ANNEXURE-XIII

Regulations

Of

Ph.D. Programme

National Institute of Technology, Delhi

,.A
National Institute of Technology, Delhi (NITD) is setup by Govt. of India during the 11th Five YearPlan. It
has been declared as an Institute of National Importanceby an act of Parliament of India. It aims to provide
Instructions and Research avenues in the areas of Engineering, Technology, Management, Education,
Sciences and Arts and for advancementof Learningand disseminationof knowledgein such areas.

The institute offers PhD. Programme, as per the rules and regulations mentioned below, not only to keep
pace with the expanding frontiers of knowledgebut also to provide research training relevant to the present
social and economic objectives of the Countryand the World.

1. l\'finimum Educational Qualifications for Admission:

Ph.D. in Relevant Engineering:

Master's Degree in EngineeringfIechnology or equivalent in the relevant area of
research along with Bachelor's Degree in appropriate branch of
Engineeringffechnology or equivalent with a first class or minimum 60% marks or
equivalent Grade Point at Master's andlor Bachelor'S level.

Ph.D. in ScienceslHumanities/Management: SciencelHumanitieslSocial

Master's Degree in appropriate branch of
or minimum 60% marks or
Sciences/Management or equivalent with a first class
equivalent Grade Point.
In order to improve and broaden the student's area of study and research, NITD supportscross-
disciplinary exchange and research in the following Engineering/Sciencespecializations.

Ph.D. in Cognitive EngineerinwScience specialization:

Master'S Degree in Engineering IScience'Technology or equivalent in the following
cognitive areas of research along with Bachelor'S Degree in branch of
Engineering/Science/Technology or equivalent with a first class or minimum 60%
marks or equivalent Grade Point at Master's andlor Bachelor's level.

Cognitive Group: Electronics & Communication Engineering/Computer Science &

Engineering/Electrical EngineeringiElectrical & ElectronicslInstrumentation
Engineering!Information Technology! Computer Applications! Biomedical
EngineeringlPhysics
Note 1: Relaxation in minimum Percentage/Equivalent Grade Point requirements will be given as per the NationaT
Reservation Po/jcy of Go,·t. of India.
Note 2: The norms &:requirements appucabie for respective student categories should also be fuJfi11ed.

2. The Student Categories

The students admitted to the Ph.D. Programme shall be classified under anyone
of the following categories:

2.1. Fulltime Research Scholar

2.1.1. Research Scholar(RS)

Students under this category are entitled to fmancial support as per the latest
:MHRD norms.
2.1.2. Research Scholar through Project (RSP)
Students eligible under this category are entitled to financial support from
sponsored projects based on the predetermined norms as mentioned in the
project.

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 2.1.3. Research Scholar through Govt.Jsenu Govt. Fellowship Award (RSFA)
These candidates are financially supported under various Govt.lSemi Govt.
schemes(CSIR, VGC, DAE, DST, DBT, NBHM, etc.) and some other
organizations.

2.1.4. Research Scholar through Sponsorship (RSS)

These candidates are sponsored by recognized R&D organizations for doing
research work in the Institute. Candidates are expected to be released for full
time research work by the parent organization. They will not receive any
financial support from the Institute. Sponsorship letter should be brought at the
time of written test andlor interview.

An institute having signed research collaborationMOU with NIT, Delhi may

also sponsor a candidate, in such cases minimum residential requirements may
be met at NITD or collaborative institute.

2.1.5. Research Scholar through Self Finance (Indian NationalslForeign NationalS/Study

Leave (RSSF»
2.1.5.1. Indian Nationals: This category refers to persons with good academic record and
experience to join in the doctoral programme. They are admitted through the
usual admission procedure but they would not get any financial support from the
Institute. If admitted, these students have to complete their programme within
prescribed time without any financial support from the Institute.

2.1.5.2. Foreign Nationals: These students are admitted through Embassy of the
respective Govt. after getting approval from the Ministry of External Affairs and
no objection certificate from Ministry of Human Resources Development,
Department of Education, Govt. of India.

2.1.5.3. Study Lean: This category refers to candidates who are released from
Governmental or educational institutions on study leave for a period not less
than two years for doing research work at the Institute. Employer's Letter for
Study Leave should be produced at the time of joining, if selected.

