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Structure of Table 1 With Commands

The document discusses how to create different database objects in Microsoft Access including tables, queries, forms, and reports. It provides step-by-step instructions for designing each object with examples. The key objects covered are an employee table, salary table, query to extract employee information, form to view data from multiple tables, and report to print records. The document also describes validation rules for fields in each table.

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sanju kumar
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48 views13 pages

Structure of Table 1 With Commands

The document discusses how to create different database objects in Microsoft Access including tables, queries, forms, and reports. It provides step-by-step instructions for designing each object with examples. The key objects covered are an employee table, salary table, query to extract employee information, form to view data from multiple tables, and report to print records. The document also describes validation rules for fields in each table.

Uploaded by

sanju kumar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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4.

Structure of Table 1 with commands

Design View of Employee Table


5. Structure of Table 2 with commands

Design View of Salary Table

-4-

6. Creation of a Query with commands


The Query helps us to extract specific information from the database. It is
like asking a question to the Access and finding out the answer.

Creating a Query:

Step 1: Click the Query tab in the Database window.

Step 2: Click the New button on the Database window


toolbar.

Step 3: In the New Query dialog box, select Design View.

Step 4: Click OK.

Step 5: In the Show Table dialog box that opens, select


the tables
we want to include in our Query, clicking Add after
each.

Step 6: After we have added all the tables we want


included, click
Close.

Step 7: Double click a field in the field box in the upper


portion of
the select Query dialog box to add it to the query
design
grid.

Step 8: The Show check boxes in the grid should be


checked for all
the fields that we want to display in the resulting
datasheet.
Step 9: To sort the records in the resulting datasheet,
click for the
Field that we want to sort and then select
Ascending or
Descending from the drop-down list.

-5-

7. Creation of a Form with commands


The Form makes it easy for us to select for our Form from more than one
table or Query.

Creating a Form:

Step 1: Click the Forms tab in the Database window.

Step 2: Click the New button on the Database window


toolbar.

Step 3: In the New Form dialog box, choose a method


from the
list.

Step 4: If we choose one of the Auto Forms, select a


table or query
from the pull-down list.

Step 5: Click OK. The Auto Form wizard creates a Form in


the
default style, using all fields defined in the table.

Step 6: The Design View option in the New Form dialog


box
displays a blank Form in Design View, with the
Forms
toolbar box available for adding controls.

8. Creation of a Report with commands


A Report will print our database in a format, which looks best on the paper
using the printer attached to our computer. This is no doubt the quickest
way of creating a Report.

Creating a Report:

Step 1: Click the Report tab in the Database window.

Step 2: Click the New button on the Database window


toolbar.

Step 3: In the New Report dialog box, select AutoReport


Columnar and select a table or query on which to
base the
Report.

Step 4: Click OK.

Step 5: The report is displayed in the Print Preview.

9. Records of Table 1
Validations:

1. Employee code field (Emp Code) has to be unique for every record in the
table. It cannot have NULL value. The value of this field must be entered.
2. Department field may have only one of the values from Production,
Computer, Personnel and Marketing.
3. Designation field may have any one of the Values from Manager, Executive
and Clerk.

10. Records of Table 2


Validations:

1. Employee code field (Emp Code) has to be unique for every record in
the table. It cannot have NULL value. The value of this field must be
entered.
2. Number of days worked (Days Worked field) and Number of Leaves
Avail (Leave Avail field) in a month cannot be more than 31.

11. Output of the Query


Employee Table

Output of the Query

Salary Table

-9-
12. Output of the Form
Employee Table

Output of the Form


Salary Table

-10-

13. Output of the Report


Employee Table
Output of the Report

Salary Table

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