E-Tutorial

1. Brief Steps for Downloading “Form 27D”.

2. Important Information on “Form 27D”.
3. Pictorial Guide for Downloading “Form 27D” and “27D PDF
Converter Utility V1.0”.

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 1. Brief Steps for Downloading “Form 27D”.

• Step 1: Login to TRACES website by entering the “User ID, Password ,TAN of the Deductor and the Verification Code”.
• Step 2: Landing page will be displayed. Please check statement status under “Statement /Payment Tab ” before raising
the request for Form 27D . Request for Downloading Form 27D can only be Submitted when Statement Status is
either Statement Processed with Default or Statement Processed with out Default.
• Step 3: Click on “Form 27D” available under “Download’s” tab.
• Step 4: Tax Collector can request for “Form 27D” through “Search PAN download” or “Bulk PAN” downloads option.
• Step 5: Authorized Persons details to be printed on Form 27D will appear on the screen , click on “Submit” to proceed further.
• Step 6: Financial Year, Form type and Quarter for which KYC required will be auto populated. Enter Token Number of the
Regular (Original) Statement only, corresponding to the Financial Year, Quarter and Form Type displayed . Enter CIN/ Valid
PAN details pertaining to the Financial Year, Quarter and Form Type displayed on the screen on the basis of latest correction
statement filed by you. Please DO NOT copy /paste the data.
• After providing correct KYC details, an authentication code will be generated, which is valid for same calendar day for same
Financial Year, Form Type and Quarter.
• Step 7: On successful submission of the request, a unique “Request number” will be generated, which can be used to Track
the status of the request. Form 27D can only be downloaded if the status is “Available”, user needs to wait for 24- 48 hrs
incase request is in “Submitted” status .
• Step 8: Form 27D will be available in “Requested Download” tab, Tax Collector can check the status of Form 27D by using
below mentioned options :

- Request Number - Date - View All

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 1. Brief Steps for Downloading “Form 27D”.

• Step 9: Tax Collector can download Form 27D using “HTTP download” or “Download Manager option”.

- HTTP Download is useful to download small files. It will directly download file for the user
- Download Manager is useful to download large files and where internet bandwidth is slow.

• Status for the Request submitted for Form 27D can be :

a) Submitted: Successful submission, Request in processing

b) Available: Form 27D available for Downloading
c) Disabled: Duplicate request submitted for downloading
d) Failed: User are advised to contact CPC(TDS)
e) Not Available: All PAN no. mentioned in the statement are Invalid .

• Step 10: In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF Converter Utility 1.0”

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 2. Important Information on “Form 27D”.

•Form 27D is a TCS Certificate certifying the amount of TCS collected, Nature of Payments & the TCS Payments deposited with the
Income Tax Dept.
•Form 27D downloaded from TRACES are considered as valid TCS certificates, as per CBDT circular 04/2013 dated 17th April‟2013.
•Form 27D is generated only for valid PAN. In case of invalid PAN or if the PAN is not reported in TCS statement, Form 27D will not be
generated.
• TCS certificates downloaded from TRACES are non-editable.
•Form 27D can be downloaded from FY 2007-08 onwards for the statement processed by TRACES.
•Collector can download Form 27D by using HTTP Download or Download manager accordingly once it is available.
•Downloaded file will be in ZIP format. Please do not Extract the File.
•Collector need to convert the downloaded Form 27D zip file into PDF by using latest version of PDF convertor utility available on
TRACES .
•Authorized person of collector is required to Sign Form 27D manually or by Using DSC.
•DSC can be placed on Form 27D using PDF Generation utility while converting Form 27D Zip file into PDF.
•Password to open Form 27D is TAN number in Capital letters i.e. ABCD12345E.

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Step 1: Login to TRACES website by entering the “User ID, Password ,TAN of the Deductor and the
Verification Code”.

For more details

on any screen,
click on Help
Click on help icon icon
next to each field for
more details Enter userid
and
password

Enter
TAN

Enter the text as

displayed in
Verification Code

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Step 2: Landing Page will be displayed.

Landing page will

be displayed

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Step 3: Click on “Form 27D” available under “Download’s” tab.

Under „Downloads‟,
click on „Form 27D‟
to place download
request

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Step 4: Tax Collector can request for “Form 27D” through “Search PAN download” or “Bulk PAN” downloads
option.

Valid PANs will be added to the

list. Select a PAN and click on For individual PANs,
„Remove‟ to remove it from the list. select Financial Year,
Quarter and Form
Type for which Form
27D is required and
enter PAN and click
For downloading Form 27D
on „Add‟
for added PANs , select
Financial Year, Quarter and
Form Type for which Form
27D is required and click on
„Go‟

•Validation screen will be presented on click of „Go„.

•PAN must be present in PAN database and also in the latest Form 27EQ statements of selected FY and Quarter.
•Form Type field is used to populate validation screen on next step.

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Step 4 (Contd.) : Tax Collector can request for “Form 27D” through “Search PAN download” or “Bulk PAN”
downloads option.

For downloading Form 27D

for all PANs , select Financial
Year, Quarter and Form
Type for which Form 27D is
required and click on „Go‟

•Validation screen will be presented on click of „Go„

•PAN must be present in PAN database and also in the latest Form 27EQ statements of selected FY and Quarter
•Form Type field is used to populate validation screen on next step.

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Step 5: Authorized Persons details to be printed on Form 27D will appear on the screen , click on “Submit” to
proceed further.

This information will be printed

on Form 27D for each PAN.
Details will be populated from your
profile information in TRACES

Click on „Submit‟ to
submit download
request for Form 27D

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 Step 6: KYC Screen user can choose “Digital Signature KYC” OR “Normal KYC”.