2.1.6. Research Scholar through Foreign Nationals with Indian Council for Cultural
Relation Award (RSICCR)

These students are sponsored by their Governments and awarded scholarship by

them. They should apply for admission through Indian Embassy in their country.

2.2. Part Time Research Scholar

2.2.1. Institute Staff (IS)

This category is only for the persons employed as Institute Staff at NIT, Delhi on
regular basis or on contract.

i. The candidate on contract should have worked in the Institute for at least 1 year
and shall continue to do so while the degree programme is to be pursued.

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3.2. Entrance Test

All the eligible candidates shall be required to take an Entrance Test followed by an interview to be
organized by respective department as the case may be. The Entrance Test will be ofMCQ Mode. A
candidate securing at least 40% marks in the Entrance test shall be declared qualified in the test. The
syllabus for the same will be notified on the Institute Website.

3.3. Interview
The eligible candidates who have qualified the Entrance test shall be called for the interview. At the
time of interview, candidates are expected to discuss their research interest!area of interest.

3.4. Interview Committee

The Interview Committee shall comprise of the following:

Director I Nominee
1.
Dean (Academic) / Nominee
11.
iii. All faculty members of the concerned department/cognitive department (with Ph.D.
Qualification)
IV. Person(s)* from the collaborative organizationslindustrieslinstitutes (IndianlForeign)
having MoU with NITD and has been approved to act as supervisor .
•Persons from collaborcui.-e organi:atio1ls/illdwtrial"wtitutts (lNJjqnlFonign) i=-ing MoU ....-ith .r..7TD may joilf for the ilfllrvie"o4'
through NKN or Skypt or (ucy other leT mode

Keeping in view the available seats, the Interview Committee shall recommend the names of
candidates found suitable for admission to Ph.D. Programme for the approval of Chairman, Senate.
The Deputyl Assistant Registrar (Academic) shall notify the list of selected candidates through
appropriate means.

4. Research Guidance

4.1. Ph.D. Supervisor:

A permanent faculty member/Officc:r/Design Engineer of the NIT, Delhi or collaborative
organizatiOruw'industrieslinstitutes (lndianIForeign) having MoU with NITD with Ph.D. qualificatio~
can act as a research supervisor. However. in case of demise/any other casualty, the Research
Scholar registered under a supervisor shall be transferred to other suitable supervisor(s) in the
department subject to the approval ofRAC. However, it shall be the responsibility of the Head of the
Department to bring the matter for the information of Chairman. RAC, to decide the future course of
action for the candidate(s) registered with the Supervisor. In addition, if a supervisor gets
transferred/reemployed/avails deputation'lien in other department! workplace/centre with in NIT,
Delhi or retirement! resignation! long leave of a super visor from the institute (more than 06
months)flienl deputation to join other institute then helshe shall continue supervising the Research
Scholar in the department where Research Scholar is initially registered. In case the Supervisor is
likely to be superannuated within five (5) years from the date of registration of a Research Scholar,
he/she shall be allowed to act as supervisor if there is one more regular faculty member from the
same department to act as other supervisor.

4.2. Other Supervisor:

Depending upon the nature of the research problem, other supervisor(s) may be allowed in addition
to the supervisor from the department where the Research Scholar is registered. In such case,
maximum two other supervisors may be approved by RAC, out of which, one from the same/other
department from NIT, Delhi, and second (in-service or retired) from an organization other than NIT,
Delhi. preferably a centrally funded institution! universitylResearch laboratory of Government of
IndialPublic Sector undertakings/state funded University /institution. The consent (on the official
letter head) of the proposed supervisor(s) shall be forwarded to Dean t8~ or consideration
in the RAe. The RAC may recommend the other supervisors. The r· t for a ent of other
supervisor(S) may be entertained within 18 months of the registratio .::Q
to ~lRevBy %-
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 ii. Admission will be on the basis of written test and interview as applicable to the
concerned programme.
iii. If selected, the permanency or otherwise, of the candidate will not come in the
way of admission process.
iv.If a candidate registered under the category but is not continuing his/her service
in the institute he/she may be considered under the RSSF and not under this
category.

2.2.2. Project Staff (PS)

This category refers to candidates employed at NIT, Delhi and working on sponsored
projects undertaken by the Institute and admitted to the Ph.D. programme, if the duration of
the Project at the time of admission is around 3 years or more.

