Part 2

Basic Software Settings (Compulsory)

1. Please tick the language you would like to use in the software. By default the
language is English.

LANGUAGE *Choose One

English Vietnamese
Arabic French
Malay Russian
Indonesian Persian
Chinese German
Thai Turkish
Spanish Portuguese

2. How would you like the date and time to be displayed in the time and
FingerTec TCMS V3 attendance reports?
Setup Form DATE DISPLAY *Choose One

MM/DD/YYYY
DD/MM/YYYY
Part 1 YYYY/MM/DD
Customer Details (Compulsory) TIME DISPLAY *Choose One

24-hour system (e.g. 13:00)

Company Name
12-hour system (e.g. 1:00pm)

ATTENDANCE DISPLAY *Choose One

Company Address HH:HH format

(7.5h represent 7 hours 30 minutes)
HH:MM format
(7:30 represents 7 hours 30 minutes)

CALENDAR TYPE *Choose One

Gregorian Calendar
Persion Calendar
Hijiri Calendar
Company Tel. 3. This table is set to the level of access for an administrator. If you want to have more
than one administrator, duplicate the table below and fill it up accordingly.
Role Note
Company Fax
LEVEL OF ACCESS VIEW DATA ONLY FULL ACCESS

Company Email Real Time Monitoring

Enable/ disable the real time monitoring [ ] Yes [ ] No [ ] Yes [ ] No
process in TCMS V3

Contact Person 1 Device Management [ ] Yes [ ] No [ ] Yes [ ] No

Add/edit/delete FingerTec device in TCMS V3
Full Name
User Management [ ] Yes [ ] No [ ] Yes [ ] No
Add/edit/delete users in TCMS V3
Tel./Mobile
Attendance Management
Add/edit/delete working schedules and [ ] Yes [ ] No [ ] Yes [ ] No
Email
calculation logic in TCMS V3
Contact Person 2 Reports [ ] Yes [ ] No [ ] Yes [ ] No
View/print all reports from TCMS V3
Full Name
System Manage [ ] Yes [ ] No [ ] Yes [ ] No
Tel./Mobile Configure the basic settings of the TCMS V3

Data Synchronization
Email
To transfer settings among all FingerTec [ ] Yes [ ] No [ ] Yes [ ] No
devices with TCMS V3


 4. Please provide the following details for TCMS V3 to send email notifications to administrators.

SMTP server

SMTP port

SMTP email

SMTP password

SMTP confirm password

SSL required? [ ] Yes [ ] No

Email address of recipient(s)

Part 3
Department and Employee Details (Compulsory)
The part of the form is to lay out your companys hierarchy.
Department generally refers to a division dealing with specific job functions in a company for example, Sales, Marketing,
Administration, etc.
Section or Sub-Department refers to the group placed under a certain department for example, Domestic and International for
Sales Department, Regional for Marketing, etc.

Department Section/ Sub-Department

Sales 1. Domestic
2. International

Marketing 1. South East Asia

2. Middle East

1. Finance
Administration
2. Human Resource

Once you have identified the hierarchy, identify the employees that belong to each department/section or sub-department and
group them based on the table presented below. It is recommended that you duplicate the details into Excel Spreadsheet; this will
allow importation of the employees details without having to key in the data manually.

Note: User ID is a 9-digit ID number assigned to each employee during enrollment.

NO USER ID USERNAME FIRST NAME LAST NAME CARD NUMBER DEPARTMENT EMPLOYEE ID


 Part 4 FINGERTEC TERMINAL BASIC INFORMATION
Setup of TCMS V3 and
Standalone Terminals Terminal Description

Device ID
Fill up the basic information of the
Serial Number
FingerTec terminals prior to installation.
Planning ahead reduces errors and Model
inconveniences.

