VidyoDesktop™

Installation and User Guide

Product Version 3.6

Document Version C
July, 2016

© 2016 Vidyo, Inc. All rights reserved. Vidyo’s technology is covered by one or more issued or pending United States patents, as more
fully detailed on the Patent Notice page of Vidyo's website http://www.vidyo.com/about/patent-notices/, as well as issued and pending
international patents. The VIDYO logotype is a registered trademark of Vidyo, Inc. in the United States and certain other countries, and
is a trademark of Vidyo, Inc. throughout the world. VIDYO and the Vidyo family of marks are trademarks of Vidyo, Inc. in the United
States and throughout the world.
 TABLE OF CONTENTS
Installing VidyoDesktop.....................................................................................................................1
Configuring VidyoDesktop Installation Parameters .......................................................................... 1
Configuring VidyoDesktop Installation Parameters for Windows ................................................. 1
Configuring VidyoDesktop Installation Parameters for Macintosh ............................................... 2
VidyoDesktop Installation Parameters........................................................................................... 3
Downloading VidyoDesktop .............................................................................................................. 7
Using VidyoDesktop .........................................................................................................................8
Pre-Call............................................................................................................................................... 8
Viewing Your Contacts List ............................................................................................................ 8
Connecting to Your Own Room ..................................................................................................... 9
Connecting to a Contact’s Room or Connecting to a Contact Directly ..................................... 10
Placing an External Call ............................................................................................................... 11
Viewing Missed Calls ................................................................................................................... 13
Understanding the Status Icons ...................................................................................................... 13
Contact Status.............................................................................................................................. 13
Room Status................................................................................................................................. 13
In-Call ............................................................................................................................................... 14
Performing Tasks During a Meeting ............................................................................................ 14
Joining a Meeting with Presenter Mode or Waiting Room Mode Enabled ................................ 20
Using the Configuration and Status Screen ................................................................................... 21

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 Installing VidyoDesktop

You can install VidyoDesktop by:

 Configuring VidyoDesktop installation parameters.
 Downloading VidyoDesktop from the VidyoPortal™.
This chapter explains both methods.

Configuring VidyoDesktop Installation Parameters

As an administrator, you can use the VidyoDesktop installation parameters for deploying a
consistent configuration on your users' PCs on both Windows and Macintosh. On Windows, you
can perform this configuration using the MSI installer, and on Macintosh, you can configure the
pList files.
Please note that the VidyoPortal cannot be used for distributing the configured installers; instead,
the installers should be distributed using external distribution tools.

Configuring VidyoDesktop Installation Parameters for Windows

For Windows, you can use the parameters as part of the VidyoDesktop installation in two ways:
 Pass the parameters as command line properties.
 Pass the parameters through an MST file.
Both methods are explained in the following sections.

Passing VidyoDesktop Installation Parameters via Command Line Properties

You can add command line properties when running the msiexec command. For example:
msiexec /i path_to_the_msi_folder\UnifiedVidyoDesktopMsiInstaller.msi
PORTALHISTORY="portal=https://vidyoportal.example.com&un=jsmith"
CHECKFORUPGRADE=0t

Note Separate more than one parameter with a space using the following syntax:

Program_Name.exe /MSI_parameter1 /MSI_parameter2 /MSI_parameter3

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Passing VidyoDesktop Installation Parameters through an MST File

When you add the parameters to an MST file, it is read by the Microsoft Windows installer when
running the VidyoDesktop installation. The MST file contains software configuration options, allows
custom parameters to be used for the installation, and is used to configure test software.
In order to generate a .mst file, you must use a tool called ORCA.
To generate the .mst file:
1. Install ORCA.
2. Copy the .msi file to a local folder and open it with ORCA.
The .msi is generated as a part of the VidyoDesktop build process and should be available
in the release folder.
3. Create a new transform:
a. Click on Properties in the list of tables on the right-hand side.
You will see all the properties that are already programmed as well as the custom
secure properties that can be programmed externally. The properties that are in capital
letters are public properties and can be modified.
b. Right-click in the Property/Value section, select Add Row, and insert the property and
value.
You can look up the property from the list of custom properties. For more information
and examples, see VidyoDesktop Installation Parameters.
c. Once all the required changes to properties are done, select Transform > Generate
Transform.
This creates a .mst file.
d. Save the .mst file.
4. Execute the MSI with the transforms by running the following through a command line or in
a batch script:
msiexec /i path_to_the_msi_folder\UnifiedVidyoDesktopMsiInstaller.msi
TRANSFORMS=path_to_the_mst_folder\demomsi.mst
5. Launch the app either from the Start menu or from the Program Files > VidyoDesktop
folder.

