Multiple-Choice Questions MS ACCESS 2007

This activity contains 22 questions.

What does the Microsoft Access Status Bar display?

Current status messages.

Displays the name of the database in use.

Provides buttons for frequently used commands.

Indicate the current status of certain keys on the keyboard.

How is information displayed in the Datasheet View of a

Microsoft Access 2007 table?

Using records as the rows and fields as the columns.

Using a columnar form layout.

Using a tabular form layout.

Provides an un-editable view of the data in a table.

How do you make minor changes to a Microsoft Access 2007

report?

Review in the Print Layout view.

Design a general Select Query.

Use the Datasheet view.

Use the Pages Object to review the report.

For what is the AutoNumber data type used?

Only used by Microsoft Access 2007, usually as a primary key.

An element from another application.

Only used when you expect calculations to be done.

To store monetary data.

What is the purpose of a Primary Key?

A field or combination of fields that uniquely defines a record in a

database table.

A key search criterion that is used to find the first record.

A field used to validate input data.

To provide a default field value.

A Filter that will display all records that begin with a surname of
B:

Begins at the first record that has a surname starting with B and
continues by clicking the Next button.

Uses B as a criterion in the search field of the Find and Replace

dialogue.

Uses B* as a criterion in the search field of the Find and Replace

dialogue.

Uses the A-->B sort button.

The purpose of relating tables is to:

Automate the usage of the database.

Structure the table information.

Create a simpler user interface.

Eliminate duplication and waste.

Referential Integrity is needed to:

Prevent a record in a parent table being added without a corresponding

common field existing in the child table.

Prevent a record in a child table being added without a corresponding

common field existing in the parent table.

Acknowledge the database administrator's role in maintaining and

managing the database.

Allow the relationship to be set up.

A Microsoft Access 2007 query can use:

Tables only.

Tables, queries or a combination of tables and other queries.

Other queries only.

Form data and Report data.

If you wished to create a query that was able to select records
from a name and address table that resided in suburbs with
postcodes greater than 3100, then you would write the
following:
>3100 into the Criteria area of the postcode field.

3100 into the 'Find' text box of the search dialogue window.

<>3100 into the Criteria field of the postcode field.

<3100 into the Criteria field of the postcode field.

If you wished to create a query that was able to combine fields

you would use the following:

Existing field names with appropriate operators.

Existing fields surrounded by ().

Existing fields and appropriate operators.

Existing fields surrounded with [] and appropriate operators.

What is an advantage of using a Parameter Query?

Allows calculated fields to be used within a query.

Creates a totaling effect on the numeric data.

Creates a table from the query design.

Allows a user to change the criteria slightly for queries that are similar.
If you wished to have banner graphics appear in the same
position in your form, you would most likely place them in the:

In the Footer section of the form.

Name property of the Detail section of the form.

In the Detail section of the form.

Header section of the form.

A Main/Subform design is based on a:

Many-to-One relationship.

Many-to-Many relationship.

One-to-Many relationship.

One-to-One relationship.

A Query-based form uses:

A One-to-One relationship.

A One-to-Many relationship.

Many-to-One relationship.

A record source property.

If you wished to present a professionally looking form on screen
that would show all the necessary information, which of the
following form design tools would you most likely use?
Pivot chart.

Pivot Table.

All the tools of the form design control gallery.

Form Wizard Columnar.

In a Microsoft Access 2007 report, the page numbering would

most likely be placed into the:

Page Header.

Page Footer.

Section Header.

Report Footer.

How would you include some plain text into a mailing label
report?

Use the > button.

Use the >> button.

Use the Mailing label wizard text option.

Type the text directly into the label.

How does a query-based report differ in design to a report
based on just one table?

It doesn't have as many design options.

The reports are restricted in size.

The only report type available is the Design Report.

It doesn't.

What is the purpose of the Switchboard Manager in Microsoft

Access 2007?

To build a main switchboard form that controls all other forms.

To allow changing from one report to another.

