GSA Region 5

BIM EXECUTION PLAN

FOR

[PROJECT TITLE]
Revision: 0.0

Submitted Date: ##/##/####

Submitted By:

U.S. General Services

Administration

Public Buildings Service

This document was created using the GSA Region 5 BEP Template version 4.0.1
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

Forward
The BIM Execution Plan (BEP) is developed to provide a master information/data management plan and assignment
of roles and responsibilities for model creation and data integration at project initiation. The BEP aligns the project
acquisition strategy needs and requirements with GSA technical standards, team member skills, construction
industry capability, and technology maturity. Through this process, the team members and GSA project management
have jointly agreed on how, when, why, to what level, and for which project outcomes BIM will be used.

This document was developed based on the GSA Region 5 BEP template. The GSA Region 5 BEP template is a
modified version of the GSA National BEP template. The changes have been made to bring the template into
alignment with the GSA Region 5 BIM Standards.

ii
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

BIM PROJECT EXECUTION PLAN

FOR

[PROJECT TITLE]

Table of Contents
SECTION A: BIM PROJECT EXECUTION PLAN OVERVIEW ................................................................................... 1
SECTION B: PROJECT INFORMATION ................................................................................................................. 2
SECTION C: KEY PROJECT CONTACTS ............................................................................................................. 4
SECTION D: PROJECT GOALS / BIM USES ........................................................................................................ 6
SECTION E: COLLABORATION PROCEDURES ................................................................................................... 10
SECTION F: QUALITY CONTROL ...................................................................................................................... 13
SECTION G: TECHNOLOGICAL INFRASTRUCTURE NEEDS ................................................................................. 15
SECTION H: MODEL STRUCTURE .................................................................................................................... 16
SECTION I: PROJECT DELIVERABLES .............................................................................................................. 18
SECTION J: ATTACHMENTS ............................................................................................................................ 19

iii
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

SECTION A: BIM PROJECT EXECUTION PLAN OVERVIEW

To successfully implement Building Information Modeling (BIM) on a project, the project team has developed this
detailed BIM Project Execution Plan. The BIM Project Execution Plan defines uses for BIM on the project (e.g. design
authoring, spatial data management, and design coordination), along with a detailed design of the process for
executing BIM throughout the project lifecycle.

INSERT ADDITIONAL INFORMATION HERE IF APPLICABLE. FOR EXAMPLE: BIM MISSION STATEMENT. This is the
location to provide additional BIM overview information. Additional detailed information can be included as an
attachment to this document.

1
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

SECTION B: PROJECT INFORMATION

This section defines basic project reference information and project milestones.

1. Project Basics:
Project Owner:
Project Name:
Project Location and Address:
Contract Type / Delivery Method:
Brief Project Description: [NUMBER OF FACILITIES, GENERAL SIZE, CONSTRUCTION BUDGET,
TOTAL BUDGET, ETC]
Additional Project Information: [UNIQUE BIM PROJECT CHARACTERISTICS AND REQUIREMENTS]

2. Project Numbers:
Project Information Number
Solicitation Numbers xxxxxxxxxxxxxxx

GSA Project Control Number xxxxxxxxxxxxxxx

GSA Building Number xxxxxxxxxxxxxxx

3. Project Schedule/Phases/Milestones:
Estimated Completion Project Stakeholders
Project Stage / Milestone Estimated Start Date
Date Involved
Design Stage

Design Design concept phase

Model
LOD 100-200

Design development phase

LOD 200-300

Construction Documents Phase

LOD 300 Complete

Construction Stage

As- Construction delivery Phase

built
LOD 400 Complete
Model
Project close-out phase
LOD 500 Complete

2
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

4. Project Management System

ePM is the standard GSA Project Management System(PMS). If additional systems will be used, list them below.

3
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

SECTION C: KEY PROJECT CONTACTS AND ROLES

The team has identified who will be responsible for various aspects of the project based on delivering the BIM goals.
The intent of the team is only to help clarify contractual obligations of the team members and stakeholders. No
portion of this is intended to redefine or override any contractual obligations each party owes under their respective
contracts.