Configuring VidyoDesktop Installation Parameters for Macintosh

VidyoDesktop uses two pList files called com.vidyo.VidyoDesktop3.plist and com.vidyo.
VidyoDesktop.plist. You must modify each of the installer parameters in the appropriate pList
file. The following section lists the correct pList file for each of the supported parameters.

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VidyoDesktop Installation Parameters

Parameter Description

AUTHMETHOD Indicates the authentication method (either VidyoPortal or

SAML).
 For VidyoPortal, leave empty (default).
 For SAML, use “SAML”.
On Macintosh, this parameter is included in
com.vidyo.VidyoDesktop3.plist.

CHECKFORUPGRADE Controls whether to automatically check for new versions.

 To disable check for upgrade, use 0.
 To enable check for upgrade, use 1 (default).
On Macintosh, this parameter is included in
com.vidyo.VidyoDesktop3.plist.

ENABLEAUTOANSWER Controls whether incoming calls will be answered automatically.

 To disable auto-answer incoming calls, use 0 (default).
 To enable auto-answer incoming calls, use 1.
ENABLEENTRYTONE Controls whether an audio indication will be played when other
participants join or leave the conference.
 To disable playing entry and exit tones, use 0.
 To enable playing entry and exit tones, use 1 (default).
ENABLEFEATURES Enables or disables chat.
 To disable chat, use 7.
 To enable chat, use 15 (default).
On Macintosh, this parameter is included in
com.vidyo.VidyoDesktop3.plist.

ENABLEFULLSCREENVIDEO Controls whether conferences will start in full screen mode.

 To disable full screen mode, use 0 (default).
 To enable full screen mode, use 1.
ENABLESHOWPARTICIPANT Controls whether labels with the participants’ names will be
NAME displayed.
 To disable showing participant names, use 0.
 To enable showing participant names, use 1 (default).

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Parameter Description

ENABLESTARTSHARE Controls whether content can be shared during a conference.

 To disable the ability to share content, use 0.
 To enable the ability to share content, use 1 (default).
ENABLEVIDYOAUTOSTART Controls whether to automatically start VidyoDesktop when the
machine starts.
 To disable auto-start, use 0.
 To enable auto-start, use 1 (default).
On Macintosh, this parameter is included in
com.vidyo.VidyoDesktop3.plist.

LOCKUSERNAME Controls whether the user name can be modified by the user.
When this option is enabled, the Mac user name will be used as
the default user name.
 To disable allowing the user name to be modified by the
user, use 0 (default).
 To enable allowing the user name to be modified by the
user, use 1.
On Macintosh, this parameter is included in
com.vidyo.VidyoDesktop3.plist.

MEDIAHIGHPORT A numeric value that sets the highest port that can be used for
UDP traffic (default: "MEDIAHIGHPORT" = "65535”).

MEDIALOWPORT A numeric value that sets the lowest port that can be used for
UDP traffic (default: "MEDIALOWPORT" = "50000”).

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Parameter Description

PORTALHISTORY A multi-string type which contains the default list of VidyoPortal

addresses as well as the default user name. Please note that
either of these two parameters is optional. The first string
determines the VidyoPortal address and user name, which are
pre-populated into the respective login screen fields.
 To pre-populate both the user name and the default
VidyoPortal, use
PORTALHISTORY="portal=[portal
address]&un=[user name]".
 To default the user name to the Windows user name,
use
PORTALHISTORY="portal=[portal
address]&un=%USERNAME%".
 To default the user name to the Mac user name, use
PORTALHISTORY="portal=[portal
address]&un=$(whoami)" .
 To pre-populate only the VidyoPortal without providing a
default user name, use
PORTALHISTORY="portal=[portal address]&un=
".
PROXYSETTINGS The default Web Proxy settings.
 To use the settings from the operating system, use
PROXYSETTINGS=536 (default).
 To always use VidyoProxy plus use the settings from the
operating system, use PROXYSETTINGS=537.
 To always use VidyoProxy plus automatically detect the
settings, use PROXYSETTINGS=569.
 To automatically detect the settings, use
PROXYSETTINGS=568.
On Macintosh, this parameter is included in
com.vidyo.VidyoDesktop.plist.

