Operation Guide: KM-NET For Accounting
Operation Guide: KM-NET For Accounting
Operation Guide
Legal and General Information
Notice
Unauthorized reproduction of all or part of this guide is prohibited. The information in
this guide is subject to change without notice.
Kyocera Mita cannot be held liable for any problems arising from the use of this product,
regardless of the information herein.
Regarding Trademarks
KYOCERA and KYOCERA MITA are registered trademarks of Kyocera Corporation.
Windows and Windows Server are registered trademarks of Microsoft Corporation.
Windows NT is a trademark of Microsoft Corporation. Adobe, Adobe Acrobat and
Adobe Reader are registered trademarks of Adobe Systems Inc. Other brand and
product names contained in this document are registered trademarks or trademarks of
their respective companies.
General Information
When using this utility, the items that can be configured will be different depending on
the printing system model.
Examples in this document are described using the Microsoft Windows XP operating
system environment.
Precautions
KM-NET for Accounting can only obtain accounting data of the Kyocera printing system
compatible with accounting functions. It cannot be used with any other third party
printing system.
When using KM-NET for Accounting, ensure that the Kyocera printing system
compatible with accounting functions is connected to the network (Ethernet).
KM-NET for Accounting is designed to run on Microsoft Windows 98SE/ME/2000/XP
operating systems.
When using KM-NET for Accounting, ensure that the TCP/IP protocol is installed in the
PC.
If you are already using a compatible Kyocera printing system, update of the firmware is
required to use KM-NET for Accounting. Contact your service provider for details.
An account means a unit of the organization of the company, or individual roles in the
entire business. Account management means to manage the counters on the printing
systems on an account basis. Account management first requires account registration
on each printing system. The count is then recorded on each counter of the account.
Administrator PC
Client PC
Printers MFP
Selectable Viewpoints
Accounting information can be displayed on a printing system basis or an account
basis.
Folder Management
Accounting information is managed through logical folders, similar to Windows Explorer.
Speedy Access
Accounting information is stored in an MDB file for reducing frequent access to a
printing system. This enables the user to instantly view accounting information that has
already been obtained.
Item Description
Step 1 Install KM-NET for Accounting. Refer to Installing the KM-NET for Accounting on
page 5.
Step 2 Starting KM-NET for Accounting. Refer to Starting the KM-NET for Accounting on
page 5.
Step 3 Register printing systems in KM-NET for Accounting. Refer to Registering the
Printing System on page 6.
Step 4 Assign an account ID to the registered printing system. Refer to Assigning the
Account ID on page 7.
Step 5 Enable the accounting function of the printing system. Refer to Enabling the
Accounting Function on page 8.
Step 6 Register account ID to Kyocera Extended Driver of the client PC. Refer to
Configuring the Kyocera Extended Driver on page 8.
System configuration is complete. Refer to each section in this document for details on
operations and settings.
2 Click Next.
4 Click Finish.
5 Select the desired printing system and click Add to move it from the Discovered
list to the Registered list. If you want to remove any of the systems from the
Registered list, select the printing system and click Remove.
Notes
The printing systems marked with do not have a default accounting
administrator code, administrator user ID or password. To register these printing
systems, you must enter the accounting administrator code or the user ID/
password.
If the printing system supports media size counter, select the checkbox for
Obtain media size information to display the paper size in the media size
counter. If the checkbox is unchecked, the Configure Media Type cannot be
specified for some of the printing systems.
7 After registration is complete, the selected printing systems are registered in this
application.
3 Click Add. The available printing systems are displayed. If you want to remove any
of the printing systems, select the system and click Remove.
Notes
If the printing system supports media size counter, select the checkbox for
Obtain media size information to display the paper size in the media size
counter. If the checkbox is unchecked, the Configure Media Type cannot be
specified for some of the printing systems.
The printing systems may have their accounting administrator code,
administrator user ID, or password modified from the default. If prompted, you
must enter the accounting administrator code or the user ID/password to register
these printing systems.
2 Specify the file name or click Browse to browse to the CSV file.
2 Select Add from the Account menu. The Add New Account dialog box appears.
2 Select Property from the printing system menu. The Printing System Property
dialog box appears.
