ADCO Procedure Manual Volume 10 (HSE)

TRANSPORTATION SAFETY MANUAL

Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 1 of 19

APPENDIX I
VEHICLE CHECKLISTS

Document Identification
Document Number : CPR-HSE-OS-10/3A-Part 3 Revision : 3
Dated : December 2014
File Location : HSE&RM Draft Location : CHSE
ADCO Procedure Manual Volume 10 (HSE)
TRANSPORTATION SAFETY MANUAL

Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 2 of 19

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ADCO Procedure Manual Volume 10 (HSE)
TRANSPORTATION SAFETY MANUAL

Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 3 of 19

Drivers Daily Checklist

ADCO Procedure Manual Volume 10 (HSE)
TRANSPORTATION SAFETY MANUAL

Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 4 of 19

 ADCO Procedure Manual Volume 10 (HSE)
TRANSPORTATION SAFETY MANUAL

Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 5 of 19

Desert Safety Box

All four wheel drive vehicles intended to be driven in the desert shall be equipped with desert survival kit as
per specification stipulated below.

Air compressor Heavy duty tow rope (steel)

Heliograph signalling mirror (1) Tyre Pressure gauge
Space blanket (1) Foldable shovel
Cyalume Light sticks (2) Torch/ flashlight with spare batteries
Glare paper roll (1) Special DATREX water- volume: enough for 2 days
supply for 5 passengers
Contents to be in heavy duty army type bag Compass
approved by ADCO
Smoke canister Triangle
First Aid Kit Rope
Shackles Gloves
Whistle Wood
Booster Cable Aluminium Role
 ADCO Procedure Manual Volume 10 (HSE)
TRANSPORTATION SAFETY MANUAL

Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 6 of 19

# Item Description and Instruction for Use No:

1. Smoke Canister: Open the red plastic cap. Pull the ring firmly to break seal. Roll / throw 2
the can away from you once the smoke is emanated.
2. Heliograph Signalling Mirror: Hold the mirror against the sunlight and put reflection on 1
a surface. Look through the hole aligning the target. Weep the mirror over the target
area and your signal will be visible to rescuers.
3. Space Blanket: Open to full width. Make a shed by putting up against the vehicle or 1
wrap around your body as required.
4. Cyalume Light Sticks: Hold firmly with both hands. Putting pressure in centre with 2
thumbs, just bend once. Once the glass cartridge brakes inside, mix the solution by
shaking. Instantly it glows and is ready for use.
5. Glare Paper Roll / Sheet: Spear the paper on the ground with fluorescent side facing 1 Roll
up. Put weight (sand or stones) on the edges of the paper, to keep it in position and
with a clear view for the approaching aircraft.
6. Compass: Hold the Compass in one hand and pull the cord with the other. Fold the 1
mirror by tipping the Compass. The distance between the markings on the outside of
the housing is 3/16; when fully opened an additional 2 is available between the body
of the Compass and the end of the drawer frame. The bearing is the angle between
true North and line of travel. It can be read off on the index. The Compass dial is
divided into 360. The positioning of the mirror the Compass offers you the advantage
of accurate, uncomplicated sighting of the line of travel while observing the Compass
capsule. By turning yourself with Compass in sighting position, ne needle must be
made to settle with the red end between the parallel north markings on the capsule.
For approximate general sighting the Compass is held at waist level and the needle
observed from above (Full details are available in the manual enclosed with the
Compass)
7. 12V Air Pump: Insert the plug into cigarette lighter socket with the vehicle engine 1
running.
8. First Aid Kit 1
9. Tyre Pressure Gauge 1
10. Salt Tablets 1 Packet
11. Booklet Come Home Safely 1 Copy
 ADCO Procedure Manual Volume 10 (HSE)
TRANSPORTATION SAFETY MANUAL

Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 7 of 19

Abu Dhabi Company for Onshore Oil Operations

Vehicle's Standard Acceptance Inspection Checklist

"Light Vehicles"

1.0 Vehicle's Data

Type Inspection Date

Plate # Location
Model (Year) Contract Name
Origin
Plate Colour Inspector Name
Company Name Inspector Signature

2.0 Minimum Acceptance Standard Requirement

Items that are found available, in good working condition and sound fit for purpose are marked with "
mark and auto coloured green. Items that are found not available, not in good working condition and not
sound fit for purpose are marked with "X" mark and auto coloured red.
If this inspection report has one single "X" or red colour, the vehicle is considered not fit for driving in ADCO
concession area; hence the vehicle standard is not acceptable and should be removed.
Type "a" for "" or "r" for "X" or "N/A" in Remarks column for Not Applicable.

