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A. Review Stage: Rocedure For Aper Ubmission

This document provides instructions for submitting papers to IEEE, including formatting guidelines and procedures for different stages of review and publication. It describes how to: 1) Format papers in one or two column layout, insert images, and apply styles following IEEE templates. 2) Submit papers for review, including sending a certain number of copies and electronically if preferred in specific file formats. 3) Submit final versions after acceptance, including sending prints, disks, author contact information, and enlarged figures on separate sheets to be scanned for publication. 4) Optionally prepare and submit electronic image files of figures by printing, scanning, and saving them in PostScript format.

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B Sai
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Download as DOCX, PDF, TXT or read online on Scribd
33 views

A. Review Stage: Rocedure For Aper Ubmission

This document provides instructions for submitting papers to IEEE, including formatting guidelines and procedures for different stages of review and publication. It describes how to: 1) Format papers in one or two column layout, insert images, and apply styles following IEEE templates. 2) Submit papers for review, including sending a certain number of copies and electronically if preferred in specific file formats. 3) Submit final versions after acceptance, including sending prints, disks, author contact information, and enlarged figures on separate sheets to be scanned for publication. 4) Optionally prepare and submit electronic image files of figures by printing, scanning, and saving them in PostScript format.

Uploaded by

B Sai
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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select “Page Layout” from the “View” menu in the menu bar (View | Page Layout), which allows

you to see the


footnotes. Then type over sections of the sample file, either ieeeconf_letter.doc or ieeeconf_A4.doc or simply cut and
paste from another document and then use markup styles. The pull-down style menu is at the left of the Formatting
Toolbar at the top of your Word window (for example, the style at this point in the document is “Text”). Highlight a
section that you want to designate with a certain style, then select the appropriate name on the style menu. The style
will adjust your fonts and line spacing. Do not change the font sizes or line spacing to squeeze more text into a
limited number of pages. Use italics for emphasis; do not underline.
To insert images in Word, position the cursor at the insertion point and either use Insert | Picture | From File or copy
the image to the Windows clipboard and then Edit | Paste Special | Picture (with “Float over text” unchecked).
IEEE will do the final formatting of your paper. If your paper is intended for a conference, please observe the
conference page limits.

I. PROCEDURE FOR PAPER SUBMISSION


A. Review Stage
Instructions about final paper and figure submissions in this document are for IEEE journals; please use this
document as a “template” to prepare your manuscript. For submission guidelines, follow instructions on paper
submission system as well as the Conference website. Please check with your editor on whether to submit your
manuscript by hard copy or electronically for review. If hard copy, submit photocopies such that only one column
appears per page. This will give your referees plenty of room to write comments. Send the number of copies specified
by your editor (typically four). If submitted electronically, find out if your editor prefers submissions on disk or as e-
mail attachments.
If you want to submit your file with one column electronically, please do the following:
--First, click on the View menu and choose Print Layout.
--Second, place your cursor in the first paragraph. Go to the Format menu, choose Columns, choose one
column Layout, and choose “apply to whole document” from the dropdown menu.
--Third, click and drag the right margin bar to just over 4 inches in width.
The graphics will stay in the “second” column, but you can drag them to the first column. Make the graphic wider to
push out any text that may try to fill in next to the graphic.
B. Final Stage
Instructions about final paper and figure submissions in this document are for IEEE journals; please use this
document as a “template” to prepare your manuscript. For submission guidelines, follow instructions on paper
submission system as well as the Conference website. When you submit your final version, after your paper has been
accepted, print it in two-column format, including figures and tables. Send three prints of the paper; two will go to
IEEE and one will be retained by the Editor-in-Chief or conference publications chair.
You must also send your final manuscript on a disk, which IEEE will use to prepare your paper for publication.
Write the authors’ names on the disk label. If you are using a Macintosh, please save your file on a PC formatted disk,
if possible. You may use Zip or CD-ROM disks for large files, or compress files using Compress, Pkzip, Stuffit, or
Gzip.
Also send a sheet of paper with complete contact information for all authors. Include full mailing addresses,
telephone numbers, fax numbers, and e-mail addresses. This information will be used to send each author a
complimentary copy of the journal in which the paper appears. In addition, designate one author as the “corresponding
author.” This is the author to whom proofs of the paper will be sent. Proofs are sent to the corresponding author only.
C. Figures
All tables and figures will be processed as images. However, IEEE cannot extract the tables and figures
embedded in your document. (The figures
and tables you insert in your document are only to
help you gauge the size of your paper, for the
convenience of the referees, and to make it
easy for you to distribute preprints.) Therefore,
submit, on separate sheets of paper, enlarged
versions of the tables and figures that appear
in your document. These are the images IEEE will
scan and publish with your paper.

D. Electronic Image Files (Optional)


You will have the greatest control over the
appearance of your figures if you are able to
prepare electronic image files. If you do not have
the required computer Fig. 1. Magnetization as a function of applied field. Note that “Fig.” is skills, just submit paper
prints as described above abbreviated. There is a period after the figure number, followed by two and skip this section.
1) Easiest Way: If you spaces. It is good practice to explain the significance of the figure in have a scanner, the best
the caption.
and quickest way to prepare non-color figure
files is to print your tables and figures on paper
exactly as you want them to appear, scan them, and then save them to a file in PostScript (PS) or Encapsulated
PostScript

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