SAMLAUTHURL The SAML authentication URL. This is only used, and

mandatory, when SAML is the authentication method (e.g.,
http://saml.vidyo.com).
On Macintosh, this parameter is included in
com.vidyo.VidyoDesktop3.plist.

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Parameter Description

VIDEOMODE The default video preference. VIDEOMODE is the same as the

registry: HKEY_CURRENT_USER\Software\Vidyo\Vidyo
Desktop\2.0\VideoPreferences. It can be modified by opening
the Configuration page on the Video tab and setting the desired
preference. Once the Apply button is pressed, the registry is
changed.
 Best Quality = 0 (default)
 Best Frame Rate = 1
 Best Resolution = 2
 Limited Bandwidth = 3
 Advanced:
 360p30 = 21
 450p30 = 10
 720p15 = 11
 720p30 = 12
 1080p30 = 20
On Macintosh, this parameter is included in
com.vidyo.VidyoDesktop.plist.

WEBPROXYADDRESS The default Web Proxy address (e.g., "Web Proxy Address" =
"172.3.2.111").
On Macintosh, this parameter is included in
com.vidyo.VidyoDesktop.plist.

WEBPROXYPACSCRIPT The location of the PAC script (e.g., "Web Proxy PAC script" =
"/path/to/script").
On Macintosh, this parameter is included in
com.vidyo.VidyoDesktop.plist.

WEBPROXYPASSWORD The default Web Proxy user name and password.

On Macintosh, this parameter is included in
com.vidyo.VidyoDesktop.plist.

WEBPROXYPORT The port number used for Web Proxy (e.g., “Web Proxy Port” =
“60332”).
On Macintosh, this parameter is included in
com.vidyo.VidyoDesktop.plist.

WEBPROXYUSERNAME The default Web Proxy user name (e.g., “Web Proxy Username”
= “WebProxyUsername”).
On Macintosh, this parameter is included in
com.vidyo.VidyoDesktop.plist.

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Downloading VidyoDesktop
To download VidyoDesktop:
1. Use your favorite browser to enter the URL of the VidyoPortal™ that you want to connect to.
2. Click Download VidyoDesktop.

3. Follow the on-screen instructions.

4. When you are ready to log in, enter your username and password.
5. Click Log In.

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Using VidyoDesktop

VidyoDesktop enables you to easily join VidyoConference™ calls, either as a guest or as a

registered user, make point-to-point calls, invite others to your meetings, and control your
VidyoConferencing experience all from a single application with an intuitive user interface.

Pre-Call
Viewing Your Contacts List

1. Enter a name in this text box to search for a contact.

As soon as you begin typing, search results display. If any users have the same name, the
search results display those users’ email addresses beside their names in order to help
you differentiate between the users.

Note Beside each name in the search results, a icon displays. Click this icon if you want to
add the person to your Contacts List.

2. The number of contacts in your Contacts List.

3. The status and name of the contact or room. Click to view information about the contact or
room, place a direct call to the contact, join the contact’s room, or join a public room.
For more information about placing a call or joining a contact’s room, see Connecting to a
Contact’s Room or Connecting to a Contact Directly.

4. Click to invite guests to a Vidyo meeting and automatically schedule the meeting on
your calendar.

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When you click , a meeting appointment automatically opens using your default mail
application. Depending on what type of room you selected on the Options screen (see
step 5 on page 22), the meeting invitation pre-fills either with a unique room link to a Vidyo
room that was created for that particular meeting (also known as a scheduled room) or with
your personal Vidyo room information (also known as “My Room”). You can select the date
and time for the meeting, edit the content, and send it to guests that you want to invite. This
meeting will be automatically scheduled on your calendar.

5. Click to open the Configuration and Status screen.

For more information, see Using the Configuration and Status Screen.

Connecting to Your Own Room

1. Click to view more information about your room or to join your room.
Your personal room is always the first entry in the list of contacts.
2. The status of the room, the room’s owner, the room’s extension, and the tenant name.
For more information about status, see Viewing Missed Calls
If you missed any calls while you were away from your VidyoDesktop, a Missed calls pop-
up automatically displays.
This pop-up displays the date and time of the missed calls, as well as the names of the users who
called you.
To delete the list of missed calls, click Clear All.

Understanding the Status Icons.

3. Click Connect to your Room to join your room.
4. Select the Share screen upon connection checkbox if you want to share your screen with
the rest of the participants when you join the meeting.
If you have only one screen, that screen is shared as soon as you join; if you have multiple
screens, you are asked to select which screen you want to share.

