APAVE VIET NAM & SOUTHEAST ASIA

Project Management Plan

PROJECT MANAGEMENT PLAN

CODE: AVN-CTC-QLDA

PREPARED BY REVIEWED BY APPROVED BY

THAI NGUYEN DAN PHUONG LE HUE NGUYEN CONG PHU

Specialist of Technical- Assistant of Deputy General
General Director
Operation Division Director

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 APAVE VIET NAM & SOUTHEAST ASIA
Project Management Plan

AMENDMENT RECORD: in one issue

Revision Date Content

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 APAVE VIET NAM & SOUTHEAST ASIA
Project Management Plan

1. Objective
The objective of this document is to inform the Owner the organization plan and the
executive method of APAVE Vietnam and South East Asias project management. This is to
obtain/ satisfy the requirements of project and of customers.

2. Scope of application
This document is applied in APAVE Vietnam and South East Asias and the parties which
are related to the projects managed by APAVE Vietnam and South East Asia.

3. Reference
Quality Manual of APAVE Vietnam and South East Asia
The current edition of ISO 9001
Decree 12/2009/NCP issued on 12/02/2009 about the Construction Management
for Construction works and the current documents
Decree 209/2004/NCP issued on 16/12/2004 about the Quality Management for
Construction works

4. Content

4.1 Project Management Principles

APAVE Vietnam and South East Asia manages projects basing on the following principles:
Comply with the Owner's contract,
Comply with the construction law, Decree 12/2009/NCP and Decree
209/2004/NCP
Apply the management model based on the current ISO 9001
4.2 Project Management Objectives
Project management objectives are determined to satisfy the Owners requirements of:
Scope of work
Quality of the construction work
Execution progress of the construction work
Ensure the contract expense
4.3 Project Management Deployment

4.3.1 Presentation of construction project

Name of construction project
Project location
The Owner
The Project Management Consultant

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Project Management Plan

The contractors
Scale of construction project
Structure of construction project
Architecture of construction work
Technical systems
4.3.2 Requirements of the Owner
Quality of construction work
Completion time of construction work
Execution manners
Other requirements
4.3.3 Scope of work
Scope of project management is based on the memorial minutes which is established
between the Owner and APAVE Vietnam and South East Asia
Scope of work usually consists of:
Support the Owner in project execution, from the investment preparation to the
investment execution
Support the Owner in project execution in the investment completion
Technical design/ construction drawing design verification and estimate of
expenditure
Tender planning, tender organization, tender evaluation and tendering result
submission to the Owner
Negotiation organization, submission to the Owner
Management and operation of construction project, consisting of:
- Quality management
- Quantity management
- Schedule management
- Cost management
- Human resources management
- Risk management
- Communication management
- Procurement management
- Labor safety & Environmental hygiene management
Legality verification of the related works in construction phase.
Verification of acceptance documents, as-built quality/ quantity documents
Supporting the Owner in documents/ records establishment and storage
- Legal documents
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- Quality documents
- Material documents
- Labor safety documents
4.3.4 Appointment of Project Director and Project Manager
Project Director
Project Director shall be APAVE Deputy General Director, Branch Managers or
Division Managers depending on the project scale
Project Director shall bear the principle responsibility for executing the requirements
in the contract between APAVE Vietnam and South East Asia and the Owner in
project execution
Project Director shall bear responsibilities to the General Director of APAVE Vietnam
and South East Asia in consequences of management, of Project Management
Board operation and in ensuring the project quality to the contract requirements
Project Manager
Project Manager shall be appointed with rights and responsibilities in order to ensure
that he can bring into play the competence of Project Management Board to satisfy
the Owners requirements
4.3.5 Project management for construction works
Basing on the scope of work assigned by the Owner, the construction projects managed by
APAVE Vietnam and South East Asia are divided into the following phases:
4.3.5.1 Design phase
The Big Projects Management Board and APAVE branch offices near the sites shall support
in this phase. It consists of the following affairs :
Planning the organization of a designer selection and an evaluation board (if
needed). The invited designers must have appropriate design experiences.
Organizing a designer selection
Negotiating contract with the design consultant
Deploying preliminary design, technical design and construction drawing design
steps
Supervising and controlling the design process
Supporting the Owner in selecting design solutions
Verifying designs and estimating of expenditure
Reviewing verification results and amending
Submitting drawing designs to the Owner
Submitting cost estimate documents to the Owner

