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What Are The Different Type of Reports? Describe Some of The Common Objectives/purposes of Reports

There are different types of reports based on their purpose, frequency of reporting, and mode of presentation. Informative reports present factual details in an objective manner, while analytical reports analyze facts, draw conclusions, and make recommendations. Periodic reports are submitted routinely at regular intervals and generally just present facts, while special reports focus on single, non-recurring issues or situations. Reports can also be oral, presented verbally, or written.

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83 views

What Are The Different Type of Reports? Describe Some of The Common Objectives/purposes of Reports

There are different types of reports based on their purpose, frequency of reporting, and mode of presentation. Informative reports present factual details in an objective manner, while analytical reports analyze facts, draw conclusions, and make recommendations. Periodic reports are submitted routinely at regular intervals and generally just present facts, while special reports focus on single, non-recurring issues or situations. Reports can also be oral, presented verbally, or written.

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Q. What are the different type of reports?

Describe some of the


common objectives/purposes of reports.
Ans: DIFFERENT TYPES OF REPORTS:
On the basis of purpose, frequency, or mode of reporting, reports can be classified as
follows:
 Informative, Analytical (purpose)
 Periodic, Special (frequency)
 Oral, Written (mode of presentation)

INFORMATIVE REPORTS: an informative report, as the name suggests, entails


provisions of all the details and facts pertaining to the problem. In a report of this kind,
the details are worked out in a systematic and coherent manner; the main purpose of the
informative report is to present the information in an objective, factual and organized
manner. It presents the situation simply as it is. To write an information report, all you
need is to collect data, arrange it in an appropriate order and present it in a style
appropriate to technical writing.

ANALYTICAL REPORT: An analytical report is also known as interpretative or


investigative report. If a report merely presents facts pertinent to an issue or a situation,
it is informative. On the other hand, if it analyzes the facts, draws conclusion and
makes recommendations it is described as analytical report. It is pertinent to note that
all such reports are an important aspect of documentation within the high-tech
industries. Placed on file, they can be referred to by people working on the design of
later products or by people writing user documentation.

PERIODIC AND SPECIAL REPORTS: Periodic or routine reports are either


informational or analytical in their purpose. As they are prepared and presented at
regular, prescribed intervals in the usual routine of the business they are called periodic
or routine reports. They may be submitted annually, semi-annually, quarterly, monthly,
fortnightly, weekly or even daily.
Generally such reports contain a mere statement of facts in detail, in summarized form,
or in the layout of a prescribed form, without an opinion or recommendation. Progress
reports of various kinds, inspection reports, annual reports and sales report all come
under this category.

Special reports are related to a single occasion or situation. A report on the feasibility
of opening a new branch, or the causes behind the recent fire incidents in the factory
are special reports. Special reports deal with the non-recurrent problems.

ORAL AND WRITTEN REPORTS: Reports can be oral or written depending upon
the mode of presentation. When you rejoin duty after attending an international
seminar, you meet your officer and report about the deliberation of the seminar. This
type of reporting comes under oral reporting. While oral reports are useful, written
reports are always preferred as they enjoy several advantages over the oral ones.

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