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COGS and DCOGS Workflow

This document provides an overview of COGS (cost of goods sold) workflow and troubleshooting in Oracle applications. It defines key terms like revenue, COGS, and the matching principle. It describes the COGS accounting process in R11 and R12, including the introduction of deferred COGS in R12. The document outlines the data flow and setup for a sales order from creation through COGS recognition. It also provides information on ship-only orders and RMAs, and describes the COGSDIAG diagnostic script for troubleshooting issues.

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ptameb1
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732 views

COGS and DCOGS Workflow

This document provides an overview of COGS (cost of goods sold) workflow and troubleshooting in Oracle applications. It defines key terms like revenue, COGS, and the matching principle. It describes the COGS accounting process in R11 and R12, including the introduction of deferred COGS in R12. The document outlines the data flow and setup for a sales order from creation through COGS recognition. It also provides information on ship-only orders and RMAs, and describes the COGSDIAG diagnostic script for troubleshooting issues.

Uploaded by

ptameb1
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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COGS Workflow and Troubleshooting


Feedback/ Comments to:
Ramya Balasubramanian [email protected]

AGENDA

Definitions
Principles
COGS Workflow and Dataflow
Troubleshooting
Diagnostics

DEFINITIONS
Revenue
The gross inflow of economic benefits (cash, receivables, other assets)
arising from the ordinary operating activities of an entity (such as sales
of goods, sales of services, interest, royalties, and dividends). [IAS 18.7]
Cost Of Goods Sold (COGS)
The amount determined by subtracting the value of the ending
merchandise inventory from the sum of the beginning merchandise
inventory and the net purchases for the fiscal period.
COGS = Opening Stock + Purchases + Direct Expenses
Closing Stock Stock Unused for trading
COGS= Sales Gross Profit

Matching Principle
All of the expenses incurred in generating revenue should be matched
with the revenue generated, period by period.
Account Receivable
A current asset representing money due for services performed or
merchandise sold on credit.

PRINCIPLES
US GAAP matching principle requires matching of revenues and
expenses in the period when they are earned and incurred.
IAS 18 requires that - Revenues and related expenses must be
matched. If future related expenses couldnt be measured
reliably, revenue recognition should be deferred.
Business Requirements to be considered
COGS and Revenue should be recognized in the same period.
If revenue or costs of sales recognition is deferred then corresponding cost of sales or
revenue should be deferred as well and recognized in the accounting period when the initial
deferral is recognized.

Revenue and COGS should be recognized proportionally.


Revenue may only be partially recognized due to partial acceptance. Only that portion of
COGS that corresponds to the recognized revenue should itself be recorded.

Revenue reversal should result in COGS reversal.


Revenue recognition can be undone (rolled back) in which case the COGS corresponding to
the portions of rolled-back revenue should be likewise credited.

ACCOUNTING for COGS in R11 and R12


Sales Order Issue transaction is created in MTL_MATERIAL_TRANSACTIONS
when Sales Order is Ship Confirmed.
In 11i, The accounting for

Sales Order Issue

Debit
COGS

Credit
Inventory

In R12, concept of Deferred COGS is introduced to support Revenue/COGS


Matching principle.

Sales Order Issue


COGS Recognition

Debit
DCOGS(36)
COGS(35)

Credit
Inventory (1)
DCOGS(36)

COGS, DCOGS WORKFLOW


Revenue / COGS Recognition Process Flow:1.Sales order has to be booked.
2.Pick Release the SO and Ship Confirm.
3.Sales order Issue.
4.Review Sales Order Issue transactions and Source and destination
transactions in the Material Transactions form.
5.Run the Workflow Background Process request.
6.Create the Invoice with the Auto invoice request.
7.Check the Invoice in AR.
8.Recognize the revenue in AR.
9.After recognizing the revenue, accept it.
10.Run the following 3 Programs from Cost Management SLA.
Record Order Management Transactions.
Collect Revenue Recognition Information.
Generate COGS Recognition

SETUP

DATAFLOW Sales Order Creation

Event type 1 in cst_cogs_events signifies sales order issue

If Revenue Recognition is not run, the account_set_flag in


table ra_cust_trx_line_gl_dist_all will be Y.
Once Revenue Recognition is run, It changes to N as below

Record Order Management Transactions

If the Sales order issue transactions/ RMA Return


transactions remain uncosted, then The Record Order
Management Transactions concurrent program can
be executed, which picks up these transactions and
inserts rows in Cogs events and Cogs Revenue
Matching Tables to enable remaining programs
(Collect Revenue Recognition Information and
Generate COGS Recognition) to complete.
This process is not mandatory if the transactions are
already costed.

COLLECT REVENUE RECOGNITION INFORMATION

Once Collect Revenue Recognition is run, a row gets


inserted in the cst_revenue_recognition_lines table
with potentiallly_unmatched_flag as Y

GENERATE COGS RECOGNITION EVENTS

Cst_cogs_events will have a event_type of 3 and


cogs_percentage of 1 which denotes COGS recognition
after the Generate COGS recognition program is run

The potentiallly_unmatched_flag in
cst_revenue_recognition_lines table becomes NULL

COGS Revenue Matching Report


COGS Revenue Matching Report shows the revenue
and COGS information of sales order that fall within
the user specified date range by sales order line.

Ship Only Order Type and RMA


Order
Book(Ship
Only )

SO Issue

COGS Rec

RMA
(Referenced)

Ship Only Item attributes for OM and Invoicing:

Ship Only Order Type and RMA


In the order line choose the item type as ship only

Ship Only Order Type and RMA


Transaction Accounting

Ship Only Order Type and RMA


SO ISSUE:

COGS Recognition:

RMA:

Reversal Entries:

Ship Only Order Type and RMA


Debit
Credit
Sales Order Issue
DCOGS
Inventory
COGS recognition
COGS
DCOGS
RMA
INV
DCOGS
DCOGS
COGS
In case of Ship Only Orders, once the line is closed, it insert
a line inCRRL table with Potentially_unmatched_flag as
U. Once the Generate COGS rec program is run
Potentially_unmatched_flag becomes NULL and COGS
trx created in MMT and CCE tables.

Diagnostics COGSDIAG.SQL

How to Use COGSDIAG.sql


---------------------------------------Execute COGSDIAG.sql for any Sales Order you wish
to troubleshoot using 'Run Script' command (or) run
individual queries as per requirement.
The SQL returns rows for all tables related to COGS
Recognition from OM, AR, Inventory and Costing.
COGS Dataflow and Diagnostics [Video] (Doc ID
1307906.1)

Document Reference

COGS Dataflow and Diagnostics [Video](Doc ID


1307906.1)
COGS Accounting From RMA Perspective(How to
interpret COGSDIAG.sql, Not a bug, Known Issues
and Recommended Patches)(Doc ID 1528307.1)
FAQ in COGS / DCOGS(Doc ID 1607921.1)
DCOGS Balance Diagnostics(Doc ID 1565831.1)

Thank You

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