A Project Progress Measurement and Management System

Sangyoon Chin1, Suwon Yoon1, Yea-Sang Kim1, Youngsoo Jung2,

Soon-Chan Park3, and Moonhun Chung3

1) Dept. of Architectural Engineering, Sungkyunkwan Univ., Suwon 400-746, Korea

[email protected], [email protected], [email protected]
2) College of Architecture, CAUD, Myongji Univ., Yongin 449-728, Korea
[email protected]
3) Research Inst. of Construction. Technology, Samsung Corp., Seongnam 463-721, Korea
[email protected] , [email protected]
Abstract: A progress management in construction projects plays an important role in providing as-built
information for project planning, control, cost engineering, and many others. However, progress information has
not been collected through objective methods or criteria but mainly based on an individual’s own experience or
subjective judgment, which results in the limits of consistency, objectiveness, and accuracy in the progress
management. This research aims at proposing a progress measurement framework that allows managing and
applying various measurement methods dependent on work items to overcome the problems and limits of the
current progress management. The framework was developed with a focus on integration of work breakdown
structure, cost breakdown structure, and progress measurement methods, and it consists of three main objects:
work, activity, and progress measurement unit. Base on the framework, an information system named PROSYS
(project PRogress management SYStem) was developed to generate activities and progress measurement units
depending on the characteristics of projects and work items, and to keep track of project progress more
efficiently and effectively.

Keywords: Progress management, Progress measurement, Information system

1. INTRODUCTION method depending on the work item or project

condition. However, there has been lack of a
Project management information systems are framework for applying various measurement
increasingly applied at construction projects for more methods with considering a work item and project
efficient management by collecting as-built characteristics based on objective and consistent
information and supporting decision-making. Among criteria. In most construction projects, measurement
the various types of as-built information, the project methods are used inconsistently project by project
progress rate is one of the critical indices that without objective criteria, which make it more
represent the project performance and progress state, difficult to accumulate and reuse invaluable as-built
and it helps timely and accurate decision-makings by information.
providing basic information that can be applied to
project planning and control as well as cost The objective of this research is to develop a progress
engineering. However, the project progress measurement framework, which supports to apply
management has not been quite effective, since it has various methods with considering a work item and
not been based on objective data or criteria, but based project characteristics based on objective and
on subjective judgments and different criteria consistent criteria. To do so, it was analyzed what
dependent on an individual’s experiences or kind of measurement methods exist, and how they
preferences [1]. could be applied differently depending on the
characteristics of a work item and a project. Based on
Regarding research on the progress management, the methods, a progress measurement framework was
Thomas and Mathews [2] classified the progress developed to provide various measurement methods,
management into three categories by the progress depending on work items and project characteristics.
measurement method, which are estimated percent Finally, based on the proposed framework, an
complete, physical progress measurement, and information system called PROSYS (project
earned value. CII [3] and Flemming and Koppleman PRogress management SYStem) was developed.
[4] classified the measurement methods at more
detailed level, and suggested the use of a different
2. PROGRESS MANAGEMENT IN impact of a work for better accuracy and timeliness
CONSTRUCTION PROJECTS in progress management. To do so, a framework
needs to be developed to suggest and manage criteria,
The definition of the progress management, such as measuring methods, targets, and rules, and to
measurement methods, and their targets were studied apply them flexibly by work items and project
through literature review. And they are discussed in characteristics in a consistent and timely manner.
the following sections. Table 1 Measurement Methods and Targets
Research Measurement Method Measurement Target
2.1 Definition of Progress Management Estimated percent Progress state
complete (Individual evaluation)
Thomas &
Generally, the progress management is defined Mathews
Physical progress
Installed quantity
differently depending on the aspects of cost measurement
[2]
Measurable level of
engineering and scheduling, respectively [5]. Earned value
work progress
However, in overall view, the progress management Unit completed Installed quantity
can be considered as the integration of cost and Incremental milestone, Milestone
schedule [1]. Base on this definition, the progress Start/finish, supervisor
Start /finish point of
management in this paper is the measurement and work
CII [3]
Opinion Progress state
analysis of degree of progress based on measurement Cost ratio None
quantity as well as its budget, which is the same as Weighted or equivalent Finish point or progress
budgeted cost work performed (BCWP) of units state of work
Cost/Schedule Control Systems (C/SCS) [6]. Weighted milestones
Finish point of
weighted milestone
Finish point of work
2.2 Progress Measurement Methods and Targets (0-100) or
Fixed formula by task Start /finish point of
Existing research on progress management, listed in Fleming work
& (50-50)
Table 1, suggested various measurement methods
Koppleman Percent complete & Progress state based on
and targets in progress management. Measurement [4] milestones gates milestone
methods can be categorized into measuring, Earned standards None
estimating, and checking, while targets can be Apportioned
classified into work quantity, milestone, process, and relationships to None
discrete work
time. Level of effort Time of work

