Minutes of the XXXIV Meeting of the Board of Governors of ‘Samrat Ashok Technological Institute (Engg, College), Vidisha (M.P.) Hon'ble Chairman and Board Members present during the board m 7" August 2016, 11:00AM, Room No. 1, lIC Annex, New Delhi Shrimant Jyotiraditya M. Scindia Chairman Sh. Motilal Vora Vice Chairman Mr, Laxmikant Agrawal Member 1 2, 3. Sh. Pratap Bhanu Sharma Secretary 4 6. Justice N K Mody (retd) Membor Dr. Padam Jain Member ‘Sh. Ramesh Agarwal Member Dr. AK Jain 6 7 8. Sh. Ram Mohan Sinha: Member 9 1 Dy. Director! Representative Directorate of Technical Education 0. Dr. JS. Chauhan Director & Member Secretary With the permission of the Hon'ble Chairman, following items were brought up for board deliberations: tom A Sh. Pratap Bhanu Sharma tendered an unconditional apology to the Chairman, Board of Governors and to the Board of Governors: (2) for acting in his individual capacity of removing Director In-charge Dr. JS Chauhan and appointing Dr. Alok Jain as Director in-charge, without the approval of the Chairman of Board of Governors, President, Maharaja Jiwajirao Education Society, and without the approval of the Board of Governors (©) for his action of sending a letter to the Chairman of Board of Governors stating that Chairman's action was improper (illegal) and that his own action of appointing Dr. Alok Jain as Director In-charge was correct. (©) Sh. Pratap Bhanu Sharma also submitted that he will issue a written communication to Dr. JS Chauhan and to Dr. Alok Jain clarifying this overstepping of authority by him, to this effect. Resolution | was resolved and the board unanimously agreed that Sh. Pratap Bhanu Sharma: (@) should not take any decision acting in his individual capacity, with respect to SATI Degree and SATI Polytechnic without the written approval of Chairman, Board of Governors or without the approval of the Board of Governors. (b) and that Sh. Pratap Bhanu Sharma will issue a written communication to SATI Director In-charge Dr. JS Chauhan, clarifying that his unauthorized actions were improper. {c)_Sh. Pratap Bhanu Sharma will complete this action by 9" August 2016. ltem B Review of recent situation at SATI Resolution The board reviewed the situation at SATI that emerged over last two weeks in terms of Staff participating in agitation, protests, rally and representations to the government, departments. The Board of Governors was appalled with the fact this entire agitation was led by the teaching staff of SATI. On going through the details and facts, it was found that the agitation campaign was run to spoil the image of the institution by Prof. Sandeep Jain Saraf, Or. Rajendra Dubey, Dr. YK Jain, and Dr. Alok Jain twas resolved unanimously by the board that a show cause notice be issued to Prof. Sandeep Jain Saraf, Dr. Rajendra Dubey, Dr. YK Jain, and Dr. Alok Jain that why disciplinary action should not be taken against them.To confirm the minut of XOXXilll meeting of BOG held on 21” April 2016 at 10:30 Kem 1(@) | | A.M. at Committee Room No. 2, IIC Annexe, New Delhi The minutes of XXIII meeting of BoG were confirmed unanimously. Resolution | | the board instructed Director to submit personal service files of SAT! Degree staf to. ustioa NK Mody (ret) by Sth August 2016 ttom 1 (6) | | Te.confirm the minutes of Building Committee meeting held on 237 May 2016 at 10:00 A.M. at SATI Vidisha The minutes of Building Committee meeting were confirmed unanimously. twas resolved Resolution | : | that Director Dr. JS Chauhan shall have authority to decide the financial fequiremonte of complating 3-storey hostol construction Item 4 (c) To confirm the minutes of HR Committee meeting held on 5" June 2016 at 12:00 noon at SATI Vidisha Resolution | | The minutos of HR Committee meoting wore confirmed unanimously item 1 (a) | + | T2.confiem the minutes of Finance Committes meeting held on §® June 2076 at 11:00 AM at SATI Vidisha Resolution | | The minutes of Finance Committee meeting were confirmed unanimously item 1 (e) To confirm the minutes of Managing Committee meeting held on 5 June 2016 at 4:00 PM at SAT Vidisha The minutes of Managing Committee meeting were confirmed unanimousiy. Resolution |: | itwas also resolved that all committees should start reporting action taken report in every board