation
certificates, attendance sheets, admonition notes, objection slips etc shall be
forwarded to Director of Airworthiness (CEO) (by name) via speed post. The speed
post details may be forwarded at the end of each day of examination via E-mail to
Director of Airworthiness (CEO).
2.4

DUTIES AND RESPONSIBILITIES OF SUPERVISOR(S)

2.4.1 Ensure that examination hall is suitable for the purpose, it is well illuminated,
ventilated and is provided with sufficient number of fans in the summer.
2.4.2 Ensure that adequate invigilators have been nominated and they are available on the
day of examination well before the commencement of the examination and are
properly briefed about instructions contained herein and those issued by CEO,
regional and sub-regional offices as applicable.
2.4.3 Ensure that the roll numbers allotted to the candidates as per seating plan are
displayed prominently well before the commencement of the examination outside
the entrance of examination hall.
2.4.4 Ensure that seats are well spaced to prevent use of any unfair means / practices
during the examination. The candidates should be seated as per the seating plan in
the examination hall.
2.4.5 Ensure to maintain accuracy of watch to announce the beginning and end of the
examination along with elapsed time.
2.4.6 Ensure that candidates are admitted to examination hall only after proper identity
verification (as per the identity documents listed by CEO ) before the
commencement of examination.
2.4.7 Ensure to collect the sealed envelopes containing the question papers from the
Superintendent of the Examinations on the day of examination and ensure that
seals as well as the envelopes containing the question papers are not damaged. Any
discrepancy observed should be brought to the notice of Superintendent of the
Examinations immediately.
2.4.8 Ensure that the envelopes are cut opened from the mark CUT OPEN HERE (in the
presence of invigilators), containing the question papers, as indicated on it, without
breaking the original seals, and check the contents, sign the certificate for opening
the envelope.

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2.4.9 Ensure that the admonition note is read out to the candidates in the examination
hall at the beginning of examination for information and strict adherence and ensure
that the candidates comply with the "instructions" as mentioned on question papers,
OMR / answer sheets etc.
2.4.10 Ensure that the OMR / answer sheet should be supplied to the candidates at least 10
minutes before the commencement of the examination.
2.4.11 Ensure that the candidates are instructed to write roll numbers, question paper
reference numbers and other particulars on the question paper, OMR sheets (as
applicable) and announce the correct time to the candidates for commencement of
examination.
2.4.12 Ensure that no candidate uses unfair means and involves in misconduct in the
examination hall as per the instructions / guidelines published on the DGCA website.
If any candidate is found not adhering to these instructions / guidelines his / her
OMR sheet, question paper, other papers, unauthorized documents (if found in
possession), notes, books, note books, any loose papers, unauthorised electronic
device etc. should be seized. A written report of such incident should be made and
his / her OMR sheet, question paper along with his / her statement & the statements
of witnesses, if any, be recorded. All these papers should be handed over to the
superintendent of examinations for further necessary action and the candidate may
be expelled from the examination hall.
2.4.13 Ensure that candidates who arrive late for examination shall only be allowed as per
the time limit specified by the CEO. No extension of time will be given to the late
comers and also no discretion in this regard shall be exercised. The unused question
papers should be sealed as specified by CEO.
2.4.14 Ensure that no candidate leave the examination hall after the commencement of the
examination and till attendance is tallied.
2.4.15 Inform the invigilators to be vigilant and do not leave the examination hall without
his permission.
2.4.16 Inform the invigilators that while signing the OMR sheets, they should check and
ensure that all the particulars have been filled up in the relevant columns of question
paper and OMR / answer sheets by the candidates and the same has also been duly
signed by him.
2.4.17 Ensure that no question paper is taken out of the examination hall by any person.
2.4.18 The candidates shall be discouraged from leaving the examination hall during the
examination. If the candidate requests to leave the examination hall briefly for
attending to the natures call he / she may be permitted. It is desirable to allow only
one candidate at a time and his / her OMR / answer sheet along with the question

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paper may be kept by the supervisor / invigilator during the absence from
examination hall.
2.4.19 Ensure that no candidate are allowed to continue answering after the allotted time is
over. If a candidate persists in doing so in spite of warning, his papers should be
collected immediately and a report should be made to this effect giving relevant
particulars of the candidate and the same may be communicated to CEO for further
necessary action.
2.4.20 Ensure that the candidates hand over the question papers, OMR / answer sheets
immediately at the end of the examination. It should be positively ensured that the
candidates submit question papers, OMR / answer sheets and do not carry away the
same with them.
2.4.21 Ensure that envelopes containing question papers and OMR / answer sheets and the
envelopes (used / unused) received from CEO are properly sealed in the presence of
Superintendent of the Examinations and marked CONFIDENTIAL. The OMR sheets
should be wrapped separately in a plastic cover, with hard board protectors and kept
in a hard / thick cloth cover, paper wise, in such a manner that these sheets do not
get damaged. These covers should be wrapped in marking cloth which should be
stitched, sealed, and dispatched by first available Speed Post facility to the Director
of Airworthiness (CEO) by name.
2.4.22 Ensure that the invigilation certificates, attendance sheets, objection slips ( if any ),
and certificate indicating sealing of the envelopes containing the question papers,
have been properly signed before the same is dispatched to CEO.
2.4.23 Comply with any other instructions given by the Superintendent of Examinations
or Director of Airworthiness (CEO) for smooth conduction of examination.
2.5

DUTIES AND RESPONSIBILITIES OF INVIGILATORS

2.5.1 The invigilators detailed for the examination shall report on time as directed by
supervisor prior to the commencement of the examination.
2.5.2 The invigilators shall follow the instructions given by the supervisors and assist him
for smooth conduction of the examination.
2.5.3 Carry out the identity verification of the candidates as per the identity documents
listed by CEO before the commencement of examination and ensure that only
verified candidates as per the attendance list are permitted to the examination hall
15 minutes prior to commencement of examination.
2.5.4 Ensure that all the candidates present in the examination hall have signed their
presence in the attendance sheet.

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2.5.5 Assist supervisor in opening the envelopes containing the question papers as
indicated on it, without breaking the original seals, and check the contents, sign the
certificate for opening the envelope.
2.5.6 Ensure that each candidate is supplied with only one set of relevant question paper
and OMR / answer sheet and candidates must append his / her signatures and roll
number, question papers reference number as applicable immediately.
2.5.7 The invigilators while signing the OMR sheets shall check and ensure that all the
particulars have been filled up in the relevant columns of question paper and OMR /
answer sheets by the candidates.
2.5.8 The invigilators shall remain vigilant and inform the supervisor immediately about
adoption of any unfair practice during the examination by the candidate(s).The
invigilators shall not leave the examination hall without supervisors permission.
2.5.9 Ensure that the candidates hand over the question papers, OMR / answer sheets
immediately after the time for the examination is over. It should be positively
ensured that the candidates submit question papers, OMR/answer sheets and do
not carry away with them.
2.5.10 Ensure that no candidate leave the examination hall without the permission during
the examination.
2.5.11 Inform the supervisor about the queries raised by the candidates regarding question
paper during the examination and not to answer queries themselves. If required
objection slips (if applicable) may be provided to the candidates.
3.

ONLINE EXAMINATIONS

3.1. Online examinations are conducted with the help of necessary infrastructures
provided by the outside agencies. The CEO finalizes the schedule of examinations
and the same is published on the DGCA website for information of all concerned.
3.2. Though Chief Controller of Examination (CCOE)/ Director of Airworthiness (CEO)
co-ordinates with the outside agencies for the availability of examination halls /
venues, the regional and sub-regional offices shall confirm (via E-mail to CCOE)
availability of the required infrastructure at the venue(s), as intimated by CCOE.
3.3. The regional and sub-regional offices shall participate in the mock test as directed by
CEO which is carried out prior to the actual examination and inform any technical
difficulties observed during the mock test.

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3.4. The head of the regional and sub-regional offices shall ensure that adequate
invigilators (at least one invigilator for every 20 candidates) have been appointed and
they are available on the day of examination well before the commencement of the
examination and are properly briefed about instructions issued by CEO, as applicable.
3.5.

DUTIES AND RESPONSIBILITIES OF CONTROLLER OF EXAMINATION (COE)

3.5.1. The head of the office or nominated officer will act as a Controller of Examination
(COE). The following officers may act as Controller of Examination (COE):Director of Airworthiness,
Deputy Director of Airworthiness
3.5.2. The Controller of Examination (COE) shall ensure smooth conduction of online
examination at their respective centre/venue.
3.5.3. The Controller of Examination (COE) shall provide necessary material, instructions,
login ID, passwords etc received from the Chief Controller of Examination (CCOE)/
Director of Airworthiness (CEO) to the invigilators ( if required) for smooth
conduction of examinations.
3.5.4. The Controller of Examination (COE) shall forward a detailed report on incidents in
use of any kind of unfair means to the Chief Controller of Examination (CCOE) /
Director of Airworthiness (CEO) by the telephone followed by an E-mail.
3.5.5. The Controller of Examination (COE) shall in consultation with the Chief Controller
of Examination (CCOE) / Director of Airworthiness (CEO) take actions as deemed
fit during unforeseen circumstances regarding conduction of examination at their
respective centre/ venue.
3.5.6. The Controller of Examination (COE) shall familiarize himself with the instructions
and guidelines issued by CEO from time to time prior to the conduction of
examination.
3.5.7. The Controller of Examination (COE) shall maintain accuracy of watch as per the
server timings and to announce the beginning of the examination.
3.5.8. The Controller of Examination (COE) shall ensure that candidates are admitted to
examination hall after proper identity verification (as per the identity documents
listed by CEO ).
3.5.9. Ensure that no candidate uses unfair means and involves in misconduct in
examination hall as per the instructions / guidelines published on the DGCA website.
If any candidate is found not adhering to these instructions / guidelines his / her
unauthorized documents (if found in possession), notes, books, note books, any

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loose papers, unauthorised electronic devices etc. should be seized. A written report
of such incident should be made along with his / her statement & the statements of
witnesses, if any, be recorded. All these papers should be forwarded to CCOE for
further necessary action and the candidate examination may be terminated in
consultation with CCOE and thereafter the candidate shall be expelled from the
examination hall.
3.5.10. The Controller of Examination (COE) shall ensure that candidates who arrive late
for examination shall only be allowed as per the time limit specified by the CEO. No
extension of time will be given to the late comers also no discretion in this regard
shall be exercised.
3.5.11. The Controller of Examination (COE) should inform the invigilators to be vigilant
and do not leave the examination hall without his permission even for a brief period.
3.5.12. Comply, with any other instructions given by the Chief Controller of Examination
(CCOE) or Director of Airworthiness (CEO) for smooth conduction of examination.
4.

DUTIES AND RESPONSIBILITIES OF INVIGILATORS

4.1. The invigilators detailed for the examination shall report on time as directed by
Controller of Examination (COE) prior to the commencement of the examination.
4.2. The invigilators shall follow the instructions given by the Controller of Examination
(COE) and assist him for smooth conduction of the examination.
4.3. The invigilators shall ensure that roll numbers allotted to the candidates are displayed
prominently well before the commencement of the examination outside the entrance
of examination hall.
4.4. The invigilators shall ensure that computer systems are well spaced to prevent use of
unfair means by the candidates during the examination and the seating arrangement
for the candidates in the examination hall is as per the seats allotted to the
candidates.
4.5. The invigilators shall read out the necessary instructions at the beginning of
examination and to ensure that the candidates comply with the instructions in the
examination hall / venue.
4.6. Carry out the identity verification of the candidates as per the identity documents
listed by CEO before the commencement of examination and ensure that only verified
candidates as per the attendance list are permitted to the examination hall.
4.7. The invigilators shall remain vigilant and inform the COE immediately regarding
adoption of any unfair practice during the examination by the candidate(s).The
invigilators shall not leave the examination hall without COE permission.

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4.8. Ensure that candidate leave the examination hall only after obtaining permission from
COE/invigilator.
4.9. Ensure that all the candidates present in the examination hall should sign their
attendance in the attendance sheet.
4.10. Ensure that no candidate leave the examination hall after the commencement of the
examination and till attendance is tallied.
4.11. The candidates shall be discouraged from leaving the examination hall during the
examination. If the candidate requests to leave the examination hall briefly for
attending to natures call he/she may be permitted. It is desirable to allow one
candidate at a time.

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CHAPTER 13
PROCEDURES FOR EXAMINATIONS TO BE CONDUCTED BY CENTRAL EXAMINATION
ORGANIZATION (CEO)
1.