1. BIM Roles and Responsibilities

This section is intended to cover the macro level major responsibilities of the team members.
Stakeholder Scope of Work
Overall design lead responsible for overseeing the design through LOD300 and contributing to the
Architect
LOD400 and LOD500 efforts. Establish and maintain the projects DMS through project close out.
Engineer Establish and construct the design BIMs for all mechanical, electrical, and plumbing systems.

2. Project Contacts
These are the primary management and technical contacts. These contacts should be used to seek immediate
resolution of projects coordination challenges.

Design Team

Role Organization Contact Name Location E-Mail Phone

Lead Project
Integrator
Lead Q/C
Owner

GSA BIM Rep.

Project Manager(s)

Project Architect(s)

BIM Manager(s)
Consultant #1
Discipline Lead
Consultant #2
Discipline Lead
Other Project Roles

4
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

Construction Team

Role Organization Contact Name Location E-Mail Phone

Lead Project
Integrator
Lead Q/C
Project Manager(s)

BIM Manager(s)

Discipline Leads

Other Project Roles

5
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

SECTION D: PROJECT GOALS/BIM USES

1. Major BIM Goals / Objectives:
The projects goals are defined below as well as what metric is being used to validate their success. After careful
consideration of the BIM maturity of the team members tasked with their completion, the team believes that
all goals listed are achievable.

The team believes that the success of all goals defined is a team effort and expects all stakeholders and project
participants to positively contribute to their success.

Priority / Goal /
Measure Achieved if Primary Responsibility
ment
Goal: Provide standards to design team. Inform the
Priority

Leverage Spatial Data Owner / Operator team of historic energy data as well as local
Management to conduct digital code related issues.
code reviews and energy analysis.
Embed the SDM into the design model, and
assist with embedding this data into the
Architect construction model. Will conduct reviews of
energy model. Will lead digital code review
meetings.

Will use the SDM data from the Architect to

programmatically derive the Space elements
Mechanical
used for energy calculations. Will conduct
Consultant
digital energy analysis and track results
through the design of the project.

Ensure that proper SDM data is included

Builder / Contractor
within the construction model.
High

Achieved if: Track code compliance through construction.

Measurement

Energy consumption Builder / Report any code related issues to the team
projections are reduced Contractor including costs to the project in both dollars
by >15% using the model. and time.
No substantial code Perform root-cause analysis on any code
violations surface during issues that cost the project during
construction. Architect
construction and present the results to the
team.

Ensure that strategies for energy

consumption reduction are taken from
MEP Contractors
design to the real world. Report any
deviations to the team.

6
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

1. Major BIM Goals / Objectives (Cont.):

Priority / Goal /
Primary Responsibility
Measurement Achieved if
Priority Goal: Provide accurate dimensional
High Model based constructability Owner / Operator information for service and
verification (clash detection, maintenance requirements.
clearance verification, etc.)
Attend coordination meetings to
verify requirements are
End-user
implemented correctly within the
model.

Generate BIM in a way to facilitate

the goal. Ensure that both real
Architect
objects and non-real space claims
are properly modeled.

Ensure that MEP LOD is sufficient

MEP Contractors
to achieve the goal.

Verify weekly that all parties are

VDC Consultant working towards achieving the
goal.

Measurement Achieved if: Track quantity and impact of RFIs

Change orders and RFIs are Builder / Contractor and provide competitive feedback
reduced by 50% or more to the project team.
from a traditional project.
Track percentage of off-site
50% or more off-site fabrication. Inform team on
fabrication. MEP Contractors
benefits and challenges
See overall reduction in encountered.
gross sq. ft. cost compared
Track and report to the team
to traditional project. See
Owner / Operator overall costs. Provide this in
large reduction in last
comparison to historic cost data.
minute changes.

2. BIM Uses
After careful consideration the team has decided on a number of BIM uses on the project. These uses are based
on what stage of the project they are to be completely implemented.

