The Project Management Framework
The Project Management Framework
Exponentiation
A number of formulas needed on the PMP Exam require exponentiation. The exponent is usually shown as a superscript
4 th
to the right of the base. For instance: 3 . This exponentiation can be read as 3 raised to the 4 power or as 3 raised to the
4
power of 4. And 3 would be calculated as 3*3*3*3=81.
4
The superscript notation 3 is convenient in handwriting but can lead to errors when you are in a hurry like on the PMP
Exam. For instance it is very easy to forget to raise the exponent in a formula when you are hurriedly writing it down in
n
the minutes before you start the exam. So it could easily happen that the formula PV = FV / (1+r) gets written down as
PV = FV / (1+r)n. The difference may seem trivial but the result is disastrous. Therefore, we chose to use an accepted,
alternative way of expressing the exponentiation by using the ^ character.
4 n
When using this character, 3 is now expressed as 3^4 and PV = FV / (1+r) is expressed as PV = FV / (1+r)^n. This
removes any margin for visual errors.
1
See Formula Elaboration section
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Concept Formula Result Interpretation
Present Value (PV) PV = FV / (1+r)^n The result is the amount of money you
Receiving money in the present (today) has a need to invest today (PV) for n years at r
different value than receiving money in the future (in % interest in order to end up with the
three years). This formula calculates how much. target sum (FV). The higher the PV the
(Also described as value today of future cash better.
flows.) PV in this case should not be confused with
the Planned Value (PV).
Future Value (FV) FV = PV * (1+r)^n The result is the amount of money you
Receiving money in the future (in three years) has a will end up with (FV) if you invest a sum
different value than receiving money in the present of money (PV) for n years at r % interest.
(today). This formula calculates its future value.
(Also described as the discounted value of a future
cash flow.)
Net Present Value (NPV) Formula not required for exam. Positive NPV is good. Negative NPV is
Method for financial evaluation of long-term bad. The project with the higher NPV is
projects. (Also described as Present value of cash the better project.
inflow / benefits minus present value of cash outflow
/ costs.)
Return on Investment (ROI) Formula not required for Exam The project with the higher ROI is better
Ratio of money gained or lost on an investment and should be selected.
relative to the amount of money invested. The
amount of money gained or lost is often referred to
as interest, profit/loss, gain/loss, or net income/loss.
Internal Rate of Return (IRR) Formula not required for exam. The project with the higher IRR is better
Interest rate at which the present value of the cash and should be selected.
flows equals the initial investment. More precise
and more conservative than NPV.
Payback period Add up the projected cash inflow minus The project with the shorter payback
Rough tool to estimate the time it takes to recover expenses until you reach the initial period is better and should be selected.
the initial investment by adding up the future cash investment.
inflows until they are equal to the initial investment.
(Or in plain English: The time it takes until you make
a profit.)
Benefit Cost Ratio (BCR) Benefit / Cost BCR < 1 is bad. BCR > 1 is good. The
Ratio that describes the cost versus benefits of a project with the higher BCR is the better
project. one.
Cost Benefit Ratio (CBR) Cost / Benefit CBR > 1 is bad. CBR < 1 is good. The
Ratio that describes the benefits versus cost of a project with the lower CBR is the better
project. This is simply the reverse of the Benefit one.
Cost Ratio
Opportunity Cost Opportunity Cost = The value of the For the PMP exam the opportunity cost is
Opportunity cost is the cost incurred by choosing project not chosen. usually a monetary value: Project B was
one option over an alternative one. Thus, selected over project A, therefore the
opportunity cost is the cost of pursuing one choice opportunity cost is the unrealized profit of
instead of another. project A. Note that NO calculation is
required.
Communication Channels n * (n-1) / 2 Total number of communication channels
The number of communication channels on a team. among n people of a group
n-1 Number of communication channels that
one member of the team has with
everyone else on the team. I.e. you have
to make this many phone calls to call
everyone else.
There are two approaches for calculating ES, EF, LS and LF:
First approach: You calculate the network diagram starting on day 0
Second approach: You calculate the network diagram starting on day 1
In the PMP Exam Formula Study Guide we use the second approach, because when your sponsor tells you that your
project starts on the first day of September, then that is September 1, not September 0. This is also the way that all
modern scheduling tools seem to work. You schedule your project based on a calendar start date and not "on day 0".
That is why there is a slight difference between the calculations: you have to add/subtract 1 from the results in the second
approach.
Of course, this often leads to confusion for PMP exam students and they ask which formula should we use on the exam?
We have discussed this with a number of PMP trainer colleagues and they agree that PMI does not "support" a specific
method of calculating a network diagram. (Remember that next to the two options shown above you could also calculate a
network path starting on a specific calendar date in hours instead of days, making the calculations even more complex).
