Instruction Kit for eForm DIR-6

(Intimation of change in particulars of Director to be given to the Central Government)

Table of Contents

About this Document ...............................................................................................2

Part I Law(s) Governing the eForm ....................................................................2
Section and Rule Number(s) ..................................................................................................................... 2
Purpose of the eForm ................................................................................................................................ 2
eForm Number as per Companies Act 1956 ............................................................................................. 3
Part II Instructions to fill the eForm ..................................................................3
Specific Instructions to fill the eForm DIR-6 at Field Level .................................................................... 3
Common Instructions to fill eForm........................................................................................................... 7
Part III - Important Points for Successful Submission ........................................9
Fee Rules................................................................................................................................................... 9
Processing Type ........................................................................................................................................ 9
SRN Generation ........................................................................................................................................ 9
Email ......................................................................................................................................................... 9
Rejection Codes ...................................................................................................................................... 10
Annexure A ............................................................................................................................................. 12

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

About this Document

The Instruction Kit has been prepared to help you file eForms with ease. This documents
provides references to law(s) governing the eForms, instructions to fill the eForm at field level
and common instructions to fill all eForms. The document also includes important points to be
noted for successful submission.

User is advised to refer instruction kit specifically prepared for each eForm.

This document is divided into following sections:

Part I Laws Governing the eForm
Part II Instructions to fill the eForm
Part III Important Points for Successful Submission

Click on any section link to refer to the section.

Part I Law(s) Governing the eForm

Section and Rule Number(s)

eForm DIR-6 is required to be filed pursuant to Rule 12(1) of the Companies (Appointment and
Qualification of Directors) Rules, 2014 which is reproduced for your reference.

Rule 12(1):
(1) Every individual who has been allotted a Director Identification Number under these rules
shall, in the event of any change in his particulars as stated in Form DIR-3, intimate such
change(s) to the Central Government within a period of thirty days of such change(s) in Form
DIR-6 in the following manner, namely;-
(i) the applicant shall download Form DIR-6 from the portal and fill in the relevant changes,
attach copy of the proof of the changed particulars and verification in the Form DIR-7 all of
which shall be scanned and submitted electronically;
(ii) the form shall be digitally signed by a chartered accountant in practice or a company
secretary in practice or a cost accountant in practice;
(iii) the applicant shall submit the Form DIR-6;

Purpose of the eForm

A director having an approved DIN is required to intimate to MCA in case of change(s) in his
particular(s) as stated in eForm DIR-3 /Old form DIN1 within a period of 30 days of any such
change.

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

eForm Number as per Companies Act 1956

Form DIN4 as per Companies Act, 1956.

Part II Instructions to fill the eForm

Specific Instructions to fill the eForm DIR-6 at Field Level

Instructions to fill the eForm are tabulated below at field level. Only important fields that require
detailed instructions to be filled in eForm are explained. Self-explanatory fields are not
discussed.

S. No/ Field Name Instructions

Section
Name
Note:
In case of Indian nationals, Income-tax Permanent Account Name (Income-tax PAN) is
mandatory in all cases even if there is no change in Income-tax PAN. In such cases,
director/designated partner details should be as per Income-tax PAN. In case the details
like name/fathers name/DOB as per Income-tax PAN are incorrect,
director/designated partner is advised to first correct the details in Income-tax PAN
before filing this eForm.

Ensure that all particulars in the eForm are correct. However, if the contents specified
in the eForm matches with an already filled DIR-3/DIN details, then the application
shall be marked as a potential duplicate and shall then be processed by DIN Cell.
EForm shall be allowed to be resubmitted only once in case of processing under this.

If not identified as potential duplicate, DIN shall be auto approved by the system and
will be sent to DIN cell for verification if verification is not passed, an email is sent to
the director for correction of defects by filing eForm DIR-6.

In case eForm is filed for updation of income-tax PAN in respect of Disabled DIN,
then status of DIN shall be changed to Approved consequent upon approval of the
eForm.

It shall be mandatory to enter email ID and mobile number in all cases.

