Highline Excel 2016 Class 08: Text Formulas and Text Functions

Topics:
1
2
3
4
5
6
7
8

9
10
11

12
13
14
ighline Excel 2016 Class 08: Text Formulas and Text Functions

Text Formulas: Ampersand to Join Items together

Text Functions to extract partial text items from a larger text item.
Extract State with LEFT function
Extract Zip Code with RIGHT function
Extract First Name with LEFT and SEARCH functions
Extract Last Name with RIGHT, LEN and SEARCH functions
Extract Product with LEFT and SEARCH functions
Extract Region with MID and 3 SEARCH functions
Extract Money Amount from end of description Field with RIGHT, LEN and SEARCH functions, and a
MATH operation to Convert Text Number Back to a Number
TRIM function to remove extra spaces.
Create Serial Number Date from ISO Date using DATE, LEFT, MID and RIGHT functions.
Create Serial Number Date from ISO Date using TEXT function, Custom Number Format and Math
Operation to Convert Text Number back to a Number.
TEXT function and Custom Number Formatting to create labels
Text Formulas: TEXTJOIN Excel 2016 Function
Symbol

0
0

%
,
,

*
*

_
_
_

""
""
@
@

@
d
m
y
d
m
y
hh:mm:ss AM/PM
[h]:mm
Note 1==>
Note 2==>
\
Usage Typed digits
Digit placeholder that displays significant digits only;
example ####.# 12.77

5
Digit placeholder that displays significant and
insignificant zeroes; example: 0.00 0.35

23

Zeros before digit like 00345; example: 00000 345

display many digits 0.000000000000000 .125489632586635

Acts as a digit placeholder that does not display

insignificant digits but does hold a place so that
decimal points will align; example: 0.00? 27.3

5.132

Scoots the decimal over; example: 0.00???? 27.3

5.132
Rules for formatting a % (times 100 and add symbol);
example 0.00% .3

Inserts a comma for thousands; example: #,### 1000000

Use as a scaling operator; example #,, 1000000

Tells the cell to put enough of the character (space)

after it to fill the column; example $* 0.00 548
Tells the cell to put enough of the character (^) after
it to fill the column; example $*^0.01 548

Skip the width of the next character - often used

with ) to help positive numbers align with negative
numbers; example: _($* #,###0.00_);_($*
(#,###0.00);_(* "-"??_);_(@_) 256.36
example: _($* #,###0.00_);_($* (#,###0.00);_(*
"-"??_);_(@_) -256.36
example: _($* #,###0.00_);_($* (#,###0.00);_(*
"-"??_);_(@_) 0

adds text; example: 0.00" Rad" 23

"surplus";"deficit" 5

-10
Indicates the location where text should be inserted
in cells formatted with custom format; if the @ is not
included in the code, the text will not be displayed;
example: _($@_) none
Use formatting to hide words; example: 0.00;-
0.00;"--"; none
How to put a single character in front of a word;
example: _(* #,##0.00_);_(* (#,##0.00);_(* "-"??
_);_(^@_) rad
This scoots the text over one width of a parenthesis;
example: _($* #,###0.00_);_($* (#,###0.00);_(*
"-"??_);_(@_) rad

day; example: dddd 12/31/2006

month; example: mmm. 12/31/2006

year; example: yy 12/31/2006

day; example: d 12/31/2006

month; example: m 12/31/2006

year; example: yyyy 12/31/2006

Time 8:00 AM

Show time greater than 24 hours 2

If you specify only two formats, the first is used for
positive and zero
If you specify only one formats, it is used for all
numbers
\ backslash and then a single character inserts text
into a number format 65
Colors allowed:
Black
White
Red
Green
Blue
Yellow
Magenta
Cyan
Displayed value

12.8

0.35

23.00

00345

0.125489632586635

27.30

5.132

27.30

5.132

30.00%

1,000,000

$ 548.00

$^^^^^^^^^548.0

$ 256.36

$ (256.36)

23.00 Rad

surplus

deficit
$none

none

^rad

rad

Sunday

Dec.

