Legislation Guide

Version 11
Document revision 1.31 | Feb.2017

1
 Preamble

This document represents the current state of legislation packs available with Sage X3,
and provides information on regulatory compliance by country (must-have).
It provides a description of the regulatory components required, delivered as part of the
core software or as supplementary add-on software

Important notes:
This document refers to the latest improvements of each legislation at the time of
publication. This content might be different for previous product updates.
It is necessary to acquire language packs with all partner legislation, and highly
recommended with Sage-built legislation packs.

2 Sage X3 Legislation Guide | February 2017

 Change log

Document revision Changes

Review of all legislations, content and availability (Launch of the Product Update
1.24 9 in progress)
Recapitulative table for availability across releases and product updates
1.25 10/02/2016 Latvian legislation availability postponed
1.26 17/02/2016 Swiss leg planed End Q1 CY 2016
Availability of the legislations - update
1.27 15/06/2016 New legislation Singapore
Cloud availability
Availability recap at the top of the document
1.28 09/11/2016
V11.0.1 update
1.29 11/01/2017 V11.0.2 update
1.30 01/02/2017 Polish legislation available Product Update 9 Patch 4
1.31 03/03/2017 Mention to languages as implicit must-have

3 Sage X3 Legislation Guide | February 2017

 Availability status

Sage legislation packs

Legislation On Premises Cloud
v6.5 v7.1 Update 8 Update 9 v11.0.2
Angola Available Available Available Available Available Not available
Austria Available Available Available Available Available Not available
Australia Available Available Available Available Available Not available
Belgium Available Not available Available Available Available Not available
Brazil Available Not available Available Available Not yet planned Not available
France Available Available Available Available Available Available
Germany Available Available Available Available Available March 2017
North America Available Available Available Available Available Available
Poland Apr.2017. Available Not available Available (P4) Apr.2017. Not available
Availability Availability
To be confirmed to be confirmed
Portugal Available Not available Available Available (P3) Available (1) Not available
South Africa Available Available Available Available Available March 2017
Spain Available Available Available Available Available Not available
Switzerland Available Available Available Available Available Not available
UK Available Available Available Available Available Available
(1) Upgrading from a former release could require to chain 2 upgrade processes.

Partner legislation packs

Legislation On Premises Cloud

v6.5 v7.1 Update 8 Update 9 v11.0.2
Argentina Not available Not available Not available Available Not yet planned Not available
China Available Available Not available Available Not yet planned Not available
Czech Republic Available Available Available Available Not yet planned Not available
Hungary Available Available Available Available Not yet planned Not available
Italy Available Available Not available Available Not yet planned Not available
Netherlands Available Available Available Available Not yet planned Not available
Romania Available Available Available Available Not yet planned Not available
Russia Available Not available Not available Available Not yet planned Not available
Singapore Not available Not available Not available Available Not yet planned Not available
Slovakia Available Available Available Available Not yet planned Not available
Turkey Not available Not available Available Available Not yet planned Not available

4 Sage X3 Legislation Guide | February 2017

 Compliance requirements

Definitions

Requirement Definition
Legal pre-settings The basic accounting core model, COA or sample COA, tax codes, payment mode mostly
used in each country.
Taxes and VAT Management of taxes until tax extraction. According to some regulations, Taxes and VAT
submission may require a Third Party software
Intrastat / ESD UE goods and services declaration
Bank file compliance Bank file format ready to use out of the box, whether for inbound or outbound flows. Bank file
compliance never includes transmission protocol or electronic submission file (may require
local third-party add-on software)
Payment life cycle Refers to the payment chain, discount & charges management applying on payments
Fixed assets compliance Refers to depreciation rules
Other must have Not fitting in any of the above mentioned categories but necessarily for a local use.
Additional regulatory software Additional components available from Sage or third-party in order to better meet legal
requirements

Requirements by region
United Kingdom

Czech Republic
North America

South Africa

Netherlands
Switzerland

Singapore
Argentina
Germany
Australia

Romania

Slovakia
Portugal

Hungary
Belgium
Austria
Angola

Poland

Russia
France

Turkey
China
Spain
Brazil

Italy

Legal presetting l l l l l l l l l l l l l l l l l l l l l l l l
Taxes & VAT l l l l l l l l l l l l l l l l l l l l l l l l l
Intrastat / ESD l l l l l l l l l l l l l l
Bank file compliance l l l l l l l l l l
Payment lifecycle l l l l l l l l l l l l l
Fixed assets l l l l l l l l l l l l l l l l l l
Other must have l l l l l l l l l l l l l l l l l l l l l l
Additional regulatory
l l l l l l
software