Sr. No. Minimum Standard Requirement Status Remarks

1 Valid registration
2 Valid security pass
3 Online IVMS from approved vendor
4 Vehicle body has no signs of damage
5 Variable and Intermittent Front Wiper
6 Mirrors
7 Brakes
8 Tyres including spare
9 3 point Seat belts (middle rear passenger can be lap
belt)
10 High intensity Front (white/yellow) & rear (red) fog
lights
11 Car normal lights
12 Air-conditioning (serviceable to all passengers)
13 Head rest (head protection)
14 No signs of leaks or defects
15 Rollover bars (for 4 wheel drive vehicles)
16 Vehicle's Tools kit with jack
17 Horn
18 Fire Extinguisher (2 Kg dry powder)
 ADCO Procedure Manual Volume 10 (HSE)
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Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 8 of 19

Sr. No. Minimum Standard Requirement Status Remarks

19 Reflective Triangle - 03 Nos

20 Spark arrestor (if operating in hazardous area)
21 Air Bags (driver and front passenger)
22 Anti-locking brake system (ABS)
23 Electronic brake pressure distribution system (EBS)
24 First aid kit and flash light / torch
25 Company name and logo on side doors (English &
Arabic)
26 Any other comments Housekeeping, Any
specific hazards, etc
0 0
3.0 Other Standard Requirement

Although vehicle may pass the ADCO standard acceptance inspection based on meeting the
minimum vehicle's standard, there are other standard requirement that are considered
important and shall be complied with as soon as possible

Sr. No. Other Important Standard Requirement Status Remarks

1 Air compressor
2 Front and rear towing brackets
3 Desert safety box
4 Hand shovel and wood plates
5 Cruise control
6 Goods (Luggage compartment) partition
7 "No smoking", "wear seat belts" and "tyres pressure
guide" sticker
8 Flag pole
9 Vehicle Stability Control VSC
10 Traction Control System
0
4.0 Standard Inspection Result

The above vehicle has been inspected as per ADCO procedure manual 10/3 A Part - 3
(transportation / road safety), Section 13 & Appendix-B vehicle standards. The vehicle is
found:

i. Acceptable and fit for purpose

ii. Not acceptable and not fit for purpose

5.0 Vehicle's Standard Rating

Based on the inspection conducted on this vehicle and as per the findings and results
obtained, the vehicle standard is rated:
 ADCO Procedure Manual Volume 10 (HSE)
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Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 9 of 19

Sr. No. Minimum Standard Requirement Status Remarks

Star "0" Vehicle did not meet all the minimum acceptable
standard requirement
Star "1" Vehicle is only meeting all the minimum acceptable
standard requirement
Star "2" Vehicle is meeting all the minimum acceptable
standard requirement and 25% (3 items) of the other
important standard requirement
Star "3" Vehicle is meeting all the minimum acceptable
standard requirement and 50% (6 items) of the other
important standard requirement
Star "4" Vehicle is meeting all the minimum acceptable
standard requirement and 75% (9 items) of the other
important standard requirement
Star "5" Vehicle is meeting all the minimum acceptable
standard requirement and all the other important
standard requirement
 ADCO Procedure Manual Volume 10 (HSE)
TRANSPORTATION SAFETY MANUAL

Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 10 of 19

Abu Dhabi Company for Onshore Oil Operations

Vehicle's Standard Acceptance Inspection Checklist

"Heavy Vehicles"

1.0 Vehicle's Data

Type Inspection Date

Plate # Location
Model (Year) Contract name
Origin
Plate Colour Inspector Name
Company Name Inspector Signature

2.0 Minimum Acceptance Standard Requirement

Items that are found available, in good working condition and sound fit for purpose are marked with " "
mark and auto coloured green. Items that are found not available, not in good working condition and not
sound fit for purpose are marked with "X" mark and auto coloured red.
If this inspection report has one single "X" or red colour, the vehicle is considered not fit for driving in ADCO
concession area, hence the vehicle standard is not acceptable and should be removed.

Type "a" for "" or "r" for "X" or "N/A" in Remarks column for Not Applicable.