INTRODUCTION

1.1 Central Examination Organisation (CEO), office of the Director General of Civil Aviation,
East Block III, Level III, R K Puram, New Delhi-110066, is responsible for conducting
examinations (online/written/oral) for issue and extension of licences for Pilots,
Aircraft Maintenance Engineers (AMEs), Flight Engineers (FEs), Flight dispatchers,
Flight Instructor Rating (FIR), Assistant Flight Instructor Rating (AFIR) and Foreign
Aircrew Temporary Authorisation (FATA) etc.
1.2 The above is required to be carried out in an efficient manner and within a given time
frame maintaining the utmost secrecy and sanctity of examinations.
1.3 All the officials posted at Central Examination Organisation (CEO) should be fully aware
of the procedures and regulatory requirements issued from time to time and shall
strictly adhere to.
1.4 This chapter details the duties, responsibilities along with the procedures to be
followed by officials posted at Central Examination Organisation (CEO) for conducting
the examinations.
2.

SCHEDULE OF EXAMINATIONS

2.1 Though the examinations are generally conducted as per the schedule published on
DGCA web site, however DGCA may conduct additional examinations, if felt necessary.
The examination schedule shall be declared by CEO and the same will be published on
DGCA website well in advance giving adequate time to the regional and sub-regional
offices and the candidates to prepare for the forth coming examinations.
3

ALLOTMENT OF COMPUTER NUMBERS

3.1 Each candidate requires a unique alphanumeric computer number to appear in any
examination conducted by CEO. The candidate may submit an application for
allotment of computer number either on-line or by applying in the application form
given in relevant CARs. In both the cases the hard copy of application duly signed need
to be forwarded to CEO along with the requisite documents (by speed post only) in
support of claims made in the application. The instructions/guidelines for applying
Online for allotment of computer number shall be published on DGCA web site from
time to time.
3.2 Applications received in CEO shall be scrutinised by staff/officer and computer
numbers shall be allocated to the eligible candidates who meets the requirements as
laid down in the relevant CARs under signature of the concerned officer.

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3.3 A list of candidates who are allotted/rejected computer number shall be brought to
the notice of Director of Airworthiness (CEO) and displayed on the DGCA website. The
reasons for rejection shall be indicated in the list published on DGCA website in order
to avoid the repetition of shortcomings in the applications by the candidates.
3.4 In case of on-line submission of application this information is automatically forwarded
to the candidates on his registered e-mail address. The hard copy of the applications
for computer number generation will be preserved as permanent document at CEO.
4

ALLOTMENT OF ROLL NUMBERS

4.1 The candidates who have been allotted computer numbers may submit on-line
applications for on-line/written/oral examinations. However, these candidates shall
submit a print out of application duly signed by them to the CEO. Candidates can also
submit applications, complete in all respect in paper form.
4.2 In both the cases, the application, complete in all respect as per relevant CARs, along
with the requisite fee and supporting documents is required to reach CEO, by speed
post, within the prescribed date as published on DGCA website for a particular session.
4.3 On receipt of complete application along, with requisite fee and supporting
documents, the same will be segregated by the staff and checked for submission of
the requisite fee. These applications shall then be scrutinised by officers and
candidates who meet the requirements of the relevant CARs will be allotted the roll
numbers to appear in the respective examinations. The roll numbers so allotted shall
be intimated to the candidate via registered e-mail address and/or by publishing the
same on the DGCA website.
4.4 The rejected applicants should also be intimated in the similar manner indicating the
reasons of rejection.
4.5 The applications shall be preserved for a period of one month from the date of
declaration of results of the concerned examination, thereafter these applications may
be destroyed and record maintained to this effect.
4.6 The candidates are required to submit their applications within the given time limit
indicated on DGCA website by the CEO.
4.7 CEO shall not entertain any request from the candidates for change of centre ,
category, paper, date and time of examination.
5.

Preparation of Question Papers (Written Examination)

5.1

The designated officers shall prepare the question papers for a particular session of
examination as directed by Director of Airworthiness (CEO).

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The designated officers shall prepare any particular question paper taking reference
from minimum of three different sources for written examination. Thereafter the
particular question paper shall be typed by the designated official in a dedicated
computer (password protected) at a designated restricted area under the supervision
of designated officers. The question paper so typed shall be password protected by
the designated officers.
5.2

It should be ensured by the designated officers that the dedicated computer used for
typing the question paper has devices such as all USB ports, CD/DVD drives and floppy
drives etc. deactivated and disabled.

5.3

The designated officers shall ensure that the typed questions are vetted for
correctness. The reference material shall be immediately sealed and preserved.
Thereafter the required number of different sets of question paper shall be prepared
and protected in the designated computer under the password of minimum of two
different officers.

5.4

The designated officers shall take the print out of the different sets of the question
paper (Key question paper) on the day of printing process by connecting the dedicated
printer and enabling the printer port of the dedicated computer. The printer should be
disconnected and the printer port should be disabled immediately after taking the
print out of the different sets of the question paper. Thereafter the dedicated
computer shall be shut down.

5.5

The designated officers shall take analysis report of the number of candidates
appearing for a particular question paper and accordingly print the required number
of different sets of question papers.

5.6

The designated officers shall ensure that the required number of different sets of
printed question paper are sealed in the envelopes as per the centre wise analysis of
the candidates. The envelope filling report is required to be maintained in a register.
A question paper of each set and the key question paper shall be sealed and preserved
immediately after the envelope filling process is completed.

5.7

The designated officers shall ensure that the secrecy and sanctity of examination is
maintained while preparing, typing, vetting, printing and filling of the question paper.
A register should be maintained indicating the name(s) of the officer(s) and staff
involved in these activities on day to day basis.

5.8

The designated officers shall immediately destroy the question paper pages if
inappropriate or excess question paper printing is noticed. The officers shall
continuously monitor the printing machines and the area for any jammed, loose or
leftover papers.
All the above activities shall be performed in the presence of at least two officers and
record maintained.

5.9

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6.

Preparation for Online examination

6.1

The Director of Airworthiness (CEO) in consultation with the service provider shall
finalise the schedule of online examination and publish the same on DGCA web site.
Thereafter the candidate/ CEO shall book the slots for individual candidates batch/
date/ venue wise.

6.2

On completion of the slot booking, CEO shall publish the list of admitted candidates
along with the date, time and venue of examination, Instructions & guidelines for the
candidates, on DGCA web site. Thereafter the details of the candidate shall be pushed
from pre examination to examination module of online examination system and shall
verify the same with the list of admitted candidates.

6.3

The Director of Airworthiness (CEO) shall forward the attendance sheets of candidates
along with instructions and guidelines for COEs to the respective Regional/ Sub
regional offices.

6.4

The Director of Airworthiness (CEO) in consultation with the service provider shall
ensure conduction of mock test at all the centres prior to the examination.

6.5 The Director of Airworthiness (CEO) shall inform the respective Regional/ Sub
Regional offices regarding the required hardware, infrastructure, network and other
facilities.
6.6 The Director of Airworthiness (CEO) shall obtain details of officials who shall be acting
as COEs during the examination for a particular venue from the concerned Regional/
Sub-regional offices.
6.7 The Director of Airworthiness (CEO) shall assign the log in id, password and site master
password for the respective COEs prior to the examination and shall intimate the same
to the concerned COEs on the day of examination.
6.8 The Director of Airworthiness (CEO) on the day of examination shall fetch the
candidate from the online examination module for the particular day and start the
required examination process.
6.9 The question papers are automatically generated by the computer software from the
question bank available in the computer data base on random basis. This type of
question papers do not appear in physical forms and the questions are posed to the
admitted candidates appearing in the question papers at the time of examination on
their computer screen only during the allotted examination period. The officers at
CEO need to monitor the ongoing examination activities on the computer screens
and provide necessary troubleshooting (if any) to the COEs of different venues.

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Packaging and Dispatch of Examination Materials to Examination Centre (Written

examination )

7.1 The question papers are required to be packed in the envelopes keeping in mind
examination centre, schedule, number of admitted candidates, subject, mixed sets etc.
This information need to be depicted on the envelopes clearly as it will help in
opening the required sealed packets only on the day of a particular examination by the
respective Regional/ Sub-regional offices.
7.2 The number of question papers shall be counted by the officers before placing in each
envelope. These envelops should be closed by staples and sealed with sealing wax and
a transparent tape is put on the top of all the seals in length and breadth so as to
ensure that seals are intact and easily identified.
7.3 These envelopes should be marked as SECRET and CUT OPEN HERE mark to
facilitate opening of the envelopes. The sealed envelopes will be grouped centre wise.
All the grouped envelopes of each centre should be packed in the cloth covers (outer
cover) stitched and sealed along with the forwarding letter containing the instructions
and serial number of envelopes.
7.4 All the sealed cloth covers (outer covers) should have the serial numbers and name of
centre written on the top of these covers. The serial numbers of all outer covers
should be recorded in the register against each centre.
7.5 The examination material such as question papers, OMR sheets, attendance sheets,
important instructions etc. shall be packed in suit cases centre wise for onward
dispatch to the respective examination centres. These suitcases shall bear the address
of the officer in charge of the respective regional/ sub-regional offices and security
certificate signed by the designated officer. These suit cases shall be numbered and
record maintained to this effect.
7.6 The Director of Airworthiness (CEO) will depute officers for hand carrying the
examination material. The officer posted at CEO shall brief these officers about
material (question papers, OMR sheets, attendance sheets, important instructions etc)
while handing over the sealed packets/suitcases to them. It is important that the CEO
official gets the receipt of sealed packets/suitcases signed by these deputed officers.
The deputed officers shall be briefed about the sensitivity and sanctity of examination
and their responsibility of carefully carrying the examination material and its handing
over to the concerned head of the regional /sub-regional offices.
7.7 The information of deputed officers shall be conveyed to the regional / sub-regional
offices well in advance via e-mail for providing necessary facilitation.

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7.8 The officers at CEO should check that sealed packets/suitcases have reached their
destination and its receipt has been acknowledged from the officer in-charge of
regional/ sub-regional office via e-mail before the examination.
7.9

On the days of examination, the officers at CEO are required to be in contact (via
telephone, e-mail etc) with the officer in-charge of regional/sub-regional office and coordinate for smooth conduct of examinations.

Receipt of examination materials from examination centre

8.1 The examination centres forward the sealed packets containing question papers along
with used OMR/answer sheets, other examination related material such as attendance
sheets, invigilation certificates, objection slip etc. via speed post to CEO. In case of non
receipt of papers from the examination centres in time, the Director of Airworthiness
(CEO) should take up the matter with the concerned regional/sub regional office. In
case of online examination it should be ensured that the respective regional/ subregional offices have forwarded the attendance sheets and invigilation certificates.
8.2 The officers at CEO should check the received sealed packets/bundles and tally the
speed post numbers received from regional/sub-regional airworthiness offices. The
officers should check that the seals are intact and the packets/bundles are not
damaged.
8.3 After all the sealed packets/bundles are received the designated officers shall examine
these packets/bundles, certificates of sealing, counting of used/unused question
papers (number of question papers received from the various examination centres
should tally with the number of question papers dispatched as per the record register),
used OMR / answer sheets, attendance sheets, objection slips, seating plan etc. It
should be ensured that the used OMR / answer sheets and used/unused question
papers and list of absentees tally with the records maintained therein and a record
shall be maintained for these tasks. The officers will also ensure that the original
sealed packet covers sent from CEO have been received back, the covers have been
opened at the place mentioned therein and the seals put by CEO are intact. In case of
any suspicion, the matter should be reported preferably in writing to the Director of
Airworthiness (CEO) who will take appropriate action, as deemed fit and record his
decision.
8.4 All sealed packets of used OMR / answer sheets and used/unused question papers
should be segregated and kept under the safe custody in CEO till the date of scanning
of OMR is finalized. The used/unused question papers should be arranged and kept in
almirah which should be locked and sealed till the same are shredded.

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Procedure for evaluation of used OMR / answer sheets

9.1

The procedure for evaluation starts with the preparation of Master answers and
Master OMRs and / or evaluation of the answer sheets of the pilots performance
examination. The evaluation and declaration of results should be carried out at the
earliest or within four weeks from the date of examination.

9.2

The designated officers shall prepare Master Answers (each set) with the help of the
reference material. The Master Answer for each set of Master question papers should
be transferred to Master OMR sheets (each sets), which are used in OMR scanning
machine for evaluation. The Master question paper with answers and the Master
OMR sheet shall be cross checked by another officer. A list of examiners for evaluation
of answer sheets for pilots performance papers shall be maintained by the designated
officers. The Director of Airworthiness (CEO) shall decide and invite them at CEO for
evaluation of answer sheets.

9.3

If the objections slips are raised by the candidates, these should be reviewed by
designated officer and a decision will be taken in consultation with the Director of
Airworthiness for any benefit / grace marks to be given for valid objections. A record
to this effect shall be maintained.

9.4

The OMR scanning process including the opening of the sealed OMR envelopes shall
be carried out under the supervision of the designated officers and the persons
Contracted for scanning operation. A record of the scanning process indicating
number of OMRs scanned and examination / centre details shall be made on day to
day basis. Each scanned OMR shall have the scan date, scan sequence number and the
score / marks obtained by the candidate. After completion of scanning a hard copy
print of the scan data shall be taken which should be signed and sealed immediately. A
soft copy of the scan data shall be taken and uploaded on the examination data server
for further result processing.

10

Processing and Declaration of results

10.1 The results shall be processed by the designated officers for making it error free by
removing the inconsistencies such as duplicate roll numbers, absentee mismatch,
wrong question paper reference numbers, wrong roll numbers etc.
10.2 After processing the result a print of the final list shall be taken and compared with
the hard copy of the scan data for its correctness. Thereafter the result shall be posted
on the DGCA website. No result cards will be issued to the candidates.
10.3 The result of candidates, who have used unfair means during the examination, shall be
withheld till finalization of their case for disciplinary action. Also, the result of the
candidates whose OMRs answer sheets could not be evaluated due to their mistakes

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in filling the correct particulars in the OMR answer sheets shall be indicated as NOT
EVALUATED in the result list.
10.4 In case of online examination the candidates are provided with their results on the
computer screen as soon as they complete their examination. On completion of the
Online examination the result is recorded and pushed from examination module to
the post examination module. A result is also displayed on the DGCA website.10.5
After posting of the final result on the DGCA web site two copies of the master result
register for each session shall be printed and each page of this register shall be
authenticated by the designated officer with his signatures and stamp. One copy of
the duly authenticated result register shall be forwarded to Directorate of Training
and Licencing / Directorate of Airworthiness (as applicable). This register shall be
preserved in CEO for the future reference at least for a period of ten years.
11

Preservation of Question Papers, OMRs / answer sheets and other examination

related material

11.1 The OMRs / answer sheets along with the attendance sheets of each session of
examination shall be preserved for a period of one year from the date of declaration
of result thereafter the OMRs / answer sheets shall be destroyed and record
maintained to this effect. However the scanned images of OMRs should be preserved
for future reference.
11.2 One copy of each set of question paper used in the examination for each subject /
paper shall be preserved for a period of one year from the date of declaration of
result. However, the remaining question papers (used / unused), invigilation
certificate and Objection slips (if any) of each session of examination may be
destroyed after one month from the date of declaration of the result. A record to this
effect shall be maintained.
12

Development of Question Bank

12.1 The question banks have been developed for various examinations conducted by CEO.
These banks are having questions framed by subject matter experts in DGCA or
aviation industry. The question bank shall be periodically reviewed and updated.
12.2 The following points should be kept in mind while framing the questions:
a. The language must be simple and direct.
b. The correct answer for each question must be clearly marked.
c. The questions must be on the topics covered under the syllabus for each
examination;
d. In order to keep the question bank updated, fresh questions shall be added to the
question bank regularly. Director of Airworthiness (CEO) should approach the
experts within the department and the industry for augmentation of the Question
bank. A list of subject matter experts should be maintained.

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CHAPTER 14
GUIDELINE FOR FOLLOWING ICAO ANNEXES/ GUIDANCE MATERIAL
1.

Introduction:

1.1

CAR Section 2 Series A Part IV broadly gives the airworthiness regulation and
safety oversight of engineering activities of operators.

1.2

DGCA as a signatory to ICAO Convention 1944 is required to lay down standards

and procedures for ensuring compliance with various airworthiness/operational
requirements and carry out continuous monitoring of all approved organizations.
These regulations are primarily based on the Standards and recommended
practices (SARPs) issued by ICAO in its various Annexes but not limited to Annexes
1, 6 and 8. Where required, ICAO guidance material contained in ICAO Documents
Airworthiness Manual (Doc 9760), Airworthiness Technical Manual (Doc 9051),
Procedures for an Airworthiness Organization Manual of (Doc 9389), Procedures
for Operations Inspection, Certification and Continued Surveillance, Manual of
(Doc 8335), Preparation of an Operations Manual (Doc 9376) etc. is also used in
laying down these regulations.

1.3

This Chapter gives the guideline to be followed by the officers at DGCA

headquarters on receipt of amendment to ICAO Annexes/documents for
incorporating the same in DGCA regulations/requirements. DGCA Headquarters is
also required to forward amendments and latest checklist of Annexes 1, 6 and 8
biannually to all Regional Airworthiness Offices.

2.

PROCEDURE :

2.1

Whenever an amendment to an ICAO Annex is received, the same will be

incorporated in headquarters copy of the Annex. Similarly, amendment to ICAO
guidance material/ documents shall be incorporated in the headquarters copy of
the document.

2.2

The amendment will be studied in Headquarters in light of existing Rules/CAR

requirements. Special emphasis will be laid on Standards/Recommended Practices
which may warrant amendment in Aircraft Rules/CAR. The amendment to the CAR
shall be within the framework of the existing Rules.

2.3

Amendment to CAR shall be in accordance with procedure given in CAR Section 2

Series A Part II.

2.4

SARPs which are not acceptable/ feasible to comply shall be notified as

Differences to ICAO in coordination with the Directorate of Information and
Regulation.

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2.5

It shall be ensured that the effective date of the applicability of the amendment to
the Annex is adhered.

2.6

ICAO Annexes and Documents are available in DGCA intranet.

3.

Notwithstanding above , guidelines for managing ICAO Annexes as laid down in

ICAO Annex Management Manual shall be followed.

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CHAPTER 16
CERTIFICATE OF COMPETENCY
1.

Introduction
Welding, NDT are skillful operations requiring continuous effort on the part of a operator
to maintain an acceptable level of skill. Making of sound welded joints / correct
interpretation of NDT result is essential to the airworthiness of an aircraft and it depends
largely on the competency of the operator.
Keeping in view the above this chapter lays down the procedures to be followed by the
Regional / Sub-regional officers for approving operators in respect of welding / NDT
structure of aircraft and aero engines parts, as prescribed in Civil Airworthiness
Requirements Series L Part XIV, and should be read in conjunction with it.

2.

Procedure
The applicants desirous of being issued with Certificate of Competency should forward
their applications for the issue/renewal of the certificate through their employer. The
application for renewal of a welders certificate must reach Regional Offices at least six
weeks prior to the date of expiry of the certificate. Within a week of the receipt of the
application for the issue/renewal of certificate it may be scrutinized for its eligibility in
accordance with the Civil Aviation Requirements Series L part XIV. The applicant for grant
of certificate for welding may be called for request test to fabricate test pieces, under the
supervision of an officer of the Regional/Sub-regional Airworthiness Office, and the test
pieces when completed, should have relevant identification marks stamped on them, and
be forwarded immediately thereafter along with a Performa (Appendix to Civil Aviation
Requirements Series L Part XIV) duly filled in respect of the applicant:
a) Director of Research & Development, DGCA, Technical Centre, Opp. Safdarjung Airport,
New Delhi - 110003. or
b) Chief of Laboratory & Metallurgy, Central Laboratory, Hindustan Aeronautics Ltd.,
Bangalore / Lucknow/ Kanpur. or
c) Any Laboratory equipped for the aforesaid purpose approved by headquarters.
After receipt of satisfactory test report from the approved laboratory as stated above, the
Certificate of Competency (copy attached) will be issued or renewed valid for a period of

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six months and restricted in scope corresponding to the successful completion of test
sample/ samples.
An applicant desirous of obtaining C of C for NDT shall apply to concerned Regional/ SubRegional office on prescribed form as given in the CAR. On being satisfied that the
applicant meets the requirements with regard to age, qualification, experience, vision and
skill, as detailed in CAR, he may be issued with a Certificate of Competency covering the
relevant NDT technique by the Regional Airworthiness office.
The Certificate of Competency in respect of each group shall be issued under the
signatures of the Dy. Director of Airworthiness Regional/Sub-regional offices. Subsequent
renewals in respect of each group can be carried out by an officer not below the rank of
an Asstt. Director of Airworthiness.
All issues of welders certificate shall be so numbered that they will indicate the name of
the region, name of the concerned material group, method of welding (i.e. Oxy- Acetylene
or Arc), serial number of the welder in that region. C of C code allotted for NDT shall bear
suffix N to denote NDT.

3.

Maintenance of Records
All the records pertaining to skill test and production of certificate of competency shall be
retained in the concerned regional/sub regional office.
The records pertaining to approved welders/NDT Operator/ chemical plating operator
should not only indicate their issues and subsequent renewals but should also be
maintained material group wise (for welders).
All records pertaining to certificate of competency shall be retained throughout the
validity of certificate of competency and atleast five years beyond its expiry.

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CHAPTER 17
ISSUE/ENDORSEMENT/RENEWAL OF AME LICENSES
1.

Issue of AME License

1.1 The AME License in various categories and sub categories as per the revised Rule 61 of
Aircraft Rules 1937 will be issued at DGCA headquarters.
1.2 Candidates meeting the requirements laid down in CAR Section 2 Series L/CAR 66 shall
apply to DGCA headquarters on the prescribed form, as applicable, for issue of
License(s) along with the attested photocopies of supporting documents.
1.3 The application shall be processed at the Headquarters as per the checklist. While
issuance of the Licenses it must be ensured that the candidate:
a) has completed the age of 18 years.
b) has passed 10+2 with Physics, Chemistry and Mathematics from a recognized board
or Association of Indian Universities (AIU).
c) has passed the written examination as specified in CAR Section 2 Series L/ CAR 66.
d) shall produce medical certificate on requisite form from a doctor holding at least an
MBBS Degree that he does not have any physical disability and color blindness.
1.4 Proof of Age 10th standard certificate from a recognized board or its equivalent or the
Birth certificate issued by municipal corporation /committee shall be the documents
acceptable as proof of age.
1.5 Educational qualification - 12th Standard Certificate from a recognized board or a
Diploma certificate recognized by AICTE or any certificate acceptable to DGCA as
equivalent qualification.
1.6 Result sheets The result cards of applicable paper/module issued by CEO and duly
attested by DGCA officer.
1.7 Result sheet of skill test issued by regional/sub regional airworthiness office.
1.8 After issue, the office copies of the licenses will be forwarded to respective
Regional/Sub regional Offices where skill test was performed.
2.

Procedure for the change of an aircraft maintenance engineer's license to include an

additional category or sub category type rating or group rating.
a) Procedure for the change of an aircraft maintenance engineer's license to include an
additional category or sub category type rating or group rating as granted under
applicable CAR will be carried out by the Regional/Sub regional Offices.
b) The endorsements in the licenses shall be signed by an Officer not below the rank of
Dy. Director of Airworthiness.

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c) The Officer signing the endorsements should invariably indicate the date on which
the endorsement is made, in the original as well as in the office copies of the license.
3. Renewal of AME License
3.1 CAR Section 2 Series L/ CAR 66 lays down the procedure for renewal of AME license.
The AME license may be renewed by a regional/Sub-regional office provided the
applicant meets the following conditions:
(a) An application on applicable CA Form along with the requisite fee is submitted
by the applicant in time.
(b) Registered Medical Practitioner has certified that the applicant has no physical
disability.
(c) The applicant has remained engaged for periods totaling at least 6 months
during the 24 months preceding the date of application in an organisation.
3.2 No action for any inspection failure is pending against the applicant, if so, then the case
may be referred to Headquarters.
3.3 In the case of an expired license, appropriate action corresponding to the period of
expiry, as detailed in CAR Section 2 Series L/ CAR 66 may be followed.
3.4 Renewal of AME license may be affected by Director of Airworthiness / Deputy Director
of Airworthiness / Assistant Director of Airworthiness.
3.5 Copy of the change/renewal of an aircraft maintenance engineer's license shall be
forwarded to DGCA headquarters for file.
4.

General
(a) Renewal of Indian AME license of the applicants employed in foreign countries
will be affected at DGCA Headquarters.
(b) Renewal of the AME license in respect of retired airworthiness officers will be
initially done by Headquarters and subsequently by the concerned regional
airworthiness offices.

5.

Maintenance of Records
Records pertaining to licensing of AME are kept by DGCA for traceability and
accountability purpose

5.1

Examination related records

a) Records pertaining to Basic Knowledge exam are kept in Central Examination
Organisation (CEO).