5 Sage X3 Legislation Guide | February 2017

 Sage legislation packs

The following legislation packs are

developed and supported by Sage

6 Sage X3 Legislation Guide | February 2017

 Angola

Category Requirements Description

Chart of Accounts, Automatic Journals, Accounting
Accounting model
destinations
Legal presetting
Automatic Journal for the Tax Dedicated automatic journal to launch the tax stamp amount
stamp to be paid to the state
Consumer tax (law 41/99) and stamp tax. KIT activity code is
Taxes & VAT Consumer tax & Stamp tax
required to be active
Fixed Assets Fixed Assets families Fixed asset families defined according to law 755/72
FY end closing Results achievement
Other Must Cash flow report Cash flow report
Have Financial reports definition for P&L and BS on financial data
Legal reports
extraction

7 Sage X3 Legislation Guide | February 2017

 Austria

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, tax
Zusammenfassende Meldung Recapitulative Statements
Taxes & VAT VAT declaration to tax authorities. Inquiries.Tax form.
UVA sterreich (Austria)
Creating UVA online XML file.
Intrastat / ESD EU Intrastat Declaration of Goods exchange within EU countries.
Early Discount / Late Charge Early Discount / Late Charge
Payment Lifecycle SEPA SCT format
SEPA
SEPA SDD format
Fixed Assets Depreciation method DA Method: Straight line
Export of accounting data for examination according to
Other Must Have BAO Export the Austrian Federal Fiscal Code
(Bundesabgabenordnung, BAO).

8 Sage X3 Legislation Guide | February 2017

 Australia

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, tax.
GST Tax Goods and Services Tax
GST Report is a simplified report that shows a listing of
invoices with GST and the amount of GST according to
GST Reports and GST Report
the Business Activity Statement (BAS) labels.
Archive
Taxes & VAT GST Report Archive is a function to print any GST
Report that has been generated in Actual mode.
Tax Rate to be used when using the new GST Report.
GST Rate This tax rate is available in addition to the GST Tax that
was available prior to V.11.
Bank file
Bank files ABA (Australian Bankers Association) bank file
compliance
Prime Cost (AL)
Fixed Assets Australian Depreciation Method
Diminishing Value (DV)
Financial Data Extract Financial Data Extract

Other Must Have A warning that appears when a Supplier without an

Supplier without ABN warning Australian Business Number (ABN) is used in Purchase
or Supplier Invoice.

9 Sage X3 Legislation Guide | February 2017

 Belgium

Belgian legislation (UI) is available English & French

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, tax
Belgian VAT declaration. Calculation, report & flat file
VAT Declaration generation (for xml format file, refer to Additional
Regulatory Software section).
Annual listing of Belgian taxable customers.
Annual listing of Belgian taxable
Calculation, report & flat file generation (for xml format
customers
file, refer to Additional Regulatory Software section).
Taxes & VAT Customer listing about VAT within Sales
Customer listing of intracommunity intracommunity transactions. Calculation, report & flat
sales transactions file generation (for xml format file, refer to Additional
Regulatory Software section).
281.5 form - Declaration of service provider income
281.5 form (fees declaration)
(See Additional Regulatory Software section)
VAT registration number format VAT registration number format control
Bank Identification format control Bank Identification format control
Bank file Integration of CODA bank files
compliance Integration & management of
Management & reconciliation of banking transactions
CODA bank files
Automatic creation of payment entries
Early Discount / Late Charge Early Discount / Late Charge
SEPA SCT (including additional local information)
SEPA
Payment Lifecycle SEPA SDD
A/P and A/R invoices have a single encoded number
Structured communication (VCS
used for payment (VCS number or payment
number)
identification number)
DB: Declining Balance
Fixed Assets Depreciation Methods
LB: Belgian straightline
Local software E-ADMIN is mandatory for declarative
Additional
processes, included in the legislation price (alternative:
Regulatory E-Admin
Manual internet declaration). Please refer to the
Software
technical conditions

10 Sage X3 Legislation Guide | February 2017

 Brazil
Category Requirements Description
GL Chart of accounts, accounting codes, tax , . Automatic
Financial structure
Legal presetting journals are not in a patch since these tables can be delivered
Accounting setup
on every patch list
Product Tax calculation in
Federal taxes calculation (IPI, II, PIS, COFINS) and State
the Fiscal Operations (for
taxes (ICMS, ICMS ST), including all calculation methods
Quotes, Orders, Deliveries
required by the legislation.
and Invoice)
Nota Fiscal generation and transmission to the Tax Authority,
NF-e (model 55) SEFAZ. XML and DANFE delivery by e-mail to the customer.
Adjustments and purchase returns NFE type not included
Services Tax calculation in
Federal withhold taxes calculation (PIS, COFINS, CSLL, IRRF,
the Fiscal Operations (for
IRPJ) and Municipality taxes (ISS and withhold ISS).
Quotes, Orders and Invoice)
Taxes & VAT
NF-e Events Nota Fiscal Event transmission (Cancelation and Unusable)

