Contingency Plan

S.No CONTINGENCY DEPARTMENT NATURE

Abnormal absenteeism

1 Assembly Operator shortage Assembly Indent increase

High employee turnover

Abnormal absenteeism

Indent increase
2 Customer End ManpowerShortage Customer Line

High employee turnover

On a month's advance information of bandh / strike

3 Public Bandh All Department

On a week's advance information of banth / strike

Flash strike

Shortage of raw material &

bought out parts.

4 Material shortage Materials

Doc.No: KASAI/HR/D03 Rev.no/Date: 01/10.12.2015

KASAI INDIA (CHENNAI) PVT LTD.,

 Contingency Plan

S.No CONTINGENCY DEPARTMENT NATURE

4 Material shortage Materials

Failure of delivery by supplier

Bandh / strike of transportation

5 Transportation All
Strike / Natural calamities at Warehouse

Dispatch of goods to customer Bandh / strick of transportation

6 P&A
Accident / failure of facility

7 Key process equipment Assembly Line stoppage due to major equipment breakdown/failure

8 Field Returns QA Customer line stoppage due to heavy rejection

Failure of Telephones

9 Communication All department

Tally

Failure of TNEB power

10 Utilities failure Complete plant Genset failure

Doc.No: KASAI/HR/D03 Rev.no/Date: 01/10.12.2015

KASAI INDIA (CHENNAI) PVT LTD.,

 Contingency Plan

S.No CONTINGENCY DEPARTMENT NATURE

10 Utilities failure Complete plant

Air compressor

11 Labour Dispute All Department

Labour - Unrest / Strike / Slowdown / Tool Down / Stay in Strike / Lockout

Prepared By

Doc.No: KASAI/HR/D03 Rev.no/Date: 01/10.12.2015

KASAI INDIA (CHENNAI) PVT LTD.,

ontingency Plan 1.12.2017

ACTION PLAN Validation

* 10% assembly operators always kept under training who will be used in the assembly area
* Contractor has hired a house near the plant where he will always have 5 persons extra to support us in emergency situation
Employee Master Data
* Extra hours to be employed on the same day / weekend to meet the production target. Extra hour form
* Multi-skilling of operators Skill Matrix
* Call short listed operators. Employee database
* Manpower is arranged through Human Resource Consultants and Contractors/Recruitment portal Naukri Portal contract

* Customer Line Quality and Delivery Staff have back up support at our plant. In case of Absenteeism respective department
staff as a basis of job rotation is sent to the Customer End.
Nissan Gate Pass
* Employee works for Extra hours as per customer requirement . Skill Matrix
* Additional manpower is deployed. New position form
Replacement Form & New
* Experienced staff from inhouse is sent to customer line and inhouse staff replaced through new staff.
position form

* Manpower is arranged through Human Resource Consultants and Contractors Contract Agreement
Naukri Portal Agreement

* Monthly production plan will be prepared considering the days of bandh / strike as per the input given by HR department.
Circular
* Product will be produced in advance on weekly off or extra time will be employed. Extra hours form
* Call emergency meeting of Kasai India Management Committee and decide the course of action. Circular

*As per the management's decision fixed days inventory for raw materials component and finished goods is maintained.
Store Procedure

Doc.No: KASAI/HR/D03 Rev.no/Date: 01/10.12.2015

KASAI INDIA (CHENNAI) PVT LTD.,

ontingency Plan 1.12.2017

ACTION PLAN Validation

* If situation is abnormal purchase/quality/Sales department of Kasai India to speak to the concerned personnel of supplier Supplier Devlivery
Company to speed up delivery performance Rating

* Lift the tool from that supplier & give it to another approved source.
Process Change Request

* Send Kasai India employee to supplier end analyse, support and put things in place.
Analysis Report

* Company and employees owned vehicles are used to bring employees to the office. Agreement with Transport
providers
* Kasai India vehicles will be sent to pick the material at warehouse. Security Outward Register

* If not possible to collect material from warehouse, additional material will be air lifted from suppliers directly to Kasai India.
Purchase Order

* As per the managements decision fixed days inventory for raw materials, component and finished goods is maintained.
Inventory Report
* Kasai India own transport is employed for this job. Security Outward Register
* Kasai India car / taxi on hire will be used. Security Outward Register

* Production Department does the planning including the buffer stock, which will be used in these types of emergencies.
Inventory Report
* The Mock up facility & testers are used for inspection of products in case of key inspection equipment failure. Inspection Report

* 3 days stock is maintained at factory

Daily Stock Register
* Finished goods stock of 1.5 days is in transit Daily Stock Register

* PRI line is the main source of communication. In case of failure instrument phone with sim is availablefor long distance calls
* all critical employees are provided with sim cards or mobiles based on their eligibility.
Mobile bills

* If all the telephone lines going dead, use mobile phone

Mobile bills
* In the failure of Tally system invoice can be generated manually. Excel Sheet
* For purchase order, Manual purchase order is issued. Excel Sheet

* In the failure of TNEB power, the entire plant is run through generator
DG report

* In the complete failure of generator, generators are hired through some external agencies.
External Agency Report

Doc.No: KASAI/HR/D03 Rev.no/Date: 01/10.12.2015

KASAI INDIA (CHENNAI) PVT LTD.,

ontingency Plan 1.12.2017

ACTION PLAN Validation

* In the complete failure of Air Compressor, it is hired through some external agencies.
External Agency Report
Precautionary measures Based on condition
* HRM will take utmost care to build healthy & harmonious relations to avoid such unpleasant event. Incase such situation
arises; the same will be solved urgently by mutual discussion with associates & Top Management. MOM
* Necessary help can be obtained from Government Officials if required. Loabour Office report

* Contract has been signed with Human Resource consultants (as mentioned below) for sourcing the required manpower in
Contract Agreement
the stipulated time.

1. G R Industries

2. Aathini Enterprises

The following responsibility has been framed to face such situations.

* HRM - Communication to all the relevant members in the Company Circular

* HRM - Will assess and segregate the supporters and non-supporters of the situation. MOM
* HRM - Will Assess the required Government officials help and shall organize for the same. Approval note

* HRM - Shall arrange the required Boarding, conveyance, food and other required facilities for the persons who are staying in
the factory permises through out this situation. Bills
* HRM - Mobilization of manpower through manpower contractors Manpower Agreement
Portal & Recruitment Agency
* HRM - Arrangement of Manpower from the Human Resource consultants. Agreement

Approved By

Doc.No: KASAI/HR/D03 Rev.no/Date: 01/10.12.2015

KASAI INDIA (CHENNAI) PVT LTD.,