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b) Records pertaining to skill test are kept in Regional/Sub regional offices.

c) Examination related records are to be retained for atleast 5 years after the date of
examination.
5.2 Issue/Change of AME License related records
a) Records pertaining to production of license are kept in DGCA, headquarters.
b) Records pertaining to subsequent change/renewal in AME license to include are to
be kept in concerned regional/sub regional office.
5.3

AME Records
After issue of AME license, the office copies will be retained in headquarters and
concerned regional/sub regional office as AME records. Besides office copy of license,
Aircraft Maintenance Engineers record will contain day-to-day correspondences,
including the records enforcement actions.

5.4

All the records mentioned above in point (5.2) & (5.3) shall be retained throughout the
validity of AME license and atleast five years beyond the expiry of license.

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CHAPTER 18
ISSUE/ RENEWAL OF SFE/FE LICENCES AND CHECK FE APPROVALS
1.

Introduction

1.1

Requirements for the issue/renewal of Student Flight Engineer (SFE) and Flight Engineer
(FE) license are laid down in section W & X respectively under Schedule II of Indian
Aircraft Rule 1937.
This chapter lays down the procedure to be followed for the issue/renewal of SFE/FE
licenses.

1.2

2.

Student Flight Engineer License

2.1

Issue
The SFE license valid for a period not exceeding 5 years shall be issued under signature of
Deputy Director at Headquarters after ensuring compliance with the following
requirements.
a) The candidate has been examined by a Medical board under Rule 39-B of Indian
Aircraft Rule 1937. The report has been assessed as fit for issue of license by JD(MS)
Headquarters.
b) The Candidate has passed paper I (General) and Paper II (Specific) of the Technical
Examination on the type of aircraft.
c) Necessary fee under Aircraft rule 48 has been received.

2.2

Renewal
License may be renewed under the signature of an officer not below the rank of Asstt.
Director of Airworthiness for a period of five years..The responsibility of keeping the
medical examination current (i.e. 24 months) lies with the holder of SFE License and he/she
shall produce the same for preceeding years at the time of renewal.
If applicant has been medically examined during thirty days immediately preceding the
date of expiry of the license, the full period of validity may be allowed from the date of
expiry.

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2.3

Extension
License may be extended by a person not below the rank of Deputy Director of
Airworthiness to include an additional type of Aircraft after ensuring that the applicant has
passed paper II (specific) of the Technical Examination on the type of aircraft for which
extension of rating is desired and further receipt of fee under Aircraft Rule 48.

3.
3.1

Flight Engineer License

Issue
The License shall be issued under the signature of Deputy Director at Headquarters after
ensuring compliance with the following requirements;
a) Student Flight Engineer License on the type of aircraft is current;
b) Operators request for the issue of license has been duly recommended by the
concerned Regional Airworthiness Office in terms of para 1 (c) (experience) and 1(d)
(skill) under Section X Schedule II;
c)
The applicant has passed Paper III (Performance) of the Technical Examination of the
type of aircraft;
d) Experience certificate in terms of para 1 (c) of Section X under Schedule II signed by
approved Flight Engineer Examiner or Check Flight Engineer is forwarded by Regional
Airworthiness Office;
e) Competency Certificate in terms of para 1 (d) of Section X Schedule II signed by
flight Engineer Examiner approved by the Director General of civil Aviation is
forwarded by Regional Airworthiness Office;
f)
Necessary fees under Aircraft Rule 48 has been received.

3.2

Validity
The period of validity shall commence from the date of issue or renewal of a license. The
license shall be valid for a period of Ten years. The responsibility of keeping the medical
examination current (i.e. 24 months) lies with the holder of FE License and he/she shall
produce the same for preceeding years at the time of renewal.
If applicant has been medically examined during thirty days immediately preceding the
date of expiry of the license, the full period of validity may be allowed from the date of
expiry.

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3.3

Renewal
The license may be renewed by an officer of the rank of Asstt. Director of Airworthiness
and above on receipt of satisfactory evidence of the applicant.
a)
b)

c)
3.4

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having undergone a successful medical examination in accordance with Aircraft Rule

39B.
having satisfactorily completed not less than 20 hours of flight time as a FE within 6
months immediately preceding the date of application for renewal or in lieu thereof
having completed flight tests as laid down under clause (d) para 1 of Section X
Scheduled II within the same period.
Necessary fee has been received under Aircraft Rule 48.

Extension
The license may be extended to include an additional type of aircraft by an officer not
below rank of Deputy Director of Airworthiness after ensuring that :
a) Flight Engineer License on the type of Aircraft is current;
b) The applicant has been passed paper III (Performance) of the Technical Examination
on the type of aircraft;
c)
Experience Certificate in terms of para 1 (c) of Section X Schedule II signed by
approved Flight Engineer Examiner / Check Flight Engineer submitted by the
operator;
d) Competency Certificate in terms of para 1 (d) of Section X Schedule II signed by
Flight Engineer Examiner approved by the Director General of Civil Aviation is
submitted by the operator;
e) Necessary fee under Aircraft Rule 48 has been received.

4.

General

4.1

Acceptance of Medical Certificates issued by Foreign Boards for renewal of Flight

engineers License.
Medical Examination conducted by Medical Examiners / authorities approved by the Civil
Aviation Authorities of foreign countries are recognized for renewal of FEs licenses
provided complete medical report on CA 34A (revised) or equivalent ICAO, CAA, FAA

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4.3

4.4

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Medical forms is forwarded for approval of JD(MS) at Director General of civil Aviation
Headquarters. However, every third year renewal medical examination will be done from
medical centers listed in CAR Section 7, Series C Part 1.
SFE/FE License may be renewed on the strength of certificate issued by the medical
authority. However, on receipt of medical records from Headquarters, the assessment
made by JD(MS) Headquarters, should be perused and communicated to the operator.
The Technical Examinations in aircraft and engines for inclusion of a type of aircraft in the
aircraft rating of a license shall have been completed within a period of months
immediately preceding the date of application.
Practical Maintenance experience as per section W & X under schedule II shall be
ensured by CEO at the time of accepting the application.

5.

Renewal of approval of flight engineer and check flight engineers

5.1

This para relates to CAR, Section 2, and Series L Part XI on the subject and may be read in
conjunction with it.
Initial grant of the approval will be done at headquarters however renewal of the
approvals for periods not greater than one year at a time may be affected at regions under
intimate to headquarters. While renewing an approval it may be ensured that the
conditions given in the above referred CAR are complied with and that there is a nothing
adverse known against the applicant that could come in the way of the renewal.
The renewal of the approval may be affected by Director of Airworthiness/ Dy. Director of
Airworthiness or in their absence by the senior most Asstt. Director of Airworthiness. The
intimation of such renewals must be sent to headquarters.

5.2

5.3

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CHAPTER 19
CONDUCT OF SKILL TEST FOR AME LICENSE AND FULL SCOPE AUTHORIZATION

1.

Introduction

1.1 The requirements pertaining to the skill test examination for grant/ extension of type
rating on AME license examination are prescribed in CAR Section 2 Series L /CAR 66
Section B, Sub Part C, 12 (D).
1.2 Skill test should not be subjective rather same should be more objective, simple and
meaningful. The aim of the skill test should be to understand the assimilation of the
subject by the candidate and its application in the practice. As per as possible the
domain of test should be within the basic and type knowledge acquired by the
candidate for which test is conducted. Endeavors should be made by all examiners to
keep the test process compact, focused to the relevant topic and emphasizing more on
Task based questions.
2. Procedure
2.1 Applicants having passed specific paper or approved course of specific types of
aircraft/power plant/ systems shall only be permitted to appear in the skill test.
2.2 The candidates who have passed the above papers and have qualified for appearing in
skill test for issue/extension of AME license or full scope authorization may apply to the
concerned Regional/Sub-Regional Airworthiness Office for the test on Form CA 9/ CA
19-01 along with fees through their organization. Regional/Sub-Regional Airworthiness
Offices shall intimate the candidate/ organization the date when the skill test will be
conducted.
2.3 The skill test and re-test shall be conducted within the stipulated time as per applicable
CAR
2.4 In case the validity of Paper IV or the approved course has lapsed, such candidates may
be advised to either undergo approved course fresh, or to again pass Paper IV, for
which they may apply to the concerned regional airworthiness office.

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2.5 At the time of skill test the documents relating to the candidates qualification for the
skill test shall be checked. If considered necessary, the original result-cards, course
completion certificate, Licence, Log book etc. may be sought from the candidates for
verification.
3.

Conduct of Test and Declaration of Result

3.1 This skill test will be conducted to assess the candidates familiarization with the
aircraft/power plant / system, and his skill/ competency in carrying out maintenance tasks,
snag rectification, use of maintenance data, tools and equipments. It shall also be aimed at
testing the his ability of the candidate to consult/ refer manufacturers manuals and
technical documentation, preparation of technical reports, knowledge/ familiarity with
relevant Regulation, company procedures and good industry practices etc.
3.2 When skill test is conducted to check task specific skills, the practical skill exercises may
be chosen from the list of task trainings given to the candidate by the organization.
3.3 The test will be conducted by a board comprising of a DGCA officers and
representatives of the concerned organization.
3.4 DAW of the regional office/ DDAW of sub-regional office shall constitute the board
consisting of an officer not below the rank of Dy. Director of Airworthiness as Chairman
and two members one each from quality and maintenance background. Out of the two
members atleast one should be from the sponsoring organisation of the candidate. The
board members associating with the skill test shall have sufficient experience in their
area of expertise and should be capable to assess the knowledge of the candidate in
specific Airframe/Engine/system.
Each member of the board (including Chairman) shall evaluate the performance of the
candidate and allocate marks out of 100 based on their judgment. The evaluation
including the questions asked and the scores given by the three examiners shall be
recorded.
3.5 The final recommendation shall be based on the average score given by the board
members. All members of the board including external member must sign the CA-9/CA
19- 01 form immediately after it is filled up and the final result is made in a transparent
manner. This procedure must be completed on the day of completion of the
examination. The pass percentage will be 70%.

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3.6 If score given by the board members vary by more than 40%, retest to be conducted by
constituting a new board.
3.7

The result of the skill test may be formally declared by the concerned Regional/SubRegional Airworthiness Office after completion of test for the entire batch. Piece-meal
result for some candidate(s) shall not be declared

3.8 The result of the skill test may be formally declared by the concerned Regional/SubRegional Airworthiness Office after completion of test for the entire batch. Piece-meal
result for some candidate(s) shall not be declared.
3.9

The skill test for the candidate shall be completed within time frame as per applicable
CAR from the date of passing of the specific paper or successful completion of
approved course.

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CHAPTER 20
SCRUTINY OF MANUALS RELATED TO APPROVED ORGANISATION
1.

Introduction

1.1

1.3

This chapter provides guidelines with regard to scrutiny for approval of

Operators/AMOs Maintenance Organisation Manual/Maintenance Organization
Exposition/Quality Control Manual/Continuing Airworthiness Management
Organisation Exposition of an organization seeking approval from DGCA. These
guidelines provide an acceptable means of preparing Manuals keeping in view the
applicable Aircraft Rules and Airworthiness Requirements.
These guidelines and procedures are promulgated in the interest of
standardization of contents of manuals prepared and submitted by the
operators/aircraft maintenance organizations seeking DGCA approval for
maintenance of aircraft, aircraft components and items of equipment. Rule 133B
of Aircraft Rules and various CARs stipulate requirements for having approved
manuals, as referred above, which will be necessary for the guidance of the
individual working in an organization and for proper functioning of the
Organisation.
This chapter shall be read in conjunction with the relevant CARs.

2.

PROCEDURE

2.1

It is the responsibility of the Accountable Manager of the organization and the

Quality Manager, to ensure that the Manuals describing the working of
organisation are submitted to the local Airworthiness Office for scrutiny and
approval. Preparation of these manuals shall be taken up along with setting up of
the facilities to avoid any delay in complying with the requirements. Preferably,
these manuals shall be submitted, well in advance, prior to the date of
submission of application for approval to enable the local Airworthiness Office to
offer their comments and suggestions for improvement of the Manuals. It will be
the responsibility of the Accountable Manager to nominate suitably qualified and
experienced person as per DGCA requirements, who may be approved to function
as post holder including Quality Manager and to liaise with the local
Airworthiness Office for finalizing the Manuals.

