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Com498 Samplereport

The document describes a database developed for Keller Industries to track hardware and software assets assigned to employees. The database includes forms to add, view and edit computer and software records. It also includes reports to view employee and asset assignments and analyze software installation and licensing information.

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33 views

Com498 Samplereport

The document describes a database developed for Keller Industries to track hardware and software assets assigned to employees. The database includes forms to add, view and edit computer and software records. It also includes reports to view employee and asset assignments and analyze software installation and licensing information.

Uploaded by

faith
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
You are on page 1/ 7

Your

Consulting
Keller Industries
Database Development

Overview.

Keller Industries has tasked Your Consulting with the development of a formal
hardware and software tracking system for the Information Technology assets used by
employees. Keller Industries currently has no method for determining what hardware is
currently assigned to Keller Industries employees, nor does the IT staff knows whether all
of the installed software is licensed. This is a common problem with many businesses,
which purchase and manage their own IT assets.

Your Consulting has developed a database, which will allow IT staff members to
track existing and new inventory, and associate each computer with an employee. This is
accomplished through the use of a table to store employee records and a table to store
computer inventory records. Additionally, a third table has been developed to track
software installed on each computer. The database also tracks the number of software
licenses owned by Keller Industries.

Database Features.

a. Main Menu Form. When the database is launched, a main menu form will
appear. This form has been created with buttons, which take the user to the various forms
and reports. (See figure 1).

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Figure 1

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b. Hardware Form. A Hardware Form was developed to allow for the addition,
deletion and modification of computer assets. The user can scroll through the existing
asset records by using the Previous Record and Next Record buttons. The Add Record
button is used to add additional computer assets. An employee can be associated with an
asset record by using the EID pull-down list.

Figure 2

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c. Hardware Software Assignment Form. This form is used to associate software
with the companys existing computer assets. The Select HID pull-down list is used to
select the desired Hardware Identification number. After the desired hardware is selected,
software is selected at the bottom of the form. Software is selected by using the Software
ID pull-down list. This list is limited software already entered in the software table.

Figure 3

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d. Reports. The following reports and queries were developed to provide a method
for data extraction and analysis.

(1) Employee Assignment Report. This report, accessible from the main
menu, lists each employee and the computer associated with each employee.

(2) Hardware Report. This report, accessible from the main menu, is
similar to the Employee Assignment report. However, the records are grouped by
Hardware Identification number versus Employee.

(3) Software Assignment Report. This report, accessible from the main
menu, again displays the same type of information as the previous two reports. However,
this report is grouped by software title.

d. Other Queries. Several queries were constructed to help answer several


questions concerning customers and to investigate potential marketing opportunities.

(1). What software is not currently installed on any computer? The results of this query,
depicted below, show the title of all software not installed on any computer.

Softwear Not Inst


Title
MS FrontPage 2003
Details 3.0
Dreamweaver MX 2004

(2). Which Keller Industries employees have not been assigned a


computer?
No comp assigned
First Name Last Name
Gwen Dixon
Cindy Cruce
Todd Glass

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(3). Which employees currently have SAS JMP 5.1 installed on their
computer?
Emps w/SAS JMP5
First Name Last Name
Bill Hopkins
Marsha Leminsky
Lashanta Spomer

(4). How many copies of Corel WordPerfect are currently installed? Do


we have enough licenses? Based on the results of query 4 shown below, Keller
Industries currently has seven licenses for WordPerfect. Eight copies of this
software are now installed.

Copies of WordPerfect Installed


Title Number Used License
WordPerfect Office 11 8 7

(5). Which employees have notebook computers?

Employees with Notebook Computers


First Name Last Name Manufacturer Model ProcessorType Speed
John Hanks IBM IBM Thinkpad T Series Pentium 3 1.13 GHz
Rick Jacober IBM IBM Thinkpad T Series Pentium 3 866 MHz
Kwame Nyu Dell Dell Latitude Intel Pentium 3 1.0 GHz
Lashanta Spomer Dell Dell Latitude Intel Pentium 3 1.0 GHz
Eduardo Repetto Dell Dell Latitude Intel Pentium 3 1.0 GHz
Leslie Marvin IBM IBM Thinkpad T Series Intel Pentium 3 866 MHz
Marsha Leminsky Dell Latitude D500 Intel Pentium M 1.3 GHz

(6) A query was developed to prompt for the last name of an employee.
After providing the last name of the employee, the query displays the hardware
and software configuration information for that user. This query can be enhanced
in the future through the use of a form and a pull-down list for employee names.
This would alleviate the requirement for the user to have to know and spell the
employees last name correctly. This query is accessible from the main menu.

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(7) How many Dell notebook computers does Keller Industries currently
own? As shown in the query below, the company currently owns five Dell
notebooks.
Dell Notebooks
Manufacturer Number
Dell 5

(8) Status of Norton Antivirus software installation. Upon initial


examination of database records, it was determined that a significant number of computer
assets did not have Norton Antivirus software installed. Since it is recommended that all
active computers have this software, the IT staff has since installed Norton Antivirus on
all computers. The database has been updated accordingly.

e. Recommended Future Enhancements:

(1) The database will need a method for adding, editing and deleting
employee records. Currently this must be done directly from the employee table. It is
recommended that an employee form be developed to facilitate this requirement.

(2) If an IT staff member is tasked with adding a new piece of software on


a users computer, the staff member must first determine the hardware ID number (HID)
associated with the user. This must be done using one of the existing reports, or using the
employee lookup query. After development of an employee form (mentioned in
paragraph e(1) above, a link must be developed for direction from this form to the
employees associated asset form. This will greatly enhance the user interface of this
database.

Summary
The database and associated components developed for Keller Industries provide
the company with the capability to monitor the hardware and software in the hands of its
employees. In the age of litigation, this provides Keller with a powerful tool to maintain
its employees equipment in the proper configuration without violating any licensing
restrictions. When new data is entered, the queries, forms and reports will automatically
update ,and provide Keller Industries with updated reports that enable managers to easily
track all aspects of their computer capabilities.

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