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References:
Procedure for verifying the structural design of civil and industrial construction works,
AVN-CTC-P01
Procedure for verifying the cost estimate document, APS-CTC-P03
Instruction for checking the calculation and design of foundation of construction
works, AVN-CTC-P01-I01
Instruction for checking the design calculation of reinforced concrete structure,, AVN-
CTC-P01-I02
4.3.5.2 Tender phase
The Big Projects Management Board and APAVE branch offices near the sites shall support
in this phase. It consists of the following affairs :
Planning the organization of a tendering, ensuring that attending contractors must
know and have much experiences in the same construction works.
Supporting the Owner in approving tender plans.
Supporting the Owner in organizing a Tender Evaluation Board, verifying
consultants tender evaluation results, selecting the winner.
Supporting the Owner in establishing Tender selection documents and notifying
tendering results
Supporting the Owner in negotiating contract with selected parties
Submitting contracts to the Owner for approval.
References:
Procedure for consultation of tender arrangement for erection & purchasing of material &
equipment, AVN-CTC-P03
4.3.5.3 Construction phase

Project Management in construction phase includes following processes:

Prepraring process
Planning process
Executing process
Supervising process
Closing process
A) Preparing
Understand the requirements of Owner about the scope of work, schedule to put the
buildings into operation, quality requirement and construction method;
Make the general organization diagram of the project.

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Project Management Plan

OWNER STATE
DEPARTMENTS

PROJECT MANAGEMENT
CONSULTANT
APAVE VN & SEA

QUALITY
DESIGN SUPERVISING CONSTRUCTOR CONSTRUCTION
CONSULTANT CONSULTANT CONTROL

Project Management Organization Diagram

Project Management Organization Diagram includes Project Director, Project
Manager, Site Secretary, project management team, supervising team, supportive
departments from company's offices and from APAVE group.
Project Management Board shall receive technical support from APAVE France,
APAVE Malaysia, Big Project Department, Technical Operation Department of
APAVE Viet Nam & Southeast Asia.
Besides, branches of APAVE which are near the project site shall support design
verification, consultation to select tender and human resource.
Make total project schedule to be approved by Owner. Construction schedule shall
be made in accordance with the compensation plan, demolishment, re-establishment
and commision requirement of Owner.
Legal requirement, kick-off conditions and requirements of other organization (if any)
Project's budget.

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Project Management Plan

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B) Planning
Planning process for project mangement shall be prepared after the contract between
APAVE Vietnam & South East Asia and the Owner is signed.
Construction management plan shall be made prior to the construction phase and shall
be summited to the Owner for approval before use.
Construction management plan shall includes:
Intergrated mangement plan
- Definition, preparation, integration and cooperation small plans to monitor and
control overall project.
- Establishing procedures for project construction cooperation
- Establishing the plan to monitor and control the general situation of the project.
Reference: Procedure for executive cooperation, AVN-PIM-P01

Scope management plan

- Determining the work, items based on the scope of work stated by the Owner
work, items that belong to structural construction
work, items that belong to M/E
work, items that belong to architecture and finishing work
Other works that are relevant to the protect.
- Establishing the Work Breakdown Structure and numbering work, items
- Making the plan to supervise, take and check over the project.
Schedule management plan
- Determining the order of work, items, including strutural construction, M&E,
architecture
- Estimating the resource to carry out the construction work, items
- Estimate the time to conduct construction work, items
- Make the project schedule
- Make the plan to monitor the construction schedule at site
Cost management plan
- Estimation, budget for the project
- Establishing the procedure to check the payment to contractor
- Acheiving the agreement among the participants about the procedures, forms,
receipts, responsibilities as a legal base for payment
- Making statistic list to record all payments in chronologic order
- Achieve the agreement with Contractor about the payment procedure and and
payment plan
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Quality management plan