NF-e Contingency Mode NF-e on-line contingency (SVC) and off-line (FSDA)

NF-e Fiscal Operations generation for: Sales, Import of goods

and purchases, Sales return, ICMS Tax Substitution, Inter
NF-e Fiscal Operations
sites Transfer, Consignment, Appreciation, Gifts and
Remittance
NFS-e (Services Invoice) generation and transmission to
NFS-e Generation Municipality Tax Authority, and delivery by e-mail to the
customer.
Local software SAGE GESTO CONTBIL (This software is
only available on SQL server) is mandatory for declarative
processes. Please refer to the local price list and the technical
conditions;
SPED Fiscal & Escriturao
1/ Federal, State and Municipality Tax assessment.
Fiscal, Tax assessment,
Additional 2/ Digital Fiscal Books (EFD) for validation in the SPED
SPED Pis/Cofins, Related
Regulatory system.
Obligations
Software 3/ Digital Fiscal Books PIS/COFINS (EFD) for validation in the
SPED system.
4/ File generation for: DCTF; DIRF; SINCO; PER/DCOMP;
DNF; SINTEGRA; GIA; DIME; DFC/GI and others;
Legal authority connector to trigger the Purchase documents
IOB GERENCIA
and to trigger the X3 sales documents

11 Sage X3 Legislation Guide | February 2017

 Brazil (continued)
Category Requirements Description
Local software SAGE GESTO CONTBIL is mandatory for
declarative processes. Please refer to the local price list and
the technical conditions (only available in 2014).
Digital Accounting Books (ECD) for validation in the SPED
SPED Contbil
system. Some markets segments are not compliant with
SAGE GESTO CONTBIL such as New vehicles,
Additional Medications and pharmaceutical raw materials, Armaments,
Regulatory Fuels, Sugar cane and Financial Institutions.
Software
Boleto compliance: Interface with banks for due dates
Banks integration (CNAB)
receivable by payment metod boleto

Importation of purchase XML Import the purchase invoice (via NFe) to X3

Transmission of Nota Fiscal Adjustment Notice according to

NF-e CC-e Generation
the legislation.

Note that the following features are not available: NF-e Recipient Manifest (Manifest event transmission that confirms
that the recipient is aware of the fiscal operation), NF-e FCI Generation (Import Content Record FCI - management for
imported goods, including transmission of the xml records in the NF-e), NF-e NC (Complementary) (Complementary
Invoice to adjust price and tax values), CT-e (Electronic Transportation Invoice to register and pay tax of freight) and
NF-e to Simple establishments (An specific invoice that have to be used by simple establishments. )

12 Sage X3 Legislation Guide | February 2017

 France

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, tax
Tax management (Local, EEC, Export flows), tax
Tax management declaration (Extraction and preparatory report), Tax
Taxes & VAT boxes (from PU10)
Expense fee declaration (DAS2) Expense fee declaration (DAS2) including withholding
including withholding tax tax. Reports and magnetic file.
EU Intrastat Declaration of Goods exchange within EU countries.
Intrastat / ESD
EU Service Sales declaration Declaration of Services exchange within EU countries.
Bank flows (Local transactions, local bank formats,
Bank file
Bank files and flows bank statement) are delivered out of the box covering
compliance
national and international compliances.
SEPA SCT
Payment Lifecycle SEPA
SEPA SDD
LP: French straight-line
DF: French declining
LV: Straight-line beyond null salvage unit
Fixed Assets Depreciation method CA: Caducity/Gross value
RA: Caducity/Net value
FM: Forms and molds
LG: Laundry
Control of key country information: Bank ID number,
Country information control
Other Must Have SIC code, EU VAT information
Electronic Journal Entry file File required by the tax administration

13 Sage X3 Legislation Guide | February 2017

 Germany

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, tax
VAT declaration to German tax authorities. Inquiries.
Tax form. File from X3 is ELSTER [Electronic Tax
UStVA Deutschland (Germany)
Declaration] ready (See Additional Regulatory Software
Taxes & VAT section)
Zusammenfassende Meldung Recapitulative Statements. Tax form and file export
Application for permanent time limit for extension (VAT
Dauerfristverlangerung
reporting)
Intrastat / ESD EU Intrastat Declaration of Goods exchange within EU countries.
Early Discount / Late Charge Early Discount / Late Charge
Payment Lifecycle SEPA SCT format
SEPA
SEPA SDD format
Depreciation method DA Method: Straight line
Fixed Assets
Low value assets Handling Low value assets (LVA pooling)
Export of tax relevant data to tax auditors in a certain
Other Must Have GDPdU format including financial accounting data, fixed asset
data and pay roll.
Online transmission of VAT declaration and Recap.
Statement. Handled by external Sage X3 ELSTER
ELSTER
client-tool (additional install, but no additional license
Additional required).
Regulatory
Software Preparation and transmission of year's end statements
to tax authorities. Handled by external 'Sage X3 E-
E-Bilanz
Bilanz' software (license necessary). Alternative:
delegation of this task to tax consultant.

