Health and Safety

Executive

Site inspection: Workplace

transport checklist

The following checklist is a guide to what employers should consider when

assessing the risk from vehicles in the workplace. It may not be comprehensive
for all work situations. Look at Find out more if you need more information.

Managing and supervising workplace transport safety

Check, in consultation with your employees, that your level of management

control/supervision is adequate

Are your supervisors, drivers and others, including contractors and visiting
drivers, aware of the site rules and their responsibilities to help maintain a safe
workplace and environment?

Has a risk assessment been carried out for all workplace transport hazards?
Is the level of supervision sufficient to ensure that safe standards are maintained?
Are penalties applied when employees, contractors etc fail to maintain these
standards?

Do you take adequate steps to detect and correct any unsafe behaviour of
drivers of both on-site and visiting vehicles, as well as pedestrians?

Do you make sure the underlying reasons for unsafe behaviour are investigated?
Isyourthereemployees
good co-operation and liaison on health and safety matters between
and those who collect or deliver goods?

Check what your drivers and other employees actually do when doing their
work

Do drivers drive with care, eg use the correct routes, drive within the speed
limit and follow any other site rules?

Do you make sure your drivers and other employees have enough time to
complete their work without rushing or working excessive hours?

Are your employees using safe work practices, eg when (un)coupling,

(un)loading, securing loads, or carrying out maintenance?

Do managers and supervisors set a good example, eg by obeying vehicle/

pedestrian segregation instructions, and by wearing high-visibility clothing
where needed?

Site inspection: Workplace transport checklist Page 1 of 7

 Health and Safety
Executive

Do drivers and other employees wear any personal protective equipment

provided and use any safety equipment provided?

Site layout and internal traffic routes

Check that the layout of routes is appropriate

Are vehicles and pedestrians kept safely apart?

Where necessary, are there suitable pedestrian crossing places on vehicle
routes?

Isinstructions
there a safe pedestrian route that allows visiting drivers to report for
when entering the site?

Isroutes
there a properly designed and signed one-way system used on vehicle
within the workplace?

Are there adequate numbers of suitable and safe parking places for all vehicles
and are they used?

Isactivity?
the level of lighting in each area sufficient for the pedestrian and vehicle

Check that vehicle traffic routes are suitable for the type and quantity of
vehicles which use them

Are they wide enough?

Do they have firm and even surfaces?
Are they free from obstructions and other hazards?
Are they well maintained?
Do

they avoid sharp or blind bends?

Check that suitable safety features are provided where appropriate

Are roadways marked where necessary, eg to indicate the right of way at road
junctions?

Are road signs, as used in the Highway Code, installed where necessary?
Are features such as fixed mirrors (to provide greater vision at blind bends),
road humps (to reduce vehicle speeds), or barriers (to keep vehicles and
pedestrians apart) provided where necessary?

Site inspection: Workplace transport checklist Page 2 of 7

 Health and Safety
Executive

Vehicle movements

Check that the need for reversing is kept to a minimum and, where
reversing is necessary, that it is carried out safely and in safe areas

Have drive-through, one-way systems been used wherever possible to reduce

the need for reversing?

Where reversing areas are needed, are they suitably marked or signposted to
be clear to both drivers and pedestrians?

Are non-essential people excluded from areas where vehicles reverse?

Ifvehicles,
there is no alternative and you have to use a banksman to direct reversing
are they adequately trained and visible?

Coupling/uncoupling
Check that coupling and uncoupling of vehicles are carried out safely

Are the tractor and trailer parking brakes always applied before the hoses are
disconnected?

Do drivers check the ground will support the trailer and landing legs before
uncoupling?

Are landing legs always fully extended, properly padded and locked in place as
necessary?

Iswellthelit platform area behind the tractor unit kept clear, as clean as possible and
to help prevent falls?

Loading/unloading activities

Check that there are safe systems for loading and unloading operations

Are loading/unloading operations carried out in an area away from passing

traffic, pedestrians and others not involved in the loading/unloading operation?

