Marine Guide for Ship

Masters
July 2016
Version: 3
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TABLE OF CONTENTS

Port Operating Company ................................................................... 1

Location ............................................................................................................ 1
Security ............................................................................................................. 1

Harbour Authority ............................................................................... 3

Bunkers ............................................................................................................. 3
Immobilisation ................................................................................................. 3

Pilotage .................................................................................................... 4
Pilot Boat .......................................................................................................... 4
Pilot Ladder...................................................................................................... 4
Pilots, Tugs and Mooring – Ordering and Notification .......................... 4
VHF Communications – Napier Harbour Radio...................................... 4
General Procedures for Arrival ................................................................... 5
Distress Calls................................................................................................... 5
Navigational Aids ............................................................................................ 5

Health and Safety Within the Port ................................................... 6

Crew Access.................................................................................................... 6
Crew Transportation..................................................................................... 6
Port Evacuation ............................................................................................... 6

Port Services .......................................................................................... 7

Emergencies and Environmental Controls ................................................ 7
Oil Pollution Response .................................................................................. 7
Compass Adjuster .......................................................................................... 7
Seafarers Centre ............................................................................................. 7

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 Specific Operating Criteria ........................................................................... 7
Directory.......................................................................................................... 8
Appendix .......................................................................................................... 9

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PORT OPERATING COMPANY
Port of Napier Limited, Breakwater Road, Napier
Chief Executive: Garth Cowie Email: [email protected]
Address: PO Box 947, Napier, 4110
Phone: (06) 833 4401
Port Services Manager: Bruce Lochhead, Email: [email protected]
Phone: (06) 8334419
Mobile: 0274957919
Marine Operations Phone: (06) 833 4444
Marine Operations Email: [email protected]
Duty Pilot Phone: (06) 833 4471
Gatehouse Phone: (06) 833 4440
Fax: (06) 833 4434
Email: [email protected]

Location
Napier Port is situated in the province of Hawke’s Bay.
Admiralty Chart NZ5612 - Napier Roads.
TIME ZONE: GMT + 12 hours (NZST)
Daylight saving is applicable during summer months
For all detailed port information please refer to the Marine Fact Sheet.

Security
Napier Port operates under the ISPS Code. The Code is administered by governments
internationally and is designed to detect and deter acts of terrorism that threaten security
in the maritime sector. In New Zealand, the administration authority is the Maritime New
Zealand (MNZ). An outline of the Code with respect to Napier Port is on the website.
Acceptable Photo Identification for ISPS Security
For the purpose of controlling access to ships, port facilities, and port security areas, MNZ
have advised the following credentials are acceptable for the purpose of
establishing identity:
 A military identification card,
 An identification card issued by a New Zealand government department, government
agency, or the New Zealand Defence Force,
 A driver’s license issued by the New Zealand Transport Agency,
 A seafarer’s identity document issued by a contracting government or flag state
administration,
 A valid passport,

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  An identification credential issued by a port facility operator, or
 An identification credential issued by a recognized company, union, or trade
association.
For agents and masters guidance, a Photo Identity is only acceptable if it contains:
 The holder’s full name; and
 The holder’s photograph; and
 The name of the issuing authority/vessel.
The identification must be protected against being tampered with (for example,
be laminated).
A card meeting the above criteria and signed by the master of the vessel meets MNZ and
Napier Port requirements.

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HARBOUR AUTHORITY
The Harbour Master
Hawke’s Bay Regional Council
Postal Address: Private Bag 6006, Napier 4142, New Zealand
Phone: (06) 833 4525
Email: [email protected]
The Harbourmaster is responsible for the safety of navigation within all waters under the
jurisdiction of the Hawke’s Bay Regional Council (HBRC).

Bunkers
Bunkers can be taken at Napier Port via road tanker only. Permission must be obtained
from the Harbourmaster to bunker. Bunker operators must have a HBRC Harbourmaster’s
approved Tier 1 Oil Spill Plan.

Immobilisation
While alongside Napier Port’s berths, the ship’s engine should be kept in a state of
readiness unless authorisation is received from the Harbourmaster to immobilise. Prior to
the arrival of a vessel requesting permission for immobilisation of engines for any purpose,
the Harbourmaster should be notified with appropriate details. He will take these into
consideration along with weather conditions as well as other shipping movements
scheduled to occur during the immobilisation period and advise whether permission is
granted.