06

31

12 Be careful ==> 468984

2006

08:00:00 AM

48:00

65
Date: m = month, d = day, y = year

Time: h = hour, m = minute, s = second

No AM/PM to show military time
Time Greater than 24 hours: use square brackets
Digit placeholder that displays significant digits only: #
Digit placeholder that displays significant and insignificant zeroes: 0

Use commas with # to have thousand separators

Use extra comma at end to remove three zeros

"M" for million

K for thousands
Percenatges: %

Fractions: ?/?

Insert Words, use double quotes: " unit price"

Insert a single character, use back slash
Four sections separated by three semi-colons: POS;ZERO;NEG;TEXT
Hide words
Nothing: ;;;
If you specify only two formats, the first is used for positive and zero
If you specify only one formats, it is used for all numbers
 11/7/2013 m/d/yyyy
11/7/2013 dddd
11/7/2013 dddd, mmm, d, yyy
9:57 AM h:mm AM/PM
9:57 AM hh:mm
9:57 AM [h]:mm
1.35 #.##
1.35 0.00
1.35 0.0
1000000 #,###.00
1000000 #,###,
1000000 #,###,,
1000000 #,###,," M"
1000000
0.3575 0.00%
0.3575 0.0%
0.8666666667 ??/??
0.8666666667 ?/?
15.67 $0.00" unit price"
15.67 $0.00\u
0 $0.00;-$0.00;" - "
2 $0.00;-$0.00;" - ";
5 ;;;
Date: m = month, d = day, y = year

Time: h = hour, m = minute, s = second

No AM/PM to show military time
Time Greater than 24 hours: use square brackets
Digit placeholder that displays significant digits only: #
Digit placeholder that displays significant and insignificant zeroes: 0

Use commas with # to have thousand separators

Use extra comma at end to remove three zeros

"M" for million

K for thousands
Percenatges: %

Fractions: ?/?

Insert Words, use double quotes: " unit price"

Insert a single character, use back slash
Four sections separated by three semi-colons: POS;ZERO;NEG;TEXT
Hide words
Nothing: ;;;
If you specify only two formats, the first is used for positive and zero
If you specify only one formats, it is used for all numbers
 11/7/2013 m/d/yyyy
Thursday dddd
Thursday, Nov, 7, 2013 dddd, mmm, d, yyy
9:57 AM h:mm AM/PM
15:00 hh:mm
36:00 [h]:mm
1.4 #.##
1.40 0.00
1.4 0.0
1,000,000,000.00 #,###.00
1,000 #,###,
1 #,###,,
1,000 M #,###,," M"
1,000K 1000K
35.75% 0.00%
35.8% 0.0%
13/15 ??/?? 0.866667
7/8 ?/? 0.875
$15.67 unit price $0.00" unit price"
$15.67u $0.00\u
-$56.00 $0.00;-$0.00[Red];" - "
0 $0.00;[Red]-$0.00;0;
;;;
Text Formulas:
1) We can use the Ampersand to Join Items together. Text always goes in "Double Quotes".

First Name Last Name Join

Rosalie Mullins
Marcia Parker
Christy Hogan
Sophia Maxwell
Salvador Craig
Wanda Stevens
Harvey Tucker
Jesse Kelley
Miguel Simpson
Darryl May

2) Often times we need to extract partial text items from a larger text item.
Example: Wee need "Carlota" from "Carlota / West: 658"

State-Zip Sales Rep Description Web Site

CA-94704 Rosalie Mullins Carlota / West: 658 Amazon
WA-98106 Marcia Parker Aspen / South: 345 Gel-boomerangs
OR-96011 Christy Hogan Yanaki / South: 19.5 E-bay
CA-98702 Sophia Maxwell FlatTop / South: 987.75 Amazon
WA-98108 Salvador Craig Carlota / South: 56 Amazon
WA-98112 Wanda Stevens Carlota / East: 23.5 E-bay
OR-96011 Harvey Tucker Carlota / West: 321 Gel-boomerangs
CA-94600 Jesse Kelley Yanaki / East: 1209.5 Amazon
CA-94688 Miguel Simpson Yanaki / East: 123.5 E-bay
WA-98342 Darryl May Quad / West: 399.95 Amazon
es in "Double Quotes".

