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77 Preservedguidelines130071e

The document discusses guidelines for producers on managing digital materials for long-term preservation. It recommends that producers use durable storage carriers, standard open file formats, and validate that formats are properly implemented according to their specifications. Preservation programs should provide producers with written guidance and training to help with organizational processes, project planning, format choices, and ensuring long-term accessibility of materials.

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Stephen Williams
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34 views1 page

77 Preservedguidelines130071e

The document discusses guidelines for producers on managing digital materials for long-term preservation. It recommends that producers use durable storage carriers, standard open file formats, and validate that formats are properly implemented according to their specifications. Preservation programs should provide producers with written guidance and training to help with organizational processes, project planning, format choices, and ensuring long-term accessibility of materials.

Uploaded by

Stephen Williams
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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accountability for the way preservation programmes deal with their materials.

Evidence that cooperation is leading to effective preservation action may well


encourage producers to accept and support further collaboration.

13.12 A two way street


In many situations, working with producers means a real input by the preservation
programme, not just the producer. Possible areas of input may include:
Providing written guidelines and specifications
Providing training for staff
Help in designing systems and workflows
Exchange of information and working tips
Succession arrangements for material in a producer-managed preservation programme.

SPECIAL CONSIDERATIONS
13.13 Specifications and best practice guidance
Guidance on good practice is likely to include advice on the following:
Organisational issues that will make it easier to manage digital materials
Project planning, emphasising system design prior to the creation of any records or
publications
Choice of carrier. Producers should be encouraged to use industrial strength products
that will survive long enough for the data to be transferred to other carriers, either by
the producer or on transfer to the preservation programme
Choice of appropriate file formats and data standards. Unless there are very good
reasons to do otherwise, creators should be encouraged to use very widely adopted,
well-standardised file formats that fit their purposes. Generally speaking, data in
simpler formats using open source, non-proprietary software are easier to preserve
(although some proprietary applications achieve such widespread use that they may be
accepted as an industry standard, especially if their specifications are openly
published). Online materials published for public access should be readable by
commonly used browsers. Structuring documents in a standard, easily recognised and
durable format such as XML (Extensible Markup Language) should be considered for
material of enduring value

Validation of formats. It is not enough simply to choose a standard format and then to
use it in non-standard ways: formats should be implemented in compliance with their
standard and if necessary validated to remove any idiosyncrasies likely to complicate
preservation. (There are many online tools available for validating a range of file
formats)

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