Safe Airline For Everyone

OHS System
National Self Insurer OHS Audit Tool (Excel Version)
S.A.F.E Template 1.66

Note:
Note 1: Refer to National Self Insurer OHS Audit Tool User Guide and Workbook Version 2 (SMS 00126) for the complete version of tool and user guide.

Note 2: When undertaking audits in Queensland refer to the Performance criteria and guidelines for workplace health and safety reports for self-insurers

document located on the Workplace Health and Safety Queensland Intranet site.

Name of Business Unit

Business Unit Contact

Date of Audit

Auditors

Total number of criteria 114

Total number of applicable criteria 0
Total number of criteria verified 0
Total number of conformances 0
Total number of non-conformances 0

Element Criteria Rating Evidence and Comments

Element 1: Health and Safety Policy

Element 1.1 Policy
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Element Criteria Rating Evidence and Comments
1.1.1 Senior Management in consultation with all employees and/or their
representatives, shall define and document its policy for, and
commitment to occupational health and safety.
The policy shall be endorsed and supported by the most senior person
within the organisation such as the Chief Executive Officer or Managing
Director. The health and safety policy shall include a commitment to:

a) The risk management process and ensure consistency with

the nature of workplace activities and scale of health and safety
risks;
b)Comply with relevant health and safety legislation and other
requirements placed upon the organisation or to which the
organisation subscribes;
c)Establish measurable objectives and targets for health and
safety to ensure continuous improvement aimed at elimination of
work-related illness and injury;
d)Provision of appropriate health and safety training to all
employees;
e)The consultation process to ensure all employees are included
in the decision making processes impacting on workplace health
and safety;
f)The dissemination of health and safety information to all
employees, contractors, labour hire employees and visitors to the
workplace;
g)Effective implementation of the health and safety policy.
1.1.2 The health and safety policy is available to other parties, including
regulatory authorities, suppliers, contractors and those visiting the
workplace.
1.1.3 The health and safety policy is maintained and reviewed periodically to
ensure it remains relevant and appropriate to the organisations health
and safety risks.

Element 2: Planning
Element 2.1 Legal Requirements and Practical Guidance

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Element Criteria Rating Evidence and Comments
2.1.1 The organisation identifies and monitors the content of all health and
safety legislation, standards, codes of practice, agreements and
guidelines relevant to its operation.
2.1.2 The organisations procedures, work instructions and work practices
reflect the requirements of current health and safety legislation,
standards, codes of practice, agreements and guidelines.

2.1.3 Relevant personnel in the organisation are advised of, and have ready
access to, current relevant health and safety legislation, standards,
codes of practice, agreements and guidelines.
2.1.4 The organisation and/or individual satisfies legal requirements to
undertake specific activities, perform work or operate equipment
including any:
a)licence;
b)certificate of competency;
c)notification;
d)registration;
e)approval, exemption and/or
f)other relevant requirements
2.1.5 Changes to health and safety legislation, standards, codes of practice,
agreements and guidelines generate a review of existing procedures.

Element 2.2 Objectives and targets

2.2.1 Health and safety objectives and targets consistent with the
organisations health and safety policy are documented, are appropriate
to the organisations activities and consider:
a)legal requirements;
b)standards, codes and guidelines;
c)health and safety hazards and risks;
d)leadership and employee participation; and
e)technological developments.
2.2.2 Specific health and safety objectives and measurable targets have been
established for all relevant functions and levels within the organisation.