SS # ISO Date State Zip First Name

047-58-9096 20160715
022-84-1275 20160229
044-99-8241 20160822
095-16-8959 20160817
041-29-5981 20160605
068-16-8345 20160206
033-78-7677 20160610
082-13-8237 20160515
061-38-7552 20161012
062-66-9360 20160808

Text Functions:
LEFT extracts a given number of characters from the left
RIGHT extracts a given number of characters from the right
SEARCH tells you the starting position in a text string of text you speci
REPLACE function replaces part of a text string with text you specify, g
LEN function counts characters
MID extracts from the midele giben a starting point and the number of
**Any Math Operation on Text Numbers will convert them back to num
TRIM removes spaces from a text string except for single spaces betwe

More Text Functions:

PROPER function changes all capital letters or all lower case letters to a
The LEN function counts characters
LOWER converts all letters to lower case
UPPER converts all letters to upper case
SUBSTITUTE function finds some text and replaces it with some differen
 Last Name Product Region Amount Web Site

characters from the left

of characters from the right
sition in a text string of text you specify. FIND is similar to SEARCH, but it is case sensitive.
of a text string with text you specify, given a starting number and the number of characters

en a starting point and the number of charactesr that you want

umbers will convert them back to numbers. It will also remove extra spaces.
t string except for single spaces between words

tal letters or all lower case letters to all lower case except for first letter in each word
text and replaces it with some different text
 Date Date

e sensitive.
f characters
Text Formulas:
1) We can use the Ampersand to Join Items together. Text always goes in "Double Quotes".

First Name Last Name Join

Rosalie Mullins Rosalie Mullins
Marcia Parker Marcia Parker
Christy Hogan Christy Hogan
Sophia Maxwell Sophia Maxwell
Salvador Craig Salvador Craig
Wanda Stevens Wanda Stevens
Harvey Tucker Harvey Tucker
Jesse Kelley Jesse Kelley
Miguel Simpson Miguel Simpson
Darryl May Darryl May

2) Often times we need to extract partial text items from a larger text item.
Example: Wee need "Carlota" from "Carlota / West: 658"

State-Zip Sales Rep Description Web Site

CA-94704 Rosalie Mullins Carlota / West: 658 Amazon
WA-98106 Marcia Parker Aspen / South: 345 Gel-boomerangs
OR-96011 Christy Hogan Yanaki / South: 19.5 E-bay
CA-98702 Sophia Maxwell FlatTop / South: 987.75 Amazon
WA-98108 Salvador Craig Carlota / South: 56 Amazon
WA-98112 Wanda Stevens Carlota / East: 23.5 E-bay
OR-96011 Harvey Tucker Carlota / West: 321 Gel-boomerangs
CA-94600 Jesse Kelley Yanaki / East: 1209.5 Amazon
CA-94688 Miguel Simpson Yanaki / East: 123.5 E-bay
WA-98342 Darryl May Quad / West: 399.95 Amazon
es in "Double Quotes".

SS # ISO Date State Zip First Name

047-58-9096 20160715 CA 94704 Rosalie
022-84-1275 20160229 WA 98106 Marcia
044-99-8241 20160822 OR 96011 Christy
095-16-8959 20160817 CA 98702 Sophia
041-29-5981 20160605 WA 98108 Salvador
068-16-8345 20160206 WA 98112 Wanda
033-78-7677 20160610 OR 96011 Harvey
082-13-8237 20160515 CA 94600 Jesse
061-38-7552 20161012 CA 94688 Miguel
062-66-9360 20160808 WA 98342 Darryl

Text Functions:
LEFT extracts a given number of characters from the left
RIGHT extracts a given number of characters from the right
SEARCH tells you the starting position in a text string of text you speci
REPLACE function replaces part of a text string with text you specify, g
LEN function counts characters
MID extracts from the midele giben a starting point and the number of
**Any Math Operation on Text Numbers will convert them back to num
TRIM removes spaces from a text string except for single spaces betwe

More Text Functions:

PROPER function changes all capital letters or all lower case letters to a
The LEN function counts characters
LOWER converts all letters to lower case
UPPER converts all letters to upper case
SUBSTITUTE function finds some text and replaces it with some differen
 Last Name Product Region Amount Web Site
Mullins Carlota West 658 Amazon
Parker Aspen South 345 Gel-boomerangs
Hogan Yanaki South 19.5 E-bay
Maxwell FlatTop South 987.75 Amazon
Craig Carlota South 56 Amazon
Stevens Carlota East 23.5 E-bay
Tucker Carlota West 321 Gel-boomerangs
Kelley Yanaki East 1209.5 Amazon
Simpson Yanaki East 123.5 E-bay
May Quad West 399.95 Amazon

characters from the left

of characters from the right
sition in a text string of text you specify. FIND is similar to SEARCH, but it is case sensitive.
of a text string with text you specify, given a starting number and the number of characters

en a starting point and the number of charactesr that you want

umbers will convert them back to numbers. It will also remove extra spaces.
t string except for single spaces between words

tal letters or all lower case letters to all lower case except for first letter in each word
text and replaces it with some different text
 Date Date
7/15/2016 7/15/2016
2/29/2016 2/29/2016
8/22/2016 8/22/2016
8/17/2016 8/17/2016
6/5/2016 6/5/2016
2/6/2016 2/6/2016
6/10/2016 6/10/2016
5/15/2016 5/15/2016
10/12/2016 10/12/2016
8/8/2016 8/8/2016

e sensitive.
f characters
3) Text Formulas to create labels that include Formatted Numbers:

TEXT function with custom number format and & (ampersand) to make label:
Number Label
2:00 PM
12/15/2010
25.55%

TEXT function converts a number to text with a Custom Number Format that you specify. TEXT(numbe
ake label:

at you specify. TEXT(number, "Custom Number Format in quotes")

3) Text Formulas to create labels that include Formatted Numbers:

TEXT function with custom number format and & (ampersand) to make label:
Number Label
2:00 PM Your Appointment is at 2:00 PM
12/3/2010 The due date is 12/03/2010
5.55% The rate is 5.55%

TEXT function converts a number to text with a Custom Number Format that you specify. TEXT(numbe
ake label:

="Your Appointment is at "&TEXT(A5,"h:mm AM/PM")

="The due date is "&TEXT(A6,"mm/dd/yyyy")
="The rate is "&TEXT(A7,"0.00%")

at you specify. TEXT(number, "Custom Number Format in quotes")

More information about TEXTJOIN functions:
Excel Magic Trick 1281: TEXTJOIN & CONCAT New Excel 2016 functions (14 Examples of Joining Items)
https://www.youtube.com/watch?v=qALXjobSAMA
Excel Magic Trick 1282: Lookup And Return Multiple Items to a Single Cell: TEXTJOIN Function
https://www.youtube.com/watch?v=oseoa_2OYqg

Latest Updates (Insider Program):

Excel Magic Trick 1280: How To Get Latest Excel Updates for Insider Program: Office 365
https://www.youtube.com/watch?v=9yu8nxy6-Pw

TEXTJOIN (Excel 2016 Office 365 or later, may require special version with latest updates)

First Middle Last Ampersand

Sioux Radcoolinator Sioux Radcoolinator
Gigi T. Fran Gigi T. Fran
Tyrone Chip Smith Tyrone Chip Smith
Chin Pham Chin Pham
Dennis Big D Ho Dennis Big D Ho

E-mails TEXTJOIN
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected] First
[email protected] Jane
[email protected] Thanh
[email protected] Stephani
[email protected] Tamera
[email protected] Fredric
[email protected] Yajaira
[email protected] Han
[email protected] Machelle
[email protected] Charlyn
[email protected] Tena
[email protected] Stephnie
[email protected] Emeline
[email protected] Catharine
[email protected] Arielle
Xuan
Ana
Lynelle
Mandie
Sunshine
Elinor
nctions (14 Examples of Joining Items)

Single Cell: TEXTJOIN Function

sider Program: Office 365

ecial version with latest updates)