Sr. No. Minimum Standard Requirement Status Remarks

1 Valid registration
2 Valid security pass
3 Online Operational IVMS from approved vendor
4 No signs of leaks, defects
5 Reverse alarm
6 Front (white/yellow) & rear (red) fog lights
7 Vehicle body has no signs of damage
8 Mirrors
9 Brakes (Dual Circuit for Trailers)
10 Tyres including spare
11 Seat belts for vehicles of model 2000 & above such
as kenworth, trailers, truck with crane, crane,
forklift, wheel dozer, shovel, grader (not applicable
to old type of wheel dozer, shovel, grader)
12 Lights including high intensity rear lights
13 Air-conditioning in driver's cab (not applicable to
forklifts)
14 Rear lights are visible & not obscured by rear
fenders.
 ADCO Procedure Manual Volume 10 (HSE)
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Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 11 of 19

Sr. No. Minimum Standard Requirement Status Remarks

15 Vehicle tools kit

16 Fire extinguisher (min 5 kg dry powder)
17 Reflective safety triangle (03 No.)
18 Spark arrestors (if operating in hazardous area)

19 Yellow & black reflective sticker on rear tenders

and near the diesel tank
20 Flasher light on top of the operator cabin
21 Operator cabin step ladder & hand holder are
available and serviceable.
22 Operator cabin step ladder & hand holder are
available and serviceable.
23 Valid third party certificate and color coded (for
crane)
24 Seats with head restrains
25 ABS (After Feb 2006)
26 Company name and logo on side doors
27 First aid kit and flash light / torch
28 Bottom of the rails not less than 500mm above
road surface
29 Any other comments

3.0 Other Standard Requirements

Although vehicle may pass the ADCO standard acceptance inspection based on meeting the minimum
vehicle's standard, there are other standard requirement that are considered important and shall be
complied with as soon as possible.

Sr. No. Other Important Standard Status Remarks

Requirement
1 Rear fenders are less than 75 cm above road level

2 Flag pole for desert driving

3 Side & Rear Under Run Protection (Terminating
300MM to 100 MM)
4 2 -Wheel Chokes for prime mover and two for
semitrailer
5 Color Coded Palm Coupling for Semi-trailer
6 7- pin Electrical socket Semi-trailer
0
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Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 12 of 19

4.0 Standard Inspection Result

The above vehicle has been inspected as per ADCO procedure manual 10/3 (transportation / road safety),
Section 13 and appendix-B vehicle standards. The vehicle is found:

i. Acceptable and fit for purpose

ii. Not acceptable and not fit for purpose

5.0 Vehicle's Standard Rating

Based on the inspection conducted on this vehicle and as per the findings and results obtained, the vehicle
standard is rated:

Star "0" Vehicle did not meet all the minimum acceptable standard requirement

Star "1" Vehicle is only meeting all the minimum acceptable standard
requirement
Star "2" Vehicle is meeting all the minimum acceptable standard requirement
and 25% (3 items) of the other important standard requirement

Star "3" Vehicle is meeting all the minimum acceptable standard requirement
and 50% (6 items) of the other important standard requirement

Star "4" Vehicle is meeting all the minimum acceptable standard requirement
and 75% (9 items) of the other important standard requirement

Star "5" Vehicle is meeting all the minimum acceptable standard requirement
and all the other important standard requirement
 ADCO Procedure Manual Volume 10 (HSE)
TRANSPORTATION SAFETY MANUAL

Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 13 of 19

Abu Dhabi Company for Onshore Oil Operations

Vehicle's Standard Acceptance Inspection Checklist

"Bus"

1.0 Vehicle's Data

Type Inspection Date

Plate # Location
Model (Year) Contract name
Origin
Plate Colour Inspector Name
Company Name Inspector Signature

2.0 Minimum Acceptance Standard Requirement

Items that are found available, in good working condition and sound fit for purpose are marked with " "
mark and auto coloured green. Items that are found not available, not in good working condition and not
sound fit for purpose are marked with "X" mark and auto coloured red.
If this inspection report has one single "X" or red colour, the vehicle is considered not fit for driving in ADCO
concession area, hence the vehicle standard is not acceptable and should be removed.

Type "a" for "" or "r" for "X" or "N/A" in Remarks column for Not Applicable.