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5. Click , , and/or if you want your camera, microphone, and/or speaker to be

muted when you join the meeting.
6. The number of participants in your room (if any).

7. Click to lock your room.

8. Click to invite guests to a Vidyo meeting without

automatically scheduling the meeting on your calendar.

When you click , a meeting appointment automatically

opens using your default mail application. The meeting
invitation pre-fills with your personal Vidyo room information
(also known as “My Room”). You can add the date and time
for the meeting, edit the content, and send it to guests that
you want to invite. This meeting will not be automatically
scheduled on your calendar.
9. Click to access the Room Details pop-up.
The Room Details pop-up enables you to enter a room,
webcast, or moderator PIN, or copy the room or webcast link
so you can send it to others.

Connecting to a Contact’s Room or

Connecting to a Contact Directly

1. Click to view more information about the contact, place a direct call to the contact, or join
the contact’s room.
2. For public rooms, click the room to view more information about the public room or join the
public room. You cannot make a direct call to a public room.

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3. The name and status of the contact, the contact’s extension, and the tenant name.
For more information about status, see Understanding the Status Icons.

4. Click to remove this contact from your Contacts List.

5. Click Connect to [Contact]’s Room to join that contact’s room.
6. Click Connect with [Contact] Directly to place a direct call to the contact.
If this contact is in a busy or offline state, this button will be disabled.
7. Select the Share screen upon connection checkbox if you want to share your screen with
the rest of the participants when you join the meeting.
If you have only one screen, that screen is shared as soon as you join; if you have multiple
screens, you are asked to select which screen you want to share.

8. Click , , and/or if you want your camera, microphone, and/or speaker to be

muted when you join the meeting.

Placing an External Call

1. Click to place an external call to a contact that was not found in the directory.
2. Since these contacts are not in your directory, the only status available is that they are
external contacts and are the room owner.
3. If you are calling a non-Vidyo system (that is, a legacy H.323/SIP endpoint), tap Call to
place a direct call to that endpoint.
4. If you are joining an external Vidyo conference on another VidyoPortal, tap Join Room to
join that room.
The Join Room button displays only if the address you entered is in a valid format for an
address on a different VidyoPortal.
5. Select the Share screen upon connection checkbox if you want to share your screen with
the external participant when you join the meeting.
If you have only one screen, that screen is shared as soon as you join; if you have multiple
screens, you are asked to select which screen you want to share.

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6. Click , , and/or if you want your camera, microphone, and/or speaker to be

muted when you join the meeting.

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Viewing Missed Calls

If you missed any calls while you were away from your
VidyoDesktop, a Missed calls pop-up automatically
displays.
This pop-up displays the date and time of the missed
calls, as well as the names of the users who called you.
To delete the list of missed calls, click Clear All.

Understanding the Status Icons

Contact Status

Icon Description

The contact is online and available to receive a direct call or to join a room.

The contact is online but is currently in a call or meeting. You cannot make a
direct call to this contact; however, you can join the contact’s room.

The contact is offline (not logged into the VidyoPortal). You cannot make a direct
call to this contact; however, you can join the contact’s room.

Room Status

Icon Description

The room is available and empty, so you can enter the room.

The room is available and PIN-protected. If you attempt to join the room, you will
be asked to enter a PIN.

The room is occupied but available to enter.

The room is locked, so you cannot enter it.

The room is full, so you cannot enter it.

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In-Call
As soon as you join a meeting with VidyoDesktop, you see the other participants in the meeting,
any content that is being shared, and the task bar at the bottom of the screen. The only exception
to this is if Presenter Mode or Waiting Room Mode has been enabled. For more information about
these modes, see Presenter Mode and Waiting Room Mode.

Performing Tasks During a Meeting

Using the Task Bar

1. Click to:
 View a list of the meeting participants.
For first-time users, the Participants List is displayed by default when the call starts.
You can select to view or hide the Participants List while you are in a call, and your
selection will be remembered for subsequent calls.
 Mute the audio, mute the video, or disconnect a specific meeting participant (if you are
the room owner).
 Chat with a specific meeting participant.
 Invite participants to the meeting via the contact list or by email.
 Lock or unlock the meeting (if you are the room owner).
 Launch the Control Meeting page, which provides access to the meeting moderation
options.
For more information about moderating the meeting, see

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Controlling the Meeting.