2.2

The wordings of the Manuals shall be in an unambiguous language to obviate any

chance for mis-interpretation. The contents of the manual shall be consistent

1.2

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with the Aircraft Rules, CARs, other requirements issued by DGCA from time to
time and shall also contain each and every aspect of the procedures adopted for
inspection, and certification and maintenance related activities. These manuals once
approved by DGCA, will be binding on the organization to adopt the procedures given
in the manuals and no deviation is permissible unless approved by DGCA and
incorporated in the manuals referred above.
2.3

The manuals shall have preamble, describing the purpose and use of the manuals.
Amendments and review procedures of the manuals also shall be reflected along with
amendment record sheet, duly attached at the beginning of the manual.

2.4

The contents of manuals should be as per guidelines given in the relevant CARs.

2.5

Officers scrutinizing the manuals should ensure that the contents and information is
complete, clear and concise.

3.

FORM OF MANUAL

3.1

The manuals may consist of one or more volume and should be of loose leaflet form
with each page bearing the page number, the number of part, chapter or section and
date of latest issue.

3.2

The manuals shall contain a satisfactory method of identifying revisions and

amendments since last issue of the page concerned (List of effective pages).

3.3

The manuals shall have provision for indexing the contents and for recording revisions,
amendments etc.

3.4

As these manuals are termed controlled documents, there should be a distribution list
bearing controlling copy number of each copy holder, method of distributing
amendments to the manual and ensuring that individual copy holder received the
amendment and duly incorporated in the manual.

4.

Approval of Manuals

4.1

The officers authorized in accordance with S.O.726 (E) shall approve these manuals or
subsequent revisions/amendments.
Approval of manuals is signified by stamping the List of Effective Pages along with the
approving officers signature and date.

4.2

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CHAPTER 21
APPROVAL OF ORGANIZATIONS UNDER CAR SECTION 2, SERIES E
1.

Introduction

1.1

1.2

Civil Aviation Requirements, Section 2, Series E part VI and VIII specify the
requirements for grant of approval to firms/organizations desirous of seeking approval
in one or more of the aviation activities mentioned therein.
This chapter provides the guidelines to Airworthiness Officers to execute the approval
process in a manner as required and ensure that the firm seeking approval is in
compliance of all applicable requirements before grant of approval. This chapter
should be read in conjunction with the CARs referred at Para 1.1 above.

2.

Procedure

2.1

The Indian / Foreign firms seeking approval from DGCA may apply in application form
CA 182A/CA 182 C along with the requisite fee as per Indian Aircraft Rule 133C. While
the approvals in respect of foreign firms are processed and effected at Hqrs, an Indian
organization may apply to the concerned Regional/Sub-Regional office, where their
base is proposed to be established.
On receipt of application, the officers assigned the job of processing the approval
should carefully scrutinize the details provided in the application with regard to its
location, Scope of approval, Suitability of proposed Quality Control Managers/ Chief
Instructor submission of necessary manuals and provision of equipment etc.
To begin with, a firm seeking approval shall nominate an accountable manager and
forward his name for acceptance by DGCA. The Officer before accepting the proposal
of firm, should satisfy himself that the individual has corporate authority to ensure
smooth functioning of firm as per the scope of approval accorded and standards
required by DGCA by the way of financing the same.
The names sponsored by the Accountable Manager for approval to function as
Quality Control Managers /Chief Instructor etc. depending on the scope of approval
are to be carefully examined with regard to their suitability in terms of
Qualifications and experience. The personnel proposed to function as Quality
Control Managers /Chief Instructors must have held responsible positions in the
past in the area of specialization. After necessary scrutiny the individuals shall be
subjected to an examination by a duly constituted board with the chairman not
less than a Dy. Director of Airworthiness, in order to assess the capability of the

2.2

2.3

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personnel in compliance of all applicable requirements and to ensure that they are
fully conversant with the procedures.
2.5

The above approved personnel shall prepare and submit their activities related
manuals for approval. The Manuals are to be carefully scrutinized by the officers to
ensure that the system laid in the manuals is consistent with all regulatory
requirements. Officers are also advised to refer to the guidelines provided in
related CARs for approval of manuals in respect of activities other than
maintenance/manufacturing.

3.

Approval of Organization

3.1

Having satisfied with the standard of personnel and manuals, the next step in
processing the organizations approval is the detailed assessment of its capabilities
in terms of infrastructure, facilities, tools, special tools, literature, equipment and
manpower, availability of suitable mechanism to execute documented system/
procedures. Towards accomplishment of this task, the accountable manager shall
submit a detailed in house assessment prepared by approved personnel clearly
indicating the status of Organization and its capabilities to undertake the quantum
of work proposed.
The firm should also give details of the contracts if the work is subcontracted to
another organization indicating the responsibilities of each and scope of work
agreed to. Also the firm will submit a report of the inspection items for which
facilities of other agencies are used.
The officers will inspect the firm with a view to verifying its claim in regard to
suitability to seek approval. The inspecting officers should carefully assess the
capabilities demonstrated by the firm taking into consideration every aspect /area
and record their observations in the column provided in the application form CA182. The officers should use the surveillance checklists developed for the purpose
to ensure that all areas of the organizations are inspected in detail.
Similarly, the officers should use the other checklists depending on the scope
applied for. Such organized inspection with usage of designed standard checklists
will facilitate proper assessment of the firms capabilities and will also detect the
discrepancies/non-compliance of requirements in each area. The observations
made during inspection may be communicated to the firm to make good the
pending requirements. On compliance of confirmation from the firm, the same
may be verified. The inspecting officers should fully satisfy themselves that the

3.2

3.3

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firm possesses the capabilities to commensurate the scope of approval

The officers shall submit a final inspection report, in case they observed any
discrepancies/non-compliance in their earlier inspection. Based on the report
submitted, DAW Region shall effect the approval in respect of Indian firms. Similar
procedures shall be followed for approval of foreign firms which, however, will be
affected by DAW Hqrs.
For grant of approval of Training school, a representative from the Directorate of
Airworthiness, Hqrs shall associate with Regional Airworthiness Offices in
inspection of organization.

4.

Certificate of Approval

4.1

The firms meeting the requirements shall be given approval certificate containing
the following details.
a) Organizations name & location
b) Date of issue and period of validity Scope of approval including limitations

5.

Validity

5.1

The approval granted to a firm should be valid up to 31 December of the calendar year
and revalidated annually till 31 December of the next year. Whenever a new firm is
approved by Regional Airworthiness office, its approval details shall be forwarded to
Hqrs for record. Similarly whenever a foreign firm is approved by Hqrs the same shall
be intimated to all Regional/Sub-Regional Offices.
To maintain continuity of the approval, the same should be validated before expiry of
the approval. The Indian/Foreign firms interested in renewal shall apply in CA 182C/
CA 182D/Form2. At the time of renewal of the firm, internal audit report and
Surveillance inspection report will be reviewed.
The approval granted to the firm may be revalidated by an officer not below rank of
Dy. Director of Airworthiness at Headquarters and Dy. Director of Airworthiness or
Asstt. Director of Airworthiness -in-Charge at Regional/ Sub-Regional Offices.

5.2

5.3

6.

Extension to the Scope of Approval

6.1

Whenever a firm intends to enhance its scope of approval, the same inspection
procedure as detailed above should be followed. However, for extension to the scope
of approval for training schools, association of Headquarters representative for
inspection of the organization is mandatory.

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CHAPTER 22
WEIGHT CONTROL OF AIRCRAFT
1.

Introduction

1.1

This Chapter lays down the procedure to be followed for the purpose of weighing of aircraft
prior to issue of Certificate of Airworthiness or at any time when it is considered necessary.
This Airworthiness procedure shall be read in conjunction will CAR Series X Part II.

1.2
2.

Definitions:
Empty Weight. The measured or computed weight of aircraft excluding all removable
equipment and other items of disposable load, but including all items of fixed equipment
which is mandatory for all operations.
Weight Schedule. The document prepared in respect of an individual aircraft to provide basic
weight and center of gravity information for loading that aircraft.
Loading system. The system for ensuring that an aircraft is loading within approved limits at
all times during flight.
Operating Weight. The empty weight of an aircraft plus those items of removable equipment
and disposable load which remains constant for the type of operation being conducted.
Removable Equipment. The items of equipment which are carried on some of the operations
but which are not included in the empty weight and which are not mandatory for the type of
operation being conducted.

3.

Weighing Procedures

3.1

Initial Weighing :
a)
All aircraft shall be weighed prior to the initial issue of a Certificate of Airworthiness.
b)
All aircraft shall be weighed when, as a result of a modification or series of
modifications incorporated since the last recorded weighing, the following changes
have occurred in the empty weight or empty center of gravity position:
i)
the empty weight has changed by more than percent of the maximum all up weight;
or
ii)
The empty center of gravity position has changed by more than per cent of the mean
aerodynamic chord.
c)
Notwithstanding the provisions of paragraph (b) above if the Director General of Civil
Aviation is satisfied that adequate weight control has been maintained over an aircraft
throughout a modification or series of modifications of any magnitude, the aircraft
need not be re-weighed.

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d)

e)
f)
g)

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Aircraft shall be weighed when in the opinion of the Director General of his accredited
representative weighing is necessary as a result of changes in empty weight or empty
center of gravity position or for any other reason.
Aircraft below 2000 Kg AUW need not be re weighed on routine except when it has
undergone major repair/modification.
Aircraft above 2000 Kg AUW shall be weighed every 5 years.
Aircraft having AUW more than 2000 kg shall be re-weighed every five years unless it is
required to be re-weighed in accordance with para 4.3 of this CAR. However operators
may approach Regional Airworthiness Offices (through the Sub-Regional Airworthiness
Offices, as applicable) for an ad-hoc extension of the weighment period of an aircraft by
a maximum of 3 months to tide over the operational exigencies. Such requests for
extension may be agreed upon by Regional Airworthiness Office, if satisfied with the
reasons advanced by the operator for his request. Extension of weighment beyond 3
months may be granted by Director of Airworthiness of the concerned region under
intimation to Headquarters promptly.

4.

General

4.1

Weighing of aircraft shall be carried out by the person duly Authorised/ Licensed personnel
for the purpose. Airworthiness officials may supervise the weighing, if considered necessary.
Aircraft shall be weighed on weighing equipment of range and accuracy as given by
Manufacture. The owner or operator shall provide personnel and sufficient equipment to
complete the weighing satisfactorily and shall be responsible for the safety of the aircraft and
personnel during weighing
Two independent weighing shall be performed and the longitudinal datum line of the aircraft
shall be horizontal in at least one of these weighing.
Any discrepancy between the total weights as determined by the two weighing shall be
performed and the longitudinal datum line of the aircraft shall be horizontal in at least one of
these weighing.
Any discrepancy between the total weights as determined by the two weighing shall exceed
0.2 per cent or 12 Kg, whichever is greater. If this tolerance is exceeded further weighing shall
be performed until the total weights, as determined by two consecutive and independent
weighing, agree within that tolerance.
An Aircraft Weighing Summary shall be completed and, the same to be forwarded along
with weight schedule to the concerned Regional office for approval.
If there is any doubt regarding the accuracy of a weighing, the Regional office may require the
aircraft to be re-weighed.

4.2

4.3
4.4

4.5

4.6
4.7

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Persons authorized to weigh and prepare weight schedule

(i) A person specifically approved by DGCA for the purpose in any organization.

OR
(ii) A person specifically approved by Quality Manager in an organization approved under CAR
145 provided procedure for grant of such approval is documented in Maintenance
Organization Exposition.
OR
(iii) A Category "B" licensed AME as reflected in item no XIV (a) Annexure to the CAR-66
licence (privileges inherited from the AME licence held prior to CAR-66 licence).
6.

Preparation and approval of loading data

6.1

After an aircraft has been weighed, the operator shall calculate the empty weight and
corresponding position of the center of gravity.
The operator shall prepare a loading system for each aircraft unless it can be shown that the
aircraft cannot possibly be loaded so that its center of gravity falls outside the approved
range, observing all limitations on compartment loads.
Two copies of calculations, loading system and weight schedule shall be submitted by the
operator to the Regional Airworthiness Office for approval.
The approved weight schedule shall be displayed in or at permanent place in the
cabin/cockpit of aircraft.

6.2

6.3
6.4

7.