1 (a) DIN (Director Identification Enter an approved DIN of the director. In
Number) case Income tax PAN details are not
updated against DIN then disabled DIN
can be selected.
Pre-fill button Click the Pre-fill button. On clicking the

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

S. No/ Field Name Instructions

Section
Name
button, system will automatically display
the name of the applicant.
2 Type of Change Select from the values below the type of
change(s) made:
In case a disabled DIN is entered it is
mandatory to select Income tax permanent
account number.
Photograph (Attach a latest Attach a latest passport size photograph in
passport size photograph by JPEG format. In case there is a change in
clicking on above box) the photograph of Director/Designated
Partner it is mandatory to attach a
photograph.
3 Directors/Designated Partners In case Directors/ Designated Partners
name (Enter full name and do name is to be corrected, enter the correct
not use abbreviations) full name.
Single alphabet shall not
be allowed if director is
Indian. Either of Directors
First name or Last name
shall be mandatory to
enter. In case the user enters single
alphabet in his first name or/and last name
field then user shall get an error message,
You have not entered your full name.
Please enter your full name instead of an
abbreviated name. However, this shall not
be applicable for applicant having foreign
nationality.
4 Fathers name (Even married In case fathers name is to be corrected,
woman must give fathers enter the correct full name.
name) Single alphabet is not allowed in
field First name and Last name
in case applicant is Indian. Middle
Name is an optional field. You
should enter it if a middle name
exists on the evidence.
Prefixes like Mr. / Ms. / Kumari /
Shri etc. are not acceptable. The
name should be filled exactly as

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

S. No/ Field Name Instructions

Section
Name
given in the identity proof,
including the spelling. Please
ensure that you provide the first,
middle and last name in the
respective fields.
It is mandatory to enter either
fathers first name or fathers last
name. However, in case of Indian
nationals, single name shall be
allowed only in case same single
name is there in Income tax PAN.
5 Whether a citizen of India In case if there is any change in the
o Yes Nationality of the director/ designated
o No partner; select whether the director/
designated partner is a citizen of India or
not.
6A Whether resident in India In case residential status of director/
o Yes designated partner is to be updated, select
o No whether the director or designated partner
is resident in India or not.
9 Income tax permanent account In case of Indian national, it is mandatory
number to enter Income tax PAN in all cases even
if there is no change in Income-tax PAN.

In such case, it shall be mandatory to click

on Verify income-tax PAN button.
Directors/ Designated Partners name
(first, middle and last name), Fathers
name (first, middle and last name) and date
of birth will be verified by the system from
the income-tax PAN details.
13 Aadhaar number Enter valid aadhaar number. It is
mandatory to enter in case type of change
as Aadhaar number is selected at serial no
2.
14 Mobile It is mandatory to enter mobile number in
all cases.
15 Email It is mandatory to enter email id of the
applicant in all cases.
16 Permanent residential address If permanent address is to be corrected,
enter the details matching exactly with the

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

S. No/ Field Name Instructions

Section
Name
residence proof.

In case, the country selected is other than

India, and you do not have PIN Code, enter
NA. In case of foreign nationals, state
can be mentioned in address/ city.
17 Whether present residential If Yes is selected, then present residential
address is same as permanent address is displayed automatically by the
residential address system and is same as the permanent
o Yes o No residential address.

If No is selected, then enter the present

residential address.
18 Present Residential Address In case present residential address is to be
corrected, enter the details matching
exactly with the residence proof.

In case, the country selected is other than

India, and you do not have PIN Code, enter
NA.
To be Ensure the eForm is digitally signed by the same person i.e. applicant who is
digitally filing the application.
signed by
Certification Select the relevant checkboxes.

The eForm should be certified by a chartered accountant (in whole-time

practice) or cost accountant (in whole-time practice) or company secretary (in
whole-time practice) by digitally signing the eForm.

Select the relevant category of the professional and whether he/ she is an
associate or fellow.

Enter valid membership number and certificate of practice number of the

practicing professionals.

The supporting documents attached with the e-form shall be attested by the
Chartered Accountant or the Company Secretary or the Cost Accountant, in
whole-time practice.

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

S. No/ Field Name Instructions

Section
Name
Attachments The following attachments are mandatory to be filed in all cases:
Proof of change in particulars

Proof of Identity of director/ designated partner

In case of Indian nationals, Income-tax PAN is a mandatory requirement
for proof of identity.
In case of foreign nationals, passport is a mandatory requirement for proof
of identity.