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PILOTAGE
All vessels 40m LOA or over require pilotage. Pilotage Exemptions are arranged through the
Harbourmaster, Hawke’s Bay Regional Council and must meet the conditions set out in
Navigation Safety Bylaws.
Pilotage and Tug services to Napier Port cargo berths are arranged through the port.
The pilotage distance from No. 1 Pilot boarding ground is 3 nautical miles and from No. 2
Pilot boarding ground is 4.5 nautical miles.

Pilot Boat
The pilot boat’s name is ‘Pania’ and can be contacted on VHF Channels 12 and 16. Pilot
boarding speed is about 7 to 10 knots and the pilot boards on the lee side of the ship.

Pilot Ladder
A regulation pilot ladder in accordance with New Zealand Pilot Ladder Regulations. Ladders
should be rigged 1.5m above water with a good lee. Please refer to Appendix for
IMO/SOLAS diagram.

Pilots, Tugs and Mooring – Ordering and

Notification
All updates to shipping operations must be provided to Marine Administration via emailing
[email protected] or phone (06) 833 4444 (during office hours) or the Duty
Pilot (06) 833 4471 outside of these hours. The notification periods outlined in the “Berth
Booking Arrival/Departure Procedures” must be adhered to, click here to view.
Prior to arrival or departure, a Ship Particular for DUKC form is required to be completed
for vessels greater than 150m LOA, or at the Pilot’s request.

VHF Communications – Napier Harbour Radio

“Napier Harbour Radio” is the official call up name for the radio station. Calling frequency is
Channel 16, working frequency is Channel 12.
Emergency contact with Napier Port, ship safety and emergency services must be made
through Napier Harbour radio VHF Channel 12.
A ship’s listening watch must be kept on VHF Channels 12 and 16 at all times when at
anchor, manoeuvring in the fairway or berthed within the harbour.

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General Procedures for Arrival
Vessels call Napier Harbour Radio on VHF Channel 12 or 16 and will be advised to standby
for a pilot or the time the pilot will board. The pilot boards by pilot boat at the designated
pilot boarding ground. The tug and pilot vessel working channel is VHF Ch 10. The tugs will
meet vessels prior to vessel entering approach channel.

Distress Calls
Distress calls are handled by Maritime Radio which is a Government radio service. Mayday
calls will take precedence over shipping operations. The local search and rescue centre is:
Maritime NZ – Emergency Number: 0508 472269
NZ Rescue Co-ordination Centre: New Zealand RCC +64-4-5778030/ 0508 472269
Email: [email protected]
RCC New Zealand, Lower Hutt, New Zealand

Navigational Aids
The port is well lit with buoys, beacons and leading lights. Vessels may enter by day or by
night. There is no shore based control of vessels. Any issues associated with navigation aids
on the harbour should be reported to Napier Harbour Radio – VHF Channel 16 or 12– Ph
(06) 833 4440.

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HEALTH AND SAFETY WITHIN THE PORT
Crew Access
Ship’s crews must not walk in areas of cargo operations.

Crew Transportation
No crew may exit the Port on foot, a shuttle service is operated by Port Security as required
upon reasonable request to gain access to/from ships, telephone (06) 8334386 (or
extension 386). Crew and passengers must wait at the top of the gangway for the shuttle
van and not on the wharf.

Port Evacuation
In the case of an emergency Napier Port may order a general evacuation of the port. Napier
Harbour Control will inform vessels on VHF Channel 16 of any requirements necessary.

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PORT SERVICES
The port has available a full range of services including: oil spill response, shuttle for crew
or agents, telephones, fresh water and power as required.

Emergencies and Environmental Controls

The Harbourmaster is responsible for Harbour Safety Management of all waters under the
jurisdiction of the Hawkes Bay Regional Council and can be contacted on (06) 833 4525.
In emergencies contact must be made with Napier Harbour Radio VHF Channel 12 or phone
(06) 833 4440 to obtain assistance. Tugs and Pilots are available on a 24hr/7 day per week
basis.

