Change of Management Process

For
Day 3 procedure being the change of management of
the vessel
Stolt Lotus

Document Control

Document Information

Document Id SMIE-009-2016
Initial Date 21-12-2016
Document/Change Owner VNZ , Superintendent
Department head HHE ,fleet support

Document History

Version Issue Date Changes

0.1 21-12-2016 Initial Draft

Doc: MoC - Day 3 - Stolt Lotus

Stolt Tankers B.V.

1 Change need identified

Management change of the vessel from Jo Tankers, Bergen, Norway to Stolt Tankers BV, Rotterdam, the
Netherlands.Day 2 and 3 will be a combined exercise

2 Change Manager

Management change is applicable on office side at all SNSO departments. At vessels side there will be
crewing wise a limited change. Cargo operation are not changed, vessel going from being under control
Bergen office into SMIE Rotterdam
Fleet support (HHE) is assisting with day 2 preparations and in close loop with superintendent about day3
preparations

3 Type of change

Type of Change (tick one box) If change is temporary, please specify time limit, but not to exceed 6 months:
Day/month/Year
Permanent
Temporary __ / ___ / 201_
Emergency For ships; if dry docking is needed, time limit should be until next scheduled
dry docking.

4 Reason and justification

Management of fleet to bring under the same umbrella at the Stolt Tanker company, including the Quality
Management System and procedures.

5 Impact of change

Complete the Preliminary Impact Checklist Appendix 1

- Full take over check list available, including day 1 ( Company take over ), day 2 ( vessel depending
owner/flag/name) and day 3 ( management change )

6 Review and Identification of existing procedures

- See Check List

7 Risk Assessment
- RA Attached.specific for Stolt Lotus

8 Legal Requirements and Standards

- ISM and ISO Process

9 Change Program

Use form Appendix 2 / 3

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Stolt Tankers B.V.

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Stolt Tankers B.V.

10 Change approval * (to be signed off prior commencing change)

Person / Position Initials Date approved Signature

Dirk Holmen DIH

* Note: Only needed for major changes to the organization

11 Time Frame Review

Proposed time frame for MoC: 3 months
Deadline for full implementation: 1 week ahead of day 3.
Review MoC if not completed within: day 3

12 Verification and Close-Out

- Verify the working of the change / process / procedures.

Responsible Initials Date Signature

Manager / Dept. Head HHE / DIH

13 Related Documents
Document date
RA MoC

-EOF-

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 Stolt Tankers B.V.
MoC - PRELIMINARY IMPACT ASSESSMENT
Appendix 1

Organization
Management Systems BT Related Human Factors
Responsibilities Ship admin system Workload
Regulatory compliance Hardware Stress
Staff Movement Software Crew communication
Company Reputation Data requirements Crew Understanding
Classification Crew morale
Insurance Work Environment Crew performance
Contractors Working conditions
Customers Ergonomics Ship Operations
PPE Navigation
Department House keeping Cargo operations
M&SS Tools Tank cleaning operations
Purchasing Instruments Ballasting operations
Logistics Work & Rest hours Berthing
Sea Personnel Security Anchoring
Ship Management Black-out recovery
Vetting Operating Procedures Station Keeping
Projects Operating instructions Propulsion
Newbuilding Operating policies Manoeuvring
TT Chartering Normal operations Communications
TT Operations Shut-down of equipment Towing
Human Resources Maintenance related Crane / lifting
Business Controller Emergency operations
New equipment Training
Fleet Support Dry docking Shore equip specific
Maintenance & Reliability CBT
Energy conservation Safety & Health In-house
Electrical & Automation Personal Safety External
Environmental aspects Booklet/course
Administration - Manuals Fire protection
Office Management (OMM) Fire fighting
Ship Management (SMM) Fire Detection
Safety Management (SMM) Means of escape
Cargo Handling (CHM) Lifesaving equipment
Special Cargo Handling (SCHM) Emergency procedures
Fleet Memo (FMM) Emergency organizations
Insurance (IGM) PPE
Loss Control Bulletin (LCB) Area classification
Manning Manual (MMM) Tank Entry
Ship Purchasing (SPM) Hot Work
Regulatory (REG)
System drawings

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Stolt Tankers B.V.
Appendix 2 MoC, Implementation Plan Summary
# Action Item Responsible completed date
1 Carry out a pre take over inspection by fleet with verification using the necessary checklist, done before day 2 Fleet
2 Complete a RA for the take-over Fleet
3 Complete the take-over checklist Fleet
4 Crew to familiarize themselves with QMS system Fleet
5 SIR CDI Idle inspection Fleet
6 ISM / ISPS Audit MLC 2006 Fleet
7 PMS System Transfer of data and update Fleet
8 Drawing and technical infos to be uploaded in Company system Fleet
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30

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Stolt Tankers B.V.
Appendix 3 Documentation and Training

List documents require updating, or new documents required.

Type of Documentation Document Verified by
Check list Take over checklists Fleet
Flag state Flag state documents for change of management Fleet
Vetting Inspection Vetting inspection checklists Fleet
MoC MoC and updating Fleet
PMS PMS schedule to be set up in Bassnet Fleet
Drawing Technical info All technical and drawing infos Fleet
ISPS ISM Documents ISM / ISPS / MLC Documents to be reviewed and updated Fleet

Type of documentation: Drawings / Spare part listings/ Procedures / Maint. Schedule / Emergency procedure / Admin. Procedure / etc.

Training needs identified

Training list Target group Verified by
On board Familiarization All Crew
Office familiarization Supers to get familiar with specific vessel Fleet

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