Creates the macros used to program an automatic application.

To allow the user to switch from one database file to another.

What would be the most likely use of a command button on a

form?

To balance up the form.

To take the user into command mode, stepping through the macro
behind the button, for debugging purposes.

To allow navigation between the various elements of an automated

application.

To provide a counter of the number of people accessing the automated

application.
 Designing automated applications require care. Why?

They are very difficult to program.

Automated applications can have quite complex structures; care is

needed to keep track of the names and locations of the various
elements of the application.
Applications were not designed to be automated so they are quite
unstable.

False. They don't require any care at all.

1. What does the Microsoft Access Status Bar display?

Your Answer: Provides buttons for frequently used commands.

Correct Answer: Indicate the current status of certain keys on the
keyboard.

2. How is information displayed in the Datasheet View of a Microsoft

Access 2007 table?

Your Answer: Using records as the rows and fields as the columns.

3. How do you make minor changes to a Microsoft Access 2007 report?

Your Answer: Use the Datasheet view.

Correct Answer: Review in the Print Layout view.

4. For what is the AutoNumber data type used?

Your Answer: Only used by Microsoft Access 2007, usually as a

primary key.
5. What is the purpose of a Primary Key?

Your Answer: A field or combination of fields that uniquely defines

a record in a database table.

6. A Filter that will display all records that begin with a surname of B:

Your Answer: Uses B as a criterion in the search field of the

Find and Replace dialogue.
Correct Answer: Uses B* as a criterion in the search field of the
Find and Replace dialogue.

7. The purpose of relating tables is to:

Your Answer: Automate the usage of the database.

Correct Answer: Eliminate duplication and waste.

8. Referential Integrity is needed to:

Your Answer: Prevent a record in a child table being added without

a corresponding common field existing in the parent
table.

9. A Microsoft Access 2007 query can use:

Your Answer: Tables, queries or a combination of tables and other

queries.

10. If you wished to create a query that was able to select records from
a name and address table that resided in suburbs with postcodes
greater than 3100, then you would write the following:

Your Answer: >3100 into the Criteria area of the postcode field.

11. If you wished to create a query that was able to combine fields you
would use the following:

Your Answer: Existing fields surrounded with [] and appropriate

 operators.

12. What is an advantage of using a Parameter Query?

Your Answer: Allows a user to change the criteria slightly for

queries that are similar.

13. If you wished to have banner graphics appear in the same position in
your form, you would most likely place them in the:

Your Answer: Name property of the Detail section of the form.

Correct Answer: Header section of the form.

14. A Main/Subform design is based on a:

Your Answer: Many-to-One relationship.

Correct Answer: One-to-Many relationship.

15. A Query-based form uses:

Your Answer: A One-to-One relationship.

Correct Answer: A record source property.

16. If you wished to present a professionally looking form on screen that

would show all the necessary information, which of the following
form design tools would you most likely use?

Your Answer: Pivot chart.

Correct Answer: All the tools of the form design control gallery.

17. In a Microsoft Access 2007 report, the page numbering would most
likely be placed into the:

Your Answer: Page Header.

Correct Answer: Page Footer.
18. How would you include some plain text into a mailing label report?

Your Answer: (blank)

19. How does a query-based report differ in design to a report based on

just one table?

Your Answer: The reports are restricted in size.

Correct Answer: It doesn't.

20. What is the purpose of the Switchboard Manager in Microsoft Access

2007?

Your Answer: Creates the macros used to program an

automatic application.
Correct Answer: To build a main switchboard form that controls all
other forms.

21. What would be the most likely use of a command button on a form?

Your Answer: To take the user into command mode, stepping

through the macro behind the button, for
debugging purposes.
Correct Answer: To allow navigation between the various
elements of an automated application.

22. Designing automated applications require care. Why?

Your Answer: False. They don't require any care at all.

Correct Answer: Automated applications can have quite complex
structures; care is needed to keep track of the
names and locations of the various elements of
the application.