INTRODUCTION TO OneBook

CloudERP Solution
OneBook edition is a web based interactive business solutions designed and priced for small and midsize
enterprises. This solution is very secure, compatible and comprehensive solution of Accounting, inventory
Sales, Purchase and Party Management of an organization.

Benefits of OneBook:
Web Base Solution
User friendly interface & Independent platform
Reducing operating costs
Able to streamline different processes and workflows
Able to improve efficiency and productivity levels
Able to improve reporting capability on the accounting system
Wide coverage in one system
Fully depends on User Access Control
All transactions can be viewed Real Time
 More Special Benefits with OneBook
Every Module is designed specifically to fit the SME business processes.
Dynamic Dashboards
Consolidation of Data in Real time
Integrated Business Intelligence
Our Solution can be accessed through web
It allows diverse enterprises to standardize
 View of Modules

OneBook

Financial Inventory Sales/ Purchase Party

Management Management Management Management

ERP Modules

Integrated Database
 FINANCIAL MANAGEMENT

Ledger Book / COA Profit Loss Report

Voucher, Journal and Ledger Party Management

Bank Reconciliation Balance Sheet

Cash Book Branch Accounting

Cash Flow Statement Party Ledger

Trial Balance Ratio Analysis

 Sections of Financial Management

Ledger
Book
Chart of Accounts
Cash & Cash Equivalents
Vouchers Individu
Close Chart of al
Account Accounts Account
Settings & Configuration Ledger

Reports

Create
New
Account
 Cash
Accounts

Chart of Accounts
Cash & Cash Equivalents
Individual
Cash &
Bank
Vouchers Account Cash Accounts
Ledger
Equivalents
Settings & Configuration
Reports
Transacti
ons of
each
Account
 Create Voucher
Chart of Accounts Vouchers Edit Voucher
Cash & Cash Equivalents Payment
Vouchers Approve voucher
Receipt
Settings & Configuration
Journal Posting
Reports Journal
Ledger Posting
Contra
 General Information Accounts
Chart of Accounts
Company Details New Accounts
Cash & Cash Equivalents
New Cash Accounts
Change Password
Vouchers
New Bank Accounts
Settings & Configuration Backup Data
Account Access management
Reports Set user Access control Year closing facility
 Ledger Summary
Balance Sheet Year End Process
of Cash
Ledger Summary
Chart of Accounts Monthly Profit & Loss Journal
of Bank

Cash & Cash Equivalents Nominal Ledger Ledger Books

Bank Reconciliation
Statement
Vouchers
Prepayments and
All Transactions Account Wise Ledger
Settings & Configuration Accruals
Profit & Loss Party Wise Ledger
Reports Ledger Summary
Statement Summary
Cash & Cash Receipts & Payments
Trial Balance
Equivalents Statement
System Flow: COA
Create voucher Ledger

Account Type
Payment Trial Balance
Asset
Receipt
Expense
Is PL
Journal Liability Item?

Income
Contra
Equity P&L Statement Balance Sheet

Vouchers
Ledger Posting Other Statements
Approve voucher

Journal Posting
 INVENTORY MANAGEMENT

Warehouse
Management

Product Inventory Delivery

Management Management
Management

Delivery Return
 INVENTORY MANAGEMENT

Warehouse
Warehouse Management
Management FIFO
FIFO //AverageApplicable
AverageApplicable

Product
Product Category
Category Management
Management Movement
Movementhistory
history

Brand/Manufacturer
Brand/Manufacturer Management
Management Inventory
Inventoryreconcile
reconcile

Multiple
Multiple Units
Units of
of measure
measure Under
Under stock
stocktracking
tracking

Order
Order Management
Management Warranty
WarrantyManagement
Management

Delivery
Delivery Management
Management Serial
Serial Management
Management

Product
Productcosting
costing Inventory
Inventoryageing
ageinganalysis
analysis
 Sections of Inventory Management

Item Declare

Serial setting
Feature
(Auto /
selection
Manual)
Product Configuration
Inventory Operation
Product
Procurement & Sales Purchase Measurement
Warranty of Unit
Delivery Management
Reports
Sales
Type Declare
Warranty
Product Configuration Product Transfer Product
Inventory 01
Inventory Operation Transfer Voucher
Add Product Inventory 02
Procurement & Sales Spend Product
Opening Product
Delivery Management Expense
Free Product
Inventory N COGS
Reports
PAQ Voucher PAQ Voucher

Voucher Approval
 Procurement
Product Configuration Inventory
Voucher Department
Approval
Inventory Operation
Raw Product
Requisition Purchase
Procurement & Sales
WIP
Delivery
Delivery Management Finished Voucher Delivery Voucher
Product Store
Reports
Production Sales

Sales
Department
 Vendor
Product Configuration Sale Delivery
Inventory 01
Return Voucher

Stock out
Inventory Operation Product
Inventory 02
Procurement & Sales Purchase Delivery Customer
Voucher Stock
Delivery Management Stock
In
Reports Voucher Approval
Voucher Approval Inventory N

Purchase Delivery Sale Delivery

Return Voucher Stock out Voucher
 Product wise
Product Ledger Under Stock List
Return Report

Delivery Return
Product Configuration Inventory Stock Daily Transfer Report report

Inventory Operation Booked product

Requisitions Transfer History
Procurement & Sales Reports

Delivery Management Acquisitions Daily delivery Product Details

Reports
Reports
Inventory wise Delivery Warehouse wise
Consumptions
product Ledger
 System Flow:

ProcurementDept.
Procurement Dept. Operations

Opening Prod. Reports

Requisition
Requisition Purchase Add Prod.
Free Prod.