CONNECTION: TCP/IP OR RS485

Communication Method [ ] TCP/IP [ ] RS485

TCP/IP CONNECTION

Communication Key

IP Address/URL

Gateway

Subnet

Port Number

RS485 CONNECTION

COMM Port

Baud rate

FINGERTEC VERIFICATION METHOD(S) AND SECURITY LEVEL

1:1 verification entirely [ ] Yes [ ] No

Fingerprint algorithm VX 9 (old) or VX 10 [ ] VX 9 [ ] VX 10

(new, recommended)

Security level of 1:1 verification (0 to 50, 50 is the

highest. Recommended at 35)

Security level of 1:N verification (0 to 50, 50 is the

highest. Recommended at 45)

TERMINAL POWER MANAGEMENT

Set terminal to go into Sleep mode or Shut Down [ ] Yes [ ] No

during Idle.

Set time in minutes before terminal goes into idle ____ mins
mode.

Set time for terminal to power on automatically. ___:___

Set time for terminal to shut down automatically. ___:___


 APPENDIX
Working Schedule Setup

Note:
The following forms are rather technical and may be confusing if you are new to the TCMS V3. We strictly advice
this section to be filled up by a FingerTec reseller or with the close supervision of one. If your company does not
have more than one fixed working time for the employees, you may skip this section entirely.

OVERVIEW OF WORKING SCHEDULES

Different companies have different rules and working schedules that apply to their staff. Under
this section, you can choose the schedule that is best representative of your companys
working hours, and define customizable rules according to your companys needs. There are
three types of working schedules available, which are Weekly, Flexi, and Daily Schedules.

Type 1- Weekly Schedule

A weekly schedule can have customized and defined working hours which is fixed on a weekly basis. Its
the most common working schedule in most industries.

Type 2- Flexi Schedule

Flexi schedules are simple, and defined by the number of hours clocked in during each day, irrelevant of
time and tardiness. If your company doesnt have a flexible working hour policy, you can ignore this type
of schedule.

Type 3 Daily Schedule

Daily schedules are defined with more details on a daily basis, with specific working cycle patterns, and
is used mainly to coordinate shift work such as in factories, hospitals, and so on. Daily schedules are more
complicated to set up, and we advice that you work closely with your FingerTec reseller on this.
All three types of schedules can be used in the TCMS V3 at one time if it applies to you working
environment.


 5. Do you want to deduct lunch break?
Part 5 [ ] Yes [ ] No
Time Attendance Setup
Will the employees clock on/off for lunch?
TYPE 1: WEEKLY SCHEDULE
[ ] Yes [ ] No

The below settings is suitable for one shift only. Please copy this page for additional shifts. Deduct a set amount of lunch time
automatically: _______ mins
Schedule no: Schedule name: Deduct a minimum break time of ______
______ minutes & deduct any extra lunch
1. Determine the restday/offday of this working schedule: time taken.

Deduct only actual lunch taken.

Day Day Type
[ ] Yes
Monday Workday
6. How many minutes tolerance should be
Tuesday Workday given if an employee:

Wednesday Workday Starts work late: _______ minute(s)

Thursday Workday Starts break early: ______ minute(s)

Friday Workday Finishes break late: _____ minute(s)
Saturday Offday Finishes work early: _____ minute(s)
Sunday Offday
7. Do you want to round-up the total work/
overtime hours of employees?
2. Do you want to capture attendance records of employees [ ] Yes [ ] No
[ ] Yes [ ] No
if they work on their restday/offday?
Round up total work time to the nearest
_____ min. Round:
3. Do you want to treat this attendance as overtime? [ ] Yes [ ] No
[ ] Up [ ] Down [ ] Midpoint

4. How many times employees can take break/rest per day? [ ] 1 [ ] 2 Round up overtime to the nearest
______ min. Round:
A. ONLY 1 BREAK TIME: Complete the working time table 1 below: [ ] Up [ ] Down [ ] Midpoint
Day First check in on Break time start on Resume to work on Last check out on
8. Fill in the below details to provide overtime
Monday option to the employees.
Is overtime counted if employees report
Tuesday early to work?
Wednesday [ ] Yes [ ] No
How long must an employee work before
Thursday being counted as overtime?
_________ min(s)
Friday
What is the maximum overtime hours
Saturday per day? ___________ hour(s)
Sunday

B. 2 BREAK TIME: Complete the working time table 2 below:

Day First 1st Break Resume 2nd break Start OT Finish OT
check in on time start on to work on time start on to work work on