14 Sage X3 Legislation Guide | February 2017

 North America
United States and Canada

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, tax
1099 Information returns (1099-MISC and 1096 forms)
Taxes & VAT
Tax report Sales tax report
Check Printing US Check Printing / Control
AP Discounts AP Discounts
Payment Lifecycle
Process of comparing the balance on the bank
Bank reconciliation
statement and the book balance of the cash account.
Method UL : Straight line / Macrs
Fixed Assets Depreciation method
Method UD : Declining method / Macrs
RNI Received not Invoiced
SNI Shipped not Invoiced

Other Must Have Trial Balance, Customer Invoice, Aging, Customer

Reports Statement, Mono-level Standard BOMs, Sales Rep.
Commission, Receipt Work Listing
Financial Data Extract Financial Data Extract
Additional
Sage Sales Tax is Third Party Software and is not
Regulatory Sage Sales Tax
always required. See local price list when applicable
Software

15 Sage X3 Legislation Guide | February 2017

 Poland

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, tax
Taxes & VAT VAT register VAT registers (Tax management)
Intrastat / ESD All EU declaration All EU declaration achieved via a report.
Straight line amortization Straight line amortization
Degressive amortization method Degressive amortization method
On-off amortization method On-off amortization method
Physical assets counting
Physical assets counting management
Fixed Assets management
FA reports - Asset LT printout (asset disposal)
Asset LC printout (asset partial disposal)
Legal Fixed Assets reports Asset MT printout (asset transfer)
Asset PT printout (asset hand over)
Asset WT printout (asset value change)
WIP Interface Posting of manufacturing
Corrective invoice Corrective invoice
Internal Invoice Internal Invoice
Other Must Have Control of key country information: Bank ID number,
Country information control
SIC code, EU VAT information
file generation (SAFT) according to the requirements
Jednolity Plik Kontrolny (JPK) set out by Polish tax legislation. Includes JPK_VAT,
JPK_FV, JPK_KR and JPK_MAG

16 Sage X3 Legislation Guide | February 2017

 Portugal

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Accounting setup journals, tax
Legal presetting
FDE setup for IES (annual FDE setup to generate data to help IES (annual
declaration) declaration) declaration
Taxes & VAT Tax management Tax management
Intrastat / ESD Intrastat information Intrastat information
Bank file
Bank statement Bank statement, national and international format
compliance
Draft remittance Draft remittance
Payment Lifecycle
SEPA SEPA SCT format
Fixed asset reports Fixed asset reports
Accounting code lines Profit & loss lines on FA for disposals
Accounting funds Grouping of accounts for legal reports
Used to defined depreciation parameters by legal asset
Associations
group
Fixed Assets Method PC : Constant
Method PD : Duodecimos
Depreciation method
Method DP : Declining
Method DV : Mixed Declining
Portuguese revaluation Monetary Impairment Coefficient
Revaluations & Impairments Revaluations & Impairments for IAS/IFRS rules
Digital signature Digital signature for shipment, sales invoices
Portuguese Certification including invoices and
Portuguese Certification with rules
transports communication + SAFT + Document types
from 2013 + SAF-T (standard audit
for stock transactions and others and its digital
file) + certification II
signature. Available in core in Akira
SAFT-PT SAFT-PT. Available in core in Akira
Other Must Have Fiscal folder Fiscal declaration folder
Periodic and year VAT declaration Periodic and year VAT declaration
Cash VAT Cash VAT
Transportation notes. (Communication of transportation
Transportation notes
notes for agriculture is not available)
Cash flow analysis Cash flow analysis

17 Sage X3 Legislation Guide | February 2017

 Portugal (continued)

Category Requirements Description

Capital flow report Capital flow report
Requirements from oficio 50001 /
Requirements from oficio 50001 / 8632.
8632
Printing controls Reports Digital signature
Other Must Have COPE Payment balance statement
End of year inventory Legal requirement to communicate the inventories and
communication the end of the fiscal year
Possibility to inquire General ledger balance sheet with
2 level balance sheet inquire
several grouping levels

