Australian Government

Australian Maritime Safety Authority

Ship INITIAL Inspection

CHECKLIST

Port State Control

AMSA 36 (4/14)
Ship name

Port of inspection

Date

/ /20

Inspector

Signature
Inspection Times
(SHIPSYS Mobile Users Only)

Date Time

Commenced
initial inspection
/ /20

Completed
/ /20
initial inspection

Commenced / /20
detailed inspection

Completed / /20
detailed inspection
General Details (SHIPSYS Mobile Users Only)
Owner (record owner’s name from ship’s registration papers or C.S.R)

IMO registered owner number Country

Charterer

P&I club

Agent

Last special survey (dd/mm/yyyy)

Port of registry

Type of cargo

Master advises that all equipment is operating

satisfactorily and that the vessel is seaworthy YES / NO
Master’s signature

Comments

Scheduled departure date Time

/ /20
Next port ETA next port
Crew Qualifications (SHIPSYS Mobile Users Only)
(Place a ✓against the applicable certificates)
Rank 1 2 3 5
Master >500 GT II/2 V4 GOC/ROC
Chief Officer >500 GT II/2 V4 GOC/ROC
Officer NW II/1 V GOC/ROC
Ratings NW II/4 V
C/Engineer >3000 kW III/2 V4
2/Engineer III/2 V4
Officer EW III/1 V
Rating EW III/4 V
1. Valid CoC – The Certificate of Competency (CoC) kept on
board, must be an original with an English translation included.
2. Valid Flag Endorsement – The flag State must recognise any
certificate issued by another party to any officer serving under its
flag.
3. Tanker Endorsement – Tanker endorsements or certificates are
required for officers and certificates for ratings assigned specific
duties related to cargo operations to show compliance with (Reg
V/1-1 and V/1-2)
4. Masters, Chief Engineers, Chief Officers and Second Engineers
and any other person with immediate responsibility for loading,
discharge and care in transit and handling of cargo require a
tanker endorsement to show compliance with Reg V/1-1 and
V/1-2.
5. The minimum requirement for a vessel operating in sea area
A3, is for one navigating officer to hold a valid GMDSS GOC
and all others to hold valid GMDSS ROC certificates.
Documentation (SHIPSYS Mobile Users Only)
(Place a ✓against the applicable items inspected)
Appropriate cargo documentation
Appropriate cargo publications
Approved stability information
Cargo Gear Record Book
Cargo Record Book
Cargo securing manual
Continuous Synopsis Record
Document of Authorisation (Grain)
Document of Compliance (Dangerous Goods)
Documented Safety Management System
Enhanced survey report
Evidence of annual test of 406 EPIRB/VDR/AIS
Garbage management plan/record book
International Civil Liability Insurance Certificate
(Bunkers/oil pollution)
Last PSC report
LRIT conformance test report
MASTREP Book
Official log book entries, records of drills etc
Oil Record Book(s)
P&A Manual (Chemical Tankers)
P&I Insurance (Certificate of Entry)
REEFVTS Users Guide
Ship type appropriate for the cargo
Shore based radio equipment maintenance agreement
SOPEP / SMPEP / SEEMP
Survey report file
Area 1 - External Hull & Pre-Boarding
1.1 Hull Condition
Port/Starboard* Side Alongside
1.2 Hull Markings
1.3 Accommodation Ladder & Side Netting
Area 2 - Hours of Rest and Fatigue
2.1 Watchkeeping schedule posted
(in an easily accessible area)
2.2 Rest periods comply with STCW
requirements
2.3 Rest periods reflect actual hours worked
2.4 Watchkeepers on first and subsequent
watch sufficiently rested
2.5 No issues with the navigation plan/equipment
that may compromise watchkeepers ability to
perform effectively
Area 3 - ISM Code
3.1 Designated Person Ashore Defined
3.2 Master’s Review of ISM System
3.3 Manuals. Audit Reports and Document Control
