Cost Estimating Basics: Charles P. Woodward, PE CCE, and Mark T. Chen, PE CCE
Cost Estimating Basics: Charles P. Woodward, PE CCE, and Mark T. Chen, PE CCE
Chapter 1
Cost Estimating Basics
Charles P. Woodward, PE CCE, and Mark T. Chen, PE CCE
INTRODUCTION
upon scope [1]. To a contractor, this is the cost that will most
likely be incurred in completing the project as defined in the
contract documents. The contractors cost includes its own
internal costs as well as those of its subcontractors, suppliers,
and third parties.
terminology;
estimate types and applications;
direct and indirect cost items; and
elements-of-cost, which include labor, equipment, and
material costs.
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Labor BurdenTaxes and insurance costs based on labor payroll that the employer is legally required to pay on behalf of or
for the benefit of laborers. (In the US, these include federal old
age benefits, federal unemployment insurance tax, state unemployment insurance tax, and workers compensation).
Change OrderA document requesting a change or correction; a written change made by the architect/engineer to the
contract drawings and/or specifications after the contract award.
Generally, a change order must be approved by both the
owner/client and the contractor before it becomes a legal
change to the contract.
Labor CostThe base salary, plus all fringe benefit costs and
labor burdens associated with labor, that can be definitely
assigned to one item of work, product, process area, or cost center.
Contract DocumentsThe contract forms, general and specific conditions, drawings, specifications, and addenda describing the project scope and contract terms.
OverheadA cost or expense inherent in performing an operation, i.e., engineering, construction, operating, or manufacturing, that cannot be charged to or identified with a part of the
work, product, or asset and which, therefore, must either be
allocated on some arbitrary basis believed to be equitable, or
handled as a business expense independent of the volume of
production.
Direct CostsCosts that can be directly attributed to a particular item of work or activity.
Distributable CostA cost item that is spread over other cost
items rather than managed as a separate account.
EscalationProvision for an increase in the cost of equipment, material, labor, etc., over the costs specified in the contract, due to continuing price-level changes over time.
General ConditionsA specific portion of the contract documents. They state the responsibilities and relationships of all
parties to the contract, as well as any conditions applicable to
the contract.
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acteristic is based upon percent complete of the project definition (roughly corresponding to percent complete of engineering). Figure 1.1 shows how the primary and secondary characteristics relate to the new AACE estimate classes and ANSI
Standard [2]. Chapter 2 addresses Order-of-Magnitude
Estimate, which corresponds to AACE Class 5 estimate.
Chapter 3 focuses on Definitive Estimate, which relates to
AACE Class 1 and Class 2 estimates.
Primary
Characteristic
Level of Project
Definition
ANSI
Standard
Z94.0
Order-ofMagnitude
Estimate
-30/+50
Budget
Estimate
-15/+30
Definitive
Estimate
-5/+15
AACE Expressed as % of
Estimate complete project
definition
Class
(engineering)
Secondary Characteristic
Expected
Accuracy Range
Preparation
Effort
Typical estimating
method
Typical variation
in low and high
ranges [a]
Typical degree
of effort relative to
least cost index
of 1 [b]
Capacity factored,
parametric models,
judgment, or analogy
L: -20% to -50%
H: +30% to +100%
End Usage
Methodology
Typical purpose of
estimate
Class 5
0% to 2%
Concept screening
Class 4
1% to 15%
Study or feasibility
Class 3
10% to 40%
Budget, authorization,
or control
Class 2
30% to 70%
Class 1
50% to 100%
Equipment factored, or
parametric models
Semi-detailed unit
costs with assembly
level line items
L: -15% to -30%
H: +20% to+50%
2 to 4
L: -10% to -20%
H: +10% to +30%
3 to 10
Control or bid/tender
L: -5% to -15%
H: +5% to +20%
4 to 20
Check estimate or
bid/tender
L: -3% to -10%
H: +3% to +15%
5 to 100
Notes: [a] The state of process technology and availability of applicable reference cost data affect the range markedly. The
+/- value represents typical percentage variation of actual costs from the cost estimate after application of contingency.
[b] If the cost index value of 1 represents 0.005 percent, then an index value of 100 represents 0.5 percent.
Estimate preparation effort is highly dependent upon the size of the project and the quality of estimating data and
tools.
Figure 1.1Cost Estimate Classification Matrix for Process Industries
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General Expenses
office furniture
engineering supplies
engineering equipment
printing/reproduction
computer terminal
CPM scheduling
phone/telegraph/radio
utilities
portable toilets
signs
safety equipment
permits and licenses
advertising
contributions
job travel expenses
testing and laboratory
legal fees
audit fees
medical supplies
progress photos
sanitary facilities
building rental
building and grounds
maintenance
exterior lighting
drinking water and ice
taxes
bonds
insurance
payroll burden costs
backcharges from others
consultants
weather protection
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mining project feasibility and establishing definitive budgets. The accuracy and usefulness of a budget estimate
depends, to a large extent, on the amount and quality of
information available.
(3) Definitive EstimatesAs the name implies, these are estimates prepared from very defined engineering data. This
data includes, as a minimum, fairly complete plot plans
and elevations, piping and instrument diagrams, singleline electrical diagrams, equipment data sheets and quotations, structural sketches, soil data and sketches of major
foundations, building sketches, and a complete set of specifications.
Direct Costs
Labor CostsLabor costs are a total of the actual amounts
paid to field personnel who perform actual project work,
e.g., carpenters, common laborers, masons, painters, etc.
They can be divided into three main components:
Estimates must segregate direct and indirect costs. Many estimates are based on a historical database compiled from cost
data derived from previous projects. The less that direct cost
data is encumbered with indirect costs, the more reliable the
direct cost data will be for use on the new project. Keeping
indirects separate allows the unique conditions that will be
encountered in the new project to be more accurately reflected
in the estimate.
Table 1.1 contains a list of indirect cost items [3] normally seen
on construction projects.
DIRECT COST
Labor
Material
Equipment
INDIRECT COST
Subcontract
Taxes
Risk
Profit
Overhead
Contingency
Escalation
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Subcontract CostsThese are prices furnished by subcontractors for performing a specific portion of the work
that the general contractor will not perform with its own
forces.
Indirect Costs
TaxesThese vary significantly from location to location
and by the tax status of the owner; thus, they are usually
cataloged separately to facilitate accounting.
RiskElements of risk may be considered in two categories:
ProfitThe amount of money included by a contractor in its price as compensation for risk, efforts, and
endeavor in undertaking a project. Profit is actually the
residue of money left after a contractor has met all costs
(both direct and indirect) on a project. The amount of
profit to be added is very subjective and depends on considerations such as competition, how badly the project is
needed, the job market, local market conditions, and the
economy.
Contingency
162,600
108,400
81,100
49,400
21,500
900
-28,900
-54,200
-200,950
-268,947
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1997$1,000,000
1998$6,000,000
1999$3,000,000
Assuming the escalation rate to be 5 percent per year, the escalation would be calculated as follows:
1997 $1,000,000 x ((1.05 x 1.05) -1)
= $102,500
1998 $6,000,000 x ((1.05 x 1.05 x 1.05) -1)
= $945,750
1999 $3,000,000 x ((1.05 x 1.05 x 1.05 x 1.05) -1) = $646,519
Total escalation
$1,694,769
Say
$1,695,000
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3.
RECOMMENDED READING
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