CONCATENATE TEXTJOIN
Sioux Radcoolinator
Gigi T. Fran
Tyrone Chip Smith
Chin Pham
Dennis Big D Ho

Last Email Phone

Mceachern [email protected] (206) 702-3761
Hatten [email protected] (509) 890-2222
Barris [email protected] (509) 388-5556
Lauritsen [email protected] (253) 269-5644
Mccrystal [email protected] (206) 321-3643
Pointer [email protected] (509) 797-4802
Winchenbach [email protected] (253) 892-7509
Boyett [email protected] (206) 201-1128
Oakman [email protected] (509) 464-9688
Fickes [email protected] (509) 678-9724
Rothstein [email protected] (206) 414-6854
Carballo [email protected] (206) 718-7242
Machnik [email protected] (253) 349-2963
Harker [email protected] (509) 765-8970
Bellman [email protected] (253) 736-4111
Scranton [email protected] (509) 292-3337
Lymon [email protected] (253) 255-3509
Sibrian [email protected] (509) 800-5133
Anson [email protected] (253) 640-6399
Tinney [email protected] (509) 669-9304
All in 1 Column
More information about TEXTJOIN functions:
Excel Magic Trick 1281: TEXTJOIN & CONCAT New Excel 2016 functions (14 Examples of Joining Items)
https://www.youtube.com/watch?v=qALXjobSAMA
Excel Magic Trick 1282: Lookup And Return Multiple Items to a Single Cell: TEXTJOIN Function
https://www.youtube.com/watch?v=oseoa_2OYqg

Latest Updates (Insider Program):

Excel Magic Trick 1280: How To Get Latest Excel Updates for Insider Program: Office 365
https://www.youtube.com/watch?v=9yu8nxy6-Pw

TEXTJOIN (Excel 2016 Office 365 or later, may require special version with latest updates)

First Middle Last Ampersand

Sioux Radcoolinator Sioux Radcoolinator
Gigi T. Fran Gigi T. Fran
Tyrone Chip Smith Tyrone Chip Smith
Chin Pham Chin Pham
Dennis Big D Ho Dennis Big D Ho

E-mails TEXTJOIN
[email protected] [email protected];[email protected];[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected] First
[email protected] Jane
[email protected] Thanh
[email protected] Stephani
[email protected] Tamera
[email protected] Fredric
[email protected] Yajaira
[email protected] Han
[email protected] Machelle
[email protected] Charlyn
[email protected] Tena
[email protected] Stephnie
[email protected] Emeline
[email protected] Catharine
[email protected] Arielle
Xuan
Ana
Lynelle
Mandie
Sunshine
Elinor
nctions (14 Examples of Joining Items)

Single Cell: TEXTJOIN Function

sider Program: Office 365

ecial version with latest updates)

CONCATENATE TEXTJOIN
Sioux Radcoolinator Sioux Radcoolinator
Gigi T. Fran #NAME?
Tyrone Chip Smith #NAME?
Chin Pham #NAME?
Dennis Big D Ho #NAME?

;[email protected];[email protected];[email protected];[email protected];[email protected];Penelop

Last Email Phone

Mceachern [email protected] (206) 702-3761
Hatten [email protected] (509) 890-2222
Barris [email protected] (509) 388-5556
Lauritsen [email protected] (253) 269-5644
Mccrystal [email protected] (206) 321-3643
Pointer [email protected] (509) 797-4802
Winchenbach [email protected] (253) 892-7509
Boyett [email protected] (206) 201-1128
Oakman [email protected] (509) 464-9688
Fickes [email protected] (509) 678-9724
Rothstein [email protected] (206) 414-6854
Carballo [email protected] (206) 718-7242
Machnik [email protected] (253) 349-2963
Harker [email protected] (509) 765-8970
Bellman [email protected] (253) 736-4111
Scranton [email protected] (509) 292-3337
Lymon [email protected] (253) 255-3509
Sibrian [email protected] (509) 800-5133
Anson [email protected] (253) 640-6399
Tinney [email protected] (509) 669-9304
l.com;[email protected];[email protected];[email protected];[email protected];[email protected]

All in 1 Column
Jane, Mceachern, [email protected], (206) 702-3761
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
ail.com;[email protected];[email protected];[email protected];[email protected];[email protected];
com;[email protected];[email protected];[email protected];[email protected];[email protected];Le
om;[email protected];[email protected];[email protected]
Create text formulas in the green cells below.