Oil Pollution Response

Hawke’s Bay Regional Council has a supply of oil spill response equipment at Napier Port.
Report any spills immediately to Napier Harbour Radio on VHF Channel 12 or 16.

Compass Adjuster
A list of Maritime New Zealand authorised compass adjusters is available from their
website.

Seafarers Centre
There is a Seafarers Centre at Napier situated outside the port boundary. Telephone (06)
835 1906.
The Centre is open from 1830 (6.30pm) to 2130 (9.30pm) every day, when ships are in port.
Wi-fi internet access is available both at the Centre and on Port for ship’s crew.

Specific Operating Criteria

Dynamic Underkeel Clearance (DUKC)
Napier Port operates a dynamic underkeel clearance system for vessels using berths. The
DUKC system is used to accurately predict a particular vessel’s under keel clearance based
on the vessel’s dimensions and stability information, the prevailing environmental
conditions which include tides, sea levels and swell data, predicted vessel speeds and a
detailed profile of the Napier Harbour approach channel. The DUKC system ensures that
minimum levels of net under keel clearance for vessel manoeuvrability and bottom
clearance for safe navigation in restricted waters are always met or exceeded.
Every vessel is required to complete a Ship Particulars for DUKC form when the vessel LOA
is greater than 150m or requested by the Pilot.

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This form should be emailed to [email protected].

Mooring Arrangements
The optimum mooring arrangements of all vessels is 4 head/stern lines and 2 springs fore
and aft.
Ships are required to maintain their own lines at all times.
Shore Moorings – Shore moorings are used during surge conditions. They will be deployed
by order of the Pilot or Harbourmaster and may be requested by Ships Master. These lines
are deployed and tended by Napier Port Marine staff. Should the lines need to be tended at
any time contact Napier Harbour Control on VHF Channel 12 or 16.
In storm conditions, special arrangements will be advised.

Weather Criteria
The figures given are for guidance purposes only. Depending on wind gust strength and
direction, the pilot may make a judgement call on a ship by ship basis to increase or
decrease the weather criteria.
Wind:
 Indicative maximum average wind speed of 25 knots and up to 30 knot gusts for arrival
of high windage vessels such as Passenger, Livestock, Woodchip and Container Ships
with sufficient deck load.
 Normal windage vessels are limited to 35 knots average wind speed.
 Above 40 knots average wind speed shipping operations are suspended and
Harbourmaster informed.
Visibility
Pilotage shall only be commenced when visibility is within the following limits:
 > 0.5 nautical miles for all vessels, or
 > 0.75 nautical miles for vessels >200m LOA and/or >10m draft.

Directory
Physical Address: Breakwater Road
Napier
Postal Address: Napier Port
PO Box 947
Napier 4110
New Zealand
Phone: (06) 833 4400
Fax: (06) 833 4408
Port Services Manager: Bruce Lochhead
Office: (06) 833 4419
Fax: (06) 833 4418

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Marine Operations (Day): (06) 833 4444
Marine Operations/Duty Pilot: (06) 833 4471
Gatehouse Security: (06) 833 4440
Fax: (06) 833 4434
Email: [email protected]

Appendix
 Marine Fact Sheet
 Ship Particulars for DUKC form
 Required Boarding Arrangements for Pilot (IMO/SOLAS diagram)
 Napier Passage Plan
 Notice to All Vessels

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Appendix Two
Controlled Issue No:7

PILOTAGE
Authorised: 31/05/2016
Port Services
Manager
Ship Particulars for DUKC
PLEASE SEND ARRIVAL OR DEPARTURE INFORMATION AS SOON AS
AVAILABLE

PLEASE USE THIS EMAIL ADDRESS:

[email protected]

NAME OF VESSEL ______________________________

DATE __________________ ARRIVAL / DEPARTURE

IMO NUMBER
MMSI NUMBER
LOA
LBP
BEAM
LENGTH BOW TO BRIDGE FRONTAGE
FWD DRAFT
MID DRAFT
AFT DRAFT
KG
GM (FLUID)
DISPL
CONTAINER VESSELS - WINDAGE