7
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

(Operation & Management)

(Fabrication / Construction)
(Construction Documents)
(Design Development)
(Schematic Design )
(Pre-design)

(Closeout)
Maturity BIM Uses

LOD-100

LOD-200

LOD-300

LOD-350

LOD-400

LOD-500

LOD-500
Visualization Programming X X
Site Analysis X X
Design Reviews X X X
Phase Planning (for presentations) X X X X
Documentation Existing Conditions Modeling X X X X X X X
Design Authoring X X X
Cost Estimation (Quantity takeoff) X
Record Modeling X X
COBie X X X X X X
BIM Requirements for FM
Model-Based Space Management and Tracking X X X X
Analysis
Engineering Analysis X X X
a. Energy Analysis X X X
b. Structural Analysis X X X
c. Lighting Analysis X X
d. Mechanical Analysis X X
e. Other Engineering Analysis X X X
Sustainability (LEED) Evaluation X X
Disaster Planning X X X X
Cost Estimation (Estimating) X X X X X X X
Phase Planning (4D modeling) X X
Site Utilization Planning X X
Integrated 3D Coordination X X
Analyses
Construction System Design X
3D Control and Planning (Digital X
Layout)
Digital Fabrication (Supply chain
management)

8
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

Building (Preventative) X
Maintenance Scheduling
Building System Analysis X
Asset Management X
Automation & Code Validation X
Optimization
Digital Fabrication (Off-site X
fabrication)

3. VDC Scorecard
GSA Central Office in conjunction with Stanfords CIFE has developed a standard VDC Scorecard. The use and
deployment of the VDC Scorecard is a continuing process. Teams interested in the benefits of the VDC Scorecard
should closely coordinate its use with GSA BIM representatives.

If it is determined that a VDC (Virtual Design & Construction) Scorecard will be adopted throughout the
projects design, construction and handover activities document its use in this section.
Typically the VDC Scorecard is applied to large projects. Consult with the GSA R5 BIM Champion for additional
direction if there is interest in the Scorecard approach.

More information can be found at: https://vdcscorecard.stanford.edu/content/vdc-scorecard

GSA Employees can learn more at: https://sites.google.com/a/gsa.gov/bim-toolkit/vdc-scorecard

9
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

SECTION E: COLLABORATION PROCEDURES

1. Collaboration Strategy:
Describe how the project team will collaborate. Include items such as communication methods, document
management and transfer, record storage and performance incentives in timely receipt and quality of deliverables,
etc.

2. Meeting Procedures:
The following are examples of meetings that should be considered.
Meeting Type Project Stage Frequency Participants Location
BIM requirements
kick-off
BIM execution plan
demonstration
Design coordination
Construction over-
the-shoulder
progress reviews
Any other BIM
meetings that
occurs with multiple
parties

3. Model Delivery Schedule of Information Exchange for Submission and Approval:

Document the information exchanges and file transfers that will occur on the project.
Information File File One-Time Due Model Model Native File
Exchange Or Or File Software File Exchange
Sender Receiver
Frequency Start Type Type
Date
Design Structural (FTP post) Weekly [date] STRUCT Design .XYZ .XYZ
authoring engineer App
(coordination .ABC
3D
lead)
coordination
Mechanical (FTP Post) Weekly [date] MECH Design .XYZ .XYZ
Engineer App
(Coordination .ABC
Lead)

4. Interactive Workspace

10
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

The project team should consider the physical environment it will need throughout the lifecycle of the project to
accommodate the necessary collaboration, communication, and reviews that will improve the BIM Plan decision
making process. Describe how the project team will be located. Consider questions like will the team be
collocated? If so, where is the location and what will be in that space? Will there be a BIM Trailer? If yes, where
will it be located and what will be in the space such as computers, projectors, tables, table configuration? Include
any additional information necessary information about workspaces on the project.

11
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

5. Electronic Communication Procedures:

(Note: File Naming and Folder Structure will be discussed in Section H: Model Structure).
The following document management issues should be resolved and a procedure should be defined for each:
Permissions / access, File Locations, FTP Site Location(s), File Transfer Protocol, File / Folder Maintenance, etc.