Sr. No. Minimum Standard Requirement Status Remarks

1 Valid registration
2 Valid security pass
3 Reverse alarm
4 Online Operational IVMS from approved
vendor
5 Vehicle body has no signs of damage
6 Mirrors (front & sides) + Look down lens in
rear window or a wide angle mirror
mounted at the rear of the vehicle
7 Brakes
8 Tyres including spare
9 Seat belts for all seats (3 point seatbelts
for all front passengers / lap slashes are
acceptable only for rear passengers)
10 Distance between seats to be 70 cm from
seating base to seating base
11 Lights
12 Air-conditioning
13 Seat neck restraints (head protection)
14 No sign of leak or defect
 ADCO Procedure Manual Volume 10 (HSE)
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Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 14 of 19

Sr. No. Minimum Standard Requirement Status Remarks

15 Minimum two exit doors (clearly
identified) and not restricted by luggage
compartment
16 Seat covers must be of fire proof fabric
material and are sufficiently foldable
backward
17 Goods (luggage compartment) partitions
inside and outside the bus and secure by
latch and bolt or sliding webbing net
18 Tools kit such as jack
19 Fire extinguisher (min 9 kg dry powder)
20 seats neck restraints are having removable
or disposable covers
21 Reflective safety triangle
22 Emergency break glass hammer
23 Arm rest between two seats
24 Reflective sticker at the rear side
25 Paging and public speaking facility
26 Curtains for side windows
27 Air Bags (driver and front passenger)
28 Anti-locking brake system (ABS)
29 Electronic brake pressure distribution
system (EBS)
30 First aid kit and flash light / torch
31 Company name and logo on side doors
(English & Arabic)
32 Seat backs and any wall panel or fixture in
front of any passenger seat must be
smooth and padded with no sharp edges
33 Any other comments

3.0 Other Standard Requirement

Although vehicle may pass the ADCO standard acceptance inspection based on meeting the minimum
vehicle's standard, there are other standard requirement that are considered important and shall be
complied with as soon as possible.
Sr. No. Other Important Standard Status Remarks
Requirement
1 Slide windows type provide
2 Cargo cages for the front seats near the
entrance steps
3 "No smoking" and "wear seat belts" guide
sticker
 ADCO Procedure Manual Volume 10 (HSE)
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Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 15 of 19

4 Sticker specifying the size of bag or brief case

allowed inside the bus.
0

4.0 Standard Inspection Result

The above vehicle has been inspected as per ADCO procedure manual 10/3 (transportation / road safety),
Section 13 and appendix B vehicle standards. The vehicle is found:

i. Acceptable and fit for purpose

ii. Not acceptable and not fit for purpose

5.0 Vehicle's Standard Rating

Based on the inspection conducted on this vehicle and as per the findings and results obtained, the vehicle
standard is rated:

Star "0" Vehicle did not meet all the minimum acceptable standard requirement

Star "1" Vehicle is only meeting all the minimum acceptable standard requirement

Star "2" Vehicle is meeting all the minimum acceptable standard requirement and
25% (3 items) of the other important standard requirement
Star "3" Vehicle is meeting all the minimum acceptable standard requirement and
50% (6 items) of the other important standard requirement
Star "4" Vehicle is meeting all the minimum acceptable standard requirement and
75% (9 items) of the other important standard requirement
Star "5" Vehicle is meeting all the minimum acceptable standard requirement and
all the other important standard requirement
 ADCO Procedure Manual Volume 10 (HSE)
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Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 16 of 19

VEHICLE SPOT CHECK LIST NO :

DATE / LOCATION : OWNER :
INSPECTOR : CONTRACTOR :
RANDOM CHECK Y / N CONTRACT ADMINISTRATOR :
REG NO : FLEET NO. : CONTRACT NUMBER :
VEHICLE MAKE : MODEL: ADCO INSPECTION DATE :
VEHICLE TYPE ( CIRCLE ) ADCO INSPECTED BY :
LIGHT/GOODS(WITH CRANE MOUNTED),TANKER DRIVER NAME :
BUS/TRAILER/MOBILE CRANE/OTHER ADSD NUMBER :
TRAILER DETAILS (WHERE APPLICABLE) REMARKS :
REG NO. : ADCO INSPECTION DATE :
FLEET NO : ADCO INSPECTED BY :
CLAS- A (VEHICLE NOT TO BE USED UNTIL PROBLEMS RECTIFIED)
NO DESCRIPTION STATUS DEFECTS FOUND
1 SEAT BELTS: MISSING, DEFECTIVE
2 ROLLOVER CAGE NOT FITTED WHERE REQUIRED
3 TYRE CONDITION CAUSING A RISK
4 IVMS MISSING OR FAILED
5 LOAD SECURITY OR RESTRAINT CAUSING RISK
CLASS B (DEFECTS TO BE RECTIFIED IN ONE WEEK)
6 VEHICLE LIGHTS MALFUNCTIONING
7 AIR CONDITIONING NOT FUNCTIONING OR AVAILABLE
8 SUITABLE AND SUFFICIENT SPARE TYRES ON THE VEHICLE
9 WINDSCREEN OR MIRRORS CRACKED SO AS TO PRESENT
SIGNIFICANT LOSS OF VISION
10 SEATS ARE IN A POOR STATE OF REPAIR
11 FLAG POLE MISSING WHERE REQUIRED
12 REVERSE ALARM
OTHER DEFECTS
13
BLOCK - C ( DRIVER PERFORMANCE NON-COMPLIANCE: DRIVER TO BE COUNSELED,)
14 DANGEROUS DRIVING (SPEEDING, GSM, UNBELTED PASSENGERS,
DANGEROUS MANOEUVRE, ETC.)
BLOCK - D ( PROCEDURAL NON COMPLIANCES: REPORT TO CONTRACT ADMINISTRATOR)
15 VALID ADSD
16 SECURITY PASS
17 ADCO INSPECTION STICKER