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Element Criteria Rating Evidence and Comments
2.2.3 The organisation sets health and safety performance indicators that:

a)are consistent with its objectives and targets;

Element 2.3 Health and safety management plans
2.3.1 There is a health and safety management plan(s) that defines the means
by which the organisation will achieve its objectives and targets. The
plan(s):
a)responds to legal requirements;
b)is based on an analysis of information relevant to the nature of
the organisations activities, processes, products or services;

c)takes account of identified hazards and health and safety

management systems failures;
d)aims to eliminate or reduce workplace illness and injury;
e)defines the organisations priorities;
f)sets timeframes;
g)allocates responsibility for achieving objectives and targets to
relevant functional levels;
h)states how the plan will be monitored.
2.3.2 The organisation documents its methodology to reduce health and safety
risks through hazard identification, risk assessment and development of
risk control measures in accordance with the hierarchy of controls and
legal requirements.
2.3.3 The organisation monitors its progress towards meeting the objectives
and targets set in the health and safety plan and takes corrective actions
to ensure progress is maintained.
2.3.4 Health and safety plans are reviewed on a regular basis, to ensure they
are kept up-to-date, and when there are changes to the organisations
activities, processes, products or services.

Element 3: Implementation
3.1 Structure and responsibility Resources
3.1.1 Financial and physical resources have been identified, allocated and are
periodically reviewed, to enable the effective implementation of the
organisations health and safety system.

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Element Criteria Rating Evidence and Comments
3.1.2 There are sufficient qualified and competent people to implement the
organisations health and safety system.
3.1.3 Those who represent employees on health and safety matters are
provided with time and resources to effectively undertake this role.

Element 3.2 Structure and Responsibility Responsibility and Accountability

3.2.1 Senior management can demonstrate an understanding of the
organisations legal obligations for health and safety.
3.2.2 A member of senior management or the board of directors has been
allocated overall responsibility for the health and safety management
system and reports to that group on its performance.

3.2.3 The specific health and safety responsibilities [including legislative

obligations], authority to act and reporting relationships of all levels in the
organisation have been defined, documented and communicated.

3.2.4 Where contractors are utilised in the organisation, the health and safety
responsibilities and accountabilities of the organisation and the
contractor(s) have been clearly defined, allocated and communicated
within the organisation and to the contractor(s) and their employees.

3.2.5 Personnel are held accountable for health and safety performance in
accordance with their defined responsibilities.
Element 3.3 Structure and responsibility Training and competency
3.3.1 The specific requirements of tasks are identified and applied to the
recruitment and placement of personnel.
3.3.2 The organisation has established and implemented procedures for
identifying and defining the health and safety training needs (including
any prescribed by legislation) for all employees, contractors, labour hire
employees or visitors, where relevant. A written training plan(s) based on
the outcomes of the training needs shall be developed and implemented.

3.3.3 The organisation has an induction program for all personnel including
management, which is based on their likely risk exposure, and provides
relevant instruction in the organisations health and safety policy and
procedures.

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Element Criteria Rating Evidence and Comments
3.3.4 The organisation consults with employees to identify their training needs
in relation to performing their work activities safely.
3.3.5 The organisation trains personnel to perform their work safely, and
verifies their understanding of that training.
3.3.6 Training and assessment is delivered by persons with appropriate
knowledge, skills and experience.
3.3.7 Tasks are allocated according to the capability and level of training of
personnel.
3.3.8 Management has received training in health and safety management
principles and practices appropriate to their role and responsibilities
within the organisation, and the relevant health and safety legislation.

3.3.9 Those representing the employer and the employees on health and
safety matters, including representatives on consultative committee(s),
receive appropriate training to enable them to undertake their duties
effectively.
3.3.10 Refresher training (as required) is provided to all personnel to enable
them to perform their tasks safely.
3.3.11 The training program is reviewed on a regular basis, and when there are
changes to plant or processes in the workplace, to ensure that the skills
and competencies of personnel remain relevant.

Element 3.4 Consultation, communication and reporting Consultation

3.4.1 There are documented procedures, agreed to by employees, for
employee involvement and consultation on health and safety matters,
including a procedure for dealing with health and safety issues, and
resolving disputes if they arise.
3.4.2 The organisation, in consultation with employees, has determined the
number of employee representatives required to effectively represent all
employee work groups.
3.4.3 The consultative arrangements allow the employees to select those who
will represent them on health and safety matters.
3.4.4 Details of the consultative arrangements, including the names of their
employee and employer representatives for health and safety matters,
are communicated to employees.