Form of weight schedule

After the aircraft has been weighed as required, Weight Schedule to be prepared which will
contain at least the following information:(i)
Type of Aircraft;
(ii)
Registration Marking and Serial No. of aircraft;
(iii)
Empty weight including weight of unusable quantity of fuel and oil (Kg);
(iv)
Item wise Weight and details of removable equipment (Kg) including wireless
equipment;
(v)
Maximum fuel capacity (Usable) in liters and Kg;
(vi)
Maximum oil capacity (Usable) in liters and Kg;
(vii)
Maximum commercial weight with fuel and oil tanks full;

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(viii)
(ix)
(x)
(xi)
(xii)
(xiii)

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MTOW (as per Certificate of Airworthiness/ Flight Manual) in kg;

Empty weight Centre of Gravity;
Centre of Gravity Range and datum;
Maximum number of passengers;
Signature of appropriately licensed AME/ Approved person;
Date of weighing

A sample format of the Weight Schedule is enclosed as Annexure.

8.

Approval by airworthiness offices

The weight schedule after being prepared and duly signed shall be submitted to Regional
Airworthiness Office who would approve the same by affixing signature and stamp after
satisfying himself of the procedure followed and correctness of the figures of the weight
schedule. An approved person like Quality Manager or his representative shall be present and
take the responsibility of weighing. Regional/ Sub-regional Airworthiness Office should be
intimated at least seven days prior to the due date of weighing and may associate with the
weighing process.

9.

Display in the aircraft and preservation of record

A copy of the approved weight schedule must be displayed in the aircraft at a suitable and
prominent place. All persons concerned directly with the loading of the aircraft shall be duly
informed of the various weight figures for exercising proper weight and balance control of
the aircraft. A copy of the weight schedule must be retained along with other documents of
the aircraft or in the aircraft logbook, till it is replaced by a fresh schedule.

10.

Computation of centre of gravity

10.1 For all flights, it shall be the responsibility of the Pilot-in-Command to ensure that the aircraft
is satisfactorily loaded with respect to the total load, the distribution of the load and proper
securing of the load in aircraft (lashing of the load). The distribution of the load shall be such
that the C.G. position will remain within the specified limits at the time of take off, during the
progress of the flight and at the time of landing.
10.2 In the case of scheduled operator, the responsibility for loading, lashing and computing C.G.
position, for take-off and landing phases of flight as stated in the previous paragraph may be
delegated to a person nominated by the operator, who is specifically trained and authorized
(by the operator) for the purpose. However, Centre of Gravity position computed by the

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nominated person shall be signed and dated by him and the same shall be submitted to the
Pilot-in-Command of the aircraft for his scrutiny and acceptance; the acceptance would be
denoted by the pilot by affixing the dated signature.
10.3 In case a method other than the "direct calculating method" for the purpose of computing
C.G. is employed, the same shall be submitted to the Regional Airworthiness Office for
approval before adoption.
10.4 Every operator including scheduled, non-scheduled, State Government and private aircraft
operator shall prepare load and trim sheet for aircraft where the manufacturer has provided
necessary documentation for the purpose. The load and trim sheet shall indicate the
composition and the distribution of the total load carried on board the aircraft as well as the
calculated C.G. position for "take-off and landing" configurations before the commencement
of the flight. Such load sheets shall be prepared and signed by the Pilot-in- Command or
persons duly trained in accordance with CAR Section 2 Series 'F' Part XXII and responsible for
supervising the loading of aircraft. In case the load and trim sheet is prepared by a person
other than the Pilot-in-Command, the same shall be submitted to the Pilot for his scrutiny
and signatures before the commencement of the flight. One copy of the load sheet shall be
carried on board the aircraft and one copy shall be retained by the operator for record
purposes for a period of at least four months from the date of issue.
11.

Standard weight of flight crew/ passengers

For preparation of load sheet and calculation of Centre of Gravity as mentioned in para 9.4
above, the minimum standard weight (including handbag) as given below, shall be applied in
all civil registered aircraft:
Crew
: 85 (75 +10) kg
Adult passenger (both Male & Female)
: 75 kg
Child (Between 2 years and 12 years age) : 35 kg
Infant (Less than two years)
: 10 kg

Note: For training flights the actual weight of the crew may be taken for computation of load.

12.

Calibration of weighing scales

12.1

The weighing scales used for the purpose of weighing of passenger baggage, goods etc. shall
be calibrated at specified intervals to the satisfaction of the QM/ DGCA. The QCM is
required to bring this requirement to the notice of the concerned persons for compliance.
The weighing scales used for the purpose of weighing the aircraft shall be calibrated at
specified intervals to the satisfaction of DGCA. This requirement may be reflected in the
MOE/QCM.

12.2

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13.

Instructions for safe loading

13.1

Specific seats shall be allotted to all passengers boarding at originating stations of flights so
that centre of gravity of the aircraft can be calculated accurately and the C.G. is kept within
the permissible limits.
During loading, it must be ensured that aircraft cabin floor loading limitations are not
exceeded.
The load must be securely tied so that there is no possibility of the load shifting in flight and
disturbing the calculated C.G. position.
The load must be tied at the specified places provided in the aircraft and the tying ropes
must be of sufficient strength to withstand the loads imposed on it in flight.
While placing cargo in the passenger cabin during mixed/combi version a/c, the load must
be placed ahead of the passengers in the cabin, the load must not block "emergency exit"
meant to be used by the passengers during emergencies ".

13.2
13.3
13.4
13.5

14.

Observance of safety instructions

14.1

The safety instructions required to be observed, as detailed in para 9, 10 and 12 above, shall
be observed by Pilot-in-Command of non-scheduled operators, aerial work aircraft
operators and private aircraft operators.
In the case of scheduled operators, a comprehensive manual (weight and balance) shall be
prepared which may detail the safety requirements of paras 9, 10 and 12 for compliance by
the concerned staff.

14.2

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ANNEXURE

WEIGHT SCHEDULE
A/C TYPE :
A

A/C REGN:

A/C MSN :

AIRCRAFT EMPTY WEIGHT

The above weight includes:- ( Alternately the weighing configuration document reference may
be provided)
a) Electronic compartment: Battery & radar (......kg) + Electronic equipment (Specify
identification / Zone)( kg) + Flight recorders & RA transceivers (.kg) = .. kg
b) Flight deck : Emergency equipment ( kg) + Seats (kg)
= kg
c) Cabin : Attendant seats (..kg) + Passenger seats (.kg) + Passenger life vests ( kg) +
Partitions & carpets (kg) + Galley structure and fixed equipment ( kg) + Emergency
equipment ( kg) + Ancillary part like literature pocket ( kg)
= ... kg
d) Additional Items: Unusable fuel (..kg) + Oil for Engines , IDG , and MGB / APU at normal
level (.kg ) + Waste tank pre-charge ( kg) + Cargo nets ( kg)
= . kg

kg

WEIGHT OF REMOVABLE EQUIPMENT (Includes following items) (items that are required to conduct
any flight / mandatory equipment need not be included. Aircraft items that may be removed for certain type
of operation may be specified. )
1
2
3
4

Aircraft documents & toolkit

Potable Water
Catering removable equipment
Catering Allowance

.. kg
.. kg
...kg
...kg

Weight of wireless equipment that are not included in the empty weight at A

SUMMARY OF WEIGHT AND C.G

1
2
3
4
5
6
7
8
9
10
11
12
13
14

...kg

Maximum All Up Weight / Maximum take off weight ( MTOW) ( Refer to..)
Weight of Crew members + Baggage (85 Kg per crew) (. Crew + Cabin attendants)
Dry Operating Empty Weight ( A+B+C+D2)
Maximum Usable Fuel Quantity ( . Ltrs) (Sp. Gravity = kg/l)
Maximum Pay Load with fuel tanks full [D1-(D3+D4)]
Maximum Zero Fuel Weight (MZFW)
Maximum Aircraft Landing Weight (MLW)
Maximum Number of Passengers
Datum is located at . meters forward of ..
Empty Weight CG .. meters aft of datum.(C G = . % MAC)
Dry Operating weight CG meters aft of datum. ( CG = . % MAC)
Dry Operating weight Index =
C G range :
FWD CG Limit for flight: ..% MAC ; As per FM section
AFT CG Limit for flight : % MAC ; As per FM section .
Aircraft was weighed on at ..

Prepared by

_____________
(
)
Name & Designation
Approval No:

Approved by

...kg
.. kg
kg
kg
kg
.. kg
.. kg

_____________
(
)
Name & Designation

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CHAPTER 23
ISSUE OF AUTHORIZATION TO AMEs/APPROVED PERSONNEL
1.

Introduction:

1.1

Issue of Authorization to Aircraft Maintenance Engineers/Approved Personnel,

authorizing them to certify work on aircraft and its power plant, including equipment,
instrument and system etc. is governed by Rule 54 and sub-rule 8 of Rule 61 of Aircraft
Rules, 1937. The detailed procedure in this regard has been spelt out in CAR Series L
Part IX. This chapter should, therefore be read in conjunction with that part of the
CAR.

2.

General

2.1

Issue of Authorization as a matter of routine must be discouraged. If frequent

requests for the issue of Authorization for the same work are received from the same
operator, then he must be advised to apply for the enhanced scope of approval of the
firm or to employ appropriately licensed staff.
In all cases an application for grant of Authorization shall be initiated by the
AME/Approved Person concerned, stating professional qualifications and practical
experience relevant to the request and must be sponsored by the employer, stating
valid reasons for making the request.
It shall be ensured by Regional/ Sub-Regional Airworthiness offices that necessary
equipment and literature are available with the organization to enable the satisfactory
completion of the work for such Authorization as asked for.

2.2

2.3

3.

Experience requirements

3.1

Authorizations are classified into two distinct groups one equivalent in scope of to that
of the category of the License or virtually amounting to the enhancement of the scope
of approval (Group A) and the other for a limited scope of work valid for a limited
period (Group B).
The oral cum practical examination will be conducted by the Regional/ Sub-regional
offices. The non-official members will have to be co-opted for oral cum practical
Examination, for grant of Authorization failing in Group A. On applicants being
successful, the necessary Authorization may be granted with any conditions/
limitations attached to it, as considered necessary. On ensuring that the
AME/approved person has subsequently acquired the required practical experience,
within 12 months from the date of issue of Authorization the requisite endorsement
on his license/ approval letter may be carried out by the Regional/Sub-Regional
Airworthiness office.
Depending upon the merit of a case and at the discretion of DGCA, applicant may be

3.2

3.4

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allowed to take examination for the issue of Authorization even when the stipulated
practical experience requirements are not met. All such cases meriting considerations
shall be referred to Headquarters by Regional/Sub-regional Airworthiness offices.
Group A: When authorization is required to cover additional Aircraft, Engine or
Accessories, equivalent in scope of to that of an existing category of license/approval,
the following conditions shall be satisfied:
(a)

3.6

The applicant shall be holder of a current approval/Aircraft Maintenance

Engineers License, in the relevant scope/category, and employed with the
practical experience for at least 3 months on similar type of aircraft/ engine
/equipment etc.;
(b) The Aircraft Maintenance Engineer/Approved Person shall pass the written and
oral-cum-practical examination.
(c) If the Authorization relates to aircraft and/or its power plant having all-upweight exceeding 5700 kg, the Approved Person/Aircraft Maintenance Engineer
should be required to produce evidence of having undergone an approved
familiarization course satisfactorily (securing at least 70% marks in the
examination) covering the scope of or which Authorization is required and
conducted by the employer or the manufacture.
Group B: When Authorization is required for a limited scope of work and for a limited
period, the following conditions shall be satisfied:
(a)

(b)

3.7

The scope of existing License/Approval and/or experience of the Aircraft

Maintenance Engineer/Approved Person shall be such that he is considered to
have acquired sufficient competency to inspect and certify work for which the
Authorization is required.
Aircraft Maintenance Engineer/approved Person shall pass, for the issue of
Authorization, an oral-cum-practical check relevant to the application made,
conducted by the Officer-in-charge, of the concerned Regional/Sub-regional
Airworthiness offices. The examination board shall consist of two class I
Airworthiness Officers, acting as Chairman and Member, one amongst them shall
be at least a Senior Airworthiness Officer.

NOTE: Normally the duly constituted board shall consist of two officers but in
exceptional cases single member board may be constituted especially in
circumstances when there is only one officer available in the station at a
particular time.
In the case AME holding licenses in category A & C covering fixed wing aircraft,
seeks Authorization to cover helicopters, the applicant shall fulfill the following
conditions:(a)
Shall have at least 6 months practical experience on the maintenance or
overhaul of helicopters.

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Shall produce satisfactory evidence to the effect that he has acquired practical
experience on helicopters, in general, covering:i)
ii)
iii)
iv)
v)
vi)

Accomplishment of at least 12 DI schedules.

Accomplishment of at least six next higher inspection schedules below
100 hrs.
Accomplishment of three 100 hrs, inspection schedules.
Accomplishment of at least one schedule higher than 100 hrs.
Minor adjustments and settings on engine and rotor control.
Engine starting and ground testing.