2.2.3 External candidates, sponsored by recognized R&D organizations (EX)

i. The candidates employed in recognized R&D organizations and desirous of

pursuing Ph.D. programme while in employment may apply for admission as
external candidates. These candidates will be allowed to register for Ph.D. with a
Supervisor (internal) as decided by NIT, Delhi and a Co-supervisor (external) from
their parent organization where they will be doing the research work. A candidate
from an educational institute with one year experience may also be considered under
this category but the condition of a supervisor from his/her parent organization may
not optional.
ii. The candidate should submit at the time of test/interview a Sponsorship Certificate
from the organization in which he/she is employed giving an undertaking that the
candidate would be released from the normal duties to complete the course work and
details of facilities relevant to the research programme and available to the candidate
iii. The candidate is required to be in residence at the Institute or collaborative partner of
NITD to complete the course work ofhislher Ph.D. Programme.
iv. To promote interaction and association of the Institute Faculty and the external
organization concerned, meeting between the internal and external supervisors
should be arranged at least once in a year in the Institute or in the sponsoring
organization to ensure a continuous dialogue and participation in the joint
supervision and exchange programme. ;
v. The option of external registration is for applicants who are working in well-
equipped scientific institutions, laboratories, R&D establishments and industrial
organizations engaged in research based activities and having collaboration with
NITD and other educational institutes not considered otherwise.

3. Admission Process
Applications on prescnbed format for admission to PhD. programme will be invited twice in a year
through advertisement in the national dailies, media and on institute's website. The advertisement
shall include the predetermined seats and as per the guidelines of reservation policy of Government
of India. A candidate interested in applying in more than one departmenticategoryshall be required
to apply on separate application form along with appropriatefee. The candidate shall be requiredto
submit a write-up (1-2 pages) of his/her proposed area of research along with the application.

3.1. Screening Committee: .

A Screening Committee will comprise of the Head of Department(HoD)and three facultymembers
holding PhD. degree and a member holding Ph.D. degree from the collaborative
organizations/industries/institutes(Indian/Foreign) having MoU with 1'-.rrTD. The committee shall
screen all applications for admission to Ph.D. programme. The committee is expected to verify the
eligibility of the applicant(s) for the programme/EntranceTest based upon his/her detailsmentioned
in the application(s) and the documents enclosed. After screening of ications, the Head of
Department shall forward the list of the eligible candidates ~ e 0 ~ sistant Registrar
(Aca~emic) with a copy to Dean (Aca~emic). The Deputy .Regi _ M'~ad~ ~ hall consolidate
the list of all the departments and notify through appropnate ns ~ fb g. proval of Dean
(Academic). 61 \. BoG __;
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 4.3. Change Of Supervisor:

The request for change of supervisoI(s) may be entertained within 18 months of the registration.
Permission may be granted to a Research Scholar for the change of Research supervisor(s) by the
RAC under exceptional circumstances. However, in such cases, the consent of both, i.e. approved
Research supervisor and proposed (new) Research supervisor shall be essential.

4.4 Limit on number of Research Scholars

The limit on the number of Research Scholar with a 'supervisor' and/or 'other supervisor' shall not
exceed eight (08) at a time. In case of joint supervision the available limit shall be subtracted by 0.5
for each supervisor. Further, a faculty member/officer can act as a supervisor for research scholars
registered with any other Institute/University after getting approval from the competent authority,
provided the institute work does not suffer due to the same.

5. Admission
Candidates, whose selection is recommended by the Interview Committee and approved by
Chairman Senate, shall be offered admission and advised to deposit prescribed fee. After depositing
the fee, he/she shall be designated as "Research Scholar (RS)". For all pwposes, the date of
registration of a Research Scholar shall be the date on which he/she has deposited fee in the institute.
After registration, Research Advisory Committees (RACs) for the individual Research Scholar shall
be constituted by Dean (Academic) in consultation with the concerned HOD and SupervisoI(s) as
per Clause 11. After the constitution of the RACs, the first meeting shall be held within a month to
approve the supervisoI(s), broad area of Research and the courses of study for individual Research
Scholar