18 Sage X3 Legislation Guide | February 2017

 South Africa

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, tax
Discount on tax Discount on tax
Taxes & VAT VAT Reports + Fixed assets VAT
VAT Reports
reports
Discount given by a supplier as a reward for prompt
Early settlement Discount
Payment Lifecycle payment of an invoice
Creditors check printing Creditors check printing
Encryption documents related to
Encryption documents related to customer (128 bits)
Other Must Have customer (128 bits)
Reprint of invoices Reprint of invoices

19 Sage X3 Legislation Guide | February 2017

 Spain

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, tax
Tax management: regular taxes, IVA de recargo (2nd
Taxes & VAT Tax management tax management), extraction, inquiries and summary
control reports
Intrastat / ESD EU Intrastat information EU Intrastat until magnetic file submission declaration.
Ready to use national and international formats (
Bank files
NORMA 34, NORMA 58...)
Bank file Bank files imports Import of bank statements (NORMA 43)
compliance
SEPA SCT format
SEPA
SEPA SDD
Payment Lifecycle Remittance Management Remittance Management
Method LE : Line
Depreciation method Method DE : Declining
Method DI : Mixed declining
Fixed Assets
Lease contracts Classification of the debt in short and long term
Subsidy Accounting in accordance Spanish rules
Fixed assets classified for sale Accounting according to the rule N5 of IFRS
Control of key country information: Bank ID number,
Country information control
SIC code, EU VAT information
Financial reports (Cuenta de Resultado, Balance de
Other Must Have Financial reports
situacion)
Control of the due date in sales and purchasing
Law of bad debt
invoices
Additional To declare via files, or official templates models, Sage
Connection with Sage Impresos
Regulatory X3 is connected with Sage Impresos Oficiales. Please
Oficiales
Software refer for this Sage connector solution to local price list

20 Sage X3 Legislation Guide | February 2017

 Switzerland

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, tax
VAT statement VAT extraction and printout on official form.
Taxes & VAT
Invoice including/ excluding VAT Invoice including/ excluding VAT
Payment Lifecycle Import BVR/ESR payment files Import BVR/ESR payment files
Bank file Payments with DTA and OPAE/EZAG files; for local
DTA and OPAE/EZAG files
compliance swiss and international payments. Note: no direct debits
Fixed Assets Depreciation Method Legal local rules
5 cent rounding Sales invoice rounding to 5 cent
BVR/ISR stands for Bulletin de versement avec
Invoice with BVR/ESR (Distribution,
Rfrence or Inpayment slip with Referencenumber.
Finance AP / AR)
Allows printing of ISR forms for customer invoices.
Supplier Invoices BVR/ISR with Handling of supplier invoices with BVR/ISR forms (code
Other Must Have optical reader line check, reference number)
The Bank Clearing Number (BC) identifies the financial
institutes
Bank Clearing numbers
Ready to use Import of the Swiss Bank Code Number
that is called Bank clearing Number.
Postal codes Ready-to-use import of Swiss postal codes

21 Sage X3 Legislation Guide | February 2017

 United Kingdom

Category Requirements Description

GL Chart of accounts, accounting codes, automatic
Financial structure journals, tax An account structure is set in core but
Legal presetting
Accounting setup we do not have the constraints of a statutory
Chart of accounts.
Taxes & VAT VAT Reports VAT financial postings and reports
Specific formats for each bank (1) - Payment files for
Barclays, HSBC and Yorkshire bank
Bank files
Bank file Only set-up standard functionality can be used to add
compliance more when required.
Import of bank statements None set standard
Bank files imports
functionality to be used when available
Payment terms-Early Settlement From April 1st 2015, change in legislation coming into
Discounts force in line with Europe; standard X3 functionality
Payment Lifecycle
SEPA SCT format No SEPA formats set standard
SEPA
functionality to be used to create
Intrastat / ESD UK Intrastat report Intrastat report
(multiple currency) multiple remittance report, single
Remittance reports
remittance report
Fixed Assets Must have requirement
UK Statement UK single customer account statement report
Other Must Have
This report form is used to send aged debt details to
UK Statement with ageing
customers
EU anti-fraud legislation affecting sales of technology
Carrousel VAT
products - computers, cameras, phones etc.