On completion of the above defective items, sign and date below, and retain this form in a file in workshop
I certify that the work required as detailed above is completed:
Signed by: Date:

RSMT Inspector: Date:

 ADCO Procedure Manual Volume 10 (HSE)
TRANSPORTATION SAFETY MANUAL

Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 17 of 19

4.0 Tanker Checklist (In addition to HGV Checklist)

Sr. No Minimum Standard Requirement Status Remarks

1. Each vehicle or tanker shall be externally marked (painted) with the
type of fluid hauled in line with UAE traffic Law.
Tankers shall clearly state capacity in barrels and fluid carried as per
traffic rules.
2. Tank must be secured to vehicle sub-frame.
No. of brackets and U Bolts shall be compatible to load.
3. Hazard warning panels are correct and clean.
4. Transport emergency card is available.
5. Transfer Pumps provided should be capable to pump & discharge
weighted viscous fluid.
6. Fuel Tanker is to be fitted with flow meter to measure the fluid
discharge.
7. Ventilation gate/valve from top.
8. 4/6 outlet valve on the bottom of the tank, collecting tray to be
fitted below the outlet valve.
9. Safety lockout valves
10. Valves are in good operating condition, protected with caps and are
lockable.
11. All tankers shall be fitted with a minimum of two manholes.
As a minimum manholes shall be 407mm (16 inches) by 356mm (14
inches) if they are rectangular, or 407mm (16 inches) in diameter if
circular.
12. Manholes (except in the case of potable water tankers) shall be
designed to resist opening in the event of a rollover.
13. Manholes (except in the case of potable water tankers) shall be
protected by a valance. The valance shall be higher than the manhole
and cover, and any other tank top fittings.
14. Correct earth connection is fitted and in good condition.
15. Non-skid surfaces are fitted where access is required (e.g. ladders)
and are in good condition
16. The Tanker shall be fitted with two (2) Internal Partitions (with Open
Bottom for Fluid Passage) to minimize wobbling.

Trucks used for haulage of crude oil shall be equipped with following
17. Pump to have fire proof exhaust with spark arrestor

18. 9 kg of Portable Dry Chemical Fire Extinguisher

19. Suction and delivery hoses of rubber type

20. Spark arrestor on the truck exhaust pipe

21. Master Isolation Switch

22. Vacuum relief valve, with suitable flame/ arrester.

 ADCO Procedure Manual Volume 10 (HSE)
TRANSPORTATION SAFETY MANUAL

Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 18 of 19

Records:
23. Tankers Manufacturer drawings & Specifications

24. Tankers Servicing Schedule

25. Record of repairs and maintenance requests.

 ADCO Procedure Manual Volume 10 (HSE)
TRANSPORTATION SAFETY MANUAL

Volume : 10/3A Revision: 3

Part : 3 Date: 12 2014

Section : Appendix I Vehicle Checklists Page: 19 of 19

Abu Dhabi Company for Onshore Oil Operations (ADCO)

MONTHLY RAG REPORT

ASSET
RAG Report Period (Month):

Employee/Driver Name: Co. No:

ADCO: Dept. Contractor Name

Driver Behaviour:

Over Speeding: Harsh Acceleration:

Harsh Deceleration: Seat Belt Not Fastened:

Summary of Briefing:

Employee /Driver Acknowledgement .Date:

..
HSE Rep. Line Manager
Copy to Dept. member