4 Select the checkbox for each function to apply the accounting function.
5 Click OK.
1 Open the Printers and Faxes window from the Start menu.
2 Right-click on the printer icon and click Properties. The Properties dialog box of
the printing system appears.
5 Select the checkbox for Job Accounting to enable the accounting function.
7 Click OK.
If you want to protect and restrict the settings in the Administrator Setting dialog box,
refer to the Kyocera Extended Driver Operation Guide.
2 The Account ID List dialog box appears. Configure the account ID list.
Add
Adds an account ID to the list. Specify Account ID and Description. The maximum
length of account ID is 8 digits. The maximum length of description is 31 characters.
Delete
Deletes an account ID from the list.
Edit
Edits the account ID and description.
Import
Imports account IDs to the list.
Export
Exports the account ID list to a file.
3 Click OK.
Tree
Inside the printing system view, the tree displays the printing systems registered in this
application.
My Folder
Displays the user-defined folder and link to the printing system. You can add, rename or
delete a folder. The printing systems displayed here are links to one in All printing
systems. If you delete a link in My Folder, the corresponding printing system in All
printing systems is not deleted.
Note
If a printing system in All printing systems is deleted, the link to the corresponding
printing system in My Folder is automatically deleted.
Main list
Displays the account ID relating to the printing system selected on the Tree. The Main
list displays the account ID and items below.
List style
Counter name The name of the page counter, such as Copy, Print,
Scan, FAX (Send), FAX (Receive) and Media (if
supported).
Size When Media is selected, the name of the media size is
displayed.
Type Displays the type of the page counter, such as total,
media size, color, or media type.
Counter value Displays the value of each counter.
Maximum output/ Displays maximum output/input of each counter. If
input Maximum output/input displays -, it is not
configurable. If Maximum output/input displays 0, this
counter is not configured with a maximum output/input.
The displayed value with [ ] in Maximum output/input
means that the value is applied to all counters in the
account and not to an individual counter.
Graph style
The current page counter value is displayed in red and the maximum output/input value
is displayed in blue.
Tree
Inside the account view, the tree displays accounts managed in this application.
All accounts
Displays all managed accounts.
My Folder
Displays the user-defined folder and link to the account. You can add, rename and
delete folders as you desire. The accounts displayed are links to accounts in All
accounts. If you delete a link in My Folder, the corresponding account in All accounts is
not deleted.
Note
If an account in All accounts is deleted, a link of the corresponding account in My Folder
is deleted automatically.
Model name Displays the model name. Total displays the totals for
each counter of each printing system.
IP address/Host name The IP address or the host name.
Copy and Print (Total) The sum of Copy (Total) pages and Print (Total)
pages.
Copy (Total) The total copied pages.
Print (Total) The total printed pages.
Copy (Full color) The count of copied pages in full color.
Print (Full color) The count of printed pages in full color.
FAX (Send) The page count of the faxes sent.
FAX (Receive) The page count of the faxes received.
Scan (Total) The total scanned pages.
Scan (Copy) The count of scanned pages for copying.
Scan (Other) The count of scanned pages other than copying.
Copy (Mono color) The count of copied pages in mono color.
FAX (Send time) Total FAX send time in seconds.
Sub list
Displays the page counter by function. When the connected printing system is a multi-
functional copier, function or media can be selected from the combo box on the upper
right of sub list.
List style
Counter name The name of the page counter, such as Copy, Print,
Scan, FAX (Send), FAX (Receive) and Media (if
supported).
Size When Media is selected, the name of the media size is
displayed.
Type Displays the type of the counter, such as total, media
size and color, or media type.
Counter value Displays the value of each counter.
Maximum output/ Displays the maximum output/input of each counter. If
input Maximum output/input displays -, it is not
configurable. If Maximum output/input displays 0, this
counter is not configured with a maximum output/input.
The displayed value with [ ] in Maximum output/input
means that the value is applied to all the counters in the
account, not to the individual counter.
The database XML file can duplicate the database of this application from one PC to
another. The following section describes how to use the File menu.
Import
This menu allows you to import the data of printing systems, accounts and database.
Note
Items 6 to 11 apply only to the printing system supporting the corresponding functions.
Sample
192.168.1.1,0001,Account A,,100,100,1,100,1,100,1,100,1,100,1,100,100,1,100,1
192.168.1.2,0002,Account B
Note
Items 5 to 20 apply only to the printing systems that support the corresponding
functions.