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday


 TYPE 2: FLEXI SCHEDULE Remarks: ______________________________

___________________________________
If you have more than two shift, please copy this page for additional shifts.
___________________________________

Schedule no: ___________________________________

Schedule name: ___________________________________

___________________________________
1. Determine the restday/offday of this working schedule:
___________________________________
Day Day Type

Monday Workday 6. Do you want to consider special rate of

Tuesday Workday work time and OT done during restday/
offday? [ ] Yes [ ] No
Wednesday Workday
(Restday/Offday Work time to treat as
Thursday Workday OT; Restday/Offday OT time to treat as
double)
Friday Workday

Saturday Offday

Sunday Offday

2. How many records should be captured for each employee?

[ ] 2 records [First In and Last Out only]
[ ] 4 records [ First In Break starts Resume to work Last Out ]
[ ] 6 records [ First In Break starts Resume to work Break starts Resume to
work Last Out ]

3. Do employees work past midnight? [ ] Yes [ ] No

Employees can work a maximum of ______ hour(s)
Employees must check out before __________am
Employees must rest a minimum of ________ hour(s)
before he/she reports to work again

4. Do you want to deduct lunch break? [ ] Yes [ ] No

Will the employees clock on/off for lunch? [ ] Yes [ ] No
Deduct a set amount of lunch time automatically:
_______ mins after _______hrs have been worked
Deduct only actual lunch taken. [ ] Yes

5. Fill in the below details to provide overtime option to the

employees.
Is overtime counted if employees report early to work? [ ] Yes [ ] No
How long must an employee work before being counted as OT?
________ min(s)
What is the maximum overtime hours per day? [ ]hour(s)
Deduct tardiness (late in/early break/late break) from
overtime? [ ] Yes [ ] No
Do OT hours have a different payrate? [ ] Yes [ ] No


 TYPE 3: DAILY SCHEDULE
If you have more than one shift, please copy this page for additional shifts. 3. Set ________ minute(s) as a buffer
duration when employees check in/
(Note : This section is to be filled up and setup with close supervision of a FingerTec reseller ONLY)
out of their working shifts.

Schedule no: Schedule name:

4. How many minutes tolerance should
be given if an employee:
1. How many times employees can take break/rest per day? [ ] 1 [ ] 2
Starts work late: _______ minute(s)
A. ONLY 1 BREAK TIME: Complete the Working time table 1 below:
Day First check in on Break time start on Resume to work on Last check out on Starts break early: ______ minute(s)

Finishes break late: _____ minute(s)

Monday
Finishes work early: _____ minute(s)
Tuesday

Wednesday 5. Fill in the below details to round work

time/OT of employee
Thursday
Round work time to the nearest
Friday _____ min Round:
[ ] Up [ ] Down [ ] Midpoint
Saturday
Round OT to the nearest ______ min
Round:
Sunday
[ ] Up [ ] Down [ ] Midpoint
Do you want the software to exclude break time of employees before they work for
overtime? 6. Fill in the below details to deduct
[ ] Yes [ ] No break time from work time.
Deduct ________ minute(s) as break time from total overtime. Deduct ______ minute(s) automati-
cally.
B. 2 BREAK TIMES: Theres no option to set an overtime start and end time. The Deduct minimum ______ minute(s)
software will only calculate overtime hours if the employee checked out after and deduct any extra break time
the Last Check Out time. Deduct only actual time taken for
break.
Day First Break Resume Break Resume Last
Check in on time start on to work on time start on to work check out on
7. Fill in the below details to provide OT
Monday to the employees.
Tuesday Is OT counted if employees report
early to work?
Wednesday [ ] Yes [ ] No
How long must an employee work
Thursday
before being counted as OT? _____
min(s)
Friday
What is the maximum OT hours per
Saturday day? _______ hour(s)
Deduct tardiness (late in/early break/
Sunday late break) from OT?
[ ] Yes [ ] No
2. How is the working cycle of the shift? (Eg: are the shift cycles regular, repeats once a Do OT hours have a different payrate?
month, etc?) Kindly describe the shift cycle in the space below or to your FingerTec [ ] Yes [ ] No
installer for further action.

Remarks: