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Section 1. "Sec. 68. - Study Leave. Officials and

This document outlines guidelines for granting study leave to Department of Environment and Natural Resources (DENR) employees preparing to take board or bar exams or complete a master's degree program. Key details include: - Study leave of up to 6 months with pay may be granted to assist qualified employees - Candidates must have at least 2 years of service with satisfactory performance and their field of study must be relevant to their work - A refund is required if the employee does not fulfill their service obligation after leave - Additional DENR guidelines cover application requirements and restrictions on deferrals or repeats of study leave

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Francess Mae Alonzo
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217 views5 pages

Section 1. "Sec. 68. - Study Leave. Officials and

This document outlines guidelines for granting study leave to Department of Environment and Natural Resources (DENR) employees preparing to take board or bar exams or complete a master's degree program. Key details include: - Study leave of up to 6 months with pay may be granted to assist qualified employees - Candidates must have at least 2 years of service with satisfactory performance and their field of study must be relevant to their work - A refund is required if the employee does not fulfill their service obligation after leave - Additional DENR guidelines cover application requirements and restrictions on deferrals or repeats of study leave

Uploaded by

Francess Mae Alonzo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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DENR Memorandum Circular

No. 2001 – 10
May 18, 2001

SUBJECT : Granting Study Leave Privilege to


DENR Employees Preparing for
their Board/Bar Examinations or
Completing their Master's Degree
Program.

Pursuant to Section 68 of Civil Service Memorandum Circular


No. 14, s. 1999 entitled "Additional Provisions and Amendments to
CSC Memorandum Circular No. 41, s. 1998" dated 23 August 1999,
the following guidelines (as quoted) are hereby adopted:

Section 1. "SEC. 68. - STUDY LEAVE. OFFICIALS AND


EMPLOYEES, EXCLUDING THOSE IN THE TEACHING
PROFESSION WHO ARE COVERED BY DIFFERENT
PROVISIONS OF LAW, MAY BE ENTITLED TO STUDY LEAVE
SUBJECT TO THE FOLLOWING CONDITIONS:

a. THE STUDY LEAVE IS A TIME OFF FROM WORK NOT


EXCEEDING SIX MONTHS WITH PAY FOR THE PURPOSE
OF ASSISTING QUALIFIED OFFICIALS AND EMPLOYEES
TO PREPARE FOR THEIR BAR OR BOARD EXAMINATIONS
OR TO COMPLETE THEIR MASTERAL DEGREE. THE
LEAVE SHALL BE COVERED BY A CONTRACT BETWEEN
THE BENEFICIARY THEREOF AND THE AGENCY OR HIS
REPRESENTATIVE.

b. THE BENEFICIARY FOR SUCH LEAVE SHALL BE


SELECTED BASED ON THE FOLLOWING QUALIFICATION
REQUIREMENTS:

1) THE OFFICLAL/EMPLOYEE MUST HAVE GRADUATED


WITH A BACHELOR'S DEGREE WHICH
CONSEQUENTLY REQUIRES THE PASSING OF

451
GOVERNMENT BAR AND BOARD LICENSURE
EXAMINATIONS. FOR THESIS WRITING OR
COMPREHENSIVE EXAMINATION, THE
OFFICIAL/EMPLOYEE, MUST HAVE COMPLETED ALL
THE ACADEMIC REQUIREMENTS FOR A MASTERAL
DEGREE.

2) THE PROFESSION OR FIELD OF STUDY TO BE


PURSUED MUST BE RELEVANT TO THE AGENCY OR
TO THE OFFICIAL DUTIES AND RESPONSIBILITIES OF
THE CONCERNED OFFICIAL OR EMPLOYEE.

3) MUST BE A PERMANENT EMPLOYEE.

4) MUST HAVE RENDERED AT LEAST TWO YEARS OF


SERVICE WITH AT LEAST VERY SATISFACTORY
PERFORMANCE FOR THE LAST TWO RATING PERIODS
IMMEDIATELY PRECEDING THE APPLICATION.

5) MUST HAVE NO PENDING ADMINISTRATIVE AND


CRIMINAL CHARGES.

6) MUST NOT HAVE ANY CURRENT FOREIGN OR LOCAL


SCHOLARSHIP GRANT.

7) MUST HAVE FULFILLED THE SERVICE OBLIGATION OF


ANY PREVIOUS SCHOLARSHIP AND TRAINING
CONTRACT.

THE SERVICE OBLIGATION MUST BE ON THE BASIS


OF THE FOLLOWING FORMULA:

PERIOD SERVICE OBLIGATION

ONE (1) MONTH TO THREE TWO (2) YEARS


(3) MONTHS

452
MORE THAN THREE MONTHS (3) THREE (3) YEARS

MONTHS TO SIX (6) MONTHS

IN CASE THE OFFICIAL OR EMPLOYEE FAILS TO


RENDER IN FULL THE SERVICE OBLIGATION REFERRED TO
IN THE CONTRACT ON ACCOUNT OF VOLUNTARY
RESIGNATION, OPTIONAL RETIREMENT, SEPARATION
FROM THE SERVICE THROUGH HIS OWN FAULT, OR OTHER
CAUSES WITHIN HIS CONTROL, HE SHALL REFUND THE
GROSS SALARY, ALLOWANCES AND OTHER BENEFITS
RECEIVED WHILE ON STUDY LEAVE BASED ON THE
FOLLOWING FORMULA:

R = (SOR - SOS) X TCR


-----------------------
SOR

WEERE: R REFUND
TCR TOTAL COMPENSATION RECEIVED
(GROSS SALARY, ALLOWANCES
AND OTHER BENEFITS RECEIVED
WHILE ON STUDY LEAVE)
SOS SERVICE OBLIGATION SERVED
SOR SERVICE OBLIGATION REQUIRED

THE OFFICIAL/EMPLOYEE BENEFICIARY OF THE


STUDY LEAVE SHALL INFORM HIS AGENCY IN WRITING,
THROUGH THE PERSONNEL OFFICE OF HIS FAILURE TO
PURSUE HIS STUDIES. OR HIS FAILURE TO TAKE THE
BAR/BOARD EXAMINATION FOR WHICH HE WAS GRANTED
THE STUDY LEAVE."

Sec. 2. Other Provisions. The ultimate paragraph of CSC


Memorandum Circular No. 14, s. 1999 allows the agency to formulate
its own internal guidelines. The following are additional provisions in
the operationalization of the said circular:

453
2.1 Documentary requirements:
2.1.1 Personal Data Sheet
2.1.2 Service Record
2.1.3 Certification from the Regional Executive Director/Regional
Director on the following:
2.1.3.1 that the applicant has no pending administrative and
criminal case;
2.1.3.2 that the absence of the applicant will not affect the
operations of the unit where he/she is assigned;
2.1.3.3 that the applicant does not have any current foreign
or local scholarship;
2.1.3.4 that the applicant has fulfilled the service obligation of
any previous scholarship and training contract; and
2.1.3.5 performance rating for the last two rating periods

2.2 Employees/officials who wish to avail of this privilege must submit


their applications together with the documents indicated in Section
2.1 of this Memorandum Circular to the, Chair, DENR Scholarship
Committee through the Director, Human Resource Management
Service.

The Scholarship Contract signed by the applicant and the Regional


Executive Director (RED)/Regional Director (RD) must be
submitted together with the requirements. It shall be effective upon
approval of the application by the Secretary through the issuance of
a Special Order.

2.3 Those who have previously availed of the DENR Local and Foreign
Scholarship Program or the Civil Service Local Scholarship
Program, but who have not completed their programs within the
period as stipulated in their contracts are not entitled to the privilege
under this Memorandum Circular.
2.4 Officials/employees can avail of this privilege only once. Failure to
complete the board/bar review classes or pass the board/bar
examinations or complete their master's degree programs
454
(comprehensive and/or thesis process) within the period of the grant
does not entitle the official or employee to another privilege or
extension. Extensions of study leave shall be charged against the
official’s/ employee's leave credits.

2.5 Deferments of the study privilege shall not be allowed.

2.6 Due to budgetary constraints, there shall be no financial assistance


to be extended by the DENR.

2.7 The RED/RD shall submit a report on the academic status of the
officials/ employees who availed of the study privilege. Such report
shall contain, among others, the following:

a. the review school or educational institution where the board/bar


reviewees and thesis writers are enrolled respectively;
b. date of board/bar examinations or date of completion of thesis
process,
c. documentary proofs of enrollment;
d. approved thesis outline; and,
e. other information which the RED/RD deem as necessary.

This Memorandum Circular supersedes DENR Memorandum


Circular No. 14, s. 1995 and all other orders, circulars, and
memoranda inconsistent herewith.

(Sgd.) HEHERSON T. ALVAREZ


Secretary

455

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