meeting om 2 ‘SATI Degree performance update - NEV and other updates Twas resolved thatthe performance of SATI Degree on all major counts — students Job placements, admissions number and quality of intake, SATI's improvement in state wide rank, and in terms of three years action plan was satisfactory and on the path of Resolution | | continuous improvement. Chairman, Board of Govemors suggested that the model of Chanderi Handloom with modem technology needs to studied and a pilot can be carried out at SATI, at wo Item 3 (a) | : | T2.consider & approve the Income & Expenditure account, Balance sheet, Audit report for the year 2015-16. Resolution | ; | lt Was resolved thatthe Income & Expenditure account, Balance shoet, Audit report for the year 2015-16 was reviewed and approved ttem 3 (6) | | To review tho financial plan for 2016-17 Resolution | : | it was resolved that the financial plan for 2016-17 was reviewed and approved. Item 4 To review infrastructure development at SATI Iwas resolved thatthe infrastructure development in the area of hostel renovation, sports Resolution |: | center renovation, sks development center (handloom), smart clase rooms, eLeaming center is a big step forward towards providing better learning environment to students at SAT item 5 To review the Employee Provident Fund model Resolution | ; | It Was resolved that the EPF will continue to be provided on the same model as currently In practice ie. @ of 12% of salary.item 6 Any other item with the permission of the Chair - following additional items were brought up for BoG deliberations Item 6 (a) Appointment of regular Director for SATI Degree Resolution twas proposed by Chairman Board of Governors that in view of providing stability to the operations of SATI Degree a regular Director be appointed. ‘The process of Director selection took place on 8th of August 2015 in which Dr. JS Chauhan was also one of the participants and that since then he has been performing the role of Vige Principal and Director In-charge. Hence, the BoG should confirm the appointment of Dr. JS Chauhan as regular Director of SAT! Degree. It was resolved that: (@) Dr. JS Chauhan was an applicant in the Director selection process held on 8” of August 2015 in New Delhi, wherein he was selected as Vice-Principal of SATI (Degree). He was also appointed as Director In-Charge vide letter dated 10" August 2015. (b) The board has found that Dr. JS Chauhan has performed his responsibilities sincerely, efficiently and with great acumen to run the operations of SAT! (Degree) (©) The board has decided that since the Director selected during 8" August 2015 did not join SATI, and also that the board is satisfied with Dr. JS Chauhan’s performance as Director In-Charge, the board should appoint Dr. JS Chauhan as regular Director of SATI (Degree) with immediate effect. The board has agreed to appoint Dr. JS Chauhan as Director of SATI Degree for the period of five years w.e.f. today |.e. 7” of August 2016. Item 6 (b) Records of resolutions passed in BoG mootings in last 10 years Resolution Tt was (proposed by Chairman Board of Governors that record Keeping of board and committee meetings should be regularized and should be as per the norms. Itwas resolved that Sh, Pratap Bhanu Sharma be directed to place all the resolutions passed in meetings of Board of Governors in last 10 years with the Director of SATI. Itis the duty of the Director of SATI to maintain and keep records of all resolutions passed by the Board of Governor and all Committees including the Managing Committee. | Item 6 (c) Signatory authorities for bank accounts Resolution Itis hereby resolved that henceforth + Director, Dr. J S Chauhan will operate the bank accounts of SATI Degree for disbursement of payment to the extent of Rs. Fifty thousand, and ~ for payment of any amount more than Rs. Fifty thousand, the same shall be disbursed under the joint signature of Director and any one of the following} (1) Shrimant Jyotiraditya M. Scindia-Chairman, Board of Governors and President of Maharaja Jiwajirao Education Society (2) Dr. Laxmikant Markhedkar, Treasurer MJES. ‘Meeting ended with the vote of thanks by the Director and Member Secretary to Hor'ble Chairman and to board members, yotiraditya M. Scindia) airman (BoG) President MJES