BOW THRUSTER WORKING: YES NO NONE

THIS INFORMATION IS REQUIRED FOR ELECTRONIC NAVIGATION

SYSTEMS

ALL VESSELS ARE REQUESTED TO ARRIVE AND DEPART AT

AS NEAR EVEN KEEL AS IS PRACTICABLE
Appendix Three

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Appendix Three

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Appendix Four

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Appendix Four

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Appendix Five

NOTICE TO ALL CONTAINER VESSELS

 Ships crew are required to ensure ships lines are kept tight at all times. The maximum allowable
movement before vessel operations halt is 0.5m each way or 1.0m in total. To summon mooring
staff to attend your vessel to adjust or deploy shore moorings, contact “Napier Harbour Control” on
channel 16 VHF.

 Vessel(s) are to ensure any lists that they may have, are corrected before starting work and ensure
that this is maintained to allow safe working. Any variance from zero degrees could result in vessel
operations being halted, and any cost of delays as a consequence will be lodged against the vessel.

 The trim of the vessel should be minimised to ensure that the least even keel departure draft can be
achieved, to maximise tidal windows. Ship Particulars for DUKC should be completed and forwarded
to [email protected] as soon as the departure condition has been calculated from
the departure BAPLIE Plan. A final sailing draft must be provided at least 2 hours before departure.

 When lids are being moved, any temporary fittings (lights, handrails etc) that are in close proximity
to working areas are to be removed. Failure to do so could result in damage to these fittings during
operations, which Napier Port will not accept liability for.

 Napier Port will not accept any liability for any damage to cargo/vessel that is a direct consequence
of ship movement that could have been prevented had the ship’s crew kept the lines tight.

 It is the vessel or vessel agent’s responsibility to inform Napier Port (Ship Planners) prior to
commencement of operations, of any damage to ships guides that could cause damage to Napier
Port equipment or cargo. Any cost of damage that is a direct consequence of existing cell guide
damage will be lodged against the vessel.

 Any damage that is discovered and is a possible direct result of the load/unloading operation must
be immediately reported to, and acknowledged by, the Napier Port Ship Planner to allow time for
investigation and photographs to be taken. Napier Port will not accept any liability for any damage
that is discovered and not reported.

 Shipping agents are requested to advise ship captains that no crew may exit the Port on foot, a
shuttle service is operated by Port Security as required upon reasonable request to gain access
to/from ships, telephone (06) 8334386 (or extension 386). Crew and passengers must wait at the
top of the gangway for the shuttle van and not on the wharf.

 Acceptable photo ID must be carried by crew members at all times.

The Foreman Stevedore in consultation with the Napier Port Ship Planner/Crane Operator will inform
the 1st Mate of any vessel of the above points if they believe they have not been complied with.
The Foreman Stevedore will record times that all requests are made and when they were rectified as
well as any halt of operations.
If the problem is not rectified within a reasonable timeframe the Napier Port Ship Planner in
consultation with the Crane Operator/Foreman Stevedore, will decide what action is required, halt
loading/unloading operations etc.

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Appendix Five

NOTICE TO ALL SHIP’S MASTER & CREW

Welcome to Napier Port
You are now entering a MPI Biosecurity, Customs Controlled and secure Port area subject to the
Maritime Security Act 2004 and Maritime Security Regulations 2004. You are required to follow the
rules and procedures outlined below together with any instructions given by Port personnel and Port
security officers. Following these procedures will ensure your safety whilst within Port boundaries.
Every person seeking access to Napier Port must produce approved photographic identification in the
form of a passport or international driver’s or seafarer’s identity to the security personnel.
Ships Lines
Ship’s crew are required to ensure ships lines are kept tight at all times. The maximum allowable
movement before vessel operations halt is 0.5m each way or 1.0m in total. To summon mooring staff
to attend your vessel to adjust or deploy shore moorings, contact “Napier Harbour Control” on VHF
Ch12 or 16.
Pedestrians
 High visibility safety clothing and suitable covered footwear must be worn when entering Port
operational areas.
 Use designated yellow walkways.
 Do not walk through cargo storage areas, sheds or near cargo- handling plant.
 Do not use wharf walkways when shipside activities are being undertaken.
 A shuttle service is operated by Port Security as required upon reasonable request to gain access
to/from ships, telephone (06) 8334386 (or extension 386). Crew and passengers must wait at the
top of the gangway for the shuttle van and not on the wharf.
 Visitors to your vessel should be warned, prior to their entry to the Port, of the dangers that exist.
Your crew are responsible for the safety of their visitors whilst onboard the vessel and within the
Port area. Transfer to/from your vessel is only by Port Security shuttle or the appointed ship’s agent.
 Acceptable photo ID must be carried by crew members at all times.
Accidents and Emergencies
 Priority is to call 111.
 Port Security officers (Ph: (06) 833 4440) must also be advised of any accident or emergency. They
have basic first aid equipment available that can be utilised until emergency services arrive. Contact
them on telephone (06) 8334440 or extension 386.
 Port Security officers are responsible for direction of emergency services to accident site.
Rubbish
Enquiries regarding rubbish disposal should be directed to:
Quarantine Ph: +64 (6) 833 5337.
Water
All berths are connected for supply of water for ship use, contact Marine Administration, Ph: +64 (6)
833 4444