6. Reeistration
The Research Scholar is required to follow the instructions given below for registration:

1. He/she is required to register himself/herself (in person) on the scheduled dates of

registration (only). There shall not be any provision of deputing any representative by
himlher for registration purposes. Further, he/she shall be required to register in subsequent
semesters till the submission of Ph.D. thesis.
ii. He/she shall deposit the requisite fee at the time of registration in every semester.
iii. He/she is required to fill the registration form and deposit it with the department through
his/her supervisor( s).
IV. He/she shall be allowed to register for the subsequent semester(s) if his/her progress report
by his/her supervisor(s}IHOD during the previous semester(s) is found satisfactory.
v. The act of not-depositing the fee or not-completing the registration process as mentioned
above on the scheduled dates shall be treated as the "voluntary discontinuation" of studies
by the Research Scholar In such case, he/she will cease to be a bonafide student with
immediate effect.
Vi. The instructions as above for registration shall be applicable for all full-time and part-time

Research Scholars.
vii. Late registration will be with the prescribed late fee up to one week beyond the last date
specified for the registration. However under special circumstances, the period may be
relaxed by the Dean (Academic)' Chairman Senate. The candidate is required to follow the
registration rules till he/she submits his/her Ph.De-thesis.

7. Duration of Ph.D. Programme .

The minimum period of residential requirement for study and research at the institute from the date
of registration to the date of submission of thesis shall be 36 months. A candidate is normally
expected to submit his/her thesis within five years from the date of registration. This period may be
extended by the Senate as a special case to a maximum of seven yea date of registration
after which the registration shall stand cancelled. .,;:'\.v\. ~C'1
.s'" Approve'; ~
"?

8. Course Work ro~'i

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8.1. Minimum Credit and CGPA requirements: 63 c.O,v * ,0..\-
Every External/Internal Research Scholar (Full TIme/Part Time) admit er Ph.D. Programme
 is required to pass the theory courses approved by the RAe (for minimum 9-12 credits) Securing
CGPA=6.0 (minimum) or equivalent. The grading system similar to post-graduate programmes
shall also be applicable to PhD. Programme.

8.2. Courses:

The course work must include one course of Research Methodology and rest of the courses may be
taken as per the recommendations of RAC. Courses completed after the date of registration shall
count towards the requirement for the award of Ph.D. degree. The Research Scholar (RS) with the
approval of RAC can complete the requisite course work either at NITD or any other place of
collaborative organization/industry/institute (Indian/Foreign). The credits earned at the
collaborative organizations/industries/institutes (Indian/Foreign) having MoU with NITD shall be
transferab le,

8.3. Attendance and Grade requirements:

The Attendance and Grade requirements shall remain same as ofM.Tech. ofNITD, however if the
Research Scholar has completed his/her requisite course work at any other place of collaborative
organization/industry/institute (Indian/Foreign) the attendance and grade earned and communicated
to NITD by the collaborative organizations/industries/institutes (Indian/Foreign) shall be
considered.

9. Leave Rules

1. The Research Scholar is required apply to the concerned HOD for leave stating the reasons
whenever they are not in a position to attend classes/perform thesis work.
u. All Research Scholars are eligible for leave of 30 days in a year @ 15 days per semester.
111. The intervening holidays will be treated as part of leave with provision of suffixing and
prefixing holidays. In no way, the leave rules would affect the attendance requirements for
the Research Scholar.
rv. All Research Scholar shall be allowed to leave station for visiting other places (In addition
to the collaborating organisationsllnstituteslIndustries) preferably after completion of their
course work or during vacations when there is no teaching work scheduled, if
recommended by Supervisor(s) and HOD, and approved by Dean Academic well in
advance for various purposes like library consultation, meeting experts, presentation of
research papers/participation in the conferences/short term courses/symposiums etc.,
getting samples tested from other laboratories, using the lab facilities elsewhere if the
same is not available at NIT, Delhi, interaction with the External Supervisor, and any other
similar purpose as recommended by hislher Supervisor(s) and HOD. For these purposes,
he/she shall be permitted for 60 days per year. The leave as mentioned at Clause 9.(ii)
shall be in addition.
v. Maternity Leave:
The woman Research Scholar will be eligible for Maternity Leave with Assistantship as
per Govt. of India notification released from time to time.

10. Discipline
The NIT, Delhi is committed to fostering integrity in the conduct of research. All members of
research community including staff, research staff, students, fellows, adjunct faculty, and visiting
researchers, are expected to adhere to the highest ethical and professional standards as they pursue
research activities.

10.1. The Research Scholar is required to observe proper discipline and decorous behaviour both inside
and outside the campus. He/She should not indulge in any activity, which will tend to lower the
prestige of the institute.