Besides Eldin [7] developed a computer application

for the measurement of work progress based on
weighted milestones and earned value, and Choi [8] 3. PROGRESS MEASUREMENT
insisted that the effectiveness and efficiency of METHODS
measuring progress can be maximized through
specifying major items that can represent the real Based the measurement methods listed in Table 1,
work progress. only the methods that have measurement targets were
selected and reaggranged by excluding redundancy
Although the existing research suggested various and ambiguity in its contents. The reaggranged
measurement methods for work progress, the methods were reviewed through the analysis on
progress management has not been based on existing office construction projects and workshops
objective criteria but based on the manager’s with construction practitioners in Samsung
judgments and conveniences. In addition, the Corporation. Finally, possible methods in each work
consistency and accuracy of work progress can be item were derived for a typical office project.
improved through application of various
measurement methods and breakdown of 3.1 Derivation of Progress Measurement Methods
measurement targets at more detailed level, however,
this would require tremendous time and efforts to The progress measurement methods by work items
build criteria and to collect data in each project. To were derived in the following manner. First, based on
the contrary, estimating work progress would reduce the existing research and paradigm at practice, 3
the accuracy and consistency, although it does not measurement methods and 6 measurement targets
need time and efforts that much. Therefore, there is a were derived. 3 measurement methods are physical
tradeoff relationship between accuracy/consistency measurement, milestone measurement, and estimated
and efficiency in progress management [1] percent completed, and 6 measurement targets are
quantities of a single major work item, multiple
Accordingly, it would be very efficient to build a major work items and all work items, milestone,
computerized system that allows various choices for start/finish point, and percent completed. Secondly,
progress measurement dependent on the degree of 18 types of measurement methods were generated by
simply combining 3 methods and 6 targets, and they and a project, and objective criteria are essential in
were narrowed down into 6 measurement methods this process. Therefore, this research adopted three
through brainstorming with construction practitioners factors affecting progress measurement accuracy
with considering applicability and redundancy of the proposed by Jung et al. [9] as criteria to choose an
candidate methods. The final 6 measurement appropriate measurement method for a work item.
methods are listed along with examples in Table 2. Those factors are budget weight of a work item,
typical durations of activities for a work item and the
3.2 Criteria for Applying Measurement Methods degree of ease in determining accurate progress rate
in each activity. Based on these factors, criteria for
For more accurate progress management, it is applying measurement methods are developed on the
necessary to apply various measurement methods assumption that the project progress is measured at
with considering the characteristics of a work item the activity level every week.