For more information about the tasks you can perform from the participants list, see
Using the Participants List.

2. Click to chat with all the participants as part of the meeting group chat.

3. Click to select how to view the participants’ video windows during the meeting, and to
control the maximum number of windows.

4. Click to select which application or screen

you wish to share in the meeting.
If you choose to share your entire desktop, the
Participants List and the task bar display in a small
window (as shown in the screenshot on the right).
This reduces the chance of inadvertently sharing
your screen with other meeting participants.

5. Click to toggle among the applications or

screens that are being shared during the meeting.

6. Click to toggle your self-view preference.

7. Click to show or hide the video from your camera.

When the camera video is off, displays on the screen.

8. Click to mute, unmute, and control your microphone volume.

When the microphone is muted, displays on the screen.

9. Click to mute, unmute, and control your speakerphone volume.

When the speaker is muted, displays on the screen.

10. Click to open the Configuration and Status screen.

For more information, see Using the Configuration and Status Screen.

11. Click to toggle between the meeting time and a clock.

12. Click to end the meeting.

13. Click to enter and exit full screen.

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On Mac OS, this button displays on the upper right side of the video window. On Windows,
this button displays on the task bar.

Using the Participants List

1. Enter a name in this text box to search for a participant.

2. The number of participants in the call.
3. The status and names of the participants in the call.
 If there are any guest users on the call, they display as “(Guest) username” in the list.
 If any users have the same name, the list will display those users’ email addresses
beside their names in order to help you differentiate between the users.

4. Click to invite guests to a Vidyo meeting without automatically scheduling the meeting
on your calendar.

When you click , a meeting appointment automatically opens using your default mail
application. The meeting invitation pre-fills either with your personal Vidyo room information
(also known as “My Room”). You can add the date and time for the meeting, edit the

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content, and send it to guests that you want to invite. This meeting will not be automatically
scheduled on your calendar.

5. Click to search for contacts so you can invite them to the meeting.
6. Click on a participant’s name to access these functions:

 enables you to chat with the selected participant.

 enables you to mute the microphone of the selected participant (if you are the
room owner).

 enables you to stop the video feed from the camera of the selected participant (if
you are the room owner).

 enables you to disconnect the selected participant (if you are the room owner).

7. Click to lock or unlock the room while in the call (if you are the room owner).

8. Click to access the DTMF dialpad.

9. Click to access the Control Meeting page on the VidyoPortal (if you are the room
owner).
For more information about how to use the Control Meeting page, see the following
section.
10. The list of participants who are currently the active speakers.

The Active Speaker icon and the display name of up to

three speakers display at the bottom of the Participants List
to indicate which participants are introducing audio.

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Controlling the Meeting

The Control Meeting page can be accessed from VidyoDesktop only by the room owner or by
participants who have been provided with the Moderator PIN.

1. Click to add a participant to your room.

2. Click to invite a participant to your room via email.

3. Click to toggle between locking and unlocking your room.

4. Click to record or to record and webcast a meeting using a selected VidyoReplay™

record profile.
This option is available only if your system includes VidyoReplay. If you need more
information about which record profile to select, contact your system administrator.

5. Click to pause a recording or webcast.

This option is available only if your system includes
VidyoReplay.

6. Click to stop a recording or webcast.

This option is available only if your system includes
VidyoReplay.

7. Click to access the Options pop-up.

The Options pop-up enables you to:
 Access the VidyoReplay library (for systems that include
VidyoReplay). For more information about the
VidyoReplay library, refer to the VidyoReplay
Administrator Guide.
 Set a moderator PIN.
 Set a room or webcast PIN, and create or remove a room
or webcast link.

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 Enable or disable Presenter Mode.

When a meeting is in Presenter Mode, the participants can view only the presenter, the
audio for all the participants (except for the presenter) is muted, the participants must

click the icon on the task bar to request to speak, and the presenter can enable
specific participants to speak. For more information, see Presenter Mode.

8. Click to toggle between viewing the current meeting duration and viewing the
current time of day.
The meeting timer is the default.