10.1.1. Any act of indiscipline on the part of Research Scholar and/or research misconduct by any person
as mentioned above, which is reported to Dean (Academic), will be referred to the Discipline
Committee of the Senate from time to time. The Committee will investi the charges. If the
irector. The

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. 11. ResearcbAdvisory CollllQitt_~Jl~.Aq

The RAe shall be constituted within one month of the registration of the research scholar. The head
of the department shall prepare the case and will submit the same in the office of Dean Academic.

11.1. Composition of Research Advisory Committee

The following will be the composition ofRAC:

i. Director (Ex-officio) (Chairman)

ii. Head of the concerned Department (Member)
111. All approved Ph.D. supervisors of the Research Scholar (Membensj)
iv. Subject expert(s) outside the institute to be nominated by the Chairman, Senate. The concerned
supervisor(s) shall provide a list of three Subject Experts with their addresses, telephone
numbers and e-mail IDs (through Head of Department) to Dean (Academic) well in advance.

11.2. Responsibilities of Research Advisory Committee

The RAC will have the following responsibilities:

1. Confirmation of supervisor to the Research Scholar
u. To monitor the performance of the Research Scholar in each semester.
iii. To approve (as recommended by supervisorfs) the Courses of studies for the concerned
Research Scholar
iv, To hold the comprehensive viva-voce examination of Research Scholar

12. Minimum Residential Requirements

For a Research Scholar under scholarshiplProject scheme, the minimum period of residential
requirement for study and research at the institute from the date of registration to the date of
submission of thesis shall be 24 months. During this residential requirement, the Research Scholar
shall report to his/her supervisor(s) from the department where he/she is registered The Research
Scholar is allowed to leave station to visit other librarieS/1aboratories/industry etc. for
consultation!experimentation!data collection! attend a conference!present a paper in a conference!
symposium after due permission from his/her supervisor(s) and approval of the concerned Head of
Department.

A fulltime research scholar's residential requirement shall be from the registration till the finai
submission of the thesis.

However, there shall not be any residential requirement for the regular internal faculty registered as
part-time Research Scholar, and also other part-time Research Scholar employed in an AlCTElUGC
approved institution in Delhi/within a radius of 200 km around NIT, Delhi, or external candidates
sponsored from a centrally-funded institution! university/Research laboratory of Government of
IndialPublic Sector undertakings/state funded University linstitution having a research collaboration
MOU with NIT, Delhi. These external/part time RSs shall be required to submit a Certificate from
their Employers at the time of registration stating that the concerned candidate(s) is a permanent
employee of that organization and is allowed to pursue his/her research work at NIT, Delhi, and
his/her routine work permit himlher to devote sufficient time for research work. In case of transfer!
deputation!change of employment, it will be the responsibility of the Research Scholar to obtain the
similar document from his/her new/immediate employer and submit it to the institute. But for all
other external/part time Research Scholar, this residential requirement shall be a minimum of 06
months. A full time research scholar may be allowed to continue as part time res only
after the successful completion of his/her comprehensive examination and then 0 -...; .I
be governed by Part-Time Ph.D_ regulations. .E Approved ..,%
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13. Comprehensive Viva-VoceExamination q. BoG ~0
13.1. The comprehensive examination of the Research Scholar shall be held a.u·'W"'JJ~SiAlrt:n9i)tfis
(minimum) of registration, provided he!she has passed the course work prescribed by
Research Scholar does not submit hislher research plan/detailed research proposal for the purpose
of his comprehensive examination within 18 months of his/her registration, then his/her
registration shall stand cancelled and he/she shall have to apply for re-admission.
13.2. The comprehensive examination shall be held as oral.
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 13.3. For the comprehensive ~tiQl1, the Research Scholar is required to present a Research
PlanlDetailed Research Proposal before RAC which shall preferably be prepared on the following
guidelines:
13.4. The Research Plan/Proposal
13.4.1. The proposal may have the following Sections:

1. Introduction, which may include brief introduction to the research area, its importance and
brief review of literature on the proposed area of research.
u. Research Significance
iii. Objectives
IV. Scope and Methodology
v. Bar Chart indicating time schedule
vi. List of most appropriate references

13.4.2. The title page should contain the proposed title of the research, name and roll number of the
Research Scholar, name (s) of the supervisor (s), department, institute, month and year of
submission.

