INSTRUCTIONAL MODULE IN IT 3 (SPREADSHEETS) 2013

Module 1 ELECTRONIC SPREADSHEET

Prerequisite Skills:Knowledge and skills in the use of Operating systems and Software Application
Instructors: Alfred Benson Co
Level: all levels
Allotted Time: 3 hourslecture + 15 hours laboratory

Overview

In this module, Electronic Spreadsheet, will introduce the features and capabilities of Microsoft
Excel. This module will also discuss how to create worksheets, enter/edit data, format data,
layout spreadsheets and print your own worksheets.

Objectives

Upon completion of this module, you should be able to:

Define spreadsheet
Enumerate the uses of spreadsheet and Types of Spreadsheet
Define Spreadsheet Program
The Basics of the MSEXCEL Window
Apply basic spreadsheet features and functions to produce a spreadsheet

Pretest
1. Steps on how to start a computer
2. How to load an application program

Learning Focus

I. ELECTRONIC SPREADSHEET

What is a Spreadsheet?

A Spreadsheet or worksheet is a tool used whenever you need to perform calculations. This calculations can
involve mathematical, financial or scientific data.

A spreadsheet is a table used to store various types of data. The data is arranged in rows and columns to make
it easier to store, organize, and analyze the information.

Typical uses of Spreadsheet

Household Taxes
Grading System
Income Taxes
Inventories
Mortgage Payments

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Types of Spreadsheet

Manual: Creating a worksheet on ledger paper or columnar using a paper, pencil,

calculator, and eraser.

In the realm of accounting jargon a "spread sheet" or spreadsheet was and is a large
sheet of paper with columns and rows that organizes data about transactions for a
business person to examine. It spreads or shows all of the costs, income, taxes, and
other related data on a single sheet of paper for a manager to examine when making a
decision.

Electronic: a computer-generated spreadsheet that makes the basic task much

easier.

An electronic spreadsheet organizes information into software defined columns and

rows. The data can then be "added up" by a formula to give a total or sum. The
spreadsheet program summarizes information from many paper sources in one place
and presents the information in a format to help a decision maker see the financial
"big picture" for the company.

What is Spreadsheet Program?

A Spreadsheet program is a program that generates a users worksheet on-screen and enables him to embed
hidden formulas that perform visible calculations.

Or

A spreadsheet application is a computer program such as Excel, Lotus 1-2-3,

Sprea OpenOfficeCalc, or Google Spreadsheets. It has a number of built in features and
tools, such as functions, formulas, charts, and data analysis tools that make it
dsheet
easier to work with large amounts of data.
Progr The Story behind Spreadsheet
am
1978 Dan Bricklin a Harvard Business student together with his teacher and a
programmer friend, Bob Frankston produced VisiCalc for Apple II computer. First spreadsheet program that
hits the market with more than 700,000 copies sold. VisiCalc was the first "killer" application for personal
computers.

1980 - During this period, Mitch Kapordeveloped Lotus and his spreadsheet program quickly became the new
industry spreadsheet standard. Lotus 1-2-3 made it easier to use spreadsheets and it added integrated charting,
plotting and database capabilities. Lotus 1-2-3 is still one of the all-time best selling application software
packages in the world. In 1983, Lotus first year of operations, the company reported revenues of $53 Million and
had a successful public offering. In 1984, Lotus tripled in revenue to $156 Million.

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What about Microsoft Excel and Bill Gates?

The next milestone was the Microsoft Excel spreadsheet. Excel was originally written for the 512K Apple
Macintosh in 1984-1985. Excel was one of the first spreadsheets to use a graphical interface with pull down
menus and a point and click capability using a mouse pointing device. The Excel spreadsheet with a graphical
user interface was easier for most people to use than the command line interface of PC-DOS spreadsheet
products. Many people bought Apple Macintoshes so that they could use Bill Gates' Excel spreadsheet program.
There is some controversy about whether a graphical version of Microsoft Excel was released in a DOS version.
Microsoft documents show the launch of Excel 2.0 for MS-DOS version 3.0 on 10/31/87.