Neelesh Pandey, PMP (a PMP trainer) has told us the following about his teaching experience with these formulas:
I use a PowerPoint presentation with animations to prove that no matter what method you follow, the result is
same. I choose a part of a network diagram with four sequential activities, which sum up to a duration of 10. This
path has a float of two based which we calculate LS and LF. My participants once assured that it doesn't make a
difference tend to use the "zero" method. Somehow they find it simple as no subtraction is needed. PPT
animation helps me a lot and also I ask my participants to calculate ES, LS, EF, and LF for a simple network
diagram using both the methods.
As you see, both of these calculations will lead to the correct answer. However, in the exam the big difference is that the
first approach (starting on day 0) involves fewer calculations because you don't have to "+1 or -1" each time. So, in order
to reduce your "risk" of doing a calculation wrong and saving time during the exam, you might want to initiate the network
diagram with day 0. However, in "real life" starting with day 1 is more appropriate.
Since PMI is aware of these varying methods, you should not see a question on the exam where only the application of
one or the other leads to the correct answer.
Final estimate 0%
Float on the critical path 0 days
Paretos Law 80/20 For instance: 80% of your problems are
due to 20% of the causes.
Time a PM spends communicating 90% According to Harold Kerzner.
Crashing a project Crash the tasks with the least expensive Only crash activities on the critical path.
crash cost first.
Value of the inventory in a Just in Time 0% (or very close to 0%.)
(JIT) environment
Sunk Cost A cost that has been incurred and cannot Sunk cost is never a factor when making
be reversed. project decisions.
Negative Numbers (100) In the USA the number -100 is the same
- 100 as (100). Both indicate minus one
hundred.
There is disagreement both on the names as well as on the actual ranges. Some books set the ROM at -25% to +75% others at
-50% to +100%. This is not surprising because estimate ranges are both application area and industry dependent. Everyone
does it slightly differently in their industry and on their projects. So it really isn't surprising that you will see different numbers in
different books.
The numbers that we provide in the table above have been successfully used by our students on the exam, so we believe them
to be a good approach for the exam.
AC Actual Cost Total cost expended and reported during the accomplishment of a project task or project.
This can be labor hours alone; direct costs alone; or all costs, including indirect costs.
CBR Cost Benefit Ratio Ratio that compares cost to benefit (Inversion of BCR)
CPI Cost Performance Index The CPI is a cost efficiency rating on a project, expressed as a ratio of AC to EV.
CV Cost Variance A measure of cost performance on the project, expressed as the difference between
earned value and actual cost.
EAC Estimate at Completion The expected total cost for scheduled activity, a group of activities, or the project when
the work will be completed.
EMV Expected Monetary Value This is a statistical technique that calculates the probable financial results of events.
ETC Estimate to Complete ETC is the expected cost needed to complete all the remaining work for a scheduled
activity, a group of activities, or the project. ETC helps project managers predict what the
final cost of the project will be upon completion.
EV Earned Value EV is the value of completed work expressed in terms of the approved budget assigned
to that work for a scheduled activity or work breakdown structure component.
IRR Internal Rate of Return A capital budgeting metric used by firms to decide whether they should make
investments. It is an indicator of the efficiency of an investment.
JIT Just-in-Time Just-in-time is an inventory strategy that strives to improve a business's return on
investment by reducing in-process inventory and associated carrying costs.
NPV Net Present Value Standard method for the financial appraisal of long-term projects. Measures the excess
or shortfall of cash flows, in present value (PV) terms, once financing charges are met.
PERT Program Evaluation and Method that allows the estimation of the weighted average duration of tasks
Review Technique
PTA Point of Total Assumption Contract price above which the seller bears all the loss of a cost overrun.
PV Planned Value PV is the authorized budget assigned to the scheduled work to be accomplished for a
scheduled activity or work breakdown structure component.
ROI Return on Investment Ratio of money gained or lost on an investment relative to the amount of money invested
SPI Schedule Performance Ratio of work accomplished versus work planned, for a specified time period. The SPI is
Index an efficiency rating for work accomplishment, comparing work accomplished to what
should have been accomplished.
SV Schedule Variance A measure of schedule performance on the project, expressed as the difference
between earned value and planned value.
TCPI To-Complete Performance The calculated project of cost performance that must be achieved on the remaining work
Index to meet a specific management goal (e.g. BAC or EAC). It is the work remaining divided
by the funds remaining.
VAC Variance at Completion VAC forecasts the difference between the Budget-at-Completion and the expected total
costs to be accrued over the life of the project based on current trends.
Sigma The lower case Greek letter sigma is used to denote the standard deviation.