- Establishing standards related to the project and executive methods
- Building quality objectives
- Building management system and quaility assurance system in accordance with
TCVN ISO 9000
Reference: Quality Manual, AVN-QMS-M
Human resource management plan
- making human resource plan, searching human resources and appointing
personels into appropriate positions corresponding to each construction phase
(including structural construction and infrastructure phase, M&E phase and
finishing phase)
- Responsibilities and reporting level of each position
Communication management plan
- Communication methods, communication hierarchy, weekly meeting plans
- Plans to report the construction schedule to the Owner.
Risk management plan
For longterm project, it's necessary to determine risks that might affect the project,
as well as their characteristics, and reaction plan to minimize their impact.
Materials, equipment supply and procurement management plan
- making plan to assure that materials, equipment shall be supplied in time, in
accordance with construction schedule:
plans to supply materials and equipment for structural items
plans to supply materials and equipment for M&E items
plans to supply materials and equipment for architectural items, fishing work.
- Checking the materials' quality to be supplied
- Checking the origine of materials and equipment, quantity and specifications in
conformity with the design requirement, checking the quality certificate of
equipment and materials
- Plans to manage the supply and procurement contracts.
Document management plan
Establishing procedures to control document and records
Reference: Document control procedure, AVN-QMS-P01
Record control procedure, AVN-QMS-P02
Labor safety and environmental hygiene management plan
Establishing methods and procedures to assure labor safety which is based on the
labor safety codes & standards, labor safety decrees

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Establishing plans to collect wastes, garbages, keep the construction site dry and
clean.
Reference: Instruction for labor safety and environmental hygiene, AVN-PIM-I03

C) Executing
Control, coordinate the activities of project based on approved plan.
Apply the systems procedures to ensure the quality of project.
Make the periodical payment report and balance report to the Owner.
Attend with the Owner to explain the balance report.
Human resource management including the human appointment, ability
improvement and member interface ensures that the project is well done;.
Exchange and supply information in time to right object.
Guide the contractor to implement the labour safety and site sanitary mission.
D) Monitoring, supervising and controlling
The construction project monitoring, supervising and controlling processes ensure that
all the execution works are carried out as requirements, all risk problems are identified in
time so that the reparation action will be performed; and the regular monitoring and
measurement can identify all the changes compared with plan.
Project performance situation supervising and controlling:
- The informations about project performance situation shall be collected and
measured. To make the project performance reports, supply the information
about workload, progress, cost, manpower, quality and risk. All the evaluation of
works process and tendency will be performed to ameliorate the process
effectively.
- Project management parts will make the project performance report to Project
Manager.
- Monitor all the design changements (if any).
- Verify, reckon up all the complaint of Contractor and report to the Owner.
- If there is any variation, it should be coordinated with design consultancy,
contractor to make the actuality confirming record , reason of the variation and
report to the Owner.
- Monitor, reckon up and synthetize all the contract breachs of Contractor record
including the loss and report to the Owner.
Reference:
Procedure for supervision work of civil and industrial construction, AVN-CTC-P02
Unified technical procedure for construction inspection, APS-CTC-P02.
Instruction for supervising of civil engineering construction, AVN-CTC-P02-I12
Supervising and quantity management:

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- Supervise, reckon up and update the works quantity in defined period (monthly).
Works quantity shall be supervised by items: structure and infrastructure, M&E
and architecture.
- The verification and comparation compare between the actuality and as-built
drawing of each item is used to confirm the finishing quatity and is basis for the
payment to Contractor from the Owner.
- Base on the work structure in planning stage, to identify the variation of quantity
in project performance process.
- Indentify the reason of variations for the approval of the Owner.
- Confirm the variation quantities.
- Make the periodical report about finishing work to the Owner.
The schedule supervising and controlling:
- Supervise and evaluate the execution progress of Contractor and report to the
Owner for approval.
- Supervise, reckon up and update the actual work on site: starting time and
finishing time of each task. Verify and compare the actual progress with the
approved.
- Propose to the Owner, Contractor the specific and in time method to keep the
schedule.
- Modify the schedule if needed.
- Control all the changes of projects schedule.
- Identify the reason and period of time of the execution delay.
Cost Supervising and controlling:
- Reckon up all payment situation following time progress.
- Control the change of cost, unit cost.
- Consider the influence of the elements to the changes of project budget and
control these changes.
Project quality upervising and controlling:
- Monitor the quality of these items: structure, M&E, and architect.
- Indentify the way to eliminate the reasons which influence to quality.
Reference:
Instruction for checking the construction of reinforced concrete structure at site,
AVN-CTC-P02-I01
Instruction for steel structure construction checking, AVN-CTC-P02-I02
Instruction for external drainage construction checking, AVN-CTC-P02-I03
Instruction for bored pile and wall in trench construction checking, AVN-CTC-
P02-I04
Instruction for testing piles by P.I.T method, AVN-CTC-P02-I05
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Instruction for transformer substation insllation checking, AVN-CTC-P02-I06