3.4 Documented Emergency Procedures
*Delete as appropriate
Inspected Items Details/NOTES
Area 4 – Wheelhouse
4.1 Voyage Plan and Publications
4.2 Navigational Aids
4.3 Compass and Compass Deviation Records
4.4 Fire Detection Panel
4.5 Navigation Light Panel
4.6 BNWAS
Area 5 - Radio
5.1 Correct MSI Reception
5.2 MF / HF DSC Radiotelephony
GMDSS equipment tested on batteries Yes/No*
5.3 SART Inspection
5.4 Portable VHF Inspection
Area 6 - Monkey Island
6.1 Masts & Attachments
6.2 Vent Closures
6.3 Standard Compass
6.4 Antenna Inspection
*Delete as appropriate
Inspected Items Details/NOTES
Area 7 - External Superstructure & Deck
7.1 Accommodation Vent Closures
7.2 Battery Room
7.3 EPIRB
7.4 Battery Inspection
7.5 Weather Doors/Frames
7.6 Hydrants/Hoses/Nozzles
7.7 Engine Room Dampers
Identify which (if any) dampers were inspected
and/or tested (e.g. port forward, stbd aft etc)
7.8 External Accommodation Ladders
7.9 Emergency Power Source
Source - Batteries/Emergency Generator*
(no blackout) - sequence test carried out Yes/No*
7.10 Funnel Damper Operation
Identify funnel dampers/closures which were
inspected and/or tested (if any)
(e.g. aft funnel, funnel top trapdoor etc)
7.11 Man-Overboard Light/Smoke
7.12 Fire Control Plan outside accommodation
7.13 Lifebuoy/Lines/Lights
7.14 Paint Locker
Area 8 - Boat Deck
8.1 Boat Preparation & Overside Lights
8.2 Launching Instructions
8.3 Embarkation Ladder
*Delete as appropriate
Inspected Items Details/NOTES
Area 9 - Survival Craft
9.1 Stowage Release & Launching Arrangements
Identify which (if any) boats inspected
(port/starboard/free-fall)
9.2 Lifeboat/Rescue Boat Hull/Attachments
9.3 Lifeboat/Rescue Boat Equipment
9.4 Lifeboat/Rescue Boat Engine
Identify which (if any) boats (e.g. port, starboard,
free-fall) and indicate if engine and clutch tests
carried out on each
9.5 Operational Readiness
9.6 Life Rafts & Liferaft Securing Arrangement
Area 10 - Main Decks
10.1 Load Line Closing Devices
Identify which (if any) devices inspected/tested
10.2 Crew Protection
10.3 Deck Structures & Machinery
10.4 Mooring Arrangement (winches/ropes/wires)
10.5 Pilot Boarding Arrangements
10.6 Fire Main Condition
Area 11 - Fixed Fire Extinguishing System
11.1 Type of System Fitted
CO2 / Foam / Dry - Powder / Hypermist*
11.1 Operating Instructions
11.2 Overall Condition
*Delete as appropriate
Inspected Items Details/NOTES
Area 12 - Emergency Fire Pumps
12.1 Emergency Fire Pump
If tested - method of test
12.2 Engine Room Fire Main Isolating Valve
Area 13 - Steering Gear Flat
13.1 Change Over Instructions
13.2 Emergency Steering
13.3 Overall Condition
13.4 Communications to Wheelhouse
Area 14 - Engine Room
14.1 Valves, Piping and Fittings
14.2 Engine Room Doors
14.3 Fire Appliances
14.4 Means of Escape (EEBD)
14.5 Electrical Safety
14.6 Bilges/Tank Top Cleanliness
14.7 Self Closing Cocks/Valves
Area 15 - Pollution Prevention
15.1 Oil Filtering & Associated Equipment
15.2 Garbage Arrangements
15.3 Sewage Pollution Prevention
15.4 Air Pollution Prevention
Inspected Items Details/NOTES
Area 16 - Accommodation/Catering
16.1 Cleanliness/Hygiene
16.2 Sanitary Arrangements
16.3 Mess & Recreation Facilities
16.4 Food & Food Storage
16.5 Fire Fighting Arrangements
16.6 Overall Condition
16.7 Fire Dampers
Area17 - Fire Control Station
17.1 Fireman’s Outfit
17.2 Remote Stops/Fuel Shutoffs
Identify which (if any) tested
(individual or group)
17.3 International Shore Connection
17.4 Fixed Fire Suppression System Controls
Inspected Items Details/NOTES
Area 18 - Additional for Passenger Ships
18.1 Emergency Plans