The above experience shall include the following on particular helicopter

model:
i)
ii)
iii)
4.

At least 4 DI schedules
Two next higher schedules below 100 hrs.
Two 100 hrs. Schedules.

Validity
(a)

(b)

Authorization may be issued for a maximum period of three months at a

time. Further extension for a period of not more than three months, if
considered absolutely necessary, may also be affected by Regional/Subregional Airworthiness Offices. Any extension beyond this period shall be
referred to this Headquarters, giving full justification.
However, in the case of personnel attached to flying/Gliding Clubs,
Authorization for carrying out duplicate inspection of Flying/engine controls
as applicable as well as on maintenance on Radio Equipment on their aircraft,
will initially be issued for a period of six months which may be renewed by
Regional/ Sub-regional Airworthiness Office as required from time to time
without any reference to Headquarters.

Limitations

5.1

Authorization will not be issued to persons in the event of:(a)

5.2

Persons failing in the examination for issue/extension of license/approval,

wherein a subject of Authorization was covered, during six months preceding
the date of application.
(b)
Persons having been blamed or are considered blameworthy in any
investigation of the defect, accident, precautionary landing, forced landing,
incidents etc. by DGCA during six months preceding the date of application.
In case where request for issue/renewal of Authorization is made by an Aircraft

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5.4.

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Maintenance Engineer/ Approved person to an Airworthiness Office under whom the

Aircraft Maintenance Engineer/Approved person is not normally position and where
his records are not held, a reference must be made to the Airworthiness Office under
whose jurisdiction he is working.
In all such cases where the issue of Authorizations is still considered imperative in
spite of some of the above conditions remaining unfulfilled, the matter should be
referred to the Headquarters and concurrence obtained by the quickest available
means.
Authorization may be issued by the Director of the Region, Controller of Airworthiness
Offices and Senior Airworthiness Officer In charge of Airworthiness Offices.
Note. In case the Director of Airworthiness/Controller of Airworthiness is on earned
leave, the Senior Airworthiness Officer holding charge of the station can issue
Authorization during the absence of the Controller. However, this will not apply
in the case of an Airworthiness Officer In charge of Airworthiness Offices.

5.5

5.6

5.7

Authorization may be issued with a proviso that it would be deemed to have lapsed,
as soon as the holder of Authorization ceases to be in the employment of the
particular operator, who sponsored his application.
It shall be clearly mentioned in the Authorization that it may be withdrawn any time, if
so considered necessary by DGCA and its validity shall be linked with the validity of the
AME License/Approval, in the case the applicant holds such a document.
In case of any doubt, the matter may be referred to Headquarters for clarification.

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CHAPTER 24
APPROVAL OF SPECIAL OPERATIONS
1.

Introduction
CAR Section 2 Series O and Section 8 Series O require the operator to seek DGCA
approval prior to operating their aircraft for special operations such as ETOPS, MNPS,
RVSM, PBN and Cat II/IIIA.

1.1

This chapter should be read in conjunction with relevant CARs as the operations/
airworthiness requirements and procedure for grant of approval for above
operations are detailed in these CARs.

2.

Procedure

2.1

Application for approval for special operations shall be submitted to the Regional/
Sub-Regional offices where the aircraft is based along with para wise compliance of
the CAR related to the operation. The supporting documents confirming compliance
with requirements of CAR shall also be enclosed by the concerned operator seeking
approval.

2.2

Regional Airworthiness office shall scrutinize the application from airworthiness

point of view and after having satisfied with the CAR compliance shall submit the
application to the assigned FOI on file for scrutiny of the documents from operational
angle.

2.3

Any deficiency noticed during scrutiny either by Airworthiness or FOI shall be

referred to the operator by the Regional office for corrective action.

2.4

The application in respect of the operator based in a sub regional office, after
thorough scrutiny from the airworthiness angle, shall be forwarded to Regional
Airworthiness Office for scrutiny by FOI.

2.5

Final approval after satisfactory scrutiny both by Airworthiness officers and the
assigned FOI shall be issued by the regional office, under intimation to Air transport
Directorate for endorsement in the AOP and to Airworthiness Directorate. In the
case of RVSM approval, Regional Airworthiness Office shall also forward a completed
MAAR Form-2 to the Airworthiness Directorate at DGCA Headquarters for onward
intimation to MAAR.

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Responsibilities
The following Directorates will be involved in the certification/ approval of special
operations:
Process
Scrutiny of application from Airworthiness
aspects including continued airworthiness.
Scrutiny of application from Operational
aspects.
Conveying approval to the operator.
Endorsement in Operations specification of the
Air Operators Permit.
Advising the Monitoring Agency for Asia Region
(MAAR) and applicant when approval is granted
or withdrawn (Only for RVSM approvals).

4.

Directorate
Regional & Sub-Regional
Airworthiness offices.
Assigned Flight Inspection
Directorate at Regional Offices.
Regional Airworthiness Office
Air Transport Directorate.
Airworthiness Directorate at
DGCA Headquarters.

Exceptions for Scrutiny by FID for RNAV/RNP1/RNP5/RNP10/RVSM approval

Whenever an additional aircraft is added by an operator to their fleet that already has
such approvals, the same may be granted for the additional aircraft by the Regional
DAW without referring to FID/FOI for comments from operational aspects. DAW will
however scrutinize the documents from airworthiness aspects before grant of
approval.

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CHAPTER 25
AIRWORTHINESS CONTROL OF LEASED AIRCRAFT
1

Introduction

1.1

This chapter explains the basic philosophy and procedures to be followed by the
Airworthiness officers for acceptance and oversight of operators maintenance programme
when aircraft are operated under leasing arrangements amongst Indian and /or foreign
operators.

1.2

The applicable references concerned with leasing of aircraft are:

CAR
ICAO

Section 3, Series C part I

Annex 1, 6,8 Doc 9760, 8335, Article 83bis, Cir 295

Background

2.1

One of the fundamental principles of the Convention on International Civil Aviation is that
the aircraft have the nationality of the State in which they are registered. Therefore, each
ICAO contracting State is responsible for ensuring that the aircraft in its civil register follow
its laws/regulations in certain respects, especially airworthiness, even if the aircraft is
operated outside its territory. However, with the growing trend in aircraft leasing, the
operational bases of aircraft sometimes transcend national boundaries and it becomes
difficult for the State of Registry to exercise the desired control over its aircraft. In order to
address this concern and to ensure that adequate regulatory control is exercised over
aircraft, the Convention was amended to incorporate Article 83 bis therein.

2.2

Article 83 bis provides that when an aircraft registered in a contracting State is operated
pursuant to an agreement for the lease, charter or interchange of the aircraft or any similar
arrangement by an operator having its principal place of business or has no such place of
business, his permanent residence in another contracting State, the State of Registry may,
by agreement with such other State, transfer to it all or part of its functions and duties as
State of Registry in respect of that aircraft.

2.3

Article 83bis is only an enabling provision which provides full flexibility to the contracting
States to transfer all or any of the functions envisaged therein. It also establishes that
agreements for the transfer of certain oversight functions from the State of Registry to the
State of the Operator shall be recognised by all other Contracting States which have ratified
Article 83 bis.

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2.4

India has ratified Article 83bis and is among more than 150 countries having done so.
Accordingly, the relevant provisions of the Aircraft Rules, 1937 have been amended
whereby certain rules shall apply to a foreign registered aircraft or shall not apply to an
Indian registered aircraft, depending upon the terms of the agreement between the
Government of India and the State of Registry or the State of the Operator, as the case may
be, for transfer of certain oversight functions.

Operations with leased aircraft

3.1

The term lessor means the party from which the aircraft is leased and the term lessee
means the party to which the aircraft is leased.

3.2

A dry lease is understood to be the lease of an aircraft where the aircraft is operated under
the AOP/AOC of the lessee. It is normally a lease of an aircraft without crew, operated
under the custody and the operational and commercial control of the lessee, and using the
lessees airline designator code and traffic rights.

3.3

A wet lease is generally understood to be a lease of an aircraft where the aircraft is

operated under the AOP/AOC of the lessor. It is normally a lease of an aircraft with crew,
operated under the commercial control of the lessee and using the lessees airline
designator code and traffic rights.

3.4

A damp lease is generally understood to be a wet lease of an aircraft where the aircraft is
operated under the AOP/AOC of the lessor, with the flight crew and possibly part of the
cabin crew being provided by the lessor. Part or all of the cabin crew is provided by the
lessee. In such case, the State of the Operator shall ensure that both the flight and cabin
crew are trained to use common communications and emergency procedures and that the
cabin crew receives appropriate training.

3.5

The lease may be short term to cover temporary requirements of an operator or long term.
DGCA considers lease upto 90 days as short term leases and more than 90 days as long
term lease.

3.6

Other aspects of cooperation between operators, either nationally or internationally, need

to be subjected to oversight by the DGCA or CAA of lessor/lessee of Indian operator.

3.7

It is to emphasize that unless suitable arrangements are made between DGCA and CAA of
State of the lessor/lessee involved, a lease may create complex legal, safety, enforcement
and practical problems for DGCA/CAA of State of lessor/lessee. These problems arise mainly
because of possible uncertainty concerning which CAA is responsible for the safe operation
and airworthiness of the aircraft and uncertainty concerning the regulations of which State
are applicable. It, therefore, is the responsibility of the DGCA for resolving such
uncertainties before a lease involving Indian registered a/c or Indian AOP takes effect.

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3.8

The determination of responsibilities is a factual issue that depends upon the terms of the
lease or other agreements. Nonetheless, determining which party to a lease is responsible
for the operational control and airworthiness will in turn clarify whether DGCA or foreign
CAAs regulations will apply, and what oversight responsibilities will rest with DGCA vis--vis
foreign CAA. In some instances, these responsibilities of DGCA and foreign CAA may
overlap.

Responsibilities of DGCA and CAA of Foreign States.

4.1

DGCA is responsible for ensuring compliance of all safety related regulations on all aircraft
in its aircraft register and AOP wherever it may be operated. This includes those leased to
foreign operators conducting flights under AOC issued by CAA of that country. These
responsibilities in turn create surveillance and enforcement issues because the leased
aircraft frequently operate in distant areas where DGCA personnel would find it difficult to
conduct surveillance inspections and thereby compromising the compliance with the
regulations and safety standards. As a result, it is unlikely that enforcement action would be
taken with respect to such leased aircraft.

4.2

To cater to this problem, Article 83 bis permits transfer of certain functions to CAA of
foreign lessor/lessee as they would be in a better position to carry out these responsibilities
so as to safety oversight capabilities.

4.3

The primary purpose of the transfer of certain functions under an Article 83 bis agreement
should be to enhance safety oversight capabilities by delegating responsibility for oversight
to the State of the Operator, recognizing that this State is in a better position to carry out
these responsibilities. However, before agreeing to transfer any functions, the DGCA shall
determine that the State of the Operator is fully capable of carrying out the functions to be
transferred in accordance with the ICAO Convention and ICAO SARPs. This determination
can be accomplished by various means, including an Safety Oversight Audits (SOAs)
conducted by the State of Registry or through review of reports of SOAs conducted either
by ICAO under the Universal Safety Oversight Audit Programme (USOAP), or by another
Contracting State.

4.4

There may be circumstances where it may not be possible to reach agreement on the
delegation and acceptance of responsibilities as provided for in Article 83 bis or where
delegation is not an alternative that is acceptable to the parties involved. In such
circumstances the State of Registry would retain responsibility for maintaining proper
surveillance of aircraft on its registry when operated under lease arrangements under the
authority of another State.

4.5

Copy of Model Agreement as per ICAO Circular295 /Doc 8335 is placed at Annexure for use
by airworthiness officers, as and when such leasing agreement need to be signed with a
foreign CAA. This would, however, require customization depending upon country to
country and type /duration of the lease.

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4.6

It is an obligatory on the part of DGCA/ CAA of lessor/lessee State to register with ICAO.

4.7

Where delegation of oversight responsibility is not a viable solution, DGCA may opt for
either of the following :
4.7.1 cancel registration of the aircraft dry leased to operator of Foreign State which is
unwilling to accept delegated responsibility or whose safety programmes are not
considered adequate for acceptance of delegated responsibility; or
4.7.2 direct that, aircraft dry leased to operators of Foreign States, shall be operated in
accordance with the DGCA regulations; or
4.7.3 depute its technical officers for surveillance purposes to the Foreign State of the
operator for maintaining acceptable surveillance over the operation of aircraft.