Description Web Site Product

Carlota / West: 658 Amazon
Aspen / South: 345 Gel-boomerangs
Yanaki / South: 19.5 E-bay
FlatTop / South: 987.75 Amazon
Carlota / South: 56 Amazon
Carlota / East: 23.5 E-bay
Carlota / West: 321 Gel-boomerangs
Yanaki / East: 1209.5 Amazon
Yanaki / East: 123.5 E-bay
Quad / West: 399.95 Amazon
Region Amount Web Site
Create text formulas in the green cells below.

Description Web Site Product

Carlota / West: 658 Amazon Carlota
Aspen / South: 345 Gel-boomerangs Aspen
Yanaki / South: 19.5 E-bay Yanaki
FlatTop / South: 987.75 Amazon FlatTop
Carlota / South: 56 Amazon Carlota
Carlota / East: 23.5 E-bay Carlota
Carlota / West: 321 Gel-boomerangs Carlota
Yanaki / East: 1209.5 Amazon Yanaki
Yanaki / East: 123.5 E-bay Yanaki
Quad / West: 399.95 Amazon Quad
Region Amount Web Site
West 658 Amazon
South 345 Gel-boomerangs
South 19.5 E-bay
South 987.75 Amazon
South 56 Amazon
East 23.5 E-bay
West 321 Gel-boomerangs
East 1209.5 Amazon
East 123.5 E-bay
West 399.95 Amazon
Create text formulas in the green cells below.

Download Names Extract first name & capitalize only first letter
NEIL LIEBER
MAT PRISCO
ALTHEA BERTIN
KELLY GAMBLIN
CHANDRA VALENZULA
CODY CASTILLON
TYRONE BRAZIER
ALTHEA BUHL
DOLLIE MUNSEY
ALLYSON PHOU

Download Names Extract last name & capitalize only first letter
NEIL LIEBER
MAT PRISCO
ALTHEA BERTIN
KELLY GAMBLIN
CHANDRA VALENZULA
CODY CASTILLON
TYRONE BRAZIER
ALTHEA BUHL
DOLLIE MUNSEY
ALLYSON PHOU

ExtractFirst initial of first name and first initial of last

Download Names name separated by a space.
NEIL LIEBER
MAT PRISCO
ALTHEA BERTIN
KELLY GAMBLIN
CHANDRA VALENZULA
CODY CASTILLON
TYRONE BRAZIER
ALTHEA BUHL
DOLLIE MUNSEY
ALLYSON PHOU
Create text formulas in the green cells below.

Download Names Extract first name & capitalize only first letter
NEIL LIEBER Neil
MAT PRISCO Mat
ALTHEA BERTIN Althea
KELLY GAMBLIN Kelly
CHANDRA VALENZULA Chandra
CODY CASTILLON Cody
TYRONE BRAZIER Tyrone
ALTHEA BUHL Althea
DOLLIE MUNSEY Dollie
ALLYSON PHOU Allyson

Download Names Extract last name & capitalize only first letter
NEIL LIEBER Lieber
MAT PRISCO Prisco
ALTHEA BERTIN Bertin
KELLY GAMBLIN Gamblin
CHANDRA VALENZULA Valenzula
CODY CASTILLON Castillon
TYRONE BRAZIER Brazier
ALTHEA BUHL Buhl
DOLLIE MUNSEY Munsey
ALLYSON PHOU Phou

ExtractFirst initial of first name and first initial of last

Download Names name separated by a space.
NEIL LIEBER NL
MAT PRISCO MP
ALTHEA BERTIN AB
KELLY GAMBLIN KG
CHANDRA VALENZULA CV
CODY CASTILLON CC
TYRONE BRAZIER TB
ALTHEA BUHL AB
DOLLIE MUNSEY DM
ALLYSON PHOU AP