Instruction for checking the installation of electric equipment, AVN-CTC-P02-I07
Instruction for electric line and cable installation verification, AVN-CTC-P02-I08
Instruction for grounding system verification, AVN-CTC-P02-I09
Instruction for distribution cubicle system installation verification, AVN-CTC-P02- I10
Instruction for electrical installation verification, AVN-CTC-P02-I11
Project management human resource supervising and controlling:
Supervise the members of project management group, supply, feedback and resolve
all problems and coordinate to ensure the quality of project.
Document and record control: control the document and record maintaining works
following procedure.
Risk monitoring and controlling:
Monitor and reckon up all the factors which influence to execution work such as: the
weather, materials supply, equipment installation, electric and water supply
Materials procurement:
Monitor and manage the material procurement contract; consider and make the
document of materials supply of supplier. Other variation requirement if needed.
Labour safety and environmental hygiene
Check the labour safety work on site following approved methods and procedures.
E) Closing phase
a) Construction closing
Check all commissioning codition
o Modify the errors when preliminarily commissioning
o Check all commissioning records, quality documents, quantity documents
of Contractors.
o Check the as-built documents of Contractors.
o Verify the cost balance of Contractors.
Set up the commissioning board as authorities requirements.
Make the finishing report.
o Submit to the Owner for approval all technical, balance and as-built
documents.
o Verify the project.
o Make the finishing report of project.
o Hand over the project.
Verify, reckon up all maintained documents
o Legal records
o Quality, commissioning records.
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o Materials records.
o Labour safety documents.
o Projects general logs.
o As-built drawings.
Hand over the documents to the Owner, these documents include both type:
hard copy (paper) and soft copy (on CD). In addition, documents should be
kept in accordance with APAVEs procedures.
b) Project closing
Finish all activities concerning to project.
Update all the operation procedures to make its more conformable and
perfect.
Finish the contract with the Owner.

5. Annex
Reference list of procedures and instructions

1. Quality Manual AVN-QMS-M

2. Document Control Procedure AVN-QMS-P01
3. Record Control Procedure AVN-QMS-P02
4. Procedure for verifying the structural design of civil and industrial AVN-CTC-P01
construction works
5. Instruction for checking the calculation and design of foundation of AVN-CTC-P01-I01
construction works
6. Instruction for checking the design calculation of reinforced concrete AVN-CTC-P01-I02
structure
7. Procedure for supervision work of civil and industrial construction AVN-CTC-P02
8. Instruction for checking the construction of reinforce concrete AVN-CTC-P02-I01
structure at site
9. Instruction for steel structure construction checking AVN-CTC-P02-I02
10. Instruction for external drainage construction checking AVN-CTC-P02-I03
11. Instruction for bored pile constructionchecking AVN-CTC-P02-I04
12. Instruction for testing piles by PIT method AVN-CTC-P02-I05
13. Instruction for transformer substation installation checking AVN-CTC-P02-I06
14. Installation for checking the installation of eletric equipment AVN-CTC-P02-I07
15. Installation for electric line and cable installation verification AVN-CTC-P02-I08

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16. Instruction for grounding system verification AVN-CTC-P02-I09

17. Instruction for distribution cubicle system installation verification AVN-CTC-P02-I10
18. Instruction for electrical installation verification AVN-CTC-P02-I11
19. Procedure for consultation of tender arrangement for erection and AVN-CTC-P03
purchasing of materials & equipment
20. Unified technical procedure for construction inspection APS-CTC-P02
21. Procedure for verifying the cost estimate document AVN-CTC-P7
22. Procedure for executive cooperation AVN-PIM-I01
23. Instruction for labor safety and environmental hygiene AVN-PIM-I03

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