18.2 Zone Isolation Operation
18.3 Sprinkler Auto Pump Cut-In
18.4 Sprinkler Station Alarms
18.5 Lifeboats
Identify which (if any) boats inspected
18.6 Passenger Cabin Emergency Information
18.7 Evacuation Direction Signs
18.8 Emergency Lighting
18.9 Watertight Doors Local & Remote
Identify which (if any) doors tested
18.10 Rescue & Fast Rescue Boat
18.11 Emergency Drills Demonstration
18.12 Procedures & responsibilities for
incident response
Inspected Items Details/NOTES
Area 19 - Additional for Bulk Carriers
19.1 Shippers declaration on board
19.2 Loading instruments/Loading Booklet
19.3 Master’s Report
19.4 Monitoring equipment: Oxygen, Gas, pH
and Temperature
19.5 Adequacy of hold closing
arrangements and ventilators
Give details of inspection and condition found
19.6 Electrical equipment and cabling/gas
sampling points
19.7 Compliance with the IMSBC Code
19.8 Inspection of main deck
19.9 Cargo Hold(s) inspection
Holds inspected internally Yes / No*
If yes give details
19.10 Internal inspection of Ballast Tanks
Tanks inspected internally Yes / No*
If yes give details
19.11 Enhanced Survey Records
Yes / No / N/A*
19.12 Procedures and responsibilities for
cargo operations
19.13 Water Ingress Alarm System
19.14 De-Watering Arrangement
Inspected Items Details/NOTES
Area 20 - Additional for Ro-Ro’s
20.1 Shell Doors Locking and Sealing Arrangements
If carried out identify which doors inspected/tested
20.2 Vehicle Deck Drainage
If carried out identify which drainage
arrangements were tested
20.3 Ramp/Bulwarks/Guard Rails
20.4 Cargo Securing Arrangements
20.5 Fire Fighting Arrangements
20.6 Fire Protection Arrangements
20.7 General Structural Inspections
20.8 Water Fog and Foam Applicators
Area 21 - Additional for Gas/Chem/Oil Tankers
21.1 Procedures & responsibilities for cargo
handling operations
21.2 I.G. System
System sighted in operation Yes/No*
21.3 Pumproom and pumproom ventilation system
21.4 Venting, purging, gas-freeing & ventilation
21.5 Fire protection for cargo tanks deck area
21.6 Portable oxygen/gas measuring instruments
21.7 Emergency towing arrangement
21.8 Oil discharge monitor
Inspected Items Details/NOTES
Area 22 - Additional for Ships Carrying
Containers and General Cargoes
22.1 Cargo Securing Arrangements
22.2 Dangerous Goods
22.3 Navigation bridge visibility
Area 23 - Australian Vessels FSC
additional requirements
23.1 Medical Locker Certificate (MO 11)
23.2 Fire Fighting Appliance Certificate/s
(MO15)
23.3 Portable extinguishers comply with AS
and MO 15
23.4 Certificates of Medical Fitness (MO9)
23.5 Lift certificate (MO 12)
23.6 Liferaft Certificates (MO 25)
23.7 For Refrigeration licences the following
must be in place:
A vacuum pump
– record the serial number here……..………
A receptacle to pump-down the
system gas
CFC gas leakage device available
All CFC bottles to be suitably marked
and inspection/tests in date
23.8 Fixed oxy/acetylene installation (MO 12)
Inspected Items Details/NOTES
Area 24 Maritime Labour Convention 2006
MDI: YES NO
MLC elements inspected during MDI:
24.0 Certification
24.1 Minimum Age
24.2 Medical Certificates
24.3 Training and Qualifications
24.4 Recruitment and Placement
24.5 Seafarers Employment Agreements (SEA)
24.6 Wages
24.7 Hours of work and hours of rest
24.8 Entitlement to leave
24.9 Repatriation
24.10 Manning levels
24.11 Accommodation and recreational facilities
24.12 Food and Catering
24.13 Medical Care on board ship and ashore
24.14 Ship owners’ liability
24.15 Health and Safety Protection
24.16 Social Security
24.17 On Board Complaint procedure
Inspected Items Details/NOTES
ADDITIONAL COMMENTS