4.8

DGCA may restrict dry leasing by their operators of aircraft which are registered in other
States to types of aircraft that are currently on their own national registers.

4.9

DGCA may permit only those aircraft to come on leases in the country which are already
registered in India and for which surveillance can be managed.

4.10 The DGCA/CAA of lessor/lessee shall fully evaluate all aspects of a dry lease arrangement
before authorizing the use of such aircraft by an operator under its jurisdiction. Once
authorized, it is especially important for the DGCA/State of the Operator to carefully monitor
the operations and maintenance of the leased aircraft. Should the DGCA/State of the
Operator have reason to believe that an operator is not complying with the regulations of
the State of Registry, the concerned authority of the State of Registry shall be advised and a
request made that the matter be investigated.
4.11 Practical safety problems develop in wet lease operations when the lessor provides only the
flight crew while the lessee provides the cabin crew. In such cases, the cabin crew
members, employed by the lessee, will not be familiar with the aircraft, associated
emergency equipment and the emergency procedures used by the flight crew. In these
circumstances the lessees cabin crew members will need to receive additional training,
under the approved training programme of the lessor, with respect to their emergency
duties on the particular aircraft. In addition, they may have no knowledge of the
requirements of the lessors State of the Operator with respect to flight and duty time
limitations and the provision of rest periods, and to the performance of their duties and
responsibilities aboard the wet leased aircraft.

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Procedure followed at DGCA Hqtrs for permitting operation of leased aircraft.

5.1

As per CAR Section 3 Series C Part I, application for leasing of an aircraft from/to Foreign or
Indian to Indian operator shall be addressed to the Directorate of Airport Transport.

5.2

Lease amongst Indian operators

When aircraft are taken on lease amongst two Indian operators , both lessor and lessee
shall clearly define each others maintenance responsibilities in their leasing agreement.
These shall be incorporated in their respective CAME and MOE and such amendments will
be approved by the concerned regional airworthiness office. DGCAs oversight of both lessor
and lessee will depend upon type of lease (dry/wet/damp) and the CAMO functions of
lessor and lessee as agreed in their leasing document.

5.3

Since principal office for grant of permission is in the Air Transport Directorate,
Airworthiness Directorate at Headquarters will examine the proposal as and when received
from the air transport directorate. Apart from type (wet/dry/damp) and duration (short
term/ long term) of the lease, comments of the concerned regional airworthiness offices,
including amendments to CAME/MOE approved by them for maintenance responsibilities
between lessor and lessee, shall be taken into account while recommending the proposal to
the airworthiness directorate.

5.4

Comments/ requirements, as required, in line with the guidelines laid down at paras 1 to 4
will be forwarded to Air Transport Directorate for consideration prior to grant of approval
for leasing the aircraft.

5.5

Representative of Airworthiness Directorate shall participate in the review meeting taken by

Airport transport directorate to discuss the airworthiness aspects related to leased aircraft.

5.6

In the case of foreign registered aircraft operating on lease with Indian operator in its AOP,
sharing of responsibilities will be in reverse order with DGCA India sharing the
responsibilities as State of operator and Foreign State as State of registry.

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Annexure

MODEL AGREEMENT
Model Agreement between DGCA and (Foreign State)
on the
Implementation of Article 83 bis of the Convention
WHEREAS the Protocol relating to Article 83 bis of the Convention on International Civil
Aviation (Chicago, 1944) (hereinafter referred to as the Convention), to which [DGCA]
and [Foreign State] are parties, entered into force on 20 June 1997;
WHEREAS Article 83 bis, with a view to enhanced safety, provides for the possibility of
transferring to the State of the Operator all or part of the State of Registrys functions and
duties pertaining to Articles 12, 30, 31 and 32 (a) of the Convention;
WHEREAS, in line with Doc 9760 (Airworthiness Manual), Volume II, Part B, Chapter 10, and
in light of Doc 8335 (Manual of Procedures for Operations Inspection, Certification and
Continued Surveillance), Part V, it is necessary to establish precisely the international
obligations and responsibilities of DGCA as State of Registry and [Foreign State
lessee]/(State of the Operator) in accordance with the Convention;
WHEREAS, with reference to the relevant Annexes to the Convention, this Agreement
organizes the transfer from [DGCA] to [Foreign State] of responsibilities normally carried
out by the DGCA as State of Registry.
The Government of [India], represented by DGCA and The Government of [Foreign State],
represented by its Civil Aviation Authority,
Hereinafter referred to as the Parties, have agreed as follows on the basis of Articles 33
and 83 bis of the Convention:
ARTICLE I SCOPE
Section 1.
DGCA shall be relieved of responsibility in respect of the functions and duties transferred
to [Foreign State], upon due publicity or notification of this Agreement as determined in
paragraph (b) of Article 83 bis.

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Section 2.
The scope of this Agreement shall be limited to [types of aircraft] on the register of civil
aircraft of [DGCA] and operated under leasing arrangement by [operator], whose principal
place of business is in [Foreign State]. The list of aircraft concerned, identified by type,
registration number and serial number, is reproduced in Attachment 1, which also
indicates the term of each leasing arrangement.

ARTICLE II TRANSFERRED RESPONSIBILITIES

Section 3.
Under this Agreement, the Parties agree that [DGCA] transfers to [Foreign State] the
following functions and duties, including oversight and control of relevant items contained
in the respective Annexes to the Convention:
Annex 1 - Personnel Licensing, issuance and validation of licences.
Annex 2 - Rules of the Air, enforcement of compliance with applicable rules and
regulations relating to the flight and manoeuvre of aircraft.
Annex 6 - Operation of Aircraft (Part I- International Commercial Air Transport
Aeroplanes and Part III International Operations Helicopters), all
responsibilities which are normally incumbent on the DGCA. Where
responsibilities in Annex 6, Part I, may conflict with responsibilities in Annex 8Airworthiness of Aircraft, allocation of specific responsibilities is defined in
Attachment 2.
Section 4.
Under this Agreement, while [DGCA] will retain full responsibility under the Convention for
the regulatory oversight and control of Annex 8 Airworthiness of Aircraft, the
responsibility for the approval of line stations used by the [operator], which are located
away from its main base, is transferred to [Foreign State]. The procedures related to the
continuing airworthiness of aircraft to be followed by the [operator] will be contained in
the operators maintenance control manual (MCM)/ Continuous Airworthiness
Maintenance Exposition (CAME). Attachment 2 hereunder describes the responsibilities of
the Parties regarding the continuing airworthiness of aircraft.

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ARTICLE III NOTIFICATION

Section 5.
Responsibility for notifying directly any States concerned of the existence and contents of
this Agreement pursuant to Article 83 bis (b) rests with [Foreign State] as the State of the
Operator, as needed.
This Agreement, as well as any amendments to it, shall also be registered with ICAO by
[DGCA] as the State of Registry or [Foreign State] as the State of the Operator, as required
by Article 83 of the Convention and in accordance with the Rules for Registration with ICAO
of Aeronautical Agreements and Arrangements (Doc 6685).
Section 6.
A certified true copy [in each language] of this Agreement shall be placed on board each
aircraft to which this Agreement applies.
Section 7.
A certified true copy of the air operator certificate (AOC) issued to [operator] by [Foreign
State], in which the aircraft concerned will be duly listed and properly identified, will also
be carried on board each aircraft.

ARTICLE IV COORDINATION
Section 8.
Meetings between [DGCA] and [CAA of Foreign State] will be held at [three] month
intervals to discuss both operations and airworthiness matters resulting from inspections
that have been conducted by respective inspectors. For the sake of enhanced safety, these
meetings will take place for the purpose of resolving any discrepancies found as a result of
the inspections and in order to ensure that all parties are fully informed about the
[operators] operations. The following subjects will be among those reviewed during these
meetings:

Continuing airworthiness and aircraft maintenance

Operators MCM procedures, if applicable Flight operations
Flight and cabin crew training and checking
Any other significant matters arising from inspections

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Section 9.
Subject to reasonable notice, [DGCA] will be permitted access to [CAA of Foreign State]
documentation concerning [operator] in order to verify that [Foreign State] is fulfilling its
safety oversight obligations as transferred from [DGCA].
Section 10.
During the implementation of this Agreement, and prior to any aircraft subject to it being
made the object of a sub-lease, [Foreign State], remaining the State of the Operator, shall
inform [DGCA]. None of the duties and functions transferred from [DGCA] to [Foreign
State] may be carried out under the authority of a third State without the express written
agreement of [DGCA].
ARTICLE V FINAL CLAUSES
Section 11.
This Agreement will enter into force on its date of signature, and come to an end for aircraft
listed in Attachment 1 at the completion of the respective leasing arrangements under which
they are operated. Any modification to the Agreement shall be agreed by the parties thereto
in writing.
Section 12.
Any disagreement concerning the interpretation or application of this Agreement shall be
resolved by consultation between the Parties.
Section 13.
In witness thereof, the undersigned directors of civil aviation of [DGCA] and [Foreign State]
have signed this Agreement.
For the
Government of India [DGCA]

For the
Government of [Foreign State]

______________
[Signature]

_______________
[Signature]

[Name, title, place and date]

[Name, title, place and date]

Attachments:
Attachment 1 Aircraft Affected by this Agreement
Attachment 2 Responsibilities of [DGCA] and [Foreign State] regarding Airworthiness

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Attachment 1

AIRCRAFT AFFECTED BY THIS AGREEMENT

Aircraft type

Registration number

Serial number

Leasing term
[date]
[date]
[date]
[date]

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Attachment -2
RESPONSIBILITIES OF [DGCA] AND [FOREIGN STATE ] REGARDING AIRWORTHINESS

ICAO Doc

Subject

Annex 8, Part II,

Chapter 4;

Mandatory
continuing
airworthiness
Doc 9760, Volume II, information
Part B, Chapter 8
Operation of
aircraft in
compliance with
its certificate of
airworthiness
(C of A)
Annex 6, Part I, 8.1.2 Operators
Annex 6, Part III, 6.1.2 maintenance
responsibilities

Responsibilities of the State of

Registry
([DGCA])

Responsibilities of the
State of the Operator
([Foreign State])

Ensure that [CAA of Foreign

State] and the [operator]
receive all applicable
mandatory continuing
airworthiness information.

Ensure that the

[operator] complies with
mandatory continuing
airworthiness information
transmitted by [DGCA].
Assume State of Registrys
responsibility as defined
in 5.2.4 of Annex 6, Part I.

Annex 6, Part I, 5.2.4

Annex 6, Part I,
8.2.1 to 8.2.4
Annex 6, Part III,
6.2.1 to 6.2.4
Annex 6, Part I,
8.4.1 to 8.4.3

Operators
maintenance
control manual
(MCM)
Maintenance
records

Annex 6, Part I, 8.5.1

and 8.5.2

Continuing
airworthiness
information

Annex 6, Part III,

6.5.1 and 6.5.2

Approve maintenance
organizations used by the
[operator], except for line
stations away from operators
main base.

Inspect maintenance records

and documents every six
months.

Ensure that the airworthiness

requirements of [DGCA] are
known to both [CAA of Foreign
State] and [operator].

Approve line stations

away from the
[operators] main base.

Ensure that guidance is

contained in the CAME/
MCM, approve the MCM
and transmit a copy to
[DGCA].
Ensure that records are
kept in accordance with
8.4.1 to 8.4.3 of Annex 6,
Part I, and inspect in
accordance with the
requirements of the AOC.
Ensure that the
airworthiness
requirements of [DGCA]
and [Foreign State] are
complied with and
adequate procedures are
incorporated in the MCM.

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ICAO Doc

Subject

Annex 6, Part I, 8.6; Modifications

Annex 6, Part III, 6.6 and repairs
Doc 9760, Volume II,
Part B,
Chapter 10,
Appendix A
Annex 6, Part I, 8.7
and 8.8
Annex 6, Part III, 6.7

Approved
maintenance
organization and
maintenance
release

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Responsibilities of the State of

Registry
([DGCA])
Ensure that they have been
previously approved by the
States of Design and of
Manufacture.

Responsibilities of the
State of the Operator
([Foreign State])
Ensure that the
requirements are
contained
in the MCM and approve
the MCM.

Approval of the [operators]

base maintenance
organization and procedures
in accordance with 8.7 of
Annex 6, Part I, and, as
applicable, 8.8 of Annex 6,
Part I, or 6.7 of Annex 6,Part
III, and communication
to [CAA of Foreign State] of
related procedures to be
included in the MCM.

Approval of the
[operators]
line maintenance
arrangements away from
base. Ensure that
procedures are contained
in the MCM and approve
the MCM.