File Location File Structure / Name File Password File Maintainer Updated
Type Protect
FTP Site: Root Project Folder Folder Yes Jim McBIM Once
ftp://ftp.****.com/ *********
***/ **
ARCH Project Folder Folder Once
ARCH-11111-BL001.xyz .xyz Daily
Network drive @ Root Project Folder Folder No Jim McBIM Once
PSU
F:\PROJECT\BIM
Project Mgmt
Software
www.*****.com

6. VDC Training:
If VDC training will be required, identify schedule, attendees, instructor.

7. Integration Management
Identify tools and techniques that will be used to encourage team collaboration and BIM sharing including how
Integration Sessions will be used to coordinate, share, and update model data. In this section the team should
agree to model integration methodology: set-up, objectives, facilitation, stakeholder, roles, frequency, location,
resolution. Refer to the Websites section: Integration Reviews

12
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

SECTION F: QUALITY CONTROL

1. Overall Strategy for Quality Control:
Describe the strategy to control the quality of the model.

2. Quality Control Checks:

The following checks should be performed to assure quality.
Checks Definition Responsible Software Frequency
Party Program(s)
VISUAL CHECK Verify that there are no unintended
model components and the design
intent has been followed
INTERFERENCE Detect problems in the model where
CHECK two building components are clashing
including soft and hard
STANDARDS Verify that the BIM and AEC CADD
CHECK Standard have been followed (fonts,
dimensions, line styles, levels/layers,
model partitioning, common
coordinate system and model origin,
and any required object enablers)
BIM GUIDE Verify that the GSA BIM Guides have
CHECK been followed (Spatial Program
Validation, Circulation and Security
Validation, etc.)
ENERGY Verify that energy and modeling
STRATEGY strategies (including how energy
CHECK savings predictions will be documented
so that it can be matched against
actual energy savings). This includes
creating the energy baseline.
4D SCHEDULING Describe the utilization of 4D
CHECK scheduling and construction
sequencing technology
MODEL Describe the QC validation process
INTEGRITY used to ensure that the Project Facility
CHECKS Data set has no undefined, incorrectly
defined or duplicated elements and the
reporting process on non-compliant
elements and corrective action plans

13
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

3. Required Quality Reports:

GSA Region 5 BIM Standards require that a Quality Report be issued with every formal data submittal to GSA. The
team will ensure that these requirements are met.

14
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

SECTION G: TECHNOLOGICAL INFRASTRUCTURE NEEDS

1. Software:
List software used to deliver BIM. (On larger projects the team should consider completing a more comprehensive
Data Format Matrix ).
BIM Use Discipline (if applicable) Software Version
Design Authoring Arch XYZ Design Application Ver X.X (Year)

2. Computers / Hardware:
Understand hardware specification becomes valuable once information begins to be shared between several
disciplines or organizations. It also becomes useful to confirm that the downstream hardware is not less powerful
than the hardware used to create the information. In order to ensure that this does not happen, choose the
hardware that is in the highest demand and most appropriate for the majority of BIM Uses.

BIM USE HARDWARE OWNER OF SPECIFICATIONS

HARDWARE
DESIGN AUTHORING XXX COMPUTER ARCHITECT X PROCESSOR, OPERATING SYSTEM, MEMORY
STORAGE, GRAPHICS, NETWORK CARD, ETC.
SYSTEM

3. Modeling Content and Reference Information

Identify items such as families, workspaces, and databases.
BIM USE DISCIPLINE MODELING CONTENT / VERSION
(if applicable) REFERENCE INFORMATION
DESIGN AUTHORING ARCH XYZ APP FAMILIES VER. X.X. (YEAR)

ESTIMATING CONTRACTOR PROPRIETARY DATABASE VER. X.X (YEAR)

15
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

SECTION H: MODEL STRUCTURE

1. File Naming Structure:
The team projects that the following master files will be generated during the project. All names of master files,
and all other data, will conform to the GSA Region 5 BIM Standards.
FILE NAMES
ARCHITECTURAL MODEL ARCH-
CIVIL MODEL CIVIL-
MECHANICAL MODEL MECH-
PLUMBING MODEL PLUMB-
ELECTRICAL MODEL ELEC-
STRUCTURAL MODEL STRUCT-
ENERGY MODEL ENERGY-
CONSTRUCTION MODEL CONST-
COORDINATION MODEL COORD-

2. Model Structure:
Describe and diagram how the Model is separated, e.g., by building, by floors, by zone, by areas, and/or discipline.
Ensure that this structure conforms to GSA Region 5 BIM Standards. In particular ensure that it conforms to; File
Structure and Organization, Grouping and Relationships, the Parametric Components standards.

