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Appendix 40 - Instructions - CDRec

This document provides instructions for maintaining a Cash Disbursements Record (CDRec) to monitor cash advance balances. The CDRec must be completed daily, recording all transactions by fund cluster. It includes fields for the entity name, fund cluster, sheet number, accountable officer details, date, document numbers, payee, object code, payment nature, cash advance amounts received and refunded, disbursements, and cash advance balance. The disbursing officer must certify the accuracy of the record monthly or when required.

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1K views1 page

Appendix 40 - Instructions - CDRec

This document provides instructions for maintaining a Cash Disbursements Record (CDRec) to monitor cash advance balances. The CDRec must be completed daily, recording all transactions by fund cluster. It includes fields for the entity name, fund cluster, sheet number, accountable officer details, date, document numbers, payee, object code, payment nature, cash advance amounts received and refunded, disbursements, and cash advance balance. The disbursing officer must certify the accuracy of the record monthly or when required.

Uploaded by

Tesa GD
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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CASH DISBURSEMENTS RECORD

(CDRec)
INSTRUCTIONS
A. This record shall be maintained by each Disbursing/Accountable Officer to monitor the cash
advance balance. All transactions for the day shall be recorded immediately. It shall be
maintained by fund cluster.
B. This form shall be accomplished as follows:
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Entity Name name of the agency/entity


Fund Cluster the fund cluster name/code in accordance with the UACS
Sheet No. the sheet number which shall be one series per year
Accountable Officer/Official Designation/Station name, designation and station of the
Accountable Officer/Disbursing Officer
Date date of the source document
ADA/Check/DV/Payroll/Reference No. serial number of the ADA/Check/DV/Payroll or
other reference document
Payee name of the payee/claimant
UACS Object Code object code in accordance with the UACS
Nature of Payment brief description of the payment
Cash Advance Received/(Refunded) amount of cash advance received, or refunded in
negative amount
Disbursements amount disbursed out of the cash advance received
Cash Advance Balance cash advance received less disbursements

C. The record shall be certified by the Disbursing Officer at the end of each month, or when required
to do so by proper competent authority, as follows:
C E R T I F I C A T I O N
I hereby certify on my official oath that the foregoing is a correct and complete
record of all cash disbursements had by me in my capacity as
_________________________of _______________________________ during the
(Designation)
(Name of Agency)
period from _______________ to _______________,inclusive, as indicated in the
corresponding columns.
Name and Signature of Disbursing Officer
Date

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