<Project Name>

Archdiocese of Boston
(Parish)
Project Plan Statement of Work

Project Name: ___________________________________________________________________________

Parish ____________________________________ City/Town ____________________________________

Prepared By: ___________________________________________________________________________

Date: __________________________________________________________________________________

Indicate which type of project to be done: ( ) New Construction; ( ) Merger of Parishes; ( ) Acquisition of Land;
( ) Other _____________________.

A Executive Summary
This summary includes the project concept. Information includes the project name, original estimates, plan revision
numbers, points of contact, etc.

Pastoral Need/Problem
Identify pastoral need/problem that needs to be solved.

Description of Work to be Done

This statement should be short and to the point. It should describe the work to be done in easily understandable
language

Project Objectives
Provide a brief and concise list of what the project is to accomplish.

Project Approach
Describe the strategy to deliver and complete the project successfully. For example, it may describe the stages of the
project, the contracting phase, the implementation and evaluation phases, etc. Subsections may be created to present
the strategy.

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B Additional Project Requirements

Provides a detailed listing of project requirements, all other anticipated steps to accomplish the goals of this project

No Requirement Action Accountability Date Comments/ Clarification

. Step Completed
1.

2.

3.

4.

5.

C Budget Overview
The project plan should include a proposed budget draft.

Please answer the following questions by marking Yes or No and provide a brief response as
appropriate.
Is this an updated Project Plan? If so, reason for update:
Yes No
Budget for project by fiscal year and is project funded? If so, for what amount(s) and period(s)
Budget Amount: Fiscal Year: Funded?
Yes No
Budget Amount: Fiscal Year: Funded?
Yes No
Budget Amount: Fiscal Year: Funded?
Yes No
Change Budget (15%)
(This provides for anticipated costs for change, as
needed.)

D Parish Points of Contact

This list contains the names of all those who are involved in the Implementation Phase of the Project.

Position Name Phone E-mail

Steering Committee
Members
(The Archdiocesan Board that
oversees all parish projects.)
Pastor
Vicar General
Chancellor

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Vicar Forane
Project Manager
Project Sponsor
Senior Technical Contact
Project Team Member
Project Team Member
Project Team Member
Stakeholders

Other Stakeholders:

Others:

E Related Information about sub-committees

Provide this information for each project sub-committee:

Position Name Phone E-mail

Committee Name:
Chair
Member
Member
Others

Position Name Phone E-mail

Committee Name:
Chair
Member
Member
Others

Position Name Phone E-mail

Committee Name:
Chair
Member
Member
Others

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F Project Plan Documents Summary

Check the box for each document included in the project plan. Include for each statement, the individual(s) who must sign
off and authorize each statement.

PROJECT SCOPE STATEMENT DATE SUBMITTED ________________________

Provides a documented description of the project as to its output, approach, and content.

PROJECT PASTORAL PLANNING REVIEW STATEMENT DATE SUBMITTED ___________________

Provides a documented review of the project as to its impact on neighboring parishes in the vicariate and collaborative.

Review expansion plan with Pastoral Planning Office

o Determine parish needs for a new site including a review of the sacramental statistics of the parish and surrounding
parishes.
o Review of parishes in surrounding areas- is there a need for a merger or can the parish support this on their own?
Should there be a collaborative effort?
o Determine if requested church, rectory size is adequate for this area, surrounding areas. Should living quarters be
shared with nearby parishes? Determine needs, if applicable, for a parish hall.
o Review of the proposed location
Proximity to other Archdiocesan parishes
Location to major access routes
o Receives sign-off from the Director of Pastoral Planning

CRITICAL SUCCESS FACTORS DATE SUBMITTED ________________________

Provides the project team, and management, with project critical success factors (objectives) that all members of the team
understand, accept, and are committed to.

WORK BREAKDOWN STRUCTURE DATE SUBMITTED ________________________

Describes a deliverable-oriented grouping of project elements which organize and define the total scope of the project.

ORGANIZATIONAL BREAKDOWN STRUCTURE DATE SUBMITTED ________________________

Provides an organization chart that defines the communications channels, responsibilities, and the authority of each
participating person/group.

COST BENEFIT ANALYSIS DATE SUBMITTED ________________________

Provides the project team with information to make a balanced decision about the costs and benefits, or value, of various
economic choices.

RESOURCE PLAN DATE SUBMITTED ________________________

Describes the major resources needed to proceed with the execution of the project.

PROJECT SCHEDULE DATE SUBMITTED ________________________

Provides the project schedule using a Gantt chart. The schedule must include milestones, task dependencies, task
duration, work product delivery dates, quality milestones, configuration management milestones, and action items.

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ISSUES REGISTER
This document contains a list of all the issues that emerge during the course of the project and details how the issue was
analyzed and resolved. It lists who resolved and decided the issue.

Issues Analysis and Resolution Date Resolved Who Resolved?

CHANGE MANAGEMENT LOG

This log keeps a record of how the project is changing, when and who authorized the change.

Requested Change Date Impact of the Change Person authorizing Comments

on the Over-all project the change

RISK ANALYSIS DATE SUBMITTED ________________________

Provides a description of all risks identified for the project and a plan to integrate risk management throughout the project .

Risk Probability Severity Score Action to Prevent or

(1-5) (1-5) (PxS) Manage Risk

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PURCHASING PLAN DATE SUBMITTED ________________________

Identifies those needs for the project which can be met by purchasing products or services from outside of the parish.

QUALITY PLAN DATE SUBMITTED ________________________

Provides a Quality Plan that defines the person(s) responsible for project quality assurance, procedures used and
resources required to conduct quality assurance. What is the deliverable and who should sign off?

COMMUNICATIONS PLAN DATE SUBMITTED ________________________

Defines the information needs of the project stakeholder, and the project team by documenting what, when, and how the
information will be distributed. This plan should indicate dates for review, analysis, sign off and approvals.

PROJECT BUDGET ESTIMATE DATE SUBMITTED ________________________

Describes cost and budget considerations including an overview, additional resource requirements, and estimated cost at
completion.

PROJECT PLANNING TRANSITION CHECKLIST DATE SUBMITTED ________________________

The Project Planning Transition Checklist ensures that planning activities have been finished, reviewed, and signed off so
that the project may move into the Execution Phase.

G Signatures
The signatures of the people below relay an understanding of the purpose and content of this document by those signing
it. By signing this document you agree to this as the formal Project Plan.

Name/Title Signature Date

Pastor

Vicar Forane

Director of Pastoral planning

Appropriate Department
Project Manager

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Project Plan Office of Pastoral Planning, Archdiocese of Boston