Proof of residence of director/ designated partner

Address proofs like bank statements, electricity bill, telephone bill, utility
bills etc. shall be attached. In case of Indian director/ designated partner,
documents should not be older than 2 months from the date of filing of the
eForm.
In case of foreign director/ designated partner, address proof should not be
older than 1 year from the date of filing of the eForm.
In case of proofs which are in languages other than Hindi/ English, the
proofs should be translated in Hindi / English from professional translator
carrying his details (name, signature, address) and seal.

Any other information can be provided as an optional attachment(s).

Common Instructions to fill eForm

Buttons Particulars
Pre-Fill The Pre-fill button can appear more than once in an
eForm. The button appears next to a field that can be
automatically filled using the MCA database.

Click this button to populate the field.

Note: You are required to be connected to the Internet to

use the Pre-fill functionality.

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

Buttons Particulars
Attach Click this document to browse and select a document that
needs to be attached to the eForm. All the attachments
should be scanned in pdf format. You have to click the
attach button corresponding to the document you are
making an attachment.
In case you wish to attach any other document, please click
the optional attach button.
Remove Attachment You can view the attachments added to the eForm in the
List of attachment field.

To remove any attachment from the eForm, select the

attachment in the List of attachment field and click the
Remove attachment button.
Check Form 1. Click the Check Form button after, filling the eForm.
System performs form level validation like checking if
all mandatory fields are filled. System displays the
errors and provides you an opportunity to correct
errors.
2. Correct the highlighted errors.
3. Click the Check Form button again and system will
perform form level validation once again. On
successful validations, a message is displayed Form
level pre scrutiny is successful.
Note: The Check Form functionality does not require
Internet connectivity.
Modify The Modify button is enabled, after you have checked the
eForm using the Check Form button.

To make changes to the filled and checked form:

1. Click the Modify button.
2. Make the changes to the filled eForm.
3. Click the Check Form button to check the eForm
again.

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

Buttons Particulars
Pre scrutiny 1. After checking the eForm, click the Prescrutiny
button. System performs some checks and displays
errors, if any.
2. Correct the errors.
3. Click the Prescrutiny button again. If there are no
errors, a message is displayed No errors found.
4. The Prescrutiny functionality requires Internet
Connectivity.
Submit This button is disabled at present.

Country code Enter the country code. Refer Annexure A ISO Country
Codes.

Part III - Important Points for Successful Submission

Fee Rules
S. Purpose Normal Additional Fee Logic for Additional Rema
No of the Fee (Delay Fee) Fees rks
form

Event Date Time limit(days) for

filing

1. Intimation No fee #N/A #N/A #N/A

of change
in
particular
s of the
director

Fees payable is subject to changes in pursuance of the Act or any rule or regulation made or
notification issued thereunder.

Processing Type
The form will be processed in Non-STP mode.

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

SRN Generation
On successful submission of the eForm DIR-6, SRN will be generated and shown to the user
which will be used for future correspondence with MCA.

Email
1. In case potential duplicate is not identified:
Approval mail of eForm DIR-6 shall be sent to the email id of the applicant and the user
who has filed the eForm. An email shall also be sent to the user/applicant filing the
eForm in case of Verification passed/ not passed.
2. In case potential duplicate is identified:
An email shall be generated and sent to the applicant for processing of eForm DIR-6 after
due verification by MCA. An email shall also be sent to the applicant/user filing the
eForm in case the form is sent back for approval/rejection/resubmission as the case may
be.

Rejection Codes
When an eForm is processed by the authority concerned, it may be rejected on the following
grounds:
Rejection
Description
Code
1 Proof of identity has not been attested by an authorized person.

2 Proof of residential address has not been attested by an authorized person.

The supporting document for identity proof is not valid as it has not been issued by
3
any Government Authority
The enclosed evidence has handwritten entries.
4

5 Date of Birth is not matching with the date of birth mentioned in the proof attached.

6 Applicants Name is not matching with the name mentioned in the proof attached.

7 Address is not matching with the address details mentioned in the proof attached
Applicants Fathers Name is not matching with the fathers name mentioned in the
8
proof attached.