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Element Criteria Rating Evidence and Comments
3.4.5 Employees or their representatives are involved in the development,
implementation and review of procedures for the identification of hazards
and the assessment and control of risks.
3.4.6 Employees or their representatives are consulted regarding proposed
changes to the work environment, processes or practices and purchasing
decisions that could affect their health and safety.

3.4.7 Employee representatives and management meet regularly about health

and safety issues and minutes of their meetings are available to all
personnel.
Element 3.5 Consultation, communication and reporting Communication
3.5.1 The organisations health and safety policy and other relevant information
on health and safety are communicated to all employees, and consider
language and standards of literacy.
3.5.2 The organisation regularly communicates to employees the progress
towards the resolution of heath and safety disputes.
3.5.3 There are procedures for exchange of relevant health and safety
information with external parties, including customers, suppliers,
contractors and relevant public authorities.
3.5.4 There is a documented complaints procedure that encompasses health
and safety issues for dealing with formal and informal complaints
received from external parties.
Element 3.6 Consultation, communication and reporting Reporting
3.6.1 Workplace injuries and illnesses, incidents and health and safety
hazards, dangerous occurrences and systems failures, are reported and
recorded in accordance with documented procedures.

3.6.2 Where there is a legislative requirement, injuries, illnesses, incidents and

dangerous occurrences are notified to the appropriate authorities.

3.6.3 Reports on health and safety inspections, testing and monitoring,

including recommendations for corrective action, are produced and
forwarded to senior management and employee representative(s) as
appropriate.
3.6.4 Regular, timely reports on health and safety performance are produced
and distributed within the organisation.

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Element Criteria Rating Evidence and Comments
3.6.5 Reports of audits and reviews of the health and safety system are
produced and distributed within the organisation.
3.6.6 The organisations annual report or an equivalent document includes
information about health and safety performance.
Element 3.7 Documentation
3.7.1 The organisations health and safety policy, plans and procedures are
documented in a planned and organised manner.

3.7.2 Specific instructions and safe work procedures associated with particular
products, processes, projects or sites have been developed where
appropriate.
Element 3.8 Document and data control
3.8.1 The organisation has a system for creating, modifying and approving
health and safety documents and data, and notifying relevant persons of
any changes. Obsolete documents and data are identified and retained
(where required) for legal and/or knowledge preservation purposes and
are removed from all points to prevent unintended use.

3.8.2 Documents and data critical to health and safety shall be clearly
identifiable, duly authorised prior to issue, kept legible and include their
issue status.
3.8.3 The organisation provides personnel with ready access to relevant health
and safety documents and data and advises them of its availability.

3.8.4 Documents and data are regularly reviewed by competent persons to

ensure the adequacy and currency of information.
Element 3.9 Health and safety risk management program
3.9.1 The organisation has identified the hazards, including public safety
hazards, that are associated with its activities, processes, products or
services; assessed the risks involved; and implemented suitable control
measures. The risks shall be eliminated or otherwise controlled and
monitored in accordance with hierarchy of controls and legal
requirements.

3.9.2 The hazard identification, risk assessment and risk control process is
undertaken by personnel competent in the use of the organisations
methodology.

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Element Criteria Rating Evidence and Comments
3.9.3 The organisation documents all identified hazards, risk assessments and
risk control plans.
3.9.4 Risks of identified hazards are assessed in consultation with employees
having regard to the likelihood and consequence of injury, illness or
incident occurring, based upon the:
a)legal requirements
b)evaluation of available information;
c)records of incidents, illness and disease; and
d)the potential for emergency situations.
3.9.5 Identified control measures shall be implemented in accordance with the
assigned risk control priorities.
3.9.6 Risk management procedures shall be reviewed and revised where
necessary to ensure relevance, currency and compliance to health and
safety system requirements.
3.9.7 The organisation has a process for identifying and managing change that
may impact on health and safety.
Element 3.10 Hazard identification, risk assessment and control of risks
3.10.1 The organisation determines those areas where access controls are
required and ensures effective controls are implemented and maintained.