Are the load(s), the delivery vehicle(s) and the handling vehicle(s) compatible
with each other?

Are loading/unloading activities carried out on ground that is flat, firm and free
from potholes?

Are the vehicles braked and/or stabilised, as appropriate, to prevent unsafe

movements during loading/unloading operations?

Are systems in place to prevent vehicles driving away while they are still being
(un)loaded?

Are drivers and others kept in a safe place away from the vehicle during
(un)loading?

Site inspection: Workplace transport checklist Page 3 of 7

 Health and Safety
Executive

Iftodrivers need to observe loading, is there a clearly marked, safe area for them
do this?

Has the need for people to go onto the load area of the vehicle been eliminated
where possible and, if not, is safe access provided and used?

Is appropriate lifting equipment available for (un)loading vehicles?

Isevenly
loading/unloading carried out so that, as far as possible, the load is spread
to avoid the vehicle or trailer becoming unstable?

Are checks made to ensure loads are adequately secured and arranged so that
they cannot move about?

Are checks made to make sure vehicles are not loaded beyond their capacity
before they leave the site?

Tipping
Check that tipping operations are carried out safely

Do visiting drivers report to the site manager for any relevant instructions before
tipping?

Are non-essential staff excluded from tipping areas?

Does tipping take place on ground that is level and stable, where there are no
overhead hazards such as power lines, pipework etc?

Where sites are not level and stable, are the tipping faces safe for vehicles
involved in tipping operations, eg compacted with no side slopes?

Are suitably sized wheel stops provided for reversing tipping vehicles?
Are tailgates secured open before tipping or removed completely when
necessary?

Do drivers check their loads are evenly distributed across the vehicle before
tipping?

Do drivers know what to do if loads stick while tipping?

Do drivers always make sure the body is completely empty, and drive no more
than a few metres forward to ensure the load is clear?

Ismechanism?
there a system of maintenance in place for the tipper and the tipping

Site inspection: Workplace transport checklist Page 4 of 7

 Health and Safety
Executive

Work at height on vehicles

Check that suitable and effective measures are in place to prevent falls
from vehicles

Do you avoid work at height where it is reasonably practicable to do so, eg by

doing work from the ground?

Where work at height cannot be avoided, do you prevent falls using an existing
safe place of work or the right type of equipment, eg a suitable platform or a
gantry with guard rails?

Where the risk of a fall cannot be eliminated, do you minimise the distance and
consequences of a fall, eg using a personal fall-protection system?

Are surfaces slip-resistant where people need to walk on vehicles?

Sheeting/unsheeting
Check that sheeting and unsheeting operations are carried out safely

Can the sheeting operation be carried out from the ground?

Are sheeting/unsheeting operations carried out in safe parts of the workplace,
away from passing traffic and pedestrians and sheltered from strong winds and
bad weather?

Are the vehicles parked on level ground with their parking brakes on and the
ignition key removed?

Do you use automatic or mechanical sheeting systems to avoid the need for
manual sheeting?

Where manual sheeting is unavoidable, is there a system in place which avoids

the need for a person to climb on the vehicle or load, eg by sheeting from the
ground or providing a platform from which loads can be sheeted?

Vehicle selection and suitability

Check that vehicles are safe and suitable for the work for which they are
being used

Have suitable vehicles and attachments been selected for the tasks which are
actually carried out?

Isto there a safe means of access to and from the cabs and other parts that need
be reached?

Is a suitable working platform and edge protection provided where necessary?

Do they have suitable external mirrors and additional aids (eg CCTV) where
necessary to provide the greatest visibility when manoeuvring?

Do they have horns, lights, reflectors, reversing lights and other safety features
as necessary?

Site inspection: Workplace transport checklist Page 5 of 7

 Health and Safety
Executive

Do they have effective service and parking brakes?

Do they have seats and seat restraints where necessary that are safe and
comfortable for users?

Are there guards to prevent access to dangerous parts of the vehicles, eg

power take-offs, chain drives, exposed exhaust pipes?