3. Measurement and Coordinate Systems:

Describe the measurement system (Imperial or Metric) and coordinate system (geo-referenced) used. Ensure that
this conforms to GSA Region 5 BIM Standards. In particular ensure that it conforms to the File Structure and
Organization standard.

4. BIM and CAD Standards:

Identify items such as the BIM and CAD standards, content reference information, and the version of IFC, etc.
Standard Version BIM Uses Applicable Organizations Applicable

GSA Region 5 Standards 4.0 All All project participants

GSA National BIM Varies All All project participants

Guides
GSA PBS CAD Standard March 05, 2012 2D CAD Exports All project participants
Additional Standards

16
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

5. Model Progression Matrix

The GSA Region 5 Standard Model Progression Matrix is attached to this document. This document is based on the
AIA E202 document.

17
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

SECTION I: PROJECT DELIVERABLES

GSA Region 5 BIM Standards require very specific BIM deliverables. The team should familiarize themselves with
these requirements before any BIM work is commenced.
Item covered by the Standard Include:
COBie / IFC data requirements
Native format
Minimum data attributes
Use of GSA Region 5 Standard folder structure
Collection of extended data into the Standard folder structure
Specific quality reports for model data and laser scan data
Specific versions of software
Specific model structure requirements
Specific use of URLs within the BIM data
These standards must be followed by all team members.

In this section, list the BIM deliverables which are in excess of the GSA Region 5 Data Submittal Standards for the
project and the format in which the information will be delivered.
Estimated
Project Stakeholders
Project Stage / Milestone Description of Delivery Delivery
Involved
Date

Design Stage

Design Design concept phase

Model Not included in project scope N/A N/A
LOD 100-200

Design development Preliminary submittal of IFC, COBie,

phase Architect and Mechanical
Revit, and Navisworks data for review XX/XX/XXXX
Engineers
LOD 200-300 by GSA.

Formal submittal of construction

Construction Documents documents and BIM data. All 2D and
Phase 3D building data produed on the
XX/XX/XXXX All design team members
project in both native format, IFC, and
LOD 300 Complete COBie spreadsheets. All design level
attribute data will be complete.

Construction Stage

As- Construction delivery Several progress sets of Native XX/XX/XXXX

built Phase format, IFC, and COBie spreadsheets XX/XX/XXXX
Construction team
Model will be provided over the XX/XX/XXXX
LOD 400 Complete development of the project.

Final as-built and record data

Project close-out phase submittal. This will include all data
All construction and design
required by the Data Submittal XX/XX/XXXX
LOD 500 Complete team
Standards as well any extended data
agreed to within this BEP.

18
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

SECTION J: OPTIONAL ATTACHMENTS

Depending on the size and BIM needs of each project various optional attachments may be included as part of the
BEP. Many different documents exist within the industry and the team is encouraged to seek out and use those
documents which enhance the projects BEP.

1. BIM USE SELECTION WORKSHEET

2. BIM PROCESS DESIGN MAP(S)

Large, complex projects may benefit from a team developed process map to clarify BIM workflows. If a process
map has been developed include as Attachment.

3. INFORMATION EXCHANGE WORKSHEET(S)

Large, complex projects may benefit from a team developed, spreadsheet oriented, element by element
information exchange. If such a spreadsheet has been developed, include as Attachment.

4. MODEL DEFINITION WORKSHEET

5. MODELING PROTCOL EXHIBIT [FROM SECTION G]

6. BIM AND FACILITY DATA REQUIREMENTS [FROM SECTION H]

19
Building Information Model Execution Plan, Version [xxx]
[Project Name]
Solicitation Number [xxx]

Signature Page

Team members agree to use BIM to enable improved workflows for subject project. Model data will be authored,
maintained, shared, and documented as outlined in this BIM Project Execution Plan.

Team Member Company Name Signature Date

Owner GSA
Project Manager
Property Manager
Facility Manager
Architect
Engr. Consultant

Modify list as
required

20