3.10.2 Health and safety requirements are identified, evaluated and

incorporated into all purchasing specifications for services.
3.10.3 The ability to meet health and safety requirements is assessed in the
selection of contractors and labour hire employees.
3.10.4 Contractor health and safety performance is monitored and reviewed to
ensure continued adherence to organisation's health and safety
requirements or specifications.
3.10.5 The organisation determines their health and safety requirements prior to
the purchase of goods, and communicates those specifications to the
supplier.
3.10.6 Procedures shall be established and implemented for verifying that
purchased goods conform to health and safety requirements, and any
nonconformances shall be addressed before the goods are put into
operational use.

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Element Criteria Rating Evidence and Comments
3.10.7 Hazard identification, risk assessment and the development of control
measures are undertaken during the design stage of products, buildings
or processes, or when the design is modified.

3.10.8 Competent personnel verify that designs and modifications meet

specified health and safety requirements.
3.10.9 There are procedures to ensure that materials and substances are
disposed of in a manner that minimises risk of personal injury and illness.

3.10.10 Facilities and amenities in the workplace conform, as a minimum, to

relevant legislation, standards and codes of practice.

3.10.11 The organisation documents procedures or work instructions for the safe
handling, transfer and transport of hazardous substances and dangerous
goods.
3.10.12 Comprehensive health and safety information on all hazardous
substances and dangerous goods is readily accessible.
3.10.13 The organisation ensures that hazardous substances and dangerous
goods are safely stored.
3.10.14 There are Permit to Work procedures for high-risk tasks.
3.10.15 Where personal protective equipment is required, it is appropriate for the
task, its provision is accompanied by suitable training, and it is used
correctly and maintained in a serviceable condition.

3.10.16 Plant and equipment is maintained and a record is kept which includes
relevant details of inspections, maintenance, repair and alteration of
plant.
3.10.17 There is a process for unsafe plant and equipment to be identified and
quarantined or withdrawn from service.
3.10.18 Appropriate controls are used to ensure the safety of persons working on
or near plant and equipment that is in the process of being cleaned,
serviced, repaired or altered.
3.10.19 Competent personnel verify that plant and equipment is safe before
being returned to service after repair or alteration.

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Element Criteria Rating Evidence and Comments
3.10.20 Safety signs, (including regulatory, hazard, emergency information and
fire signs), meet relevant standards and codes of practice, and are
displayed in accordance with legal and organisational requirements.

3.10.21 There are procedures to ensure that materials are transported, handled
and stored in a safe manner.
3.10.22 Individuals are supervised according to their capabilities and the degree
of risk of the task.
3.10.23 There are supervisory arrangements that ensure that tasks are
performed safely and work instructions and procedures are followed.

3.10.24 There is a documented process which requires the organisation to

identify potential health and safety hazards, (including public safety
hazards), assess the potential risks and determine appropriate risk
control strategies when it provides its goods or services to others
whether under contract or otherwise.

3.10.25 Customer-supplied goods and services used in the organisations work

processes are subject to hazard identification, risk assessment and
control prior to use.
3.10.26 All substances in containers and transfer systems are identified and
clearly labelled to avoid inadvertent or inappropriate use.
Element 3.11 Emergency preparedness and response
3.11.1 Potential emergency situations have been identified and emergency
procedures are documented and regularly reviewed.
3.11.2 The organisation has allocated overall responsibility for control of
emergency situations to specified individuals and communicated this
information to all personnel.
3.11.3 Employees receive training and practice in emergency procedures
appropriate to their allocated emergency response responsibilities and
the degree of risk.
3.11.4 Competent persons have assessed the suitability, location and
accessibility of emergency equipment.
3.11.5 Emergency and fire protection equipment, exit signs and alarm systems
are inspected, tested and maintained at regular intervals.

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Element Criteria Rating Evidence and Comments
3.11.6 A dangerous goods and/or hazardous substances manifest or inventory
system is in place and in accordance with legal requirements.

3.11.7 The organisation has assessed its first aid requirements, and the first aid
system in place is appropriate to the organisational risks.