13.4.3. The total number of pages of the proposal is limited to 15 inclusive of the title page.

13.4.4. It should be typed on a A4 size paper. Times New Roman 11 point font size, preferably at 1.5
line spacing with 30 mm margin on left and 25.4 mm margin on right, top and bottom.

13.4.5. The Major Headings shall be in bold block capitals having 12 point font size. The Sub
headings (if any) shall be bold title case.

13.5. In case, the RAC is satisfied with the presentation, then he/she shall be declared successful/pass in
the comprehensive examination and hWher Research Plan/detailed Research Proposal shall be
approved. On the other hand, if the performance of the Research Scholar is not satisfactory, then
he/she may be given one more chance to present his/her research proposal within three months of
first presentation. After the second attempt, if the performance of the Research Scholar remains
unsatisfactory, hislher registration shall be cancelled from the institute.

14. Pre-submission Seminar and submission of synopsis

14.1. Upon satisfactory completion of course work including research methodology and comprehensive
examination, which shall form part & parcel of Ph.D. Programme, Research Scholar, before
submission of synopsis, shall make a pre- Ph.D. presentation in the Department that may be open
to all faculty members and research students, for getting feedback and comments, which may be
suitably incorporated into the draft thesis under the advice of the supervisor. If the RAC is
satisfied with the performance of Research Scholar, he/she is required to submit the synopsis (10
copies) of his/her research work.
14.2. The synopsis will be submitted preferably three months before the submission of Ph.D. thesis
printed on A4 size paper incorporating appropriate referenceslbibliography.

14.3. The Synopsis to be submitted by the Research Scholar for Pre-Submission Examination shall be
called as 'Ph.D. Synopsis'. It should preferably contain Sections on Introduction which includes
brief Review of Literature, Objectives, brief Methodology, brief Analysis of Results, Case Studies
if any, Conclusions and Recommendations. List of publications should also be given at the end.
The Figure (5) and Table (s) may only to be given if considered utmost necessary. The formatting
guidelines of the Ph.D. Research Proposal given above in 13.4 may be followed.
14.4. The title page should contain the title of the research, name and roll number of the l{e:iiMFSb.
Scholar, name (5) of the supervisor (5), department, institute, month and year of submis ~ :,-e0 1~C'-1
/8 -?
- Approved C2...
14.5. The total number of pages of the synopsis is limited to 10 inclusive of the title page. ~ By .~
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14.6. Closed Evaluation: ;';~1t \',S}
A Research Scholar with the recommendation of his/her Supenisor(s) may requ *
closed evaluation of hislher work, if it may/has lead to patentts). The closed evaluation shall
be done by the panel as recommended by RAC with the approval of Chairman, Senate. The 66
 closed evaluation may be. Wl1tjo,u~dto complete aU formalities as mentioned below tiU the
Research Scholar is recommended for the award of tbe degree to the Senate througb the
cbairman, Senate after the final viva-voce.

IS. Submission of tbesis

15.1. On the recommendations of RAC, Dean (Academic) may allow a Research Scholar to submit
hislher thesis provided he/she has published/accepted for publication minimum two research paper
in a national/international refereed Science Citation Information (SCn indexed journals (out of
hislher research work) and submitted the synopsis of hislher thesis subject to fulfilling all other
regulations.

15.2. The thesis should be written in English in a format, which may include preferably the following
sections:
1. Abstract
11. Introduction and objectives
iii. Literature review
iv. Significant Contributions
v. Experimenta1!fheoretical work
VI. Results and discussions
vii. Impact to the Society
viii. Conclusions
ix. Scope of the future work
x. ReferenceslBibliography
xi. Reprint(s) of the publications

15.3. In thesis write up, the following guidelines should be followed:

15.3.1. The thesis should be typed 1.5 spaced on both sides of the paper of A4 size, leaving 40 mm
margin on the left hand side. After open house viva-voce to defend thesis finally copies of
the thesis, with all photographs and illustrations, as mentioned in clause 15.3.1 are to be
submitted.

15.3.2. Headings of sub-divisions of the text should be in lower case capitals, left aligned and
bold. Sub-headings should be in lower case capitals and placed immediately next to the
margin and the text should start from the next line. Further sub-heading should be lower;
case capitalized first letter only and placed next to the margin with colon. The matter
would be in continuation of sub-heading.