9. Click to sort the list of your participants alphabetically.

10. Click to sort the list of your participants in attendance order.

11. Click to disable video on all participants’ cameras without allowing them to re-
enable it.

12. Click to disable video on all participants’ cameras while allowing them to re-enable
it.

13. Click to mute audio on all participants’ microphones without allowing them to re-
enable it.

14. Click to mute audio on all participants’ microphones while allowing them to re-enable
it.

15. Click to disconnect all participants from your meeting room.

16. Click to disable video on the selected participant’s camera without allowing that
participant to re-enable it.

17. Click to mute audio on the selected participant’s microphone without allowing that
participant to re-enable it.

18. Click to disconnect the selected participant from your meeting room.

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Joining a Meeting with Presenter Mode or Waiting Room Mode

Enabled
Presenter Mode
Instead of seeing all the meeting participants as soon as you join a meeting, the following occurs
when Presenter Mode is enabled:
 You see the presenter only, or if the presenter has not yet joined the meeting, you see a
message telling you to please wait for the meeting to begin.
 Your microphone is muted.
 The task bar looks like this:

Once the meeting begins, you must click if you want to speak. The presenter can then select
which participants can speak from those requesting to do so.
If Presenter Mode gets disabled during the meeting, the message “All conference functions are
now available” displays, and the task bar updates to include all of the normal in-call icons.

Waiting Room Mode

Like with Presenter Mode, when you join a meeting where Waiting Room Mode is enabled and the
room owner has not yet joined the call, you do not see all of the meeting participants; instead:
 You see a message telling you to wait for the meeting to begin.
 Your microphone is muted.
As soon as the room owner joins the meeting (or the meeting moderator manually disables Waiting
Room Mode), you see all the other meeting participants, any shared content, and the full task bar
displays on the screen.

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Using the Configuration and Status Screen

To access the Configuration and Status screen:

 If you are not in a call, click on the Contacts List.

 If you are in a call, click on the task bar.

1. Click to:
 View user and meeting status information.
 Click the Show Conference Status button to obtain detailed information about
bandwidth (kbps), video statistics, audio statistics, number of participants, and
rates.
 Generate diagnostics reports.

2. Click to configure the network settings:

 In the VidyoPortal section:
 Select the Validate Server Certificate checkbox only if you are testing encryption
with a self-signed certificate. Otherwise, do not select this checkbox.
 Enter the allowed media port range (between 50000 and 65535).
 In the VidyoProxy section, select the Always use VidyoProxy checkbox if you want
VidyoDesktop to always connect via the assigned VidyoProxy. Vidyo recommends that
you try to connect directly.

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 In the Web Proxy section, select the Use settings from operating system checkbox if
you want VidyoDesktop to follow the Internet Explorer Local Area Network settings on
Windows or the OS settings on Mac. Otherwise, select the Use the following settings
checkbox and then select:
 Automatically detect settings to configure VidyoDesktop to try to connect using
WPAD (Web Proxy Auto-Discovery Protocol).
 Use automatic configuration script to configure VidyoDesktop to use a specific PAC
script for connection.
 Use proxy server to configure VidyoDesktop to connect through a specific Web
Proxy server. If you select this checkbox, enter the Web Proxy address, port,
username, and password.
If you are trying to connect to a Web Proxy that requires authentication, you must
enter the username and password regardless of the selected method.

Note For help with configuring your network settings, talk to your system administrator.

3. Click to:
 Select the microphone, speaker, and camera you are using.
 Control echo cancellation.
 Set whether you want the microphone level to be automatically adjusted.

4. Click to select your video quality preferences.

5. Click to:
 Select the language of the user interface.

 Select the default room type you want to use each time you click to schedule a
Vidyo meeting and invite guests to that meeting:
 If you want to schedule the meeting in a new meeting room (also known as a

scheduled room) each time you click , select A new room will be created for
each meeting invitation.
In addition, you can select the Always add PIN to my meetings checkbox to require
guests to enter a PIN to access the room.
 If you want to schedule the meeting in your own personal room (also known as “My

Room”) each time you click , select Your personal Vidyo room information will
be used for each meeting invitation.

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 VidyoDesktop Installation and User Guide

Note If the “Make Scheduled Rooms available on your tenant” option is disabled on the
VidyoPortal, this feature will be disabled on VidyoDesktop as well. In such cases, each time
a user clicks , the new meeting will be scheduled in that user’s personal room, and all
the fields on the Options screen related to the scheduled room feature will be grayed out.

 Select which ringing device you want VidyoDesktop to use.

 Select whether you want VidyoDesktop to:
 Automatically start when you log in.
 Automatically answer incoming calls.
 Play a tone whenever a participant joins or leaves a call.
 Start the conference in Full Screen mode.
 Show the participants’ names on-screen during calls.

6. Click to:
 View the VidyoDesktop version being used.
 Check for software updates.

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