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Report Format: A. Technical Specifications

The document provides guidelines for formatting a technical report, including: 1) The report length should generally not exceed 20,000 words. Microsoft Word should be used for typing and reports should be printed on a laser printer. 2) The font should be Times New Roman throughout and 12 point for the body text. Headings should be in 14 point bold. Margins should be 3 cm on top and bottom and 2.5 cm and 4 cm on the right and left sides. 3) The report should be logically organized into sections and subsections with consistent numbering and arrangement of tables, figures, and appendices.

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40 views11 pages

Report Format: A. Technical Specifications

The document provides guidelines for formatting a technical report, including: 1) The report length should generally not exceed 20,000 words. Microsoft Word should be used for typing and reports should be printed on a laser printer. 2) The font should be Times New Roman throughout and 12 point for the body text. Headings should be in 14 point bold. Margins should be 3 cm on top and bottom and 2.5 cm and 4 cm on the right and left sides. 3) The report should be logically organized into sections and subsections with consistent numbering and arrangement of tables, figures, and appendices.

Uploaded by

Osem Bro
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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REPORT FORMAT

A. Technical Specifications

A1 Length of Report

As a general guideline, the length of a report should not exceed 20,000 words
(excluding appendices).

A2 Typing and Printing


Microsoft Word should be used for typing. All final copies of the report should be printed
on a laser printer for quality printing.

A3 Typeface, Typing Quality and Font Size


The entire text of the report, including headings and page numbers, should be of the
same font or typeface. Times New Roman should consistently be used throughout the
report. Computer printouts should be clear and of high quality.

A.3.1 Font Size


The body text size is 12 points. Text should not be scripted or italicized except for:
scientific names,
terms in a different language, and quotations
Footnotes and text tables should not be less than 8 points.

A.3.2 Headings and Subheadings


These should be in bold print in font size 14 point.

A.3.3 Symbols or Special Characters/Notations not found on the Computer


Keyboard
These should be drawn in black ink with a mechanical guide.

A4 Margins
Margin specifications are meant to facilitate binding and trimming. The stipulated
margins for the general text are as follows:
Top edge: 3.0 cm
Right side: 2.5 cm
Left side: 4.0 cm
Bottom edge: 3.0 cm
All information including text headings, footnotes and illustrations should be within these
margins.

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A5 Paragraphs
A new paragraph at the bottom of a page must have at least two full lines of text: if not, it
should begin on the next page.

A6 Spacing
Use 1.5 spaces between lines and 2 spaces between paragraphs. The following, however,
should be single-spaced:
explanatory footnotes
quotations longer than three lines in a block
reference or bibliography (except between entries)
multi-line captions (tables, figures. plates)
appendices, such as questionnaires, letters

A7 Pagination
All pages including the references, bibliography, appendices, tables and figures should be
numbered consecutively in Arabic numerals (1, 2, 3).

Page numbers must not be punctuated, bracketed, hyphenated nor accompanied by any
decorative devices and should be centered; about 2.0 cm from the bottom edge of the text.
The position of the page number must be consistent throughout the report.

The preliminaries such as the Acknowledgement are numbered in consecutive lower case
Roman Numerals (i, ii, iii, iv, etc.)

Each appendix should be identified separately using a capital letter (Appendix A, Appendix B,
etc.) on the top right-hand margin of the text. The pages of the appendices should also be
numbered consecutively.

No page numbers are required for the following:


title page
separator sheets (e.g. separator preceding each Appendix)

A8 Subdivisions
There is no specific UiTM requirement as far as the internal organization of the text is
concerned, except that a systematic scheme of arrangement must be used consistently
throughout the report. [Subdivisions should be consistent throughout the report].

A9 Notes and Footnotes


Footnotes, if at all necessary, should be kept to a minimum. The font size used for notes and
footnotes should not be less than 8 points.

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A10 Tables

Tables must be properly centered on the page within the prescribed margins. Each table must
have a reference number (in Arabic numeral) and a caption. It may be useful to group tables in
each chapter together and to number them in sequence.
For example, tables found in Chapter 4 should be numbered Table 4.1, Table 4.2, Table 4.3,
and so on.

The word Table, its number and its caption appear above the table. If any table continues to the
following or subsequent pages, the top line of the page reads (for example): Table 16
continued. The caption is not repeated. If a table is taken from another source, the reference
must be cited properly at the bottom of the table.

A11 Figures

Figures may be illustrations, graphs, maps, charts and diagrams - in fact, anything that is
neither script nor table. The word Figure, its number (in Arabic numeral), and its caption are
placed below the figure. A figure should not normally extend beyond one page. However, if it
does, the same guidelines for tables should be followed. Figures should be grouped and
numbered in sequence. For example, Figure 3.1 should be located in Chapter 3.

Line diagrams should be drawn with the aid of a computer or with mechanical aids using black
ink on white paper. Photographs are listed as PLATES.

A12 Equations and Formulas

Every equation should be numbered according to the chapter where it appears. Use Microsoft
Equation Editor.
For example:
F = ma ... (2.1)
It is the first equation in Chapter 2.

B. Layouts and Arrangement of Contents

Every report is composed of three parts:

The contents of each part should be arranged in a logical order using sections and sub-sections,
all correctly numbered.

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The following is an example of how various sections in a report are arranged. It is recommended
that this sequencing be used as a guide; not every report includes all the items listed below.

No. Item Remarks


1. Blank leaf
2. Title page Not paginated but counted as i
3. Dedication (optional) Not paginated; not listed in Table of Contents but
counted as ii
4. Acknowledgements Paginated as ii or iii if there is a dedication; listed in
Table of Contents
5. Table of Contents Paginated (continuing lower case Roman numeral on
preceding page pagination), but not listed in Table of
Contents
6. List of Tables Paginated (continuing lower case Roman numeral on
preceding page pagination) listed in Table of Contents
7. List of Figures Paginated (continuing lower case Roman numeral on
preceding page pagination): listed in Table of
Contents
8. List of Plates Paginated (continuing lower case Roman numeral on
preceding page); listed in Table of Contents
9. List of Abbreviations or Paginated (continuing lower case Roman numeral on
Glossary preceding page pagination); listed in Table of
Contents
10. Abstract Paginated (continuing lower case Roman numeral on
preceding page pagination); listed in Table of
Contents
11. Main body (Content) Paginated beginning with page 1 (Arabic numerals)
Chapter 1 Introduction to LP
Chapter 2 Organization background
Chapter 3 - Project Description
o Problem statement
o Objective
o System development / maintenance SDLC
o Multimedia / Website development navigational
map, storyboard
o Network floor plan, monitoring, setup &
configuration
o Hardware - maintenance and installation
o Special project event management, survey,
analysis
Chapter 4 Discussion (Optional)
o Based on project implementation
Chapter 5 Conclusion & future work
References / Bibliography
Appendices
o Log Book
o Others

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12. References and/or Paginated with the running number continuing from
Bibliography the last page of the text
13. Appendices Insert a leaf with only the word APPENDICES in the
center of the page; this separator sheet is counted but
not paginated. The actual appendices are paginated
using subsequent numbers of References.
14. Approval sheet Not paginated nor listed in Table of Contents
15. Blank Leaf

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