3.11.8 The organisation has systems in place to assist employees who are
exposed to critical incidents at work.

Element 4: Measurement and Evaluation

Element 4.1 Monitoring and measurement General
4.1.1 There is a documented health and safety inspection, testing and
monitoring programs that:
a)meets legal requirements
b)defines intervals based on identified risk;
c)incorporates a reporting and corrective action process;
d) uses workplace specific checklist(s).
e) monitor conformance to the organisation's safe work procedures; and

f) monitor the effectiveness of control measures.

4.1.2 Inspections seek input and involvement from the personnel who are
required to undertake the tasks being inspected.
4.1.3 Engineering controls, including safety devices, are regularly inspected
and tested to ensure their integrity.
4.1.4 Monitoring of the workplace environment (general and personal) is
conducted where appropriate and records of the results are maintained.

4.1.5 Inspection, measuring and test equipment related to health and safety
monioting is appropriately identified, calibrated, maintained and stored.

Element 4.2 Monitoring and measurement Health surveillance

4.2.1 The organisation has identified those situations where employee health
surveillance should occur and has implemented systems to conduct this
surveillance. The health of employees exposed to specific hazards is
monitored, recorded, reported and action is taken to address any
adverse effects.

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Element Criteria Rating Evidence and Comments
Element 4.3 Incident Investigation, Corrective and Preventive Action
4.3.1 There is a procedure, which includes involvement of operational line
management, for the investigation of injuries, illnesses, incidents and
other systems failures impacting on health and safety.

4.3.2 Investigations shall:

a)be undertaken by a competent person(s) in accordance with
the organisation's procedure;
b)identify the factor(s) that led to the injury, illness, incident or
other system failure;
c)review the identified hazards, assessed risks and effectiveness
of the control measures; and
d)recommend appropriate control measures and corrective
actions.
4.3.3 Responsibility is assigned to identified personnel for implementing and
reviewing the effectiveness of corrective actions arising from
investigations.
4.3.4 Corrective actions are discussed with personnel affected prior to
implementation.
Element 4.4 Records and records management
4.4.1 There are effective systems for management of health and safety
records including their:
a)identification and traceability;
b)collection, indexing, filing;
c)access and confidentiality;
d)retention and maintenance;
e)protection against damage, deterioration or loss;
f)retrieval; and
g)disposal.
Element 4.5 Health and safety management system audits
4.5.1 There is a health and safety management systems audit procedure that
covers:
a)audit scope;
b)audit frequency;
c)audit methodologies;

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4.5.1

Element Criteria Rating Evidence and Comments

d)auditor selection, independence, competencies and
responsibilities;
e)input from a representative sample of personnel; and
f)the reporting of results.
4.5.2 Scheduled audits are conducted to verify whether the health and safety
management systems:
a)comply with planned arrangements;
b)have been properly implemented and maintained; and
c)are effectively implemented across the organisation.
The audit program takes into consideration the significance of health and
safety risks and the results of previous audits.
4.5.3 Deficiencies highlighted by the audits are prioritised and progress
monitored to ensure corrective action is implemented.

Element 5: Management Review

5.1.1 Senior management oversee a comprehensive documented review of
the health and safety management system at defined intervals to ensure
its continuing suitability and effectiveness in satisfying the organisations
stated health and safety objectives and targets. The reviews take into
account health and safety management systems audit results,
performance indicators, resources, business continuity, changing
circumstances and a commitment to continual improvement.

5.1.2 Recommendations arising from health and safety management systems

reviews generate actions to improve performance.

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TOTAL ELEMENTS AUDITED 0

Total number of Conformances 0

Total Number of Non

0
Conformance
Total number not applicable 0

Number of Applicable Elements 0

Cross check for elements audited 0

Category CF NC N/A SUM APP

1. Health and Safety Policy 0 0 0 0 0
2. Planning 0 0 0 0 0
3. Implementation 0 0 0 0 0
4. Measurement and Evaluation 0 0 0 0 0
5. Management Review 0 0 0 0 0
0 0 0 0 0