When Microsoft launched the Windows operating system in 1987, Excel was one of the first application products
released for it. When Windows finally gained wide acceptance with Version 3.0 in late 1989 Excel was
Microsoft's flagship product. For nearly 3 years, Excel remained the only Windows spreadsheet program and it
has only received competition from other spreadsheet products since the summer of 1992.

Elements of the Electronic Spreadsheet

Colum
n

Terms to
Remember

Row

Row it is a horizontal block of cells running across the breadth of the spreadsheet. Rows are numbered
sequentially from top.

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Column it is a vertical block of cells identified by a unique alphabetical letter.

Worksheet it is made of rows and columns where you enter labels, numbers, and formulas. It contains 256
columns with alphabet headings and 65,536 numbered rows. (forMSExcel 2003)

Cell it is the rectangle formed by the rows and columns. The combination of the column letter and the row
number is called cell pointer or cell address. You might notice a rectangular highlight that indicates
the location on-screen of the active cell. This is called active cell indicator.

Workbook it is also called the file. It contains multiple worksheets and chart sheets. You can switch between
worksheets within a workbook easily. You can also name the sheet separately to easily distinguish
them from one another.

Range it is a block of selected cells. It is also a selection of multiple cells.

Cell Content this is any data entered into the cell. This can be numbers, letters, formulas, date , and time.

Database this is a collection of related information about a subject organized in useful manner.

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II. Getting Started (Beginners Guide to Excel 2010)

Parts of the Excel 2010 Screen

The main parts of the Microsoft Excel 2010 screen are covered in this article. Components include
the File Tab, ribbons, active cell, name box, column letter, row number, formula bar and sheet tabs.

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Terms to Remember

Active Cell

In an Excel 2007 worksheet the cell with the black outline. Data is always
entered into the active cell.

Data is information that is stored in any spreadsheet program such as Excel.

Data is stored in cells in a worksheet.

In addition to being stored in the spreadsheet, the data can be used in calculations, displayed in graphs, or
sorted and filtered to find specific information.

There are three types of data in Excel: values, labels, and date/time.

Column Letter

Columns run vertically on a worksheet and each one is identified by a letter

in the column header

Formula Bar

Located above the worksheet boundary, this area displays the contents of the
active cell. It can also be used for entering or editing data and formulas.

A formula in a spreadsheet, such as Excel, is a mathematical equation

used to calculate a value. In Excel formulas must begin with an equal ( =
) sign.

In Lotus 1-2-3 and Quattro Pro, formulas begin with a plus ( + ) sign.

Name Box

Located next to the formula bar, the Name Box displays the cell reference or
the name of the active cell.

In Excel, a cell reference identifies the location a cell or group of cells in

the spreadsheet. Sometimes referred to as a cell address, a cell
reference consists of the column letter and row number that intersect at
the cell's location. Note that when listing a cell reference, the column letter is always listed first.

Cell references are used in formulas, functions, charts, and other Excel commands.

While references often refer to individual cells such as A1, B38, or Z345, they can also refer to a group or
range of cells.

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Ranges are identified by the cell references of the cells in the upper left and lower right corners of the range.

The two cell references used for a range are separated by a colon ( : ) which tells Excel to include all the
cells between these start and end points.

In Excel and other spreadsheets, a relative cell reference identifies the location a cell or group of cells.

By default, a spreadsheet cell reference is relative. What this means is that as a formula or function is
copied and pasted to other cells, the cell references in the formula or function change to reflect the
function's new location.

In contrast, an absolute cell reference does not change when a formula is copied and pasted to other
cells.

Row Number

Rows run horizontally in an Excel 2007 worksheet and are identified by a number in
the row header.

Sheet Tab

Switching between worksheets in an Excel 2007 file is done by clicking on the

sheet tab at the bottom of the screen.

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