(1) Each UK bank has its own format. Sage X3 can handle those formats. The related pre-setting is achieved via
consultancy days.
(2) Partial workaround by reports

22 Sage X3 Legislation Guide | February 2017

 Partner legislation packs

The following legislation packs are

available from Sage partners

23 Sage X3 Legislation Guide | February 2017

 Argentina

Category Requirements Description

Legal presetting Financial Structure Tax Codes, Provinces, BP Tax Rules, Retentions rules
Legal Identification for companies & partners
(customers, suppliers): (CUIT, IIIBB inscription...)
Legal Identification for countries (CUIT)
Document emission Legal Identification for transactions (Legal identification
for invoices, receipts, CAI, manual CAE, etc.)
Invoice & Deliveries print-out
CAI Management
Taxes & VAT
Tax Rate by partner
Special Tax & exemptions
Exemption for partners & company setup
Perceptions & Retentions calculation for all provinces
Gross Income Tax (IIIBB)
Register ("Padrn") import for required IIBB provinces
Other Retentions Income Tax & Social contribution retentions
VAT Sales & Purchases reports, RG 3685, RG3686,
VAT Declaration
Retentions & Tax declarations via SIAP Application
Transaction for payments ("Orden de Pago" & "Recibo")
Payment Lifecycle Payment order used in Argentina
Check endorsement

24 Sage X3 Legislation Guide | February 2017

 China

Category Requirements Description

GL Chart of accounts, accounting codes, automatic
Financial structure
Legal presetting journals, tax
Accounting setup Accounting setup
Tax records are sent to a ready to extract file. A
Government Third Party software is interfaced with
Taxes & VAT Tax Interface Sage X3: Golden tax (See Additional Regulatory
Software). This in turn, allows to automate VAT
declaration and to print on pre-formatted invoice paper.
Additional
Golden Tax is a Government Third Party Software. See
Regulatory Golden Tax
local price list.
Software

25 Sage X3 Legislation Guide | February 2017

 Czech Republic

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, automatic conversion in HUF
VAT reports (preparatory & legal) + tax codes
HUF amounts entering in purchase invoice when
VAT declaration and tax reporting
accounts are managed in EUR
VAT amount for suppliers unpaid invoices
Taxes & VAT
Performance Date management Additional tax date field management
EU Sales/Purchase Statement Recapitulative EU statement (15A60 form)
Financial transaction real-time
NGM decree
report
Declaration of Goods exchange within EU countries in
Intrastat / ESD EU Intrastat
CSV format (HUF amounts)
Fixed Assets Depreciation Methods Linear, Digressive, and Accelerated
Corrective sale invoice Function to be able to manage corrective sale invoice
Balance sheet and Profit and Loss Reporting Statements
Other Must Have
Stock transactions Automatic journals for stock transactions posting
Petty Cash Register Petty Cash Register management

(*) Czech connexion language is available and the legislation provides translations (Exceptions : Online help, External add-
ons and some reports)

26 Sage X3 Legislation Guide | February 2017

 Hungary

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, automatic conversion in HUF
VAT reports (preparatory & legal) + tax codes
HUF amounts entering in purchase invoice when
VAT declaration and tax reporting
accounts are managed in EUR
VAT amount for suppliers unpaid invoices
Taxes & VAT
Performance Date management Additional tax date field management
EU Sales/Purchase Statement Recapitulative EU statement (15A60 form)
Financial transaction real-time
NGM decree
report
Declaration of Goods exchange within EU countries in
Intrastat / ESD EU Intrastat
CSV format (HUF amounts)
Fixed Assets Depreciation Methods Linear, Digressive, and Accelerated
Corrective sale invoice Function to be able to manage corrective sale invoice
Balance sheet and Profit and Loss Reporting Statements
Other Must Have
Stock transactions Automatic journals for stock transactions posting
Petty Cash Register Petty Cash Register management

(*) Hungarian connexion language is available and the legislation provides translations (Exceptions : Online help, External
add-ons and some reports)

27 Sage X3 Legislation Guide | February 2017

 Italy
Category Requirements Description
Financial Structure Automatic Journals, tax codes, payment transactions:
Legal presetting
Automatic Setup RIBA
VAT management following Italian fiscal regulation,
including :
Management of different types of VAT rules for Italian
fiscal legislation (74 Ter, not deductible VAT,
Corrispettivi VAT etc etc); Check on numbering of
entries (to avoid holes"); Usual exporters VAT (VAT
Italian VAT Handling
Plafond); Use of VAT credit; Payment of VAT in
advance.
Split Payment Management (L. 190/2014 ART.1
COMMA 629)
Usual exporters e-file Management (allart. 20 del Dlgs
175/2014)
Withholding tax on invoicing (partial\full), Reporting on
provider invoices
Different WT codes, Type of WT (services,
Taxes & VAT commissions, , nothing, )
"Certificazione Unica" Management (Art. 2 del Dlgs
Withholding tax (Ritenuta)
175/2014)
Special monthly report with the WT amounts that the
company has to pay to Tax Office
Specific program to build the file for 770 yearly return
"WT 770" return
GL Journal (Legal Journal)
Fiscal Accounting Journal Re-numbering GL Journal
Skipped Protocol Recovery
"Comunicazione Polivalente" Management (blacklist,
Other Italian fiscal requirements spesometro)
Stock Journal
Foreign currencies revaluation
Exchange Rates
Management of loss/gains on exchange rates
Intrastat exchange declaration in case of purchase or
Intrastat / ESD Intrastat for Italy
sale of services and goods
Additional bank information tables. (IBAN)
IBAN management
Late Payments - Subjects to final payment
Bank references
Payment Lifecycle Import unpaid amount from CBI (Italian remote banking
- Customer to Business Interaction)
SEPA SCT\SDD: Italian Bank files format
Domestic payments RIBA, ...

