FINDING A JOB

There are a number of different ways people find jobs, the ways are :

1. Information from friends or relatives

Friend or relatives might tell that their company needs someone for particular position
2. Information from Government specialize in “Job Finding”
Government always announce job recruitment to the society through communication
media like television, radio, government web or in newspaper
3. Information from Private agencies specialize in “Job Finding”
There are many private agencies that has corporation with some company especially in
distribution of labor
4. Write directly to companies even if a post has not been advertised
Some people write directly to companies to ask if there are vacancies even if a post
has not been advertised.
5. Through advertisement in newspaper or magazine
Most people, however find a job through advertisements in newspaper or magazine
through the situations vacant columns.

The example of advertisement about job vacancies :

1. Complete advertisement

National oil

The National Oil Company PLC

Burmah House
35 Kallang Pudding Road
Singapore 1334
(Phone : 6651481/2/3/4)

Clerk/typist, male or female, to work in large modern office handling correspondence,

phone, filling, and general duties.
Typing 40 words per minute. Some experience preferred soshould be familiar with office
routine
Age : 16 – 19
Hours : 09.00 – 17.00
Annual increments and staff bonus. Luncheon vouchers. Non- contributory pension
scheme. After a one year period, we will allow half-day release a week to follow office
practice or business studies course at a recognized college of further education.
Apply in writing or by phone to ( Mrs) D. Chan, Persoonel Officer for application form.

2. Advertisements are often abbreviated.

Large Co. requires clk/typ as asst. to accnts mngr., and

to help with gen. duties Sal $6000 p.a. 3 wks.Vac. P.a.
5 day p.w.Hrs. 9.00- 5.00.L.Vs. Tel.01 3451171
 The meaning of the that advertisements are :
Large company requires clerk/typist as assistants to accountans manager and to
help general duties Salary $6000 per annum 3 weeks Vacation Paid annual 5 day
per weeks Hours 9.00 – 5.00 Luncheon vouchers telephone 01 3451171

Most of Job vacancies want applicants send the application letters and their curriculum vitae
to the company

Letter of Application

Is a business letter or a letter that serves to apply for a job in a company or in an institution.

Format application letter:

1. The Writer Address

Is part of a job application letter that serves to provide a description of the sender address to the
reader letter

2. The Date

Is part of a job application letter that serves to explain the time of writing the letter to the reader.

3. The Letter Indication

Is part of a job application letter that serves to indicate to whom the letter is given a job application.

4. Salutation

Is an expression of greeting which serves to initiate or open the contents of the letter.

5. The Body of The Letter

Is part of a job application letter that serves to explain the purpose of arrival of the letter, to describe
or explain fully and clearly.

6. The Ending

Is a part of the job application that serves to close the letter with the expression of greeting.

7. The Initial and Signature

Is a part of the job cover letter which serves to explain who the sender's name or the writer of the
cover letter and usually in the season with the signature of the writer of the cover letter.
The example of Letter of Application

6 Carlswood Street
Redhill
Surrey
Tel: Redhill 62196

17 September 2007
Mrs Cynthia Dryden
44 Randolph Square
London EC1 4BE

Dear Mrs Dryden

I would like to apply for the post personal assistant/secretary advertised in today’s Guardian

As you can see from my curriculum vitae, I have six years’ experience as a personal
secretary. Five of these have been in films and televisions and I am particularly keen to
continue working in this industry

I enclose my curriculum vitae and will be available for interview any day after 21 September
and able to take up new appointment from 1 october

I look forward to your reply.

Yours sincerely

EDITH ROBERTS
Enc: 1

A. Definition of CV

CV is a short written description of your education, qualifications, previous jobs, and sometimes also
your personal interests, that you send to an employer when you are trying to get a job.

B. Format CV

1. Contact Information (Info Alamat)

 Name

 Address

 Telephone

 Cell Phone

 Email
 2. Personal Information (Biodata Diri)

 Date of Birth

 Place of Birth

 Citizenship

 Visa Status

 Gender

 Marital Status

3. Employment History (Riwayat Pekerjaan)

4. Education (Riwayat Pendidikan)
5. Professional Qualifications (Sertifikat yang Mendukung)
6. Computer Skills (Skill Komputer)
7. Awards (Prestasi)
8. Interests (Hobi)

Fig.2 Curriculum Vitae

Curriculum Vitae

Name: Kim Lam (Miss) Date: 5th July 19..

Adreess: 53 street Southport Road Phone: (Home) 01 573 6734
London E15 Lef

AGE: 19 PLACE OF BIRTH : Hong Kong NATIONALITY: British

APPLICATION FOR: General Clerical Assitant
UK Stores Ltd.