Import X Database
An XML file exported with the database contents can be imported. Importing the file
deletes all existing information on the database and fills it with the contents of the file.
Export
This menu allows you to export the data of printing systems, counters, media type
counters, media size counters, database and account ID list.
Note
Printing Systems and Database CSV files are available among the exported files when
re-importing to KM-NET for Accounting.
Export X Counter
Saves the names and counters of all printing systems to a CSV file. This file is for
administration purposes only.
The CSV format is shown below.
Export X Database
Saves all information in the database to an XML file. The saved file can be imported.
Exit
Quits the application.
Move to Folder
Creates a link to a printing system or an account link to a folder. Usually, a link can be
created by dragging and dropping a printing system to any folder which the
administrator has created under My Folder. For example, drag and drop a printer icon
from the All Printing Systems folder to the Sales folder inside My Folder.
Add Folder
Creates a new folder.
Rename Folder
Renames the folder.
Delete Folder
Removes the folder. All folders and links that are included in the deleted folder are also
deleted.
Delete Link
Removes the link. The corresponding printing system or account is not deleted.
Copy to Clipboard
Configure Views
Configures the style of the tree and the sub list.
Tree
Changes the style of the tree to printing system-oriented or account-oriented.
Sub list
Changes the style of the sub list to list or graph style.
Printing systems
Displays all printing systems registered to this application.
Accounts
Displays all accounts managed in this application.
Account name
Enter the new account name.
Toolbar
Displays the toolbar on the screen. The toolbar has buttons which execute the
commonly-used functions. The toolbar is displayed by default.
Status Bar
Displays the status bar on the screen. The status bar displays the status of the selected
printing system as well as the number of items on the Main list.
Add
Starts the Add Printing System Wizard to add the printing systems. For details, refer
to Registering the Printing System on page 6.
Delete
Deletes the selected printing system.
Configure Account
Configures the accounts in the selected printing system.
Available
Displays the accounts managed in this application.
Registered
Displays the accounts in the selected printing system.
To configure the accounts, select the desired account and click Add or Remove.
Update
Updates the property, accounting and counter information by retrieving the latest one
from the printing system.
Note
Duplicated combinations cannot be configured.
Add
Adds a new account to the printing system.
Account ID
Enter the new account ID. The maximum length of an account ID is 8 digits.
Account name
Enter the new account name. It is available only for the printing system supporting
account names. The maximum length of an account name is 32 characters.
Delete
Deletes the selected account.
Note
If you delete an account from the tree in the Account View, the account is deleted from
all related printing systems.
Available
Displays printing systems available for registration.
Registered
Displays printing systems registered to the selected account.
Accounts
Displays the list of all accounts registered to the printing system.
Property
Changes the name of the selected account.
Account ID
Displays the account ID.
Account name
Enter the new account name. The maximum length of an account name is 32
characters.
Enable
Click on the checkbox to enable the maximum input/output configured.
Reset Value
Resets the counters.
Notes
If you select All printing systems from the tree in the Printing System View and
execute Reset Value, all the counters managed in this application are reset.
If you select a printing system from the tree in the Printing System View and execute
Reset Value, all the counters in the printing system are reset.
Option
Changes the administration and database password and configures the setting of
polling and column.
Administrator Password
Changes the administrator password. If an administrator is logged onto the domain, a
password is not required.
Note
When changing the administrator password, click Change Password before clicking
OK.
Database
Changes the database password and optimizes the database.
Notes
While this application is running in the background, you cannot change the database
password and optimize the database.
When changing the database password, click Change Password before clicking OK.
Column
Configures the columns displayed in the main list.
Contents
Displays Help.
About
Displays the version of this application and copyright.
The application does Your PC does not meet the Upgrade your PC. For details, refer
not start. system requirements. to System Requirements.
No printing system is The printing system has been Start searching after the printing
discovered. turned off. system has been turned on.
The printing system has been Start searching after the printing
removed from the network. system has been connected to the
network.
The application fails to The printing system has been Turn the printing system on.
obtain the information of turned off.
account or printing
system.
The printing system has been Connect the printing system to the
removed from the network. network.
The printing system has been Connect the printing system to the
removed from the network. network.