Delivery Voucher Expense

Store
Store Spend Prod.
Inventory Update
COGS

Inventory
Inventory Other Inv. Transfer
Voucher Approval
Raw Product Accounts Update
PAQ, PCM & TFR Voucher
WIP
Delivery Voucher Voucher Approval
Finished Product

Accept Transaction Journal

Production Sales Posting

Sales Dept.
 Purchase and Sales
Management

Sales and Purchase Order processing utility

Delivery management

Split order processing

Order regeneration

Order cancellation and adjustment

Purchase request and receipts processing

Sales and purchase invoice generation

Customer and Vendor ledger management

Payment and receive maintenance

Product price settings

Check a customer's available credit

 Sections of Purchase and Sales Management

Procurement Process Sales Request for Receive

Department Quotation Multiple
Purchase Management
Purchase Management Quotation
Sales Management
Sales Management
Compare
Delivery Management
Delivery Management Product Purchase
Quotation for
Requisition Request
PO
Settings & Configuration
Settings & Configuration

Reports
Reports

Acknowledge
Check stock Purchase
availability to concern
Order
Dept.
 Departments Inventory

Inventory Accept
Procurement Process Product Asset Transactions
Requisition Stationary
Service Delivery IN Order Operations

Purchase Management Store

Add Delivery
Inventory Return
Asset Cancellation
Sales Management Purchase
Stationary
Requisition Vendor
Amendment
Service
Payment
Delivery Management Procurement
Production Accept
Received Quotation Order
Settings & Configuration
PI Receive Vendor
Create PO Ledger
Yes
Open LC
Reports Is Local
Purchase? Inventory
No
Update

Outline
 Request Customer

Procurement Process Send PI

Is Local
Sales Create LC Accept
Sales? No
Purchase Management Department Order
Yes
Create SO
Procurement Order Operations
Sales Management
Send Receipt
Delivery Management Requisition Amendment
No Is Product Return Customer Ledger
Settings & Configuration Available? Add Delivery
Yes Cancellation Inventory Update
Reports
Store

Accept Transactions
Delivery Out
 Vendor Sale Delivery
Procurement Process Inventory 01 Return Voucher
Product

Stock
Purchase Management

out
Inventory 02
Sales Management Purchase Delivery Customer
Voucher
Delivery Management
Stock Stoc Voucher Approval
Settings & Configuration Voucher Approval In Inventory N k
In

Reports Sale Delivery

Purchase Delivery
Return Voucher Stock out Voucher
 Settings & Configuration
Procurement Process
Product Sales Purchase
Purchase Management
Serial Settings Auto Accept Auto Commit
Sales Management Purchase Warranty Auto Delivery Auto Delivery
Delivery Management Sale Warranty Auto Payment Auto Payment
Product Reorder Qt. Down payment Discount Per Product
Settings & Configuration
Expiry Date Settings Show Stock Qt. Voucher Visible
Reports
VAT settings Show Order Qt. Vendor dues
 Sales Report Purchase Report

Daily Sales Register Product Request List

Procurement Process
P. Request Summary
Sales KPI
Purchase Request List
Purchase Management
Monthly Sales
P. Request Summary
Sales Management Yearly Sales Quote Comparison Sheet

Sales Collection Monthly Purchase

Delivery Management
Yearly Purchase
Settings & Configuration Month Wise Sales
Payment History
Product Wise Sales Month wise Purchase
Reports
Product wise Purchase
Sales Delivery
Purchase Delivery
Customer Ledger Vendor Ledger
System Flow:

Departments Customer
Inventory
Sales
Inventory Accounts
Accept Transaction Department
Asset Update
Product Accept
Stationary Order Create
Requisition Delivery IN Operations Order
Service SO
Add Delivery Order
Store Operations
Inventory Return
Receipt
Asset Cancellation Journal
Purchase Amendment Posting
Stationary
Requisition Amendment
Return
Service Vendor
Payment
Add Delivery
Procurement
Production Cancellation
Accept
Order
Receive Inventory
Accept
Quotation Update
Transactions
Create PO
 Party
Management

Customer ledger Customer Credit limit

Other party Contact Person
& Credit days

One-time customer Customer aging Opening Balance Billing Address

Account
Vendor ledger Vendor aging Shipping Address
Management

Freight Forwarder Add Agent

Thank You..