EDUCATION : Kowloon College 19.. to 19..

EXAM TAKEN: School Leaving Certificate DATE: June 19..

SUBJECTS AND GRADES:

Mandarin (B); English (B); Mathematics (C); Geography (C);
Commerce (B); Accounts (B).

FURTHER EDUCATION: Leyton Further Education College 19… to 19…

EXAMS TAKEN: B.TEC.National Certificate DATE: June 19..

SUBJECTS AND GRADES:

Business Studies (Still awaiting results)
SKILLS: Typing 35 w.p.m Electric and Manual machines
INTEREST: Volleyball; fashion; pop music; films
REFERENCES:
Mrs. W. Peng Na , Head, Kowloon College, To Kwan Road, Kowloon.
Mr. D. Levy Ma BSc, Principal, Leyton Further Education College
Leyton, London E15 1EG
Some companies have set up the application form, which must then be filled by the applicant and be
returned to the company together with a covering letter.

Fig.1 Application form

APPLICATION FORM FOR : THE NATIONAL OIL CO,PLC
DATE: Burmah house,35 Kallang Pudding Road
Singapore 13 34 Tel : 6651481/2/3/4
FOR THE POST OF : DEPARTMENT: REFERENCE:

FAMILY NAME: FORENAME (S):

ADDRESS: street City district

PHONE: (Home) (Work)

DATE OF BIRTH: AGE: BIRTHPLACE:
STATUS: Married/ Single MAIDEN NAME:
DEPENDENTS: NEXT OF KIN (Name and Address)
Recent Photo
EDUCATION: Secondary with name of school (s) and Principal (s)
FROM TO EXAMINATIONS taken or to be taken
Grade Year

FURTHER EDUCATION: Principal(s) Addresses type of course

FROM TO EXAMINATION taken or to be taken
Grade Year

PREVIOUS EMPLOYMENT: Names of companies and managers/ supervisors

FROM TO POST & DUTIES Reasons for leaving

Please indicate if you have had experience with the following:

Typing ….w.p.m Shorthand ….w.p.m Computers (type) ….
Clerical…. Correspondence …. Fillin g….
Accounts (to what level?) …. Post room …. Driving Licence ….

HOBBIES & SPORTS

Please give a brief statement as to why you are applying for this position:

REFERENCES: (a) Name: Address:

(b) Name: Address:
Signed …………………. Date:
Covering Letter

House Road/Street
District
Area/Postal Code

Date
The Personnel Officer
The National Oil Co. PLC
35 Kallang Pudding Road
Singapore 13 14

Dear Mrs. Chan,

Thank you for sending me the application form for the post of clerk/typist which I ‘phoned for
last Monday
I have now completed the form and am returning it with this letter. If there is any further
information you need, please contac me.

Yours sincerely
(signature)

Full name(typed)

Letter to be sent without a Curriculum Vitae

If applicant do not send a cv it is necessary to include the information relevant to the application in the
letter
 6 Carlswood Street

Redhill

Surrey

Tel: Redhill 62196

17 September 2007

Mrs Cynthia Dryden

44 Randolph Square

London EC1 4BE

Dear Mrs Dryden

I have seen your advertisements for a personal assistant/secretary in the Guardian and wouldlike to
apply for the post.

I am 28 years old and was educated at Redhill Comprehensive School and the South Surrey College. I
have an HND in Business Studies and have also passed the Pitman Examination (Stage III) in
shorthand and typing. I studied French to ‘A’ level and can speak it fluently.

For the last six years I have been working as the personal assistant to Mr Mares, the Finance Director
of E.M.F of Croydon. Unfortunately the company is moving its main offices to Bristol and I have
therefore decided to look for a new position in the London area.

Before joining E.M.F. I worked for one year as the Personal Secretary to Mr.Handley, Marketing
Manager of Universal Toys in Reading.

Both Mr Mares and Mr Handley are willing to give me reference.

I am on holiday until 21 September but will be available for an interview on any day after that. I
would be able to take up a new post on any date from 1 October.

I look forward to your reply.

Yours sincerely

EDITH ROBERTS
Language Focus

Opening paragraph

- I would like to apply for the post of …………..advertised in…………..

- I have seen/read your advertisement for a…….in………. and would you like to apply
for the post
- In respond to your advertisement in……
- With reference to your advertisement in ……….
- Having read your advertisement in …………….
- Having heard from my friend who works for your company that you need………..

Closing paragraph

- I look forward to your reply

- I look forward to having your reply
- I would be glad to meet you for an interview and look forward to having ypur
response
- I look forward to an opportunity of an interview in your office.

I would be very grateful if you would give me an opportunity of an interview