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Appendix Six

NAPIER PORT BERTH BOOKING

ARRIVAL / DEPARTURE PROCEDURES

1. SHIP SERVICING PROCEDURES

1.1 Ship Arrival
Users shall give the Operator the following notices and information:
 Give notice of the ship’s ETA, cargo and port services required, on the completed Berthage and
Cargo Advice form provided by the Operator not later than 1200 hours midday six (6) days prior to
ETA (including an ETD where practical).
 Give an update of ETA by 1200 hours on the day prior to the arrival of the ship at Napier Port.
 Give two hours’ notice to delay or postpone an arrival or 3 hours’ notice from a new movement
time to advance the arrival of a vessel.
 Except in emergencies, orders will not be brought forward between 2300 and 0700.
1.2 Ship Departure
Users shall give the Operator the following notices and information:
 Give a provisional ETD for the ship not later than 24 hours prior to departure.
 Give notice of the ship’s ETD by 1600 hours immediately preceding departure.
 Confirm the ETD not later than 2 hours prior to departure of the ship, or provide 3 hours’ notice
from a new movement time to advance the departure of a vessel.
 If the ship does not depart at the confirmed ETD, the following information is to be conveyed to
the Pilot:
 Reason for delay,
 New confirmed ETD,
 Factors still influencing ETD, and
 Consequences of ship not departing as soon as it is ready, e.g. tide or berth availability in
another port.
 If the ship does not depart at the confirmed ETD, the Operator will attempt to facilitate the
departure but accepts no liability for any consequential delays resulting from conflicting shipping
movements or staff non-availability. The Operator’s staff is only obliged to wait for 30 minutes
after the confirmed ETD. After that time a new time will be set for the departure to coincide with
the next shipping movement at Napier Port or earlier if practicable.
 Within 24 hours of departure of Specified Ships the User or Agent of the User shall complete and
forward a confirmation of the User’s Billing Advice for the ship’s cargo to the Operator.
 Except in emergencies, orders will not be brought forward between 2300 and 0700.

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Appendix Six

1.3 Berth Procedures

Berth allocation by the Operator shall be in terms of the Berth and Crane Procedures published by the
Operator from time to time. However the allocation of priority shall be always at the sole discretion of
the Operator.

2. MAXIMUM DRAFT
At Napier Port, the following static maximum drafts at high water apply, subject to Dynamic Under
Keel Clearance:
 Container vessels – 12.4 metres, and
 Bulk vessels – 11.6 metres at 2 Wharf, 12.4 at 1 Wharf.
Note: This excludes 3 Wharf, where the static maximum draft is 8.2 metres.
Vessels over 11.6 metres require approval by a senior pilot prior to fixture. Please refer to the Marine
Fact Sheet for more port information.
Napier Port utilises a ‘Dynamic Under Keel Clearance’ Program that provides enhanced safety for
deeper draft vessels.
Prior to arrival/departure, vessels are requested to supply stability information as per the ‘Ship
Particulars for DUKC’. Email information to: [email protected]
Results of the DUKC Calculation will form part of the Master Pilot exchange in passage planning and
will be discussed prior to transit.

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