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

Rejection
Description
Code
The submitted application is duplicate DIN application i.e. an approved DIN
9
already exists in this name
Identification number entered in application does not match with the identity proof
10
enclosed.
11 The gender is not entered correctly in DIN form.

12 ID proof not attached with the application

13 Address proof not attached with the application

14 Non-submission of copy of passport (for foreign nationals)

15 Passport duly apostillised not enclosed (For foreign nationals)

16 Verification by applicant is not attached

17 Verification by applicant not in prescribed format

18 Verification by applicant is not signed

The prefixes/ suffixes like Mr. / Ms. / Kumari / Shri / Late or Ji etc. are used in your
19
name or your father's name field in DIN form.
20 The supporting documents attached not valid or current or has expired.

21 In this case the description is entered by Back Office User.

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

Annexure A

List of ISO Country Codes

Country Name Country Country Name Country

Code Code
AFGHANISTAN AF LIBERIA LR
LAND ISLANDS AX LIBYAN ARAB JAMAHIRIYA LY
ALBANIA AL LIECHTENSTEIN LI
ALGERIA DZ LITHUANIA LT
AMERICAN SAMOA AS LUXEMBOURG LU
ANDORRA AD MACAO MO
MACEDONIA, THE FORMER
ANGOLA AO YUGOSLAV REPUBLIC OF MK
ANGUILLA AI MADAGASCAR MG
ANTARCTICA AQ MALAWI MW
ANTIGUA AND BARBUDA AG MALAYSIA MY
ARGENTINA AR MALDIVES MV
ARMENIA AM MALI ML
ARUBA AW MALTA MT
AUSTRALIA AU MARSHALL ISLANDS MH
AUSTRIA AT MARTINIQUE MQ
AZERBAIJAN AZ MAURITANIA MR
BAHAMAS BS MAURITIUS MU
BAHRAIN BH MAYOTTE YT
BANGLADESH BD MEXICO MX
MICRONESIA, FEDERATED
BARBADOS BB STATES OF FM
BELARUS BY MOLDOVA, REPUBLIC OF MD
BELGIUM BE MONACO MC
BELIZE BZ MONGOLIA MN
BENIN BJ MONTENEGRO ME
BERMUDA BM MONTSERRAT MS
BHUTAN BT MOROCCO MA
BOLIVIA BO MOZAMBIQUE MZ
BOSNIA AND HERZEGOVINA BA MYANMAR MM
BOTSWANA BW NAMIBIA NA
BOUVET ISLAND BV NAURU NR

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

Country Name Country Country Name Country

Code Code
BRAZIL BR NEPAL NP
BRITISH INDIAN OCEAN IO NETHERLANDS NL
TERRITORY
BRUNEI DARUSSALAM BN NETHERLANDS ANTILLES AN
BULGARIA BG NEW CALEDONIA NC
BURKINA FASO BF NEW ZEALAND NZ
BURUNDI BI NICARAGUA NI
CAMBODIA KH NIGER NE
CAMEROON CM NIGERIA NG
CANADA CA NIUE NU
CAPE VERDE CV NORFOLK ISLAND NF
CAYMAN ISLANDS KY NORTHERN MARIANA MP
ISLANDS
CENTRAL AFRICAN REPUBLIC CF NORWAY NO
CHAD TD OMAN OM
CHILE CL PAKISTAN PK
CHINA CN PALAU PW
PALESTINIAN TERRITORY,
CHRISTMAS ISLAND CX OCCUPIED PS
COCOS (KEELING) ISLANDS CC PANAMA PA
COLOMBIA CO PAPUA NEW GUINEA PG
COMOROS KM PARAGUAY PY
CONGO CG PERU PE
CONGO, THE DEMOCRATIC
REPUBLIC OF THE CD PHILIPPINES PH
COOK ISLANDS CK PITCAIRN PN
COSTA RICA CR POLAND PL
COTE D'IVOIRE CI PORTUGAL PT
CROATIA HR PUERTO RICO PR
CUBA CU QATAR QA
CYPRUS CY REUNION RE
CZECH REPUBLIC CZ ROMANIA RO
DENMARK DK RUSSIAN FEDERATION RU
DJIBOUTI DJ RWANDA RW
DOMINICA DM SAINT BARTHELEMY BL
DOMINICAN REPUBLIC DO SAINT HELENA SH