Table 2. Measurement Methods & Examples

Measurement Examples
Budget items
Measurement
Criteria Target Work Budget Checkpoint
Methods No. Description Standard Unit
rate (%)
Activities of this work
Measure item take more than a 1 Wood form 3 Times m2 4.0555
Single
installed week, and budget rate Installed
major
1 quantity of a is relatively high. Form 2 Wood form 4 Times m2 0.1104 quantity of
budget
single major A single major budget No. 1 item
item Round
item item can represent the 3 Wood form m2 0.0424
work progress. shape
Ceramic tile 200mm
Activities of this work 1 m2 0.0241
for wall *200mm
Measure item take more than a … … … … …
Multiple Installed
installed week, and budget rate Interior
major 150 mm 2 quantity of
2 quantities of is relatively high. decoration 5 Tile for wall m 0.1010
budget *150 mm No. 5&6
multiple Multiple major budget tile
items 150 mm 2 items
major items items can represent the 6 Tile for floor m 0.0554
work progress. *150 mm
… … … … …
Steel
Activities of this work 1 D100 m 0.0077
downspouts
item require intensive Steel
Measure 2 D150 m 0.0002
monitoring or large downspouts Installed
installed All budget Gutter &
3 influence over a quantity of
quantities of items downspouts 3 Floor drain D100 EA 0.0027
project. all items
all items D150,
A few budget items are 4 Floor drain EA 0.0010
assigned. ME Room
5 Roof drain D150 EA 0.0018
Activities of this work ST'L D=50
1 m 0.0021
item take less than a Handrail H=900 Start
week, and budget rate Heliport D=50.8*4 [0%]
2 m 0.0401
is relatively low. Handrail H=1000
Check
Activities progress can Finish of Cooling-
4 start/finish of Handrail D=100*3
be measured by work 3 Tower m 0.0270
works H=900
0/100 % basis, which Handrail Finish
means that progress [100%]
rate is 0% until the Rooftop D=50.8
4 m 0.0784
activity is finished. Handrail H=800
750* Finish
Activities of this work 1 FSD01 EA 0.0052
2100 frame
take more than a week, installation
and milestones can be Aluminum … … … … …
[30%]
Check assigned in each door/
5 Milestones 1900*
milestones activity. And different window 4 FSD47 EA 0.0011 Finish
2100
weights can be installation door
… … … … …
assigned in each installation
milestone. 1000* [70%]
8 SD51 EA 0.0003
2100
Activities have very
long durations and its
influence is very small.
Activities do not have
Estimate
clear targets to Usually indirect cost item is included in this category. However, this method
6 percent None
measure for work is not recommended for measuring work progress.
complete
progress. The progress
can be determined by
time or progress rate(s)
of other works.
4. A PROGRESS MEASUREMENT 12], which requires reassignments of budget items in
FRAMEWORK CBS into the corresponding activities in WBS.
Therefore, PMF defines a work as an integrated
This research propose a progress measurement object of cost and schedule. Each work has assigned
framework (PMF) based on measurement methods budget items and many alternatives for progress
and criteria described in the previous section. measurement of the work item, while a work
PMF has a three-dimensional structure that integrates progress is determined in each activity by measuring
work breakdown structure (WBS), cost break down PMUs through the selected measurement method.
structure (CBS), and measurement, and makes three
main objects for progress measurement: work, Activity is a unit where a progress rate is determined.
activity, and progress measurement unit (PMU) as It is generated through flexible combination of a
shown in Figure 1. work item and locators, such as site, building, story,
space, and element, depending on the characteristics
of a project.