• Digital Signature Support KYC validation screen will appear only if Digital Signature is registered. Collector can register/re register their
Digital Signature in Profile. Please refer – Digital Signature Certificate Registration e-Tutorial for more information.
• Normal KYC Validation (without Digital Signature) – User can opt a normal KYC validation separately for each functionality without digital
signature.

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Step 6 (Contd.): In case of Digital Signature KYC – Enter the password to proceed further.

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Step 6 (Contd.) : Select the Digital Signature Certificate and Sign.

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Step 6 (Contd.) : Enter the Token Number

Enter Authentication Code

if the validation is done
earlier and you have the
Authentication Code

Enter Token Number of only

Regular (Original) Statement
“Manually” corresponding to
the Financial Year, Quarter
and Form Type displayed
above

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Step 6 (Contd.) : Enter CIN / BIN and PAN details.

Tick in check box

for nil challan or
book adjustment
Government Collector not
having BIN details tick here
and need not provide BSR
code and challan serial
Click on the Guide number
to select suitable
challan option
Enter CIN details for
a challan a challan
used in the statement

CD Record number is not

mandatory. This column is
required to be filled only
when same challan is
mentioned more than once
in statement.
Tick here if you do not
have any valid PAN
corresponding to above
challan details

Click on the Guide to

select suitable PAN
amount combination

Please enter TDS

deposited amount for
respective PAN‟s

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 Step 6 (Contd.) : Guidelines for KYC.

• Authentication code is generated after KYC information details validation, which remains valid for the same calendar day for
same form type, financial year and quarter.

• Token Number must be of the regular statement of the FY, Quarter and Form Type displayed on the screen.

• CIN/BIN details must be entered for the challan/book entry mentioned in the statement corresponding to the FY, Quarter and
Form Type mentioned above.

• Government Collector can enter only Date of Deposit and Transfer Voucher amount mentioned in the relevant Statement.

• Amount should be entered in two decimal places (e.g., 1234.56).

• Only Valid PAN(s) reported in the TDS/TCS statement corresponding to the CIN/BIN details in Part1 must be entered in Part 2
of the KYC. Guide available on the screen can be referred for valid combinations.

• Maximum of 3 distinct valid PANs and corresponding amount must be entered.

• If there are less than three such combinations in the challan, user must enter all (either two or one).

• CD Record no. is mandatory only in case of challan is mentioned more than once in the statement.

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Step 7: A unique “Request number” will be generated.

Request Number will be

available here

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 Step 7: A unique “Request number” will be generated.

Click on „Requested
Downloads‟ under
„Downloads’

File will be available in „Requested Downloads‟

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Step 8: Form 27D will be available in “Requested Download”, Tax Collector can search for Form 27D by
using below mentioned options.

Enter Request Number (Search

Option 1) or Request Date
(Search Option 2 or option 3
“view all” to view the download In case of
request Submitted status
please wait for 24
– 48 hrs.

Click on a row to select it,

file can be downloaded
only if the status is
Available

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Step 9: Tax Collector can download Form 27D using “HTTP download” or “Download Manager option”.

06-Nov-2015 422312 2013-14 Q1 27EQ

Click on the
buttons to
download file

•HTTP Download is useful to download small files. It will directly download file for the user
•Download Manager is useful to download large files and where internet bandwidth is slow.

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Step to Download “27D PDF Converter Utility V1.0”

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Step 10: In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF Converter
Utility 1.0”

Click on „TRACES PDF

Generation Utility‟ to start
the download

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

For more details on

any screen, click on
Help icon

Enter the text as

Click on displayed in
Submit Verification Code

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

For more details on any

screen, click on Help icon

Click on ‟27 D
PDF Converter
Utility 1.0 ‟

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

• Extract TRACES-PDF-CONVERTERV1.0L.zip file in a folder on your system.

• If WinZip is not already installed on your system ,download it from www.winzip.com and install it.

• After extraction you will have Run.bat file and TRACES-PDF-ConverterV1.0L.jar in a same folder.

• To run this Utility, JAVA 8 update 45, JRE version 1.7 or above is required. Get the same from www.java.com and install (Steps are
given in pages 10 to 22).

Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective
owners

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

Go to www.java.com

Click on “Free
Java Download”
button

Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective
owners
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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

Click on “Agree
and Start Free
Download”

If you want to know how to

install Java, please click on
“Installation Instructions”
link.

Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective
owners

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

The screen may vary if Windows version is other than 7. Please look for „Advanced System Settings‟ option in the screen if it is different then
what is shown above.

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

Select Run
File

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

Select Form 27D

Zip Files, enter
Password as your
TAN and select
destination folder to
save PDF files.

Select digital certificate to

digitally sign the PDF files.
This is not Mandatory.

Certificate details will

be displayed here.

Click on „Proceed‟ to
continue with
generation of PDF
files.

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Step 10 (Contd.) : In order to convert Form 27D into PDF, Tax Collector should download “Form 27D PDF
Converter Utility 1.0”

•Separate PDF files will be generated for each PAN and will be saved in the destination folder selected by you
•User can opt to manually sign Form 27D PDFs after printing them

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 THANK YOU

Please Note:
1) For Feedback : You can share your feedback on [email protected]

2) For any Query : You can raise your concern on “Request for Resolution” as Online Grievance on
TRACES Website.

3) For any query related to website: You can raise your concern on below mentioned numbers
Toll Free Number - 1800103 0344
Land Line Number - 0120 4814600

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