15.3.3. All symbols should be defined wherever they first appear and conform to the
internationally accepted symbols.

15.3.4. Tables should also be typed on A4 paper size. These should be numbered serially with the
word 'Table' towards the left margin followed by title at the top of the table. Figure
captions should be provided at the bottom of the figure.

15.3.5. Reference cited in the text should be indicated by the author's name and the year of
publication in parenthesis. These should not be numbered and should be typed at the end
of the paper in the alphabetical order. The title of the work should be within inverted
commas.

15.4. The Research Scholar is required to submit three copies of Ph.D. thesis (spiral bound) to the
Office of Dean (Academic) through hislher supervisor(s) and the concerned HOD provided
he/she has already submitted his/her synopsis.

15.5. The Research Scholar will submit a certificate from hislher research supervisor stating that the
research work undertaken has been original and has not been published/printed anywhere else
for the award of any degree.

15.6. A certificate from the Accounts Section of the institute stating 'no dues pending' against
Research Scholar will also be submitted along with the thesis.
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16. Evaluation of thesis
16.1. The thesis shall contain account of the research work carried out by the Research Scholar leading to
discovery of new facts and should give evidence of originality either in interpretation of data,
development of new experimental or theoretical techniques or definite contribution to the
advancement of knowledge. The thesis should give evidence regarding the capability of the
Research Scholar to do independent research work.

16.2. Along with the-synopsis of Ph.D. thesis submitted by the Research Scholar, the supervisor(s) shall
forward a panel of six external examiners comprising of three foreign examiners and three Indian
examiners (in a sealed envelope) through proper channel to Dean (Academic). The examiners must
be expert in the research area and preferably, their names may appear in the list of "References" in
the Ph.D. thesis submitted by the Research Scholar Out of which the Chairman, Senate, shall
appoint one foreign examiner and one Indian examiner for the evaluation of Ph.D. thesis. Dean
(Academic) will obtain the willingness from the appointed examiners by sending them a copy of
synopsis submitted by the Research Scholar the Chairman, Senate is empowered to amend the panel
of external examiners submitted by the research supervisorfs).

16.3. After getting the willingness from the appointed examiners, Dean (Academic) will send two copies
of spiral bound thesis to them for detailed evaluation. Dean (Academic) will convey to the thesis
examiners that their evaluation reports should include:
i. Definite statement as to whether the thesis is acceptable or not acceptable for the award of
Ph.D. Degree.
11. List of questions to be asked or clarifications to be sought from the Research Scholar during
the viva-voce examination.
in. The detailed statement regarding the quality of the work undertaken.
IV. Statement whether the quantity of work done is sufficient for the award of Ph.D. Degree or

not.
v. In case the examiners feel that definite Revision of the thesis is required or, the thesis is not
acceptable in the present form and bas to be completely re-written due to insufficient quantity
andlor quality of research work undertaken, it should be clearly stated.

16.4. After receiving of the examiners' reports, the Photostat copies of the reports shall be forwarded to
the concerned research supervisor(s) by Dean (Academic). The research supervisons) shall send
hislher comments to the Dean (Academic) for further action.

16.5. Ifone or both examiners ask for complete/partial revision of the thesis, the Research Scholar will be
asked to re-submit the thesis after incorporating the necessary changes in light of the comments of
the examiner(s) within a period of six months. The re-submitted thesis may be sent to the same
examiner(s) again for evaluation, if required

16.6. If one or both examiners recommend the thesis for the award of Ph.D. degree, subject to minor
changes, the Research Scholar will be asked to re-submit the thesis after incorporating the changes
in light of the comments of the examiner within a period of three months. The re-submitted thesis
may be sent to the same examiner(s) only if the Examiner(s) bas mentioned about it in hislher
report(s).

16.7. In case; both the examiners give positive/favourable reports, the thesis will be considered accepted.
However, if one of the examiners gives positive/favourable report and the other rejects the thesis,
then another copy of thesis shall be sent to a third examiner (same set of examiner) appointed by the
Chairman. Senate from the panel already given by the research supervisorts). If the report of the
third examiner is found positive/favourable, then the thesis shall be considered accepted. In case,
the third examiner rejects the thesis, then the Chairman, Senate will decide (on the basis of the
reports of examiners), whether the thesis is to be rejected/or referred again to a new set of
examiners for a fresh evaluation.

