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Intro To Office 2013 Video Project 2: Windows Explorer File Management

The document discusses Windows Explorer and file management in Office 2013. It explains that Windows Explorer allows you to navigate drives and folders using the left pane, and view file contents on the right. Various keyboard shortcuts are provided to create, rename, copy, paste, move, and delete files and folders. Backup methods like copying to another drive are recommended. Dragging between drives copies while dragging within a drive moves files. Folders can be compressed into zip files for emailing. Selection tricks with Ctrl and Shift keys are described to select non-contiguous or contiguous items.

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Janine Gabis
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32 views

Intro To Office 2013 Video Project 2: Windows Explorer File Management

The document discusses Windows Explorer and file management in Office 2013. It explains that Windows Explorer allows you to navigate drives and folders using the left pane, and view file contents on the right. Various keyboard shortcuts are provided to create, rename, copy, paste, move, and delete files and folders. Backup methods like copying to another drive are recommended. Dragging between drives copies while dragging within a drive moves files. Folders can be compressed into zip files for emailing. Selection tricks with Ctrl and Shift keys are described to select non-contiguous or contiguous items.

Uploaded by

Janine Gabis
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Intro To Office 2013 Video Project 2:

Windows Explorer File Management


1. Put your USB drive in, open Windows Explorer with + E
2. What does Windows Explorer do?
Left side of Windows Explorer (also called Folders Pane):
This shows you the hierarchical structure of the entire computer
Use this side to navigate to the drive, disc, flash drive, or folder that you
would like to view
Right side of Windows Explorer:
Shows you the content of the item that it is selected on the left side
The white area can be used to create new folders
Highlight files or folders and delete, cut, or move the files or folders
3. Windows Explorer File Management:
Create folders keyboard: Ctrl + Shift + N
Naming files, folders, worksheets in Excel, Tables in Excel, Tables in Access or
Queries in Access is one of the most important computer skills.
Rename a folder keyboard = F2.
Copy and paste files or folders
Copy = Ctrl + C
Paste = Ctrl + V
Move files or folders
Cut = Ctrl + X
Delete Files or folders
Delete keyboard = Delete
When you delete files:
Delete files from computer (like C: Drive or Desktop) & files are sent to
the Recycling Bin
Delete files from USB drive (portable storage) & file is permanently
deleted
Backup your files: Copy and paste to a new drive. You can use 2 USB drives.
Using Mouse to copy or move: BE CAREFUL:
Dragging from one location to another on SAME drive moves it.
Dragging from one location to another on a DIFFERENT drive copies it.
Compress Folder:
For a folder that contains many files, you can compress the folder and
contained files so that the folder will have a smaller file size and can be
attach as a single object to an e-mail:
Steps:
Right-click folder
Point to Send to
Click on Compressed (zipped) folder
The file extension will show as .zip
To unzip a folder: Right-click and click on Extract All
4. Selection Trick
Click on first item and then hold Ctrl key allows you to select non-contiguous (not
next to each other) items.

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Click on first item, then hold the Shift key and click on last item, allows you to select
everything in between the two book-end items.

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5. New Keyboard shortcuts seen in this video:
Create folders keyboard: Ctrl + Shift + N
Rename a folder keyboard = F2
Copy = Ctrl + C
Paste = Ctrl + V
Cut = Ctrl = X
Delete = Delete key
Mouse and Keyboard selection trick:
Shift: gets two bookends and everything in between.
Ctrl: Selects only the ones you touch with the mouse.

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