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

Country Name Country Country Name Country

Code Code
ECUADOR EC SAINT KITTS AND NEVIS KN
EGYPT EG SAINT LUCIA LC
EL SALVADOR SV SAINT MARTIN MF
EQUATORIAL GUINEA GQ SAINT PIERRE AND PM
MIQUELON
SAINT VINCENT AND THE
ERITREA ER GRENADINES VC
ESTONIA EE SAMOA WS
ETHIOPIA ET SAN MARINO SM
FALKLAND ISLANDS FK SAO TOME AND PRINCIPE ST
(MALVINAS)
FAROE ISLANDS FO SAUDI ARABIA SA
FIJI FJ SENEGAL SN
FINLAND FI SERBIA RS
FRANCE FR SEYCHELLES SC
FRENCH GUIANA GF SIERRA LEONE SL
FRENCH POLYNESIA PF SINGAPORE SG
FRENCH SOUTHERN TF SLOVAKIA SK
TERRITORIES
GABON GA SLOVENIA SI
GAMBIA GM SOLOMON ISLANDS SB
GEORGIA GE SOMALIA SO
GERMANY DE SOUTH AFRICA ZA
SOUTH GEORGIA AND THE
GHANA GH SOUTH SANDWICH ISLANDS GS
GIBRALTAR GI SPAIN ES
GREECE GR SRI LANKA LK
GREENLAND GL SUDAN SD
GRENADA GD SURINAME SR
GUADELOUPE GP SVALBARD AND JAN MAYEN SJ
GUAM GU SWAZILAND SZ
GUATEMALA GT SWEDEN SE
GUERNSEY GG SWITZERLAND CH
GUINEA GN SYRIAN ARAB REPUBLIC SY
GUINEA-BISSAU GW TAIWAN, PROVINCE OF TW
CHINA

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

Country Name Country Country Name Country

Code Code
GUYANA GY TAJIKISTAN TJ
HAITI HT TANZANIA, UNITED TZ
REPUBLIC OF
HEARD ISLAND AND
MCDONALD
ISLANDS HM THAILAND TH
HOLY SEE (VATICAN CITY VA TIMOR-LESTE TL
STATE)
HONDURAS HN TOGO TG
HONG KONG HK TOKELAU TK
HUNGARY HU TONGA TO
ICELAND IS TRINIDAD AND TOBAGO TT
INDIA IN TUNISIA TN
INDONESIA ID TURKEY TR
IRAN, ISLAMIC REPUBLIC OF IR TURKMENISTAN TM
IRAQ IQ TURKS AND CAICOS ISLANDS TC
IRELAND IE TUVALU TV
ISLE OF MAN IM UGANDA UG
ISRAEL IL UKRAINE UA
ITALY IT UNITED ARAB EMIRATES AE
JAMAICA JM UNITED KINGDOM GB
JAPAN JP UNITED STATES US
UNITED STATES MINOR
JERSEY JE OUTLYING ISLANDS UM
JORDAN JO URUGUAY UY
KAZAKHSTAN KZ UZBEKISTAN UZ
KENYA KE VANUATU VU
VENEZUELA, BOLIVARIAN
KIRIBATI KI REPUBLIC OF VE
KOREA, DEMOCRATIC
PEOPLE'S
REPUBLIC OF KP VIET NAM VN
KOREA, REPUBLIC OF KR VIRGIN ISLANDS, BRITISH VG
KUWAIT KW VIRGIN ISLANDS, U.S. VI
KYRGYZSTAN KG WALLIS AND FUTUNA WF
LAO PEOPLE'S DEMOCRATIC

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 Instruction Kit for eForm DIR-6
(Intimation of change in particulars of Director to be given to the Central Government)

Country Name Country Country Name Country

Code Code
REPUBLIC LA WESTERN SAHARA EH
LATVIA LV YEMEN YE
LEBANON LB ZAMBIA ZM
LESOTHO LS ZIMBABWE ZW

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