Are drivers protected against bad weather conditions, or an unpleasant working

environment, eg the cold, dirt, dust, fumes and excessive noise and vibration?

Isansuitable driver protection against injury provided where necessary if there is

overturn?

Isbysuitable driver protection provided where necessary to prevent them being hit
falling objects?

Are operators involved with or consulted on vehicle selection?

Vehicle maintenance

Check that vehicles are maintained properly

Isoutthere a regular preventative maintenance programme for every vehicle, carried

at set times or mileage (eg in accordance with manufacturers instructions)?

Isandthere a system for reporting faults on the vehicle and associated equipment
carrying out remedial work?

Where vehicle attachments lift people or objects, are thorough examinations

carried out by a competent person?

Do drivers carry out basic safety checks before using the vehicle?
Driver competence

Check that your selection and training procedures ensure your drivers and
other employees are capable of performing their work activities safely and
responsibly

Do drivers have the necessary licences or certificates for the vehicles they are
authorised to drive?

Do you check the previous experience of your drivers, making sure references
to training schemes and other qualifications are supported by certificates?

Do you assess them to ensure they are competent?

Do you provide site-specific training on how to perform the job, and information
about particular hazards, speed limits, the appropriate parking and loading
areas etc?

Do you have a planned programme of reassessment and refresher training for

drivers and others to ensure their continued competence?

Site inspection: Workplace transport checklist Page 6 of 7

 Health and Safety
Executive

Find out more

A guide to workplace transport safety HSG136 (Third edition) HSE Books 2014
www.hse.gov.uk/pubns/books/hsg136.htm

Coupling or uncoupling and parking of large goods vehicle trailers Institute of Road
Transport Engineers (IRTE) 2007 www.soe.org.uk/resources/technical-guides

Delivering safely (formerly HSE Information Sheet WPT06):

www.hse.gov.uk/workplacetransport/information/cooperation.htm

Department for Transport Safety of Loads on Vehicles: Code of Practice

The Stationery Office 2002 ISBN 978 0 11 552547 6
http://webarchive.nationalarchives.gov.uk/20120214192454/http:/www.dft.gov.uk/
pgr/roads/vehicles/vssafety/safetyloadsonvehicles.pdf.
Also available via: www.hse.gov.uk/workplacetransport/loadsafety

Designing for deliveries Freight Transport Association 2006

www.shop.fta.co.uk/p-181-designing-for-deliveries-guide.aspx

Driving at work: Managing work-related road safety INDG382(rev1) HSE 2014

www.hse.gov.uk/pubns/indg382.htm

Rider-operated lift trucks: Operator training and safe use. Approved Code of
Practice and guidance L117 (Third edition) HSE Books 2013
ISBN 978 0 7176 6441 2 www.hse.gov.uk/pubns/books/l117.htm

Risk assessment: A brief guide to controlling risks in the workplace Leaflet

INDG163(rev4) HSE Books 2014 www.hse.gov.uk/pubns/indg163.htm

Safety signs and signals. The Health and Safety (Safety Signs and Signals)
Regulations 1996. Guidance on Regulations L64 (Second edition) HSE Books 2009
ISBN 978 0 7176 6359 0 www.hse.gov.uk/pubns/books/l64.htm

The Highway Code www.gov.uk/highway-code

Traffic Signs Regulations and General Directions 2002 (as amended)

The Stationery Office www.legislation.gov.uk/uksi/2002/3113/contents/made

Workplace transport safety: A brief guide Leaflet INDG199(rev2) HSE Books 2013
www.hse.uk/pubns/indg199.htm

Vehicles at work website: www.hse.gov.uk/workplacetransport/index.htm

This checklist is available at www.hse.gov.uk/workplacetransport/wtchk1.pdf

Crown copyright If you wish to reuse this information visit

www.hse.gov.uk/copyright.htmfor details. First published 09/14.

Published by the Health and Safety Executive 09/14 Page 7 of 7