28 Sage X3 Legislation Guide | February 2017

 Italy (continued)
Category Requirements Description
Proforma invoices "WT proforma" deleting
Sales invoices deleting
Sales invoices
Shipping Invoice Management
"Jog" LIFO stock valuation management according to
"Jog" LIFO stock valuation Italian needs: history of each fiscal year is saved in
dedicated tables.
New stock report including for each item and a specified
Items stock ledger period: initial stock, in/out stock movements and final
remaining quantities.
Other Must Have
The performance of company's activities often involves
operations that continue from one fiscal year to the
next.
In this case, the associated costs and revenues, of
which the amount and due date is known, should be
Accruals\Deferrals Management spread over the different fiscal years according to the
time.
The Accruals/Deferrals function analyses the
documents originating from logistics (purchases and
sales), the documents loaded in business partners
accounting and the accounting entries of GL.

29 Sage X3 Legislation Guide | February 2017

 Netherlands

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, tax
VAT declaration VAT reports (preparatory & legal) + tax codes
Taxes & VAT Performance Date management Additional tax date field management
EU sales report EU sales report and XML format (ICP declaration)
Declaration of Goods exchange within EU countries in
Intrastat / ESD EU Intrastat
XML format.
Straight line
Fixed Assets Depreciation method
Digressive method
Stock transactions Stock and WIP posting
Sales invoices, general balance, trial balance, petty
Other Must Have Reports
cash reports
Balance sheet and Profit and Loss Reporting Statements

(*) Dutch connexion language is available and the legislation is provided with translations (Exceptions : Online help,
External add-ons and some reports)

30 Sage X3 Legislation Guide | February 2017

 Romania

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, tax.
Tax management and reports : Local, EEC, waste,
Tax management Import and Export flows, triangular operations,
automatic VAT reverse charge calculation
Performance Date management Additional tax date field management
300 form - monthy/quarterly VAT declaration, 390 VIES
Fiscal declarations form (EU transactions) and 394 form (Domestic
transactions) management.
Taxes & VAT Electronic declaration (XML files) for declarations 300,
Electronic declarations
390 & 394
Compliance with tax on payments new regulations
Tax on Payments (2013)
Automatic VAT entry for tax on payment
Summary of VAT per each rate and VAT journals (
VAT reports Sales Journal, Purchases Journal, VAT on payment
Journal)
Regulatory report for declaration of Goods exchange
Intrastat / ESD EU Intrastat
within EU countries in XML format.
Romanian straight-line
Depreciation methods Romanian declining
Fixed Assets
Romanian accelerated
Fixed Assets reports Fixed assets register
Booking for each period closing, Romanian National
Period closing bank exchange daily and closing currencies - import in
X3
Romanian National bank exchange rate (for daily and
Exchange rate
closing booking) - automatic XML file import in X3
Other Must Have In order to comply with the law, corrections must be
Negative posting done with minus sign, to keet the GL account monthly
turnover
In order to comply with the law, corrections must be
Negative posting done with minus sign, to keet the GL account monthly
turnover

31 Sage X3 Legislation Guide | February 2017

 Romania

Category Requirements Description

GL account analysis, Supplier/Customer analysis, Petty
cash report, Bank register, Fiscal receipt, Cash
receipt/payment, Supplier/Customer analysis, General
Accounting reports Ledger Journal in currency (for all posted journals),
Journal Register,Trial balance, Romanian Statutory
Financial Statement (Profit and Loss Statement,
Other Must Have Balance Sheet Statement)
Sales reports Sales invoice, Delivery note
Standards automatic journals to post stock transactions
Stock transactions
into accounting.
Material consumption, Receipt note, Deposit Statement,
Stock reports
Stock count session

(*) Romanian connexion language is available and the legislation is provided with translations (Exceptions : Online help,
External add-ons and some reports)

32 Sage X3 Legislation Guide | February 2017

 Russia
Depending on the business, Russian requirements may be more or less complex. Please check with Energy
Consulting if the standard content of the legislation applies.

Category Requirements Description

Chart of accounts, Accounting codes, Automatic
Financial structure, accounting journals, Tax (Simplified and General taxation systems)
Legal presetting
structure
Business Partners forms for Russia
Support of requirements of Russian Accounting
Profit Tax - reports and settings Standards (including Accounting Statute 18/02), Tax
registers (1)
Taxes & VAT Profit Tax - export file in Federal Tax Service of Russia
Profit Tax - export in file
format for EDI (1)
VAT report, Automatic creation of specific "technical"
VAT report
invoices that are used to fill in VAT report
Bank paying list Automatic generation of bank paying list
Bank file
compliance Bank statement import and
Bank statement import and matching (1)
matching
Russian methods: LR (Linear), CR (NonLine), DR
Depreciation methods (Reduction of the rest), SR (Sum of number duration
Fixed Assets numbers), UR (Proportional to the volume)
Revaluation Russian revaluation process
Double Entry Method makes it possible to write a
posting in "Debit Account-Credit Account-Amount" way:
Double entry method there is additional information about each posting that
tells from which account the amount came, and on
which it is distributed.

Other Must Have Manufacturing cost allocation Specific cost allocation for manufacturing module
Standards automatic journals to post stock transactions
Stock transactions
into accounting.
Sales invoices, General balance, Petty cash reports
Russian mandatory reports Accounting reports, Reports and forms concerning
Double Entry Method, Logistic reports

(1) The solution doesn't provide the communication services mandatory to upload/download the files.

33 Sage X3 Legislation Guide | February 2017

 Singapore

Category Requirements Description

Accounting codes, tax codes, BP tax rules, GST Level,
Financial structure, accounting
Legal presetting GST Determination, GST setup (GST boxes, mapping),
structure
Import permit number
Automatic GST calculation for sales and purchases
invoices
GST reporting for Singapore includes:
Taxes & VAT Tax management - Screen form GST F05 (web entry format)
- GST detailed report (detailing GST F5 form by
transaction)
- GST history screen (retrieve past declarations on
given period / full fiscal year)
IRAS Audit File automatically generated from Sage in
Audit file
CSV format (IAF file)
Other Must-Have Import permit licences can be filled in for supplier
Import permit license invoices (invoice line level) and displayed in the audit
file

(*) Language English

34 Sage X3 Legislation Guide | February 2017

 Slovakia

Category Requirements Description

Financial structure GL Chart of accounts, accounting codes, automatic
Legal presetting
Accounting setup journals, tax
Analytic VAT statement , VAT Codes, and reports
VAT declaration
(DPHV form)
Taxes & VAT Performance Date management Additional tax date field management
EU sales reports EU sales report (SVDPH form)
Domestic transaction reports EU sales report (KVDPH form) 2014+version2016
Declaration of Goods exchange within EU countries in
Intrastat / ESD EU Intrastat
XML format.
Prepayment Invoices Prepayment invoices handling
Payment Lifecycle
Payment symbols Specific payment symbols for bank matching
Straight line
Fixed Assets Depreciation method
Digressive method
Stock transactions Stock and WIP posting
Sales invoices, general balance, trial balance, petty
Other Must Have Reports
cash reports
Balance sheet and Profit and Loss Reporting Statements

(*) Slovakian connexion language is available and the legislation is provided with translations (Exceptions : Online help,
External add-ons and some reports)

35 Sage X3 Legislation Guide | February 2017

 Turkey

Category Requirements Description

GL Chart of accounts for Turkish GAAP , accounting
Financial structure codes, automatic Journals, tax
Legal pre-setting
Accounting setup GL Chart of accounts and Ledger Based on IFRS,
Accounting Code, Account Mapping, Automatic Journal
Value Added Tax (KDV) Analytic VAT statement , VAT Codes, and Reports
Declaration (KDV Form)
Taxes & VAT Analytic OTV statement , OTV Codes, and Reports
Special (OTV) Declaration
(OTV Form)
Withholding Tax Additional Tax Date field Management and WHT Tax
Prepayment Invoices Handling ,Depreciate Prepayment
Prepayment Invoices
Payment Lifecycle to Specific Purchase Invoice
Early Discount / Late Charge Early Discount / Late Charge
Straight line (TL)
Fixed Assets Depreciation Methods
Declining Method (TD)
Stock Transactions Stock and WIP Posting
Balance sheet, Profit and Loss and
Other Must Have Reporting Statements
Cash Flow
KDV Report Statutory Report

36 Sage X3 Legislation Guide | February 2017

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