Figure 2. PMU’s Structure

PMU, which is a unit to measure a work progress,
tells what and how to measure progress for a specific
work item, and it consists of measurement method,
measurable item(s), and measurement point(s) as
shown in Figure 2. An activity has one or more
PMUs to measure targets, while a progress rate is
Figure 1. Progress Measurement Framework determined in each activity through applying PMU
values into the formula specified for the selected
WBS defines the structure for activities based on measurement method. Table 3 shows an example on
work item, locator, and measurement point. That is, how work, activity, and PMU are related and a work
each work item is divided into activities by locations progress is determined. In addition, the overall
where the work occurs, and activities have one or project progress rate is determined by:
more measurement points for work progress. ∑ (Activity progress x budget)
CBS, which is for cost engineering, consists of three Proj. Progress =
Project budget
x 100 (1)
factors of budget, budget items, and measurable
items. The structure of CBS can be almost identical
to WBS at the high level, but CBS usually has the
different level of detail from that of WBS. Therefore, 5. SYSTEM IMPLETMENTATION
in many cases, budget items of a cost account need to
be reassigned into activities, and measurable items An information system named PROSYS (project
should be designated among the assigned budget PRogress management SYStem) has been developed based
items. on the progress measurement framework (PMF) described
above. The objective of PROSYS is to support generation
Measurement consists of alternative measurement of activities and PMUs, integration of cost and activity by
methods, selected measurement method, and reassigning budget items into activities, measurement of
measurement data type. For a given work item, work progress by utilizing PDAs, and analysis of work
progress, etc. The system architecture and some of main
alternative measurement methods are available for
features of PROSYS are presented in the following
progress management; an appropriate measurement sections.
method is selected for the work item based on the
project characteristics; and progress data is collected 5.1 System Architecture & Information Flow
in the specified data type to determine the progress at
the activity level. The system architecture of PROSYS is shown in
Although WBS is defined as an integrated structure Figure 3. PROSYS has two databases. One is a
for schedule and cost control systems [10], WBS and standard database that contains standard information,
CBS are usually managed separately in reality [11, such as work items, measurement method and
 Table 3. Examples of Work, Activity, and PMU
Activity PMU Measurement Activity Project
Work progress progress
Budget Msrmnt. Target Formula for Total quantity Installed
Name rate rate
(won) Method (unit) work progress of target quantity

Single major budget Installed quantity

1F-formwork 47,000,000 [1] X 100 2690 ( m2) 1750 (m 2) 65.06 (%) 0.08 (%)
item ( m2)
Total quantity
Formwork
Installed quantity
Single major budget
2F-formwork 47,000,000 [1] X 100 2690 ( m2) - 0(%) 0(%)
item ( m2)
Total quantity
Finish frame 30 Finish frame
(%)
completed
1F- installation installation
door/window 111,644,500 [5] Finish ∑ Weight of milestone Finish 100(%) 0.3 (%)
70
installation door/window (%) door/window completed
Door/
installation installation
window
installation Finish frame 30 Finish frame
(%)
completed
2F- installation installation
door/window 111,644,500 [5] Finish ∑ Weight of milestone Finish 30(%) 0.09 (%)
70
installation door/window door/window -
(%)
installation installation

alternatives and typcial budget items for each work activities that belong to the same work item. This is
item and it is managed by standard manager. The because of the management convinience. If different
other database is a project database managed by methods need to be applied, the work item can be
customization manager, and it manages project- divided into as many items as the number of
specific information, such as the project schedule, measurement methods required.
activities, cost account and budget items, PMUs, etc.
The progress measurement manager enables to
measure progress based on generated PMUs, and it
supports data collection through PDAs for more
efficinet progress measurement. Accordingly, the
information in PROSYS flows from standard
manager to customization manager, and to progress
measurement manager.

Figure 4. Activity Generation

Figure 3. System Architecture

5.2 PROSYS

Some of main functions in PROSYS are presented in

this section. Figure 4 shows the function to generate
activities for a selected work item. A user selects
locators, such as floor, space, and element, for the
selected work item in the treeview of the left side of
the window. And clicking generation button, in turn,
Figure 5. PMU Generation
generates activities shown at the bottom of the
window in Figure 4.
Figure 6 shows the PDA module of PROSYS. After
generating activities and PMUs, a work progress is
Figure 5 shows the PMU generation. For the selected
measured through PMUs by using PDA. The left part
work item in the left side of the window, a standard
of Figure 6 shows the inital page of PDA module,
measurement method and alternatives are shown, and
while the right part of Figure 6 shows the
the default value can be changed to fit to the project.
measurement window for a specific activity. A user
A measurement method is determined at the work
measures progress according to the method specified
item level, since the system assumes the same
at PMUs, and then the collected progress data is
measurement method is applied through the all
summed and analyzed for project progress analysis as ACKNOWLEDGMENTS
shown in Figure 7.
This research was performed jointly by Korea
Institute of Construction Engineering and
Management (KICEM), and Samsung Corporation.
Writers in universities have conducted this research
project as members of KICEM. This work was also
partly supported by Brain Korea 21(D184) at
Sungkyunkwan University.

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