16.8. In all other cases, not covered by the above regulations, the matter will be referred to the RAe for
consideration.

16.9.
 11. One of the Extemal~~
1Il. Head of the concerned department
IV. Research supervisor(s)

16.10.After satisfactory performance of the Research Scholar in the open house viva-voce examination,
this committee shall forward its recommendationsto the Chairman Senate for the award of Ph.D.
degree to the Research Scholar The Chairman Senate will recommend to the Senate for the award
of Ph.D. degree to the successfulResearch Scholar

16.11.The Research Scholar is required to submit at least five hardbound copies of hislher Ph.D. thesis as
per the approved format along-withits soft copy (in a CD) in PDF format attached with eachof the
copies. The distribution of these copies is as follows:

1. For central library

11. For departmental library
lll. For the RS
IV. One for each supervisor
v.
VI.

16.12.In case the Research Scholar fails in the open house viva-voce examination, he/she may be
permitted to reappear in the open house viva-voce examination at a later date (approvedby the
Chairman, Senate) after the recommendationhas been made by the RAC in this regard.

16.13.If the open house viva voce examination committee/panel finds that the performance of the
Research Scholar is not satisfactory even on the second occasion, the matter will be referred to the
Institute Senate for a decision.

16.14.Depository with UGC: Following the successful completion of the evaluation process and
announcements of the award of Ph.D., the Institute shall submit a soft copy of the Ph.D. thesis to
the UGC within a period of thirty days, for hosting the same in INFLffiJ'l.TI, accessible to all
InstitutionsIUniversities.

16.15.Issuance of Provisional Certificate: On successful completion of the Open House viva after
evaluation of thesis the candidate shall be issued a provisional certificate certifying to the effect
that the Degree has been awarded in accordancewith the provisions ofUGC Regulations-2009fot
Minimum Standards and Procedure for Award of Ph.D. Degree.

17.Award of Degree
If the performance of the Research Scholar has been satisfactory in the open House viva- voce
examination as per Clause 16, he/she will be awarded Ph.D. degree on the recommendationsof the
Senate and with the approval of the Board of Governors. The day Chairman, Senate has
recommended to Senate for the award of the degree to a Research Scholar shall be consideredthe
date of award of degree.

18.Conversion of full-time admission to part-time for RS

The Research Scholar (full-time) may be allowed to continue as Research Scholar
(part-time) if he/she satisfies the following conditions:

1. The request from the Research Scholar in this regard is made to Dean
(Academic) through proper channel and he/she has already passed the
prescribed course work.
ii. Hislher progress report by hislher supervisor(s)is found satisfactory.
lll. In case, he/she has been offered a regularjob in some organization, then he/she [nay obtain
a 'no objection certificate' from his/her employer to continue his/her research work as a
part-time Research Scholar at NIT. Delhi and enclose along with his/her request for the
purpose.
iv, The Research Scholar may be allowed to register as part-time candidate only after the
recommendation of the RAC and approval of Chairman, Senate.
v, The full-time Research Scholar after conversion to part-time Research Scholar shall not be
considered for any scholarship/stipend/contingencygrant teaching assistantshipas meant 69·
 for full-time Research Scholar
VI: All rules and regulations-of part-time programme shall be applicable for such Research
Scholar Further, once changed to part time candidature; the concerned Research Scholar
cannot revert back.
vii. Sponsored faculty from the recognizedinstitutes, whojoins the Ph.D. work at NIT Delhias
Full-Time Research Scholar, are also allowed to be converted as Part-Time Research
Scholar (on request) after completionof24 months as Full-Time candidate.

19.5tipend cum Teaching Assistantship/Scholarship and Contingency grant

Stipend cum Teaching Assistantship/Scholarship and Contingency grant shall be
given to the admitted candidates as per the latest notification of the MHRD in this
regard. However, Stipend cum Teaching Assistantship/Scholarship and Contingency
grant to the candidate working under the Sponsored Projects coordinated by the
faculty of the institute shall be given as per the terms and conditions of the project.

20.Remuneration to Examiner(s)/Supervisor(s)
The remuneration payable to each examiner(s)/supervisor(s) shall be decided by the
Institute from time to time.

21. Right to amend the Regulation

The chairman, Senate shall be empowered to modify or append any regu!ation(s)
from time to time or in case of any dispute.

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