Executive Committee Meeting

Time : 9.00 am - 9.30 am

AGENDA :

1. Apologies for absence

Farahain : Secretary

Nasa : Service Executive

Nurwani : Marketing Executive

Amirah : Manufacturing Executive

Hanif: Assalamualaikum and good morning everyone. I am glad to welcome all members to the
Executive Committee meeting. Alright, thanks for coming guys .I just want to take a few
minutes. Can we call this meeting to order?

All: Yes.

Hanif: Are there any apologies for absence for todays meeting?

Farahain: Yes, Mr Adam was attending a business exhibition overseas in London, while Ms Asfarina is
on medical leave.

Hanif: Thank you Ms Farahain. Can we now proceed to the next item, minutes of the previous
meeting?

All : Yes.

Hanif : Please read through the minutes of the last meeting which were distributed earlier.

(....paused...) Are there any amendments?

Nasa : (..raise hand..) Yes Mr Hanif . There is correction to Item No.2 where the meeting with Fuji
Electric FA (Asia) Co Ltd held in 22 April 2017 instead of 23 April 2017. In addition, the new
partnership with Eita Resources Berhad is Gemilang Jaya Sdn Bhd not Gemilang Sdn Bhd.

Farahain : Thank you Mr Nasa. I will make the necessary action.

Hanif : Are there any other amendments?

All : No.

Hanif: Thank you. Can someone propose the minutes be passed as true record?

Amirah : I propose the minutes to be accepted.

Nurwani: I second the motion.

Hanif: Ok. Now, lets move on to the next item. Any matters arising? Anyone?

(..pause...)
Nurwani : Yes Mr Hanif. (..walk to the front..)I would like to inform that our company had recently been
arising in number of order for the fire rate cable and double in quantity than last year as you
can see in this chart. The increasing number of order has proven our company becomes more
trusted in our product and also steps forward as an internationally recognized company.

Hanif : Thank you Ms Nurwani. Such a good improvement and Im glad to hear that. So, is that all Ms
Nurwani?

Nurwani: There is one more thing sir. Since our productivity is increases, we need more workers in order
to ensure the smoothness and to keep up with the dateline for the order that we received. Thus,
I would like to request an approval for Marketing and Distribution Department regarding hiring
an extra employer.(..back to seat..)

Hanif: I give you my approval regarding this matter. So Ms Farahain can you send a memo to Human
Resources Department about hiring an extra employer?

Farahain: Okay Mr Hanif. I will send the memo as soon as possible.

Hanif: Ok, does anyone else have anything else to add ?(.pause)

(..Nasa is startle and suddenly stand up.. )

Hanif: Yes Mr Nasa, you have something to add?

Nasa: Errrrrsorry Mr Hanif. No, I dont have anything to add.(..sit down)

Hanif : Before we continue, I would like to remind everyone to stay focus in our meeting, dont fall
asleep or playing with your smartphone.

All: Yes Mr Hanif..

Hanif : If there is nothing else, lets proceed to our special business today, about the customer service
issues.

Farahain: Recently, our company had received few complaints from the customer saying that service
from our company was badly conducted. I think this could be potentially dangerous to the
company future. In addition, the working contractor is taking for granted the issues related to
the customer satisfaction.

Hanif: Thank you Ms Farahain. Well, we should come out with an excellent action to solve this matter.
So, any suggestion?..(...pause..)

Farahain: (...raise hand...) I suggest we reconsidering and rehiring the recent contractor that work for our
company...

Amirah: Hmmm..but why we need to reconsidering and rehiring the recent contractor?

Farahain: I mean, we should select new contractor that able to take seriously customer satisfaction by
providing an excellent service. How is it?(...pause...)
Nurwani: (.Ms Nurwani nodded and smile).Yes,yes..I absolutely agree with you Ms Farahain.

Hanif: (..Mr Hanif nodded..) Well then, Mr Nasa I would like you to contact the contractors to solve
this problem within three days. Can you Mr Nasa?

(..Mr Nasa nodded..)

Hanif : If the problem cannot be resolved within the time given, I will consider the contract is
terminated. If that happen, you have to look out for new contractors.

Nasa: Very well sir. I will contact the contractor soon.

Hanif: Okay now lets move on to any other matter. Anyone ?

Amirah: (..raise hand..) Just a few days ago, our company received suggestion from the customer that
we should come up with new design for elevator and escalator.

Nasa: It is true that our design already a few back step from other company .It is time to improve and
upgrade our elevator and escalator design by adding some unique characteristic that make it
different from other company.

Amirah: In that event, I have come up with new design for the elevator and escalator. (..distribute paper
and walk to the front..) Everyone, I would like to propose the new design for the elevator and
escalator that being equipped with green technology concept.

Nurwani: What do you mean by green technology concept? Can you explain further?

Amirah: We infuse Variable-Voltage, Variable Frequency (VVVF) Drive and Auto-Start Photocell
Sensors with the new design elevator and escalator. These two components will detect the
presence of human being in order to start operate .In other words, when there is no people
using elevator and escalator, it will automatically being shutting down temporarily.

Nasa: So it will help to save more energy and electricity?

Amirah: Exactly.

Farahain: Hurm..quite interesting and very brilliant.

Amira: Thank you Ms Farahain. The paper that being distributed just now is the design with specific
detailing. You guys can take a look and I welcome any question regarding this matter.
(..pause..) If there is no any question, thats all from me and thank you. (..walk to the seat..)

Hanif: I like this new design and I want you to proceed by contacting suitable certified designer and
manufacturer of our company for the quotation and start preparing the paper work for this
proposal.

Amirah: Sure do Mr Hanif.

Hanif: Ms Nurwani, can you stop playing with your pen? I want you to help Ms Amirah prepare the
items needed that are required to done the proposed idea.
Nurwani: Yes, yes sorry Mr Hanif, I will get it done.

Hanif: Very good. Now let us talk about the other business. So, if you got one just throw it out there.
I love to hear them.

Farahain: Yeah..I have one to mention Mr Hanif. In two months, TE Connectivity will come to our
company to audit about business income and tax industrial productivity rate.

Nasa: But Mr Hanif (..suddenly interrupt..).I want to remind that 30 students and 2 lecturer from
University Malaysia Pahang will visit our site.

Hanif: Ok noted that Ms Farahain and Mr Nasa. So anyone like to add something else in our meeting ?

All: No (all shakes head)

Hanif: Ok guys. Our next item is date, time and venue for the next meeting.

Farahain: What about the next meeting we do on Monday,5th June at 2.00 pm ? Did anyone agree and
free on that day ?

Hanif: I agree and I think I free. How about the others ?

Nasa: I agree and free also on that day.

Nurwani: I agree and free to come Ms Farahain.

Amirah: I dont have any activities so yes, I agree Ms Farahain.

Farahain: Ok good. Since everyone agrees, we proceed on that date. Next meeting will be held on
Monday, 5th June 2017 at 2.00 pm. I will inform the venue for the meeting in the notice.

Hanif: Thats that then. I am glad that we manage to finish this meeting on time. Anything else? Any
questions? Commenst? No